You are on page 1of 12

BULK LIQUID FACILITY ANNUAL INSPECTION

Facility Name:

FIN:

Activity Number:

Date:

CG Inspector:

CG Inspector:

CG Inspector:

CG Inspector:

CG Inspector:

CG Inspector:

Guidance for completing the Bulk Liquid Facility Inspection Job Aid – Coast Guard Facility inspectors shall complete the job aid by verifying the contents within are in line with the requirements as per 33 CFR 154. Each inspected item contained in the checklist must be notated as one of the following:
YES- Item meets requirements of this job aid and referenced regulations. NO- Item does not meet requirements of this job aid and referenced regulations or is missing altogether. N/A- Item does not apply to this facility.

1

107 (a) Conduct file review for COTP approved alternatives to the regulations (b) Facility copy readily available ____ ____ ____ ____ ____ ____ 2.110 (a) Conduct a file review of COMDT approved exemptions to the regulations.1 1.108 and 156.110 and 154. (b) Ensure compliance (c) Facility copy readily available ____ ____ ____ ____ ____ ____ ____ ____ ____ 2.0 1.107 & 108 (c) Operations Manual (d) Response Plans 154 Subpart B (Use designated checklist) 154 Subpart F Expiration: ___________ Expiration: ___________ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ (e) Facility Security Plan 33 CFR 105 (f) Certificate of Adequacy 33 CFR 158 Expiration: ___________ Ensure COA reception facilities / waste haulers are approved 1.2 Exemptions: 33 CFR 154.07 and 156. facilities Alternatives: 33 CFR 154.3 Review / Verify (a) Letter of Intent 33 CFR 154.1 Administrative Items on Location Note: ** =Indicates not applicable to bulk chem.BULK LIQUID FACILITY Y Task 1.110 (b) Alternatives / Exemptions (if applicable) 33 CFR 154.3 Letter of Intent: 33 CFR 154.2 N NA Pre-Inspection: Schedule Inspection Review Files (a) Applicability of regulations (b) History of deficiencies (c) MISLE records (d) Changes since last exam ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ 1.4 Prepare Inspection Plan (a) Generate Facility Inspection Activity in MISLE. and select appropriate Sub-Activity type (b) Review safe work practices for facility (c) Prior to departing for the Facility: Conduct safety brief & have appropriate PPE ready ____ ____ ____ ____ ____ ____ ____ ____ ____ Task 2.740 1 Bulk Liquid Facility Job Aid United States Coast Guard .0 2.

730.5 Operations Manual General: 33 CFR 154.BULK LIQUID FACILITY Y (a) Verify information is current on LOI (b) Written notice of changes to COTP within (5) days (c) Cancelled in writing if operations no longer conducted (d) Facility copy readily available: 2. 3) Carry out the operating procedures as described in OpsMan.120 (a) Operator allowing examination 2. (h) Verify each PIC has knowledge & skills necessary to: 1) Identify properties & hazards of each product transferred.7 PIC Limitation Exemption: 33 CFR 156.4 Facility Examination: 33 CFR 154.710.115 (a) Verify PIC designated by Facility Operator (b) Verify has at least 48 hours of experience in transfer operations & enough on-the-job experience and training (c) Verify has completed a training/qualification program established by facility operator IAW 154. 2.9 Are transfer notifications required by 156.8 2. & 156.310(a)(21) or training conducted per requirements stated in 154.710(e).1060 (a) Copy available to owner/operator (b) Copy available to QI United States Coast Guard 2 ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ N ____ ____ ____ ____ NA ____ ____ ____ ____ ____ ____ ____ Bulk Liquid Facility Job Aid . in general. 2) Know the rules in this part & in Part 156 of this chapter.115 PIC authorized by COTP to be PIC for both facility and vessel during transfer operations? 2.6 Persons in Charge (PIC) Designation & Qualification: 33 CFR 154.300 (a) Manual Marked Examined by the Coast Guard (b) Manual is the same as the unit copy (c) Readily available for COTP examination (d) Readily available for PIC of transfers (e) QI Name:** ________________________ (f) AQI Name:**_______________________ (g) Designation Documents / OpsMan & FRP current 2.118: Response Plan:** 33 CFR 154. 4) be familiar with Vessel transfer / control systems & each facility transfer control system. . and 5) Carry out facility‟s response plan for discharge reporting and containment.

10 OSRO Resources: 33 CFR 154.170: *Note tests are annually or no less than 30 days prior to transfer (1) Hose tests (to 1 ½ times MAWP) test date: ______________ test pressure as listed in OpsMan:_____________ (2) Loading arms (3) Transfer Pipe System test date:________________ test date:_________________ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ N ____ ____ ____ ____ NA ____ ____ ____ ____ Test pressure as listed in OpsMan:____________ Test pressure as listed in OpsMan: ____________ (4) Pressure gauges (show within 10% of actual pressure)______ (5) Transfer system relief valves (open at or below the pressure at which it is set to open) (d) Hose information required by 154.1065 (1) Changes entered in plan and noted in “Record of Changes” (2) COTP notified of changes (same as unit plan) 2.740 (a) Letter of Intent (b) PIC Designation & training (c) Date & result of most recent test or examination under 156.500(e) and (g) except that marked on those hose: (1) Date of Manufacture (2) Hose Burst Pressure (3)Test Pressure (e) Record of all examinations of the facility by the COTP within last 3 years (f) Declaration of Inspections (DOI) required by 154.1035(e)(3) (a) contract or Letter of Agreement with an OSRO covering pollution response (b) OSRO approved for COTP Zone (See Homeport) 2.BULK LIQUID FACILITY Y (c) Not expired 5 year validity (d) Annual Review by owner/operator 154.11 Records Available: 33 CFR 154.740 (3) Properly completed with the following information: (i) Name of Vessel and Facility (ii) Address/Location of transfer (iii) Date/time of transfer started/ended United States Coast Guard 3 ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ Bulk Liquid Facility Job Aid .500(f): (1) Available for all transfers within last 30 days (2) Signed by PICs listed in current record of PIC under 154.

1055 (a) Quarterly QI Notification Exercise Dates: ________________ (b) Annual Spill Management Team Table Top Exercise (Note: In a 3 yr period.BULK LIQUID FACILITY Y (iv) List of requirements under 156.12 Training: 33 CFR 154.5 or ANSI Standard B16.14 Hot Work Procedures: 33 CFR 154. or (iii) Quick-disconnect couplings meet ASTM F-1122 United States Coast Guard 4 Bulk Liquid Facility Job Aid . (ii) Flanges meet ANSI Standard B16.) Dates:___________________ (c) Equipment Deployment Exercise: Semi-Annual for own equipment: Dates: ___________________ Annually for OSRO equipment: Dates: ___________________ (d) Annually Unannounced Exercise: Dates: ___________________ 2.120 (v) Date/time of signing.500(c) & (d) ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ 1) Each nonmetallic hose must be usable for oil or hazardous material service 2) Each hose assembly must either have: (i) Fully threaded connections.735(l) (a) Hot Work SOP (b) Hot work conducted IAW NFPA 51B (c) Examine Hot Work Permits (d) Examine COTP issued Hot Work Permit ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ N ____ ____ ____ ____ ____ ____ NA ____ ____ ____ ____ ____ ____ ____ ____ ____ Task 3. documentation that the portable radio devices in use under 154.24. calculations. signature/title of all PIC‟s involved in transfer (g) Record of all repairs made within last 3 years involving any component of VCS system (h) Record of all automatic shut downs of VCS within last 3 years (i) Plans.560 are intrinsically safe 2.13 Exercise:** 33 CFR 154. at least one must include worst case discharge scenario. Training conducted with 2.0 3.804 (j) If not marked.1 Inspect Bulk Liquid Facility Transfer Hose Requirements: (a) Examine transfer hose design for: 154.1050 ** Record of response training maintained for 3 years and available. and specifications of the facilities VCS certified under 154.

example “OIL SERVICE” or “HAZMAT” 2) Maximum Allowable Working Pressure (MAWP) 3) Date of latest test (not required on hose see records) 4) Date of manufacture (not required on hose see records) 5) Additional information such as hose burst pressure and test pressure should not be on the hose. leak. and 5) Hoses not meeting the requirements of (d)(1) above.3 (for those placed in service after June 30. soft spots. bulges.170(c)(1) 1) No unrepaired kinks. 3.500(e) – (g) ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ N NA 1) Name of product handled. material. if necessary for hose used for fuel transfer 154. 4) Annually tested at 1. 3) No external / internal deterioration. fabrication. slashes.BULK LIQUID FACILITY Y (b) Verify hose markings and records: 154.500(h) (d) Examine transfer hose condition for: 156. 1973) (c) Verify manufacturer‟s certification permanently marked or recorded elsewhere (d) Verify means of draining or closing before disconnect (e) Verify annual tested at 1. or approved alternative.2 Loading Arm Requirements: 33 CFR 154. or approved alternative. may be acceptable after a static liquid pressure test is successfully completed in presence of COTP (test medium is not required to be water).510 & 156. other defects. does not leak 3.170(c)(4) (a) Verify no visible defects that would permit the discharge of oil or hazardous material (b) Verify meets the design. loose covers.5 MAWP. does not burst.3 Transfer Pipe System Requirements: 33 CFR 156. inspection. bulge. 2) No cuts.170(c)(2)–(4) (a) Verify no visible defects that would permit the discharge of oil or hazardous material (b) Verify transfer system relief valve‟s (TSRV) open at or below United States Coast Guard 5 ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ Bulk Liquid Facility Job Aid . and testing requirements in ANSI Standard B31. or abnormally distort. only in recordkeeping (c) Verify automatic backpressure shut-off nozzles. or gouges that penetrate the first layer of hose reinforcement.5 MAWP. followed by symbol.

6 Small Discharge Containment / Removal Requirements: 33 CFR 154.BULK LIQUID FACILITY Y pressure which set to open at (c) Verify pressure gauges show pressure within 10% of actual pressure (d) Verify annually tested at 1. unused hose and hose that has been cleaned and gas freed are exempt with proper documentation) 3. to first valve inside secondary containment area. uncoupling. each hose connection during coupling.7 Discharge Containment Equipment Requirements: 33 CFR 154. or other approved procedure (f) Verify each item of remote operating or indicating equipment.5 Monitoring Devices: 33 CFR 154. but less than 12 inches (3) 4 BBLS = 12 inches or larger (4) ½ BBL (portable) = COTP finds above not feasible (d) Examine small discharge removal (154. or approved alternative.530 & .4 Closure Device Requirements: 33 CFR 154. does not leak (e) Verify extent of pipe test. such as a remotely operated valve.5 MAWP. and transfer (fixed or portable) (c) Verify required fixed capacity serving one or more hoses (inside diameter) or loading arms (nominal pipe size diameter) of: (1) 2 BBLS = 6 inches or smaller (2) 3 BBLS = More than 6 inches. tank level alarm.540 (a) Examine small discharge containment (b) Verify location of each handling or loading arm area hose connection manifold.525 (a) Operational (b) Required by COTP? (no select N/A) 3.545 (a) Examine discharge containment equipment for oil and United States Coast Guard 6 Bulk Liquid Facility Job Aid ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ N ____ ____ ____ ____ ____ NA ____ ____ ____ ____ ____ ____ ____ ____ . or emergency shutdown device. performs it‟s intended function 3.520 (a) Examine closure devices (b) Verify enough to blank off ends of each hose and loading arm not connected for transfer (new.540) (e) Determine means to safely remove within 1 hour of completion of transfer 3.

and tank level alarms and verify operating properly (b) Verify the facility has emergency means enabling vessel PIC to stop flow from facility to vessel.170(c)(5) (a) Examine emergency shutdown.On or after 4 Oct 1990 (ii) 60 Seconds .1057 (1) Records of inspection/maintenance available (retained 3 years) (2) Inventory verified (3) Maintained in good operating condition (4) Inspection/Operational test performed 3.BULK LIQUID FACILITY Y hazardous liquids (b) Verify booming equipment if required for oil or hazmat transfer (c) Verify facility has ready „access‟ to enough containment material and equipment for discharge containment by either: direct ownership.After 1 Nov 1980 (ii) 60 Seconds . remotely operated valves.On or before 1 Nov 1980 2) Hazardous Material Transfers: (i) 30 Seconds .8 Emergency Shutdown Requirements: 33 CFR 154.550 & 156.Before 4 Oct 1990 3. or contractual agreement (OSRO) (d) Inspect/Maintenance of Non-OSRO Resources: 154. joint ownership. cooperative venture. or direct facility to do the same (c) Verify type of emergency means: 1) Electric 2) Pneumatic 3) Mechanical (d) Ensure electronic voice communication system continuously operated (e) Verify in the vicinity of dock manifold connection (f) Verify meets time requirements as specified below: 1) Oil Transfers: (i) 30 Seconds .9 Means of Communication Requirements: 33 CFR 154.560 (a) Verify continuous two-way voice communications between vessel and facility PICs: 1) Means to signal use of communications United States Coast Guard 7 ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ N ____ ____ NA ____ ____ ____ ____ ____ Bulk Liquid Facility Job Aid .

105-11 (b) Test communications to ensure good working condition (c) Note if the facility uses the system in 154. 3. that adequately illuminates: 1) Transfer operation‟s work areas for facility and vessel 2) Transfer connection‟s points for facility and vessel (b) Verify if COTP authorized any lighting alternatives (lighting from vessel or by portable means) (c) Verify lighting doesn‟t mislead or otherwise interfere with navigation on the adjacent waterways 3.735 (d-e) (a) Sufficent number (b) Aproved by independent laboratory listed in 46 CFR 162. and (ii) Certified as intrinsically safe by National Testing Laboratory or other certification organization recognized by COMDT per 46 CFR 111.13 Fire Extinguishers / Equipment Location: 33 CFR 154.550(a)(2).560(a) 3.570 (a) Verify fixed lighting for operations between sunset and sunrise. must be audible 4) If portable radio used while transferring flammable or combustible liquids must be: (i) Marked or documented as intrinsically safe.BULK LIQUID FACILITY Y 2) Usable in all conditions of weather and operations 3) If by voice. (b) Does the facility meet the applicability to be regulated under 33 CFR Part 126? (No mark N/A) 3.11 Access: 33 CFR 154.735(b) (a) Only in amounts necessary for operations maintenance.10 Lighting Requirements: 33 CFR 154.735(a): (a) Access to emergency equipment not impeded. it must meet the requirements of 154. properly marked.12 Hazardous Stores and Supplies: 33 CFR 154.028 (c) Maintained in ready condition United States Coast Guard 8 ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ N ____ ____ NA ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ Bulk Liquid Facility Job Aid .

735(h) (a) Trucks and vehicles parked or operated only in designated areas Rubbish: 33 CFR 154. report emergency conditions.5 of the OCIMF International Safety Guide for Oil Tankers and Terminals (ISGOTT) except as stated in .735(f): (a) Ready to operate Smoking: 33 CFR 154. 9.17 3.21 3. or are a hazard nearby combustibe material 3.22 Heating Equipment: 33 CFR 154.735(p) (a) Maintained in safe condition to prevent fires (b) If installed after 04OCT90: Meets NFPA 70 (c) Shows approval by Underwriters Laboratories.735(s) 3.735(k) (a) Provided on all chimneys or appliances that use solid fuel.20 3. fire extinguisher.18 Vehicles: 33 CFR 154.14 3.735(u) (a) NO smoking signs posted in areas not permitted (b) Designated smoking areas are in compliance with local ordinances and regulations (c) Signs marking authorized smoking areas conspicuously posted 3.1.3 and 9.735(i) (a) Kept in receptacles Internal Combustion Engine: (fork lift) 33 CFR 154.735(m) (a) Has sufficient clearance from combustible material Fires and Open Flame Lamps: 33 CFR 154.16 3.735(t) (a) means of detecting fires. and fire alarm box (e) all (d) are conspicuously marked and readily accessible 3.15 Protective Equipment: 33 CFR 154.19 Spark Arresters: 33 CFR 154.24 Security Guards or Equivalent Measures: 33 CFR 154. 9. and ensure that access to the marine transfer area is limited (see FSP) FSP still current United States Coast Guard 9 Bulk Liquid Facility Job Aid ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ N NA ____ ____ ____ ____ ____ ____ ____ ____ ____ .735(g) and .735(j) (a) Not a fire hazard (b) Approved fire extinguisher attached unless one is readily nearby 3. factory mutual research corp or Canadians Standards Association 3. standpipe.735(s) (a) conducted IAW sections 9.735(o) (a) no open fires or flames Electrical Wiring and Equipment: 33 CFR 154.2.23 Tank Cleaning or Gas Free Operations: 33 CFR 154.BULK LIQUID FACILITY Y (d) Suitably located each hydrant. hose station.

black on a white background *Note: “No smoking” and “No open lights” are not required when the cargoes are neither flammable nor combustible.735(v) (a) Placed at each shore-side entry. Complete the physical information survey Schedule follow-up inspection (if necessary) Update facility file ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ United States Coast Guard 10 Bulk Liquid Facility Job Aid .BULK LIQUID FACILITY Y ____ 3.955 * (b)Except as provided in paragraph (f) of this section. 3.0 4.26 Complete inspection results prior to leaving the facility: (a) Compete inspection report (b) Review the report with facility representatives (c) Explain inspection results / discrepancies (d) Discuss possible enforcement options (if necessary) (e) Obtain signatures of representative ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ N ____ NA ____ Task 4.3 4.4 4.45-2(E)(1) or 153.25 Warning Signs: 33 CFR 154.5 Post-Inspection Items Complete all required MISLE entries (as per unit policy) Initiate enforcement actions (if necessary).1 4. without obstruction (b) Conforms to 46 CFR 151. each warning sign must have the following legends: (1) Warning (2) Dangerous Cargo (3) No Visitors (4) No Smoking (5) No Open Lights (c) Each letter must be block style.2 4.

Appendix A: BULK LIQUID FACILITY Inspection Summary Cite Corrective Action Due Date Discrepancy Description Comments: United States Coast Guard 11 Bulk Liquid Facility Job Aid .