I hereby give notice that an ordinary meeting of the Auckland Plan Committee will be held on

:

Date: Time: Meeting Room: Venue:

Wednesday, 20 February 2013 10.00am Reception Lounge Level 2 Auckland Town Hall 301-305 Queen Street Auckland

Auckland Plan Committee OPEN AGENDA
MEMBERSHIP Chairperson Deputy Chairperson Councillors Deputy Mayor Penny Hulse Cr George Wood, CNZM Cr Anae Arthur Anae Cr Cameron Brewer Mayor Len Brown, JP Cr Dr Cathy Casey Cr Sandra Coney, QSO Cr Alf Filipaina Cr Hon Chris Fletcher, QSO Cr Michael Goudie Cr Ann Hartley, JP Cr Mike Lee Member Anahera Morehu

Cr Des Morrison Cr Richard Northey, ONZM Cr Calum Penrose Cr Dick Quax Cr Noelene Raffills, JP Cr Sharon Stewart, QSM Member Glen Tupuhi Cr Sir John Walker, KNZM, CBE Cr Wayne Walker Cr Penny Webster

Independent Maori Statutory Board Alternate (Quorum 12 members)

Chairperson IMSB, Mr David Taipari

Crispian Franklin Democracy Advisor 14 February 2013 Contact Telephone: (09) 373 6205 Email: crispian.franklin@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz

Note:

The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Should Members require further information relating to any reports, please contact the relevant manager, Chairperson or Deputy Chairperson.

TERMS OF REFERENCE

The Auckland Plan Committee will have responsibility for:       The future and sustainable development of Auckland while promoting the social, economic environmental and cultural wellbeing of its citizens; Preparing and making recommendations to Council’s Governing Body in relation to the implementation of the spatial plan for Auckland (“the Auckland Plan”); Submissions on legislative changes and central government policy in relation to the development of Auckland, including infrastructure and amendments to the Resource Management Act; The development and recommendation of the Unitary Plan; Adopt Area Spatial Plans; and Oversight of City Transformation Projects.

Relevant Legislation includes but is not limited to: Local Government Act 2002; Resource Management Act 1991; and Local Government (Auckland Council) Act 2009.

Auckland Plan Committee 20 February 2013 ITEM TABLE OF CONTENTS 1 2 3 4 5 6 7 8 9 10 Apologies Declaration of Interest Confirmation of Minutes Petitions Public Input Local Board Input Extraordinary Business Notices of Motion Auckland Unitary Plan - March Draft Consideration of Extraordinary Items PAGE 5 5 5 5 5 5 5 6 7

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Auckland Plan Committee 20 February 2013 1 Apologies An apology from Councillor Anae Arthur Anae has been received. 2 Declaration of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 3 Confirmation of Minutes That the minutes of the Auckland Plan Committee held on Tuesday, 12 February 2013, be confirmed as a true and correct record. 4 Petitions At the close of the agenda no requests for petitions had been received. 5 Public Input Standing Order 3.21 provides for Public Input. Applications to speak must be made to the Committee Secretary, in writing, no later than two (2) working days prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker. At the close of the agenda no requests for public input had been received. 6 Local Board Input Standing Order 3.22 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give two (2) days notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. This right is in addition to the right under Standing Order 3.9.14 to speak to matters on the agenda. At the close of the agenda no requests for local board input had been received. 7 Extraordinary Business Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states: “An item that is not on the agenda for a meeting may be dealt with at that meeting if(a) (b) The local authority by resolution so decides; and The presiding member explains at the meeting, at a time when it is open to the public,-

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Auckland Plan Committee 20 February 2013 (i) (ii) The reason why the item is not on the agenda; and The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states: “Where an item is not on the agenda for a meeting,(a) That item may be discussed at that meeting if(i) That item is a minor matter relating to the general business of the local authority; and the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(ii)

(b)

no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

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Notices of Motion At the close of the agenda no requests for notices of motion had been received.

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Auckland Plan Committee 20 February 2013

Auckland Unitary Plan - March Draft
File No.: CP2013/00418

Purpose
1. To endorse the release of the draft Auckland Unitary Plan for further engagement and feedback.

Executive Summary
2. 3. 4. The Auckland Unitary Plan has been developed to the stage that it is ready for release as a draft document for widespread public engagement and feedback. This is an important step in the enhanced Auckland Unitary Plan engagement programme being used to raise community awareness as well as improve the quality of the plan itself. By being non-statutory, the draft Auckland Unitary Plan will enable the community to become familiar with the plan, whilst not in the meantime impacting upon any development rights. A two and a half month informal feedback period, accompanied by a widespread awareness raising and engagement programme, is proposed to support the release of the draft Auckland Unitary Plan. The feedback received will inform the final draft version of the plan delivered to Council for formal notification later this year.

5.

6.

Recommendation/s
That the Auckland Plan Committee: a) b) c) Endorse the draft Unitary Plan for public release on 15 March 2013; Endorse a feedback period on the draft Auckland Unitary Plan from 15 March 2013 to 31 May 2013; Recommend delegation be provided to the Deputy Mayor and one other councillor and local board chair from the Unitary Plan Political Working Party to approve minor editorial changes to the draft Auckland Unitary Plan through until its release.

Discussion
7. Since the formation of Auckland Council, officers and elected members have been working to produce the Auckland Unitary Plan. The Auckland Unitary Plan has been prepared under the Resource Management Act 1991 (RMA) as a plan to manage all development within Auckland and to support Auckland’s 30 year vision contained with the Auckland Plan. The Auckland Unitary Plan will enable council to manage all development across the region through a single RMA plan. Fourteen RMA plans are currently being used to undertake this task. The Auckland Unitary Plan has the capacity to create significant efficiencies including simplifying the planning process, one of the major benefits identified by the Royal Commission into Auckland’s governance. Developing the Auckland Unitary Plan has required a significant amount of time and resources, and will continue to do so. This is by far the largest RMA plan project to date in New Zealand and has been prepared in a timeline unprecedented for major RMA plans.

8.

9.

Auckland Unitary Plan - March Draft

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Auckland Plan Committee 20 February 2013 10. The Auckland Unitary Plan has been progressed to the stage that it is now ready for release in draft form. Through inviting public feedback on all provisions, the plan can be improved further and the public can come to understand the role and content of the plan. The plan is not being formally notified, therefore it does not affect current development and any feedback received is not a formal submission.

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11.

Governance timeline The Auckland Unitary Plan preparation process was first reported to the Regional Development and Operations Committee (RDOC) in April 2011. That committee endorsed the formation of the Auckland Unitary Plan Political Working Party (PWP). The PWP has met regularly since its formation and has recommended directions for the development of the plan. These directions have been regularly reported to the governing body (firstly RDOC then the Auckland Plan Committee) where decisions on the plan development process have been made. There has been a consensus amongst PWP members on a wide range (though not all) approaches proposed for the development of the draft Auckland Unitary Plan. Likewise, the decisions by the governing body on the development of this plan has largely been consistent with the recommendations of the PWP although has not always been unanimous. Whilst decision making on the development of the Auckland Unitary Plan is the responsibility of the governing body, local boards have also been heavily involved with the development of the plan. A local board planning forum, representation from local board chairs on the PWP and then direct engagement into the drafting process through the latter half of 2012 has occurred. Maori have also been directly involved with the development of the plan. Two Independent Maori Statutory Board (IMSB) members have represented the board on the PWP and iwi have been engaged directly on Treaty of Waitangi provisions and other provisions of interest to iwi such as those for the natural environment. Central government has also supported the plan preparation process through advice from officials and support to council in undertaking an enhanced public engagement process. Legislative changes to the RMA have been introduced to parliament to streamline the process for the development of the Auckland Unitary Plan.

12.

13.

14.

15.

Plan preparation timeline 16. 17. The development of the Auckland Unitary Plan has been marked by a number of key phases. Firstly, direction setting was agreed with a number of guiding principles endorsed. Secondly, the scope of the Auckland Unitary Plan was set with the decision by RDOC that the Auckland Unitary Plan be a new fully combined RMA plan for Auckland and not simply a joining together of existing RMA plans. The one exception to this is that the regional and district plan provisions within the Auckland Unitary Plan will not apply to the former Hauraki Gulf Islands planning area. Issue papers were then prepared across all of the key RMA planning issues facing Auckland and presented to the PWP. This step enabled a focus of attention on the most pressing issues, such as balancing historic heritage and natural environment protection whilst providing opportunities for the city to grow. To consider in an integrated way the range of options available to address the issues with each zone, an ‘outcomes matrix’ was prepared by a wide range of individuals and groups. The matrix set out the range of outcomes sought for each draft Auckland Unitary Plan zone. This presented the PWP with a mechanism to consider and balance the range of competing desired outcomes for each zone.
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18.

19.

Auckland Unitary Plan - March Draft

Auckland Plan Committee 20 February 2013 20.

21.

In late August 2012, an officer’s draft of provisions was produced for targeted engagement with local boards, iwi and key stakeholders. Feedback from this informal consultation was then prioritised and matters of most concern identified. Four all day PWP workshops were held in December 2012 to consider these matters and recommend direction on policy development. Following a further officer’s review of provisions in January 2013, the draft Auckland Unitary Plan is now ready to be released for informal public feedback.

22.

Engagement timeline 23. An Iwi Engagement Strategy was endorsed in December 2011 and led to a governance hui that month and technical hui in February 2012. Engagement has involved all 19 mana whenua groups in Auckland. Iwi workshops followed in March 2012 to consider the issues of greatest significance to manu whenua, being heritage, growth, biodiversity, coastal and freshwater management. Consultation summary reports were then prepared and reported to the IMSB, PWP, mana whenua and to officers to support drafting. Officer’s draft provisions were then shared with mana whenua in August to October 2012 with feedback provided to officers to further support drafting. Another key part of the consultation process has been a series of sector workshops. These commenced in February 2012 with over 20 workshops held. This was repeated again in July 2012. Sectors and stakeholders involved included groups such as developers, large format retail operators, schools, conservation and heritage groups, government departments, infrastructure providers, social service providers and Council controlled organisations (CCO’s). The workshops created an opportunity to establish constructive twoway conversations on key issues , allowing stakeholders to raise any concerns and enable officers to test some of their thinking towards draft provisions. In mid 2012 the Auckland Plan committee supported the plan development process adopting an enhanced engagement approach. This move from targeted to enhanced engagement was supported to enable a higher level of community and stakeholder testing of plan provisions, thereby also enabling the production of a higher quality plan. A key element of the enhanced engagement process was the decision to release the plan as a draft document for widespread community and stakeholder engagement prior to formal public notification under the RMA. The enhanced engagement process is made up of three phases: Phase one August - December 2012 – engagement with iwi, local boards, advisory panels, stakeholders and sector groups. March – August 2013 – release of March draft for informal feedback, local board workshops and civic forum, iwi engagement, on-line communications and engagement, media campaign, workshops and road shows. Date (TBD) – onwards – plan presented to Council ready for formal notification, friends of submitters to help the community prepare submissions, extended submission periods, road shows/drop-in sessions, pre-hearing mediation and caucusing.
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24.

25.

26.

Phase two

-

Phase three

-

Auckland Unitary Plan - March Draft

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A series of direction setting papers on matters of tension within the outcomes matrix were then reported to the PWP through most of 2012 to assist the development of objectives, policies and rules within the plan.

Auckland Plan Committee 20 February 2013 Phase One

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Phase one has now been completed and summarised in Attachment One ‘Phase one Engagement Summary Report’. Phase two 27. The next step in the enhanced engagement process is the release of the draft Auckland Unitary Plan for informal public engagement and feedback. This is proposed to commence with a launch event over two days at the Viaduct Events Centre on 15 and 16 March 2013. Councillors, IMSB members, local board members and stakeholders who have been involved so far in helping to shape the draft Auckland Unitary Plan will be invited. Local boards are encouraged to invite their key stakeholders. The launch event will be a series of discussions alongside an exhibition of key issues relating to the draft Auckland Unitary Plan. A public open day will take place at the centre on Saturday 16 March. The draft Auckland Unitary Plan is to be made available primarily on-line. The on-line version will be able to be viewed either as a PDF or as an e-plan which enables the entire plan to be filtered for information relative to an address and/or an activity. The on-line version will also be displayed at dedicated computer terminals within main libraries. Hard copies of the draft plan will only be made available within local board offices and for mana whenua groups. All place based provisions (eg precincts) will be available only on-line or on CD where attached to a hard copy draft plan. This is to avoid excessive printing costs. The feedback period is proposed to run from 15 March to 31 May 2013. To support and enhance this feedback process the following is proposed:  Civic forums, planning clinics and mini expos – south, west, north, central.  Iwi workshops and governance hui.  Community forums, disabled communities forum, older peoples forum, youth forum.  Civic engagement hubs in main libraries with trained staff to guide people in the use of the e-plan and completing feedback forms.  Feedback forms available on-line and in hard copy.  Roadshows  On-line forum, engagement calendar, FAQ’s, on-line games, Auckland Unitary Plan video, Guide to the Unitary Plan booklet.  Letters to landowners affected by landscape, ecology, Rural Urban Boundary (RUB) and transmission line provisions.  Displays at major council run events. 31. It is important that elected members acknowledge that there may be varying views within the community relative to certain provisions within the draft plan. It is through understanding the issues raised by individuals, stakeholders, sector groups and the community as a whole that improvements can be made to the draft plan. This enhanced engagement process step of releasing a draft Auckland Unitary Plan is a purposeful step to enable the plan to be improved before it is formally publicly notified and before it has a legal effect on development rights across Auckland.

28.

29.

30.

32.

Consideration
Local Board Views
33. An intensive period of consultation with local boards was completed in December 2012 and has directly assisted officers in making improvements to the Auckland Unitary Plan text and
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Auckland Unitary Plan - March Draft

Auckland Plan Committee 20 February 2013 maps. An Auckland Plan Committee workshop was held on 11 February 2013 to brief all Councillors and local board members on the content of the draft Auckland Unitary Plan prior to its release. Copies of the draft Auckland Unitary Plan were provided under memo to governing body councillors and local board chairs at this workshop. Further engagement opportunities are proposed between March and May 2013 for local boards to discuss the draft Auckland Unitary Plan with their communities and feed back to officers and the governing body. In addition, a number of local board chairs continue to sit on the PWP.

Maori Impact Statement
34. Consultation requirements with Mana Whenua are being met in accordance with the Auckland Unitary Plan Iwi Engagement Strategy that in turn meets the requirements of Schedule One of the RMA. Significant engagement has occurred to date as outlined in Attachment A. The PWP also continues to have representation from the Independent Maori Statutory Board.

Attachments
No. A Title Phase one engagement - summary report Page 13

Signatories
Authors Authorisers Phill Reid - Manager Unitary Plan Penny Pirrit - Regional & Local Planning Manager Roger Blakeley - Chief Planning Officer

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