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SAP Tips & Tricks for end users

1 Manage report layouts.............................................................................................................................2
1.1 Basic layout functions......................................................................................................................2
1.2 Set summation levels / totals drill down.......................................................................................... 4
1.3 Select lead columns to “freeze”....................................................................................................... 5
1.4 Optimize column width ...................................................................................................................5
1.5 Save layout ......................................................................................................................................6
1.6 Layout management / administration...............................................................................................7
2 Excel downloads.....................................................................................................................................8
2.1 In ALV layout..................................................................................................................................8
2.2 Report writer & report painter reports...........................................................................................10
2.3 Unformatted Excel download........................................................................................................11
2.4 Drill down reports via object list ( e.g. COPA reports.)................................................................11
3 Report selections, variants & variables.................................................................................................12
3.1 Dynamic selections ......................................................................................................................12
3.2 Multiple selection...........................................................................................................................12
3.3 Selection upload from text file.......................................................................................................14
3.4 Selection upload from clipboard....................................................................................................15
3.5 Selection variants...........................................................................................................................16
4 Cut and paste.........................................................................................................................................18
5 Background processing.........................................................................................................................20
6 User parameters.....................................................................................................................................22
7 User settings in finance.........................................................................................................................23
8 Edit favorites and show transaction codes in SAP menu......................................................................25
9 SAP GUI – Options...............................................................................................................................27
9.1 Show keys in drop down lists.........................................................................................................27
9.2 Personalize SAP look.....................................................................................................................28

SAP Tips&Tricks for end users

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Manage report layouts

1.1

Basic layout functions

Example:MB52 warehouse stock – non hierarchical .

..........
Select non hierarchical list for more flexible
report layout functions

In some transactions the following icon is used to
maintain display variants/ report layouts:

Position cursor where
field needs to be shown
and move selected fields
to left with the arrow key
Sort fields by
clicking on
column header

SAP Tips&Tricks for end users

www.fin-s.be

Disclaimer

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g.Define sort order and summation levels for the fields you require Modify display settings to your liking. no cell merge for easy Excel download Try out your new settings SAP Tips&Tricks for end users www.fin-s.be Disclaimer Page 3 of 29 . E.

2 Set summation levels / totals drill down Click on pushbuttons or summation boxes to set the desired totals drill down level …... In some transactions this is called “ summation levels” SAP Tips&Tricks for end users www..be Disclaimer Page 4 of 29 .1. OR use menu bar to set totals drill down level.. .fin-s.

1..4 Optimize column width SAP Tips&Tricks for end users www. Works like “Freeze pane” in Excel.be Disclaimer Page 5 of 29 .1.3 Select lead columns to “freeze” Select columns .fin-s...

ZBE_01.be Disclaimer Page 6 of 29 . Z00_01.5 Save layout All users  create/manage user-specific report layouts.1. Z00_02 for generic layouts.g. Possibility to create user specific default setting.fin-s. Key users  create standard layouts (starting with “/” ) and define common default settings Key users  agree on naming convention for common layouts e. ZNL_01 for country specific layouts SAP Tips&Tricks for end users www.

6 Layout management / administration All users – Define which is the default user specific layout (has priority over standard layout) Key users .fin-s.1.Define which is the default standard layout SAP Tips&Tricks for end users www.be Disclaimer Page 7 of 29 .

the Excel view offers a nicely formatted download option.fin-s.1 Excel downloads In ALV layout If list is relatively small. This is a performance intensive view (not suitable as default layout or for lists with more than a couple of 1000 lines) The Excel view needs the following security settings: SAP Tips&Tricks for end users www.be Disclaimer Page 8 of 29 .2 2.

be Disclaimer Page 9 of 29 .fin-s.SAP Integrated Excel needs setting to access ‘Visual Basic project/object model’ SAP Tips&Tricks for end users www.

be Disclaimer Page 10 of 29 .fin-s.2 Report writer & report painter reports SAP Tips&Tricks for end users www.2.

) SAP Tips&Tricks for end users www.g.3 Unformatted Excel download.2.fin-s. or 2.4 Drill down reports via object list ( e. COPA reports.be Disclaimer Page 11 of 29 .

be Disclaimer Page 12 of 29 .SAP Tips&Tricks for end users www.fin-s.

be Disclaimer Page 13 of 29 .1 Dynamic selections Navigate in possible selection fields.2 Multiple selection Include / exclude tabs SAP Tips&Tricks for end users www. variants & variables Examples based on transaction FBL3N display GL account line items 3.3 Report selections. Double click to use additional selection field. 3.fin-s. Enter selection criteria.

‘+’ for single character.be Disclaimer Page 14 of 29 . Select appropriate matchcode and enter search criteria Other selection options SAP Tips&Tricks for end users www.Selection pattern ‘*’ for multiple characters.fin-s.

fin-s.be Disclaimer Page 15 of 29 .Multiple values selected 3.3 Selection upload from text file SAP Tips&Tricks for end users www.

fin-s. excel file saved as tab delimited text file.4 Selection upload from clipboard …… SAP Tips&Tricks for end users www. 3.e.g. ….be Disclaimer Select on Excel sheet or on other SAP transaction to clipboard e. Page 16 of 29 .g CTRL C Then paste in selection screen with paste button.

g dynamic date calculations.5 Selection variants Save variant name according to naming convention and enter appropriate description Select ‘save without value” for dynamic fields Or choose “ selection variable” e. and choose appropriate variable SAP Tips&Tricks for end users www.be Disclaimer Page 17 of 29 .3.fin-s.

Next time select appropriate report variant SAP Tips&Tricks for end users www.be Disclaimer Page 18 of 29 .fin-s.

be Disclaimer Page 19 of 29 .fin-s.g. CTRL C copies the selection to the clipboard e.4 Cut and paste CTRL Y makes cursor change to: It allows to mark a section on the display. look up corresponding PO’s in ME23N SAP Tips&Tricks for end users www.

be Disclaimer Page 20 of 29 .Paste with CTRL V for selections smaller than 8 lines (to fit in the selection window) or use for larger selections SAP Tips&Tricks for end users www.fin-s.

5 Background processing Advantages: • No “time out” for performance intensive tasks.g. month end processing.fin-s. • Spool file available for 8 days. • Job log available for error analysis by application support.be Disclaimer Page 21 of 29 . E. Switch off print immediately ( by default via user master settings) SAP Tips&Tricks for end users www. • Better performance for other dialog functions.

fin-s.SAP Tips&Tricks for end users www.be Disclaimer Page 22 of 29 .

g. organizational structures. E.Set appropriate number of pages to display 6 User parameters Set parameters for defaults in frequently used transactions.fin-s.be Disclaimer Page 23 of 29 . SAP Tips&Tricks for end users www.

fin-s.be Disclaimer Page 24 of 29 .7 User settings in finance e. select list dispay type and drill down to document overview SAP Tips&Tricks for end users www.g.

Enter user specific defaults for reporting SAP Tips&Tricks for end users www.be Disclaimer Page 25 of 29 .fin-s.

pdf SAP Tips&Tricks for end users www.be Disclaimer Page 26 of 29 .fin-s.8 Edit favorites and show transaction codes in SAP menu Insert folders and transactions to create own menu structure Add other objects: e. Link to this documentation http://www.fin-s.g.be/Downloads/SAP%20Tips&Tricks%20for%20end%20users.

fin-s.be Disclaimer Page 27 of 29 .SAP Tips&Tricks for end users www.

document types) are shown in “enjoy’ transactions SAP Tips&Tricks for end users www.be Disclaimer Page 28 of 29 .g.fin-s.9 9.1 SAP GUI – Options Show keys in drop down lists Keys (e.

fin-s.be Disclaimer Page 29 of 29 .9.  Logoff . The enjoy theme also allows you to change color settings:  Select the “Enjoy” theme and save settings.2 Personalize SAP look Select different theme to personalize you SAP system look. restart SAPGUI and logon again.  You can now change colors SAP Tips&Tricks for end users www.