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Town to the Trustees The Trustees noted that they were scheduled to meet today at 11:00 AM with the Interim Town Administrator to document the transfer of the files of the Ira S. Knox Fund (Durgin Fund) from the Town to the Trustees but the Interim Town Administrator decided not to attend the meeting. Karen Brown stated that she would briefly review the general contents of the files and requested that Marion Trafton and Lisa Stewart review in further detail on behalf of the Board of Trustees the contents of the files. At approximately 11:35 AM, the Trustees obtained the files of the Ira S. Knox Fund (Durgin Fund) from Kathy Wallingford who presented the files to the Trustees on behalf of the Interim Town Administrator who was holding these files which were previously in the custody of the Town Treasurer. The Trustees are aware that the files also may have been in the custody of other agents of the Town but the Trustees do not have specific information regarding the individuals who have had custody of the files. The files as presented to the Trustees were enclosed in a medium size Priority Mail box with the following dimensions: 12 1/8 X 13 3/8 X 2 . The Trustees opened the box and briefly noted the contents contained in two separate 8 X 11 green file folders. Karen Brown left the meeting. Marion Trafton and Lisa Stewart documented for the Board of Trustees the contents of the files as follows: i. Sealed envelope containing a check from Consolidated Edison, Inc. addressed to the Town Treasurer. This check appeared to be the Funds quarterly dividend payment from Consolidated Edison, Inc. Later in the meeting, the sealed envelope was returned by Marion Trafton to the Town Office requesting that the Town Treasurer sign over the check to the Ira S. Knox Fund (Durgin Fund) or to the Trustees of Trust Funds for the benefit of the Ira S. Knox Fund (Durgin Fund). ii. Two stock certificates (numbers NY 62103 and NY 62104) each representing 66 shares of Consolidated Edison, Inc. (for a total of 132 shares) contained in an envelope mailed to the Town on May 7 2012 from the "Lost Securities Department" in Pittsburgh, Pennsylvania. The certificates were reissued on May 4 2012 in the name of the Town Milton New Hampshire. The Trustees noted that the certificates should have been reissued in the name of the Fund, i.e. Ira S. Knox Fund (Durgin Fund), which is the legal owner of the stock. iii. January - December 2012 a. The Treasurers Report for February 2012 October 2012 for the Federal Savings Bank balances and for January 2012 for the TD Bank balances.
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Anthony Mincu Town Administrator There was no further documentation included in the files to substantiate the expenditures in excess of the amount authorized by the Selectmen on May 21 2012. iv. January December 2011 a. The Treasurers Reports of both the TD Bank Certificate of Deposit (CD) account and the Municipal Interest Checking Account which is referred to as the Demand Deposit Account (DDA) were provided for January December 2011. b. The TD Bank statements were provided both for the CD account from January to December 2011 and the DDA from January to December 2011, except that the May 2011 DDA statement was not provided. The name on the TD Bank CD statements is: Town of Milton Durgan Fund (sic) The name on the TD Bank DDA statements is: Town of Milton Residuary Legatee U/W Alta M. Durgin c. There was a Bank withdrawal slip dated June 30 2011 that was stapled to the September 2011 Bank statement reflecting a withdrawal from the CD account in the amount of $5,000 on June 30 2011. d. The Treasurers Report indicated that $5,000 was paid from the Funds CD account in 9/2011 to Police Detail.
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