Basic Formatting of Word Documents

Page numbers, Section Breaks and Table of Contents
Union Institute & University

............................................... and footers................................................................................................................................................................................... 4 To add section breaks ..................................................................................................................... 2 Page Numbers ............................................................... Headers and Footers ......................................................................................................................................................................................................................................................................................................... headers............................................... 6 Remove page numbers................................................................................................. 5 To add a Header or Footer ....... 7 How to Update the Table of Contents ......................................................................................................... 7 Creating a Table of Contents ................................ 2 Formatting Page Numbers .... 5 Adding a Header or Footer .................................Contents Page Numbers vs................................. 6 Add different headers and footers or page numbers on odd and even pages................................................................................................................................................ 4 To View or Delete Section Breaks ................................ 3 Using Section Breaks to Format Page Numbers ............ 8 1 10/4/2010 ........................................... 5 To Add a Custom Header or Footer ...............................................................................

From the drop down arrow select from one of the first four options: Top of page Various pre-formatted page numbers are available for these locations. add a page number. If you want a page number and no other information. Bottom of PagePage MarginsCurrent PositionFormat Page Numbers – this will allow you to change the format of page numbers in the header and footer Remove Page Numbers A new window will open Select the desired format Click Close Header and Footer 2 10/4/2010 . If you want a page number plus other information. Headers and Footers For best results. Page Numbers Adding Page Numbers – If you only want a page number in a document. decide first whether you want only a page number or whether you want information plus a page number in the header or footer.Page Numbers vs. add a header or footer. use the Page Number tool in the Header & Footer group from the Insert tab. or if you just want the other information.

I.) To start numbering with 1 (on the second page) Double-click the page number This opens the Design tab under Header & Footer Tools Select the Different First Page check box Click Page Number in the Header & Footer group Click Format Page Numbers Click Start at and enter 0 Click Close Header and Footer on the Design tab (This will leave the first page without a number and number the second page with number 1. b. the first page will be blank and the second page will have a number 2. Start numbering on the second page Double-click the page number This opens the Design tab under Header & Footer Tools Select the Different First Page check box (This will leave the first page without a number and start numbering the second page with number 2. B. -2-. C. Click on the Insert tab Click on the Page Number Click on Format Page Number Click the Number Format drop down arrow Select desired option 1. iii Click OK You can start numbering on the second page of your document.Formatting Page Numbers After inserting page numbers. 3.) 3 10/4/2010 . 2. c A. or you can start numbering on a different page. a.) (If you select Start at: 1. -3-. ii. -1-. you can select to change the format.

Even Page-Inserts a section break and starts the new section on the next even-numbered page. To add section breaks Place your cursor where you want the break Click on the Page Layout tab Click Breaks in the Page Setup group Click Next Page under Section Breaks Double-click in the header area or the footer area (near the top of the page or near the bottom of the page). • • To start a new numbering format. maybe you want i. Column. • • • Add different headers and footers or page numbers in different parts of the document. You can add page numbers to only part of your document. Section Breaks Next Page – Inserts a section break and starts the next section on the next page. You can also use different numbering formats in different parts of your document. with the section break. Odd Page-Inserts a section break and starts the new section on the next odd-numbered page.Indicates that the text following the column break will begin in the next column. Sections allow you to number each section differently in a single document. Continuous-Inserts a section break and will start the new section on the same page. and then no page numbers for the index. 3 numbering for the rest of the document. each page will be in its own section. You can also have different headers or footers on odd and even pages. Types of Breaks: Page Breaks Page –Marks the point at which one page ends and the next page begins. add a section break. For example. Section breaks can be placed anywhere in a document. such as caption text from body text. and you want 1. on a different page.Using Section Breaks to Format Page Numbers Incorporating Section Breaks in your document allows you to do any of the following formatting options. It doesn’t matter if you put the break at the end of one page or the beginning of another page. 2. Add different headers and footers or page numbers in different parts. Text Wrapping – Separates text around objects on web pages. ii. 4 10/4/2010 . iii numbering for the table of contents and introduction.

Place your cursor on the section break and press delete to remove it. A header will appear at the top of the document.g. (The break is still in your document. Click the Format icon again to turn it off Adding a Header or Footer If you want a page number and other information (e. To add a Header or Footer Click the Insert tab Click on Header or Footer Select desired format /Type text if desired option Click Close Header and Footer 5 10/4/2010 . etc. date. but it is “continuing numbering from the previous section”. it will appear to remove your section break. Select the page number you want to start numbering the section with Click Close Header and Footer Note: To use Include chapter number. you need to use Heading styles and multi-level lists (in the Paragraph group from the Home tab). and footer will appear at the bottom of the document.: Document title. Revision number.) use the Header & Footer tool available under the Insert tab. To View or Delete Section Breaks Click on the Home tab Click on the Format icon in the paragraph group Section breaks will appear.This opens the Header & Footer Tools tab Click Page Number Click Format Page Numbers Click the drop down arrow and select the desired format Note: If you select Continue from previous section.

This opens the Header & Footer Tools tab Select the Different Odd & Even Pages check box in the Header & Footer Tools tab. To place information in the center or on the right side of the page: Click Insert Alignment Tab in the Position group of the Design tab Click Center or Right Click OK Type desired information Click Close Header and Footer Add different headers and footers or page numbers on odd and even pages Double-click in the header area or the footer area (near the top of the page or near the bottom of the page). add the header.To Add a Custom Header or Footer Double-click in the header area or the footer area (near the top of the page or near the bottom of the page). or page number that you want on even pages. or page numbering that you want on odd pages. 6 10/4/2010 . footer. On one of the even pages. footer. in the Options group On one of the odd pages. This opens the Design tab under Header & Footer Tools. add the header.

highlight the text and then select the desired style. You can select the style prior to typing the text. headers. click the style that you want.Remove page numbers. Heading 1. If you don't see the style that you want. or page number Press Delete Repeat steps 1-3 in each section that has a different header. and footers Double-click the header. Insert a page break if necessary. Heading 2. Once you have used the Styles for text Place your cursor where you want to insert the Table of Contents Note: The Table of Contents is usually placed after the title page before the first text page of your document. When you create a table of contents this way. or page number Select the header. Microsoft Word searches for those headings and then inserts the table of contents into your document. Select the text that you want to appear in the table of contents. On the Home tab. footer. Mark entries for a table of contents. click the style that you want. click the style called Heading 1 in the Quick Style gallery. press CTRL+SHIFT+S to open the Apply Styles task pane. For example. Click the References tab Click Table of Contents A new window will open Select desired table format 7 10/4/2010 . if you selected text that you want to style as a main heading. footer. Under Style Name. or page number Creating a Table of Contents You create a table of contents by applying heading styles — for example. you can automatically update it if you make changes in your document. in the Styles group. by using built-in heading styles. If the style that you want does not appear in the Quick Style gallery. footer. click the arrow to expand the Quick Style gallery. and Heading 3 — to the text that you want to include in the table of contents. If you already have a completed document.

How to Update the Table of Contents 1. Click Update Table from the Reference tab 2. Click on the Table of Contents and Click Update Table tab at the top right of the table Select From: Update page numbers only Update entire table Click OK 8 10/4/2010 .

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