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Tutor Handbook

TUTORS HANDBOOK

This handbook is intended to serve as a guide to the policies, procedures, and the daily operation of the College. Please take time to read the handbook and become acquainted with its entries. Additional information and procedures can be found in the Learner Handbook or administration files.

MISSION STATEMENT The College cares for its staff, learners, and stakeholders and will provide the best possible education, training, staff development, work/learning environment for all. To deliver this vision, the The College commits to the following: ♦ ♦ ♦ ♦ ♦ Promoting equality and diversity Operating Training with integrity and commitment to excellence Managing the organisation effectively and efficiently with strict financial controls Embedding quality assurance throughout the organisation and that of any sub contractors Regularly reviewing standards within the organisation ♦ Creating a climate of continuous professional development for the organisation, staff and learners ♦ Recruiting the best people for the job ♦ Developing staff to their highest potential ♦ Providing access for all who wish to learn with Training ♦ Providing excellent pastoral care for those who come to Training ♦ Identifying the most appropriate programmes to suit the needs of the learners ♦ Delivering programmes to the highest standards ♦ Conducting assessments and tests to the highest standards ♦ Contributing to the community We aim to provide the highest quality educational service to learners in the following respects: • Assessment success • preparation for the world of work • provision of a quality teaching and assessment service • care for each individual learner • development of affiliation with other institutions

Prepare and give mid-course assessments. Use audio-visual aids. Participate in the selection process for textbooks. adapt teaching methods accordingly.Duties of a Tutor The Tutor plans. Tutors should keep a record of their planning and preparation and be prepared to demonstrate it if asked by the The College Director Prepare assignments. the internal verifier and administration to ensure that formal Assessments are set at the appropriate time and level. the Internet. Tutor evaluation and assessment. which contribute to each and every learner's optimal development . The areas of responsibilities include instruction. learner evaluation and assessment. etc. and other resources to supplement and reinforce teaching. progress tests.     Learner evaluation. Familiarise yourself with The College 'Teaching Standards' and ensure you maintain these standards. Prepare and implement regular progress tests. weekly and daily lesson plans in accordance with the syllabus and course outline. reference and instructional instruments. Tutors should mark this and arrange one-on-one meetings with learners to discuss their results and go through their Learner Progress Report. group size. field trips. motivation and have clear goals at all times. and provide extra assistance to learners where necessary. administration and professional development. progress tests.these experiences may occur within and outside the classroom. Ensure Learner Progress Reports are kept up-to-date. and administers learning experiences. mid-course assessments and Progress Reports. Liaise with internal examiners. monitoring and assessment:  Evaluate learners' learning strengths and weaknesses. topics and syllabus and course objectives. organizes. Instruction: Manage the teaching process and:  Develop yearly.       . Determine and implement teaching methods appropriate to learners’ needs and capabilities. Ensure learners know and understand their results and keep records of tests and results. paying particular attention to attendance. Complete regular Progress Reports for each learner to ensure they are receiving good feedback. teaching props and teaching aids.

In addition to this. Ensure there is a private environment for learners to complete questionnaires and surveys for learner feedback on Tutors and courses. Anti-Bullying Policy. and motivational conditions in the classroom and the College. etc and ensure that both learners and Tutors follow policies and procedures to ensure the welfare of staff and learners remains paramount. Familiarise yourself with the The College 3-way monitoring system and ensure it is carried out. Teaching Support. Other Tutors on the team: complete peer evaluations at least twice per term to support each others’ Tutor-skills development and ensure high quality teaching is maintained at the school. healthy. 2. Monitoring and Feedback: Teaching Standards are monitored using a 3-way system: 1. Familiarise yourself with the The College Disciplinary Procedures.Tutor Evaluation and Assessment:     Participate in peer monitoring giving fair and constructive comments to colleagues. There are regular staff meetings where learners’ progress is discussed and issues of resources etc. learners' desks and other furniture and materials. Ensure the cleanliness and tidiness of the classroom. Classroom Management:   Encourage safe. Learners: At the end of each term.   . the The College Director will observe all new Tutors in their first few weeks and there will be written and oral feedback after the class. 3. are also discussed. Implement the school’s procedure fairly and consistently. Ensure learners have regular opportunities to give Tutor and course feedback. every learner is asked to complete a Tutor Evaluation form to ensure that Tutors are satisfying learners’ needs and preferences and that teaching standards improve continually. Peer observation will be arranged by mutual consent. The College Director: All Tutors are observed twice a year by the The College Director and given written and oral feedback.

attendance. . see Staff Recruitment and Development Policy (appendix). test performance. Participate in curriculum development and other professional activities as assigned by the The College Director. For full details of Tutor training policies. and progress. Needs Analysis – these forms are available in the The College office). peer and The College Director monitoring and work to continually improve their teaching standards. all Tutors should hand over relevant information about the class and all learner record (Progress Tests.  Tutor Training and Development: Matters of teaching methodology are discussed at staff meetings. When leaving the school.       Professional Development:  Tutors are expected to attend and participate in professional development workshops (see staff development policy for full details) Tutors are expected to take into account feedback from learner. In-house training may include the following: • • • • • resource evaluation guest Tutor-trainers observation and feedback methodology workshops seminars and discussions Tutors are encouraged to attend as many training and development workshops as possible. Attend staff meetings. Maintain pupil records of achievement. etc) to administration for The College records.g. Ensure that administration is informed in of any Assessment/ re-take requirements or any special requirements for a lesson.Administration:  Ensure a new learner completes necessary paperwork before beginning a course (e. Prepare and submit yearly plans and weekly lesson plans.

attendance or other concerns. ♦ Upon receiving a new learner. ♦ Tutors are expected to leave the classrooms neat and tidy. ♦ It is essential that Tutors complete a weekly lesson plan.leaving the room to photocopy is unacceptable. ♦ Tutors should complete and regularly update Learner Progress records. ♦ Tutor feedback is regularly given at the end of every term and Tutor feedback is always welcome any time – comment forms are available at reception for Tutors to complete and give to the The College Director . Peer observation may be arranged by another Tutor and the The College Director ♦ In-house workshops are organised monthly to encourage Tutor development and exchange of ideas. as highlighted in Learner Progress records.Teaching Standards ♦ Classes start and finish on time. ♦ Tutors are expected to complete Learner Progress Reports each term (see p. ♦ The The College Director or Internal Verifier may observe lessons occasionally and give feedback. with boards cleaned and lights switched off. 33). The Learner Progress Report is based on class performance. ♦ Tutors should ensure the classroom is a positive learning environment. Tutors must ensure the learner completes an OUP Placement Test and a The College Needs Analysis form and receives lessons and materials appropriate to their level. ♦ Homework is can be given if thought to be required by the Tutor. ♦ Lesson plans and class registers must be completed in full every day – These must be returned to the office administration staff after each class. External workshops are also offered to facilitate professional development. Tutors are expected to be in class in time to greet learners. attendance and test results. ♦ Tutors are expected to be well prepared . ♦ The weekly staff meeting is the place to raise issues of learner progress.

in the event of an unintended problem or emergency.Unplanned Absence Tutors are expected to give lessons according to their contract and should not take extended leave during term time (unless special permission has been given by the The College Director). . Further Questions or Policies Please ask the The College Director if you have any further queries or refer to your contract for specific information. Tutors should inform the The College as soon as possible in of their absence and provide lesson plans for a substitute Tutor where possible. However.

religion. train and develop the best people for the job. or membership of the Traveller community. they will be amended and developed and reviewed again. tested. If not. procedures and documents will be examined to see whether they were fit for purpose. Staff will be given every opportunity to develop and expand their areas of expertise as they and the business develop. As part of Internal Monitoring examples of the use of the recruitment and development policy. as outlined in the Equality Policy and procedures. Equality Training will form part of Staff Induction and as relevant as part of ongoing staff development to ensure that staff remain aware of equality issues. age. and on the Fás employment website. race. It is also the policy of to integrate new staff into a working environment which is welcoming and inclusive.Staff Recruitment and Development Policy It is the policy of to recruit. promote equality. Vacancies will be advertised in local papers and/or in the appropriate section of national papers. sexual orientation. externally and a wide variety of training/development methods. systems and procedures will be put in place. evaluated and improved upon. There will be no discrimination during the employment process including discrimination on basis of gender. . marital status. physical limitation. will demonstrate to applicants that they will become valued members of a dynamic team and will provide equal employment opportunities to all applicants. and combat discrimination within the company. taking account of employment and equality legislation. In order to fulfil the above requirements. family status. Internal applicants will be given the same opportunities to apply for vacancies as those from outside. actively encourages staff to develop to their full potential by engaging in further education and training on site. Permanent posts will be filled through competition following advertisement.

1 Recruitment and Allocation Version: 4 Date: Sept 11 Purpose: To ensure that the knowledge skills and competences required of staff to fulfil particular roles have been clearly identified and are used consistently in the recruitment and selection process. Copies of interview forms Copies of letters to successful and unsuccessful applicants Comply with legal requirements Director Identify most suitable person/s for the job/s. advertise in a way which allows all those eligible to apply to be able to do so Include Job specifications in contract of employment Who does it Director Director Evidence generated by this procedure Job descriptions Copies advertisements Director Personnel files containing signed copies of terms of employment. B3.2 STAFF INDUCTION. (Terms of employment doc) Information about Terms of employment Act information available for staff to read Copies of application forms.3 STAFF DEVELOPMENT Procedure Title: B3. identify where to advertise.PART B: QUALITY ASSURANCE POLICIES AND PROCEDURES B3 RECRUITMENT AND DEVELOPMENT (B3. salary etc. B3. Send letter of offer confirming details of job (job description) hours of work. Tutors Method(s) used to carry out this procedure Identify essential and desirable requirements for the post Draw up advertisement. Receive acceptance/refusal Director Director Copies of letters .1 RECRUITMENT AND ALLOCATION. Also that there are clear recruitment criteria and a recruitment process is in place which is compliant with employment and equality legislation Staff Involved: Director.

Staff CV’s. Copies of Staff qualifications Director The College Director will de-brief with each Tutor after each programme Director. Tutors Minutes of meetings .Prepare induction programme Conduct Staff Induction Provide terms of employment contract Consider reasonable accommodation for staff with disabilities Allocate Staff to roles based on occupational competence. expertise and compatibility with training group etc. Director Director Training records (Staff induction procedures doc) Personnel / training records: Director Documented evidence of any ‘accommodation’ reached Job specifications.

Tutors.PART B: QUALITY ASSURANCE POLICIES AND PROCEDURES B3 RECRUITMENT AND DEVELOPMENT (B3.3 STAFF DEVELOPMENT Procedure Title: B3.2 STAFF INDUCTION. Staff Involved: Director.1 RECRUITMENT AND ALLOCATION. B3.2 Staff Induction Version: 4 Date: Sept 11 Purpose: To ensure that all new staff are inducted into the organisation and have access to and are provided with induction training appropriate to their new role. . Director. Tutors. B3. Assessors Notes on items brought forward to staff meetings etc. Also that existing staff moving into a new area of work are appropriately inducted into that new role. Assessors Method(s) used to carry out this procedure Prepare tailored induction using Staff Induction Handbook Who does it Director Evidence generated by this procedure Staff Training Records Staff Induction Handbook Equality and Health and Safety training included in induction Director Staff Training Records Staff Induction Handbook The College Director operates an ‘open door policy’ and encourages staff to seek clarification on any issues and also to offer feedback and suggestions on a day to day basis.

Tutors. Internal Verifier. that programmes are developed in line with procedures etc. Assessors Minutes of meetings .Internal Verifier meets with Tutors prior to starting new programmes in order to ensure that they are up to date with current FETAC guidelines.

B3.2 STAFF INDUCTION. B3.g. Internal Verifier meets staff on FETAC programmes prior to and during running of FETAC programmes to brief on current guidelines etc. prioritise and meet the training. External trainingundergone as required. Tutors.PART B: QUALITY ASSURANCE POLICIES AND PROCEDURES B3 RECRUITMENT AND DEVELOPMENT (B3. development and support needs of staff Staff Involved: Director. Assessors Method(s) used to carry out this procedure All staff undergo Staff Induction training upon joining Training In house staff training sessions e.3 Staff Development Version: 4 Date: Sept 11 Purpose: To ensure that there is an open and transparent plan in place within the organisation to identify.3 STAFF DEVELOPMENT Procedure Title: B3. Sample Trainer qualifications on display in office Who does it Director Evidence generated by this procedure Staff Induction Handbook Staff Training Records Director Minutes of Meetings Attendance Sheets Staff Training Records Director Staff Training Records Trainer qualifications on display in office .1 RECRUITMENT AND ALLOCATION.

While you are a member of The College community. or any other feature of difference. This refers to other learners and to all The College staff regardless of their status. and the personal and intellectual development of all members of the community is fostered and supported. job or role. gender. The College includes learners and staff from many different backgrounds. This is true whatever the person’s race. you can expect people to treat you in a respectful way and to be fair and reasonable in their contact with you. disability. DISABILITY POLICY The College is committed to building an inclusive learning environment and to the provision of reasonable accommodation to meet the individual needs of learners as far as possible. sexual orientation. Equally. Everyone who studies or works at the The College is respected and valued. This policy applies to all prospective and registered learners. cultures and with many different characteristics. equality of opportunity is actively pursued. the The College also expects you to behave in a way which other people will see as being respectful and fair to them. age. beliefs. ethnic or national origin. We aim to enable full access and participation for all learners with a disability. .POLICY ON EQUALITY & DIVERSITY The College aspires to develop a community of learning for both staff and learners in which human relationships are valued and respected. The objective of this policy is to provide a systems framework for responding in a timely and appropriate manner to the individual needs of learners with disabilities.

) depending on the course being undertaken. The Tutor sets the date and time for re-sit exams. It is the candidate’s responsibility to ensure that: • • • His/Her paper is submitted All relevant papers signed Attendance taken Note: Different Awarding Bodies have different fees for all or some of the following: Course Registration. Failure to provide an explanation will incur disciplinary action.) must also be submitted. Notices containing this information will be displayed on notice boards in the the College. Candidates are required to provide themselves with pen. The end of year Assessments will take place May/June. Arrangements for re-sit exams must be made as soon as possible. Absence If a candidate is absent from any Assessment for any reason. The College requires learners to provide acceptable and documented medical (or equivalent) reasons to allow for re-sits of exams. a written explanation must be submitted to the the College. . serious illness. rulers and similar materials as appropriate. Candidates will not normally be permitted to borrow materials from other candidates. Easter etc. written documentation is required stating specific reasons and dates. Normally.ASSESSMENTS & ASSESSMENTS Learners are assessed on the basis of exams throughout the year. pencils. Acceptable reasons include hospital stays. family emergencies (such as serious accidents or illnesses or death) or similar circumstances outside of the learners control. If the disability comes to light during the academic year then they are encouraged to notify the The College as soon as possible. either the Assessments Officer or Administration Staff at the beginning of the academic year. At the end of the Assessment. Assessment Regulations It is the responsibility of each learner to make himself/herself aware of the dates. Exams will take mostly take place at end of The College year but also at end of terms (Christmas. location and times of Assessments. Course Assessment. Candidates shall assemble 20 minutes before the advertised time of the Assessment. Any other relevant documents (doctor’s certificate etc. Course Certification. Learners with disabilities or special requirements can notify the the College. a candidate must remain in his/her seat until an invigilator has collected his/her script.

information from the Internet. for example from the internet. Submitting work completely or largely identical to that of other learners. designs and ideas. While in an Assessment a candidate must not: (i) (ii) (iii) Possess any book or paper except the Assessment paper or any other relevant exam materials Aid or attempt to aid and other candidate Obtain. Results are subject to a stringent Authentication process involving Internal Verification. the work of other learners. journals. or from another learner and submitting it as one’s own Paraphrasing (changing some of the words) the ideas and concepts of others without proper referencing Using a passage or passages of any length from published or unpublished work of others without placing the passage(s) in quotation marks (or using other suitable referencing method). the candidate should raise his/her hand and an invigilator will attend the matter. but is not limited to: (i) (ii) (iii) (iv) Copying material. or any other printed source. An Appeals Process is in place where Learners can appeal their Assessment result. unless group work and joint submissions are explicitly permitted by the instructor . It includes material from books.Assessment Conduct A candidate must not. Plagiarism includes. If a candidate needs to ask a question. for any reason. PLAGIARISM POLICY Definition Plagiarism is presenting someone else’s work as your own. ‘Someone else’s work’ means anything that is not your own idea. Any such communication will be regarded as a serious breach of the Assessments regulations. External Authentication and finally a Results Approval process before submission to Fetac. speak to or have any communication with any other candidate during the Assessment. without acknowledgment. Plagiarism is considered as academically fraudulent and is subject to the disciplinary procedures of the the College. See Training Quality Assurance documentation in relation to centre policies and procedures. software programs and other electronic material. See also Job Description for Assessors on accredited programmes. or attempt obtain aid from another candidate Assessment Results Learner Assessments are marked by an authorised staff member.

(v) Using any material other than your own during an Assessment. It is the decision of the Tutor to allow their learner to attend such meetings. Learners should use class waste bins to dispose of litter. Learners ‘late for class’ may be refused entry to the class and will not receive attendance. the instructor has several options. any intentional interference with the normal classroom procedure or presentation of the instructor and/or other learners and the interference with other learners’ rights to pursue course work. Police Services may be called in extreme circumstances to have the learner removed. Should a learner be disruptive in the classroom and refuse any request on the instructor’s part to stop such behavior. the learner will be readmitted but may be subject to normal disciplinary procedures which will be issued to the learner in writing. Disciplinary measures may then take place as is required by the situation. This refusal to enter class is at the discretion of the class tutor. The Tutor has the primary responsibility for control over classroom behavior and the maintenance of academic integrity and can order the temporary removal or exclusion from the classroom of any learner engaged in disruptive conduct that violates the general rules and regulations of the the College. CLASSROOM MISCONDUCT & LEARNER BEHAVIOUR • • • • • • • • • Learners must respect Tutor decisions at all times and behave in a respectful manner while in class attendance. Learners found accessing inappropriate material or found using Training resources in an inappropriate manner will be subject to Training discipline procedures. . Disruptive conduct shall include. If there is agreement for readmission. the learner will be excluded from the classroom pending a hearing. the instructor should call the The College Director. Learners should use the shared network facility to store their work in one server location. but is not limited to. and refuse to leave at the instructor’s request. Should the learner impose any harm to him/herself or to others. Learners are expected to turn off all mobile devices while attending class. The instructor shall report to the The College Director any incident of disruptive conduct that results in the learner being asked to leave the classroom. The definition of ‘Late for Class’ is arriving for class 30 minutes after the official class start time. Consequences If the Tutor / Invigilator finds that plagiarism has occurred a result of fail will be assigned and the incident reported to the The College Director. from the class or The College premises. A learner may not use class time to attend an Training Office meeting. continue to be disruptive to the class. Learners should turn off their PC monitor when concluding a class session. The The College Director will arrange to meet with the Tutor to determine the appropriate action before the next class period. Learners failing to comply with Training procedures during class will be asked to leave the class and will not receive attendance. Extended or permanent exclusion can be the result of classroom misconduct. If there is a disagreement about readmission. The first option is to ask the learner to leave the classroom.

The Incident Report provides a formal record of an incident should further administrative discipline be necessary by the The College Director.The Tutor should then fill out an Incident Report. Bullying can have a serious effect on the mental welfare of a learner. Tutors are entitled to teach and learners are entitled to learn free from intimidation. loss of confidence and depression. ANTI-BULLYING POLICY (i) Definition Bullying is repeated aggression. The College considers it essential that anyone who becomes aware of. that intimidating behavior is taking place should inform an appropriate member of staff. psychological or physical. (iii) The The College Ethos for Learners . Bullying and intimidating behavior includes: • • • • • • Physical contact which intimidates or harms another person Damage to. Intimidating behavior. or interference with. another person’s work or property Extortion Verbal aggression Unwanted comments. name calling or graffiti Unwelcome telephone calls. It is important that bullying behavior be reported at all times. Learners learning in a climate of fear and resentment do not reach their full potential. text messages or emails The use of the internet or digital technology to intimidate or comment unfavorably upon another person Spreading rumors Malicious gossip Deliberate exclusion or isolation the College. verbal. the most serious of which are fear. Bullying has detrimental effects. conducted by an individual or group against another. All learners are accountable for their behavior when it leads to a breach of conduct. anxiety. • • • • (ii) General Statement Every learner has the right to enjoy learning and leisure time in school. is always unacceptable in Unkind actions or remarks are unacceptable even if these are not intended to hurt. or suspects. whether intended or an isolated event.

The College is committed to a policy of equal opportunity in education. and progression. counseling and follow up action. interviews. Equal Status Act 2000. accountability. The The College supports an ethos of partnership. • • • • . Sanctions (see below) may be placed upon offenders. inclusion. respect for diversity and equality. assessment. The The College adheres to the principles of the Education Act 1998. Information provided on all aspects of The College life. transparency. Sanctions may include: (i) (ii) (iii) (iv) Verbal Warning Written Warning Suspension Other sanctions as deemed appropriate. PASTORAL CARE Pastoral Care can include: • • • Problems with accommodation or host family Homesickness and culture shock Struggling to keep up with workload Having trouble with a particular class. Procedure upon Reporting of Bullying: (i) (ii) (iii) (iv) Appointed personnel will interview all of those involved in an alleged case of bullying The alleged victim and alleged perpetrator of the incident will be spoken to and encouraged to solve the problem Written statements will be taken from both parties. The The College has the right to: (i) (ii) Investigate all reported instances of bullying Record all instances and initiate appropriate procedures. learner or Tutor Bullying Learner welfare matters.

If you miss your own class you cannot attend a different class at other times to ‘make-up’ for poor attendance. in addition to the minimum 15 hours of formal study at The College per week.If Learners have particular problems. most courses involve a significant amount of self-study outside of class time. concerning learner welfare is required by all staff members. LEARNER VISA REGULATIONS As an learner studying in Ireland there are certain regulations which you must abide by to fulfill conditions set by the Immigration Authority of Ireland. While studying here a learner on an learner visa must • • • • Maintain an attendance of 85% or higher Complete exams as required for qualification undertaken Hold Private Medical Insurance Attend 15 hours of study per week Individuals on an Learner Visa may work part-time a MAXIMUM of: • • 20 hours during The College term 40 hours during The College holidays Please note. you will be subject to disciplinary proceedings. DISCIPLINARY PROCEDURE . or questions. It is crucial that you attend your own classes regularly. This means you cannot take leave or holidays during term time on demand. You must maintain attendance during term time. All other times are ‘term time’. The College Holidays are ‘non-term time’. If your attendance drops below this rate. Leave during term time can only be taken under special circumstances (such as a family emergency or serious health problem) and you must apply to the The College Director if you need to take leave during this time. Automatic reporting of any serious issues to The College Director. they are advised to talk to the Tutors or The College Director who will offer guidance on how to assist the learner. You should plan your time outside of The College hours carefully and be sure to plan-in enough time for your studies and a healthy lifestyle! ATTENDANCE & TAKING LEAVE The minimum The College requirement for attendance is 80%.

The Disciplinary Hearing Committee will also handle any appeals that may occur. Disciplinary Hearing Committee is a committee of individuals appointed to investigate the conduct of a learner. Aiding others in dishonest conduct either before or after the event. wherever possible. Being unduly under the influence of alcohol / drugs while in the College. f. Misapplication or misappropriation of The College equipment and/or property h. how it should improve and what consequences might ensue if it does not improve. Gross Misconduct is any act or omission which is so serious as to permit the The College to expel the learner without having to go through other steps in the disciplinary process. disciplinary matters regarding learner conduct. DEFINITIONS Verbal Warning is a discussion between a member of the disciplinary board and a learner regarding the learner’s unsatisfactory conduct. e. . paper records. custody or control on The College premises. i. It is the role of the committee to discuss what actions disciplinary actions will take place. and intimidation. The following shall constitute acts of gross misconduct but this list is provided by way of example only and shall not be deemed definitive: a. Having illegal drugs. Harassment. Misconduct is any act or omission which is deemed as an infringement upon The College conduct.The College intends to amicably resolve. removal or destruction of documents which include. Plagiarism and / or cheating in exams. including sexual harassment. Written warnings are placed on a learner’s file and a copy will be forwarded to the department of immigration. These infringements may include but are not limited to: • • • • Low attendance Disturbing Class Arriving Late An act of misconduct will incur the discipline process. substances or materials on one’s person or in one’s possession. b. Written Warning is a letter issued to a learner by the The College stating that certain conduct is unsatisfactory. This document sets out the procedure which will be followed should a learner be subject to disciplinary action. but not be limited to. Theft or other act of dishonesty c. Deliberate falsification. any information on computers and any other form of record. g. Assault d.

Notification of this expulsion will take place at an interview and written confirmation of the expulsion will also be issued. the learner will be advised of his/her right of appeal. Ensure the learner is aware of the problem b.) deems suitably warranted. Examples of offences include: absence from classes. Give the learner an opportunity to explain the circumstances surrounding the breach of conduct c.PROCEDURE Discipline Stamp A discipline stamp may be issued on a learners record for any offence that a The College official (director / trainer etc. At this meeting the committee will review the learners conduct and if deemed necessary the learner will be expelled from the the College. late arrival or disturbing classes. matters are still not resolved. Expulsion Where a second written warning has been issued and breaches of conduct persist the Director will be informed and a meeting will be held with the Disciplinary Committee. First Written Warning If no resolution follows the issuing of a verbal warning. the The College will issue the learner with a written warning setting out the nature of the concerns and advising that if the situation is not satisfactorily resolved within a specified period of time. As with the first letter a copy of this letter will also be forwarded to both Gardai and Department of Immigration. These notes are not forward to the Gardai or Department of Immigration but are kept for future reference should matters not resolve. Verbal Warning In a circumstance where a learners conduct may warrant disciplinary action a member of the disciplinary committee holds a private interview with the learner in order to: a. Second Written Warning If. . again setting out the seriousness of the situation and advising that if matters not resolve within a specified period of time. the learner will be subject to further disciplinary action. A copy of this letter will be forwarded to both Gardai and Department of Immigration. the learner will be subject to further disciplinary action. the The College will write to the learner for a final time. Right of Appeal Should the The College decide upon the implementation of expulsion. Depending on the seriousness of offence(s) the disciplinary committee may decide to progress to the next stage of discipline. following a written. Explain to the learner how the The College will deal with the unsatisfactory conduct should matters not improve Notes are made of the interview.

The appellant will be asked to submit his/her appeal in writing clearly setting out the grounds for appeal.Appeals against disciplinary action should be notified in writing to the The College Director within ten (10) days of the disciplinary action. The appellant may strengthen their case by providing any documentation which may explain their breach in conduct. . all relevant documentation must be made available to the Appeals Committee. The learner will have the right to state his/her case. Appeals so notified will be processed by an Appeals Committee. Prior to the hearing.