JBLFMU-Arevalo

Best Practices

IVAN B. LIM
MIS Head, JBLFMU-Arevalo

SOFTWARE DEVELOPMENT IN JBLFMU-AREVALO

Software Beneficiaries… Students Parents Faculty Staff School

Purpose of Software

Database Centralization

Purpose of Software Shortens Work Flow .

Purpose of Software Easy Retrieval of Records .

Purpose of Software Generate Statistical Reports .

Comparing THE OLD AND THE NEW SYSTEM .

A. -> Registrar .The Old System Enrolment System Freshmen student enrolment has 10 steps Clinic -> SPS -> NSTP -> Deans -> Cashier -> Accounting -> IS -> Library -> P.T.T. -> Registrar 2nd & 3rd Student Enrolment has 9 steps Clinic -> Deans -> NSTP -> Cashier -> Accounting -> IS -> Library -> P.A.

The New and Improved System Freshmen Student Enrolment has 5 steps SPS -> Clinic -> Cashier -> IS -> Registrar 2nd & 3rd Student Enrolment has 3 steps Deans -> Cashier -> Registrar .

The Old System Students’ Grades Faculty can only encode students’ grades using the software installed in the school’s computers .

. This now includes ROTC and CWTS grades.The New and Improved System Students’ Grades Faculty can encode students’ grades online.

Online Grades Entry .

The Old System Room schedules and instructors’ appointments are done manually .

The New and Improved System Room schedules and instructors’ appointments are now computer generated .

Room Schedules .

The Old System Student Appraisal Appraisal of student subjects are checked manually by the Deans Office .

The New and Improved System Student Appraisal Automated subject appraisal .

.The Old System Grades of students appearing in the school’s website are NOT real time.

and schedules . accounts.The New and Improved System Real-time viewing of student grades.

Student’s Grades .

Student’s Accounts .

Student’s Schedules .

The Old System Sectioning Sectioning of regular students is arranged manually. .

The New and Improved System Sectioning Automated block sectioning .

The Old System Student numbers are created manually .

The New and Improved System Computer-generated student numbers Sample Student Number: JA-12-00001 .

Printed Reports Student’s Grade Slip Student’s Registration Form Student’s Statement of Accounts Instructor’s Grade Sheets Assessment Book … and other statistical reports .

SOFTWARE BENEFITS .

accounts. schedules and other information .Students Faster and easier enrolment processes Online inquiry of grades.

Parents They can monitor their child’s school performance online .

Faculty Easier encoding of students’ grades .

.Staff Easy retrieval and releasing of students’ records Generation and printing of reports are created by the software.

School Uphold quality service to students Preparation for the data-driven decision making (3DM) .

HOW DID THE SOFTWARE DEVELOP? .

We used... AGILE SOFTWARE DEVELOPMENT APPROACH .

Agile Software Development Based on incremental development Requires user’s involvement and collaboration Encourages rapid and flexible response to change “Don’t boil the ocean – create an initial hypothesis early” .

Agile Software Development .

A short video… Agile Creativity .

.The user involvement in the software development is required for the success of the software.

Thank you “Things don’t happen by magic” .

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