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Excel basics 1 Enter data manually in worksheet cells

You can enter numbers (with or without fixed decimal points), text, dates, or times in one cell, in several cells at once, or on more than one worksheet. IMPORTANT A worksheet may have been protected by you or someone else to prevent data from being changed accidentally. On a protected worksheet, you may be able to select cells to view the data, but you won't be able to type information in cells that are locked. In most cases, a protected worksheet should not be unprotected unless you have permission to do so from the person who created it. To unprotect the worksheet (if appropriate), click Unprotect Sheet in the Changes group on the Review tab. If a password was set when the worksheet protection was applied, you must type that password to unprotect the worksheet. What do you want to do? Enter numbers or text Enter numbers with a fixed decimal point Enter dates or times Enter the same data into several cells at once Enter the same data on other worksheets

Enter numbers or text 1. On the worksheet, click a cell. 2. Type the numbers or text that you want, and then press ENTER or TAB. TIP To start data on a new line within a cell, enter a line break by pressing ALT+ENTER.

click Format. You cannot change the direction of the move for the TAB key. 3. select the After pressing Enter.  A cell may display ##### when it contains data that has a number format that is wider than the column width. and then click the direction that you want in the Direction box. How to change the direction for the ENTER key 1.  When you press TAB to enter data in several cells in a row and then press ENTER at the end of that row. do one of the following: To fit all text in the cell. Click the Microsoft Office Button . in the Cells group. How to change the column width 1. In the Advanced category. under Edit.NOTES  By default. move selection check box. 2. 2. . and pressing TAB moves the selection one cell to the right. but you can specify a different direction for the ENTER key. the selection moves to the beginning of the next row. and then click Excel Options. click AutoFit Column Width. pressing ENTER moves the selection down one cell. Click the cell for which you want to change the column width.  Under Cell Size. On the Home tab. To see all text. you must increase the width of the column.

the appearance of a number in a cell is separate from the number that is stored in the cell. How to change the number format 1. not the number that is displayed. in the Alignment group. If not all of the text is visible after you wrap the text. point to General. in the Cells group. and then under Cell Size click AutoFit Row. On the Home tab. and then click the format that you want. . you can change the format in which they are displayed. in most circumstances. click Column Width. click Format. only the displayed number is rounded. How to wrap text in a cell 1. To specify a larger column width. and then type the width that you want in the Column width box. you can widen the column or decrease the font size to see all of the text. On the Home tab.  In Microsoft Office Excel. When a number that you enter is rounded.  You can display multiple lines of text inside a cell by wrapping the text. in the Number group. NOTE If the text is a single long word. Click the cell in which you want to wrap the text. 2. On the Home tab. Calculations use the actual number stored in the cell. click Wrap Text. you may need to adjust the height of the row. 2. the characters won't wrap. Click the cell that contains the numbers that you want to format.  After you type numbers in a cell.

press F2. point to General. and then click Text. Select an empty cell. select the Automatically insert a decimal point check box. 2. Top of Page Enter numbers with a fixed decimal point 1. 2. How to format numbers as text 1. 3. Click Advanced. On the Home tab. To quickly reenter numbers as text. . Click the Microsoft Office Button .TIP To select a number format from the list of available formats. and then under Editing options. select each cell. you can format them as text by applying the Text format to empty cells before typing the numbers. click More. in the Number group. NOTE Type the numbers that you want in the formatted cell. Numbers that you typed before you applied the Text format to the cells need to be reentered in the formatted cells. and then click the format that you want to use in the Category list.  For numbers that do not need to be calculated in Excel. and then click Excel Options. such as phone numbers. and then press ENTER.

On the worksheet. Type a date or time as follows:  For a date.  For a time that is based on the 12-hour clock.834. TIP To temporarily override the Fixed decimal option. enter a positive number for digits to the right of the decimal point or a negative number for digits to the left of the decimal point. for example. 2. type a space. (semicolon). Top of Page Enter dates or times 1. . Otherwise. NOTE Data that you typed in cells before selecting the Fixed decimal option is not affected. NOTES  To enter a date or time that stays current when you reopen a worksheet. press CTRL+SHIFT+. TIP To enter the current time. the value will be 283000.3. for example. you can use the TODAY and NOW functions. type 9/5/2002 or 5-Sep-2002. Excel enters the time as AM. TIP To enter the current date. In the Places box. On the worksheet. and then enter the number that you want. (semicolon). the value will be 2. use a slash mark or a hyphen to separate the parts of a date. 9:00 p. If you enter -3 in the Places box and then type 283. and then type a or p after the time. press CTRL+. click a cell. 4. For example. type a decimal point when you enter the number. click a cell. if you enter 3 in the Places box and then type 2834 in a cell.

or press the arrow keys to move to the cell. Click the Select All button. If these date and time settings have changed. it appears either in a default date or time format or in a format that was applied to the cell before the date or time was entered.  If you want to use the default date or time format. Top of Page Enter the same data into several cells at once 1. ranges. rows. All cells on a worksheet . click the cell that contains the date or time. To stop extending the selection. Click the first cell in the range. Select the cells into which you want to enter the same data. and then hold down SHIFT while you click the last cell in the range. When a date or time is typed in a cell. press F8 again. The cells do not have to be adjacent. and then drag to the last cell. You can scroll to make the last cell visible. or hold down SHIFT while you press the arrow keys to extend the selection. or columns To select A single cell A range of cells Do this Click the cell. and then press CTRL+SHIFT+# or CTRL+SHIFT+@. You can also select the first cell in the range. and then press F8 to extend the selection by using the arrow keys. any existing dates or times in your workbooks that have not been formatted by using the Format Cells command also change. How to select cells. The default date or time format is based on the date and time settings in the Regional and Language Options dialog box (Control Panel). A large range of cells Click the first cell in the range.

Nonadjacent cell ranges cells or Select the first cell or range of cells. Pressing CTRL+SHIFT+ARROW key a second . NOTE You cannot cancel the selection of a cell or range of cells in a nonadjacent selection without canceling the entire selection. NOTE If the worksheet contains data. CTRL+SHIFT+ARROW key selects the row or column to the last used cell. and then press SHIFT+F8 to add another nonadjacent cell or range to the selection. UP ARROW or DOWN ARROW for columns). and then hold down CTRL while you select the other cells or ranges. you can also press CTRL+A. press SHIFT+F8 again.To select the entire worksheet. Row heading Column heading You can also select cells in a row or column by selecting the first cell and then pressing CTRL+SHIFT+ARROW key (RIGHT ARROW or LEFT ARROW for rows. To stop adding cells or ranges to the selection. You can also select the first cell or range of cells. CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet. An entire column row or Click the row or column heading. NOTE If the row or column contains data.

type the data. and then press CTRL+ENTER. and then press CTRL+SHIFT+HOME to extend the selection of cells to the beginning of the worksheet. In the active cell. The rectangular range between the active cell and the cell that you click becomes the new selection. Or select the first row or column. Top of Page . Select the first cell. Select the first cell. Click the column or row heading of the first row or column in your selection. Hold down SHIFT while you click the last cell that you want to include in the new selection.time selects the entire row or column. UP ARROW or DOWN ARROW for columns). then hold down CTRL while you click the column or row headings of other rows or columns that you want to add to the selection. For more information. then hold down SHIFT while you select the last row or column. TIP You can also enter the same data into several cells by using the fill handle to automatically fill data in worksheet cells. Nonadjacent rows or columns The first or last cell in a row or column The first or last cell on a worksheet or in a Microsoft Office Excel table Cells to the last used cell on the worksheet (lower-right corner) Cells to the beginning of the worksheet More or fewer cells than the active selection 2. Adjacent columns rows or Drag across the row or column headings. and then press CTRL+SHIFT+END to extend the selection of cells to the last used cell on the worksheet (lower-right corner). Press CTRL+HOME to select the first cell on the worksheet or in an Excel list. Select a cell in the row or column. Press CTRL+END to select the last cell on the worksheet or in an Excel list that contains data or formatting. and then press CTRL+ARROW key (RIGHT ARROW or LEFT ARROW for rows. see Fill data in worksheet cells.

view worksheets at the same time. in the Editing group. click Fill. click the tab scrolling buttons to display the tab. To avoid replacing existing data. and then click the tab. 2. click New Window. Click the tab of the worksheet that contains the data. On the Home tab. you can quickly fill this data into corresponding cells on other worksheets. Under Fill. select the option that you want. and may inadvertently replace existing data. in the Window group.Enter the same data on other worksheets If you already entered data on one worksheet. NOTES  Data that you type appears in all selected worksheets. How to view worksheets at the same time 1. 4. In the worksheet. and then click Across Worksheets. Then hold down CTRL while you click the tabs of the worksheets into which you want to fill the data. NOTE If you don't see the tab that you want. . select the cells that contain the data that you entered. 3. On the View tab. 1.

3. Switch to the new window. in the Window group. Repeat steps 1 and 2 for each worksheet that you want to view. If an unselected worksheet is not visible. click Arrange All.  On the View tab. . right-click the sheet tab of a selected worksheet. click any unselected worksheet. and then click Ungroup Sheets.2. and then click the sheet tab of the worksheet that you want to view. To cancel a selection of multiple worksheets.