Creating strategies for improving a democratic and participative Europe: Actions in public spaces.

A Network Initiative
6-10 February 2013, Paris

With the support

INDEX
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Welcome to the Democratic Community of Practice Invitation Agenda of the meeting DAY 1, Wednesday, 6thFebruary: RECONNECTING Introduction to the network: history, principles, activities and procedures DAY 2 Thursday, 7thFebruary: PASSION AND RESPONSIBILITY Open Space 1: Online communication and how to empower people without meeting (Elena) Open Space 2: Market (Louisa) Open Space 3: Good practices of local/national/European participatory (Jakub) Open Space 4: Public Action at Gare du Nord 1 (Francois) Open Space 5: Pow How on Saturday’s action teams? Preparation (Lisa) Open Space 6: Public Action at Gare du Nord 2 (Francois, Laetitia) Open Space 7: Who in Europe cares about a European convention run by citizens? (Martin) Open Space 8: How can participative democracy bring action to politic? (Henri) Open Space 9: Creating a map of our network (Inga) DAY 3: Friday, 8thFebruary, BE PREPARED TO BE SURPRISED Open Space 10: Open Citizenship Magazine (Lisa) Open Space 11: Future of our network? / Skype-conference with Rense Bos, IMI, Amsterdam, NL, from Democratic borders to cross conference (Inga) Open Space 12: Where do we go next? / where is something happening in Europe that we can support? Open Space 13: Planning Saturday’s action (Lisa) Open Space Sessions which have not been documented Open Space Sessions which did not take place Open Space Achievements DAY 4: Saturday, 9thFebruary, (PUBLIC) ACTION! Performing the Action at the Gare du Nord Reactions by the passers-by Tools Used for the Action Evaluation Brainstorming DAY 5: Sunday, 10thFebruary, MOVING FORWARD Guidelines for hosting a network meeting Guidelines to host a network meeting: Facilitator Scenarios for Next meeting How to communicate the achievements/actions of this network? LIST of Online Resources of the Network Participants’ contact list structures

Welcome to the Democratic Community of Practice: Participation and Democracy in Europe
From the 6th to the 10th of February 2013, around 30 young European professionals and academics working on citizenship, participation, and democracy, will meet in Paris to come up with strategies for a more democratic and participative Europe. These young people will share their projects, passions, experiences and best practices in a highly participatory event organized within the framework of the “Democratic community of practice” network launched in Berlin in 2011 (http://citizensforeurope.org/projects-activities/democraticcommunity-of-practice/) and further developed in Copenhagen and Prague in 2012. Part of the four-day event will be dedicated to the co-designing of actions in public spaces aiming to interact with citizens on participation in Europe, citizenship and European identity. The final actions they will have developed together will be linked to the traveling exhibition “The United States of Europe” (http://www.go-use.eu/en) and will be implemented on Saturday 9th in Gare du Nord metro station. This meeting in Paris, supported by the European Commission Youth in Action program (http://eacea.ec.europa.eu/youth/), Fondation Hippocrène and Fondation Charles Léopold Mayer, will bring together representatives of a wide range of European organisations: Citizens For Europe e.V., Fraternité 2020, POL-LOC, European Alternatives, Europuls, Europäische Akademie Otzenhausen, EuropaNova, European Movement International, Goethe Institut, Mouvement Européen-France, www.citizensforeurope.eu, Anglo-American University, Viadrina University, Danube Foundation, Wethecity, wikiconstitution.eu…

Invitation
“Dear all, You are invited to be part of a network of (young) professionals and academics working on citizenship, participation and democracy: people who want to have an impact with their work. You are invited to come to share your projects, your passions, your experiences; to experiment together best ways to interact in public spaces; to think about how we can further work as network, as organizations, and as individuals. We will meet in an highly participatory event, where there are no key note speakers but YOU; and no pre-defined agenda but the one YOU will design. We do not know what the final result will be, because WE will create it together! You are invited to join! The Background: Launched in Berlin on 2011, this "Democratic community of practice" met again in Copenhagen (February 2012). Later, in Prague (September 2012), the network decided to support the traveling exhibition "United States of Europe" by designing public actions linked to the event. Since then, different groups worked to prepare those actions further, and are now ready to share them and put them into practice with all the participants of the meeting.

We now meet to share experiences and ideas how to have more impact with our/your activities together; and to prepare and realise the actions in the public space around the United State of Europe's exhibition area (Gare du Nord & Gare de l'Est). YOU - those who participated in previous meetings as much as new members - are warmly invited to join!”

Agenda
Wednesday, 6th February: RECONNECTING 17.30-18.00: Arrival and Coffee 18.00-19.00: Introduction, Welcome and Check in: What is the path that has lead me here? 19.00-20.00: Dinner 20.00-20.45: Pecha Kucha (Presentation of the participants) 20.45-21.00: Closing Thursday, 7th February: PASSION AND RESPONSIBILITY 9.00-9.30: Arrival & Coffee 9.30-10.30: Welcome and Opening of the meeting: Co-creation of the agenda: What can we LEARN and SHARE to create strategies for having more impact starting from NOW? What are the challenges and opportunities (for the network, my organisation, myself) of working together? 11.00-12.00: Session 1 12.00-13.00: Session 2 13.00-14.00: Lunch served in the room 14.00-15.00: Session 3 15.00-16.00: Session 4 16.00-16.30: Break 16.30-17.30: Session 5 17.30-18.30: Session 6 18.30-19.00: Evening news 19.00-20.00: Documentation 20.00: Dinner (cooking together dinner night)

Friday, 8th February: BE PREPARED TO BE SURPRISED 9.00-10.15: Arrival & Coffee: Opportunity for bilateral meetings 10.15-11.00: Morning announcements and Opening the Space 11.00-12.00: Session 7 12.00-13.00: Session 8 13.00-14.00: Lunch served in the room 14.00-15.00: Session 9 15.00-16.00: Session 10 16.00-16.30: Break 16.30-18.00: Convergence 18.00-18.30: Closing circle 18.30-19.00: Documentation 19.00: Free Time (Sign up by Thursday 7pm if you join us for dinner) Saturday, 9th February: (PUBLIC) ACTION! 9.30: Arrival & Coffee 10.00-14.30: Morning preparations & Public Action with take-away lunch 15.00-15.40: Break 15.40-16.00: What did we learn together which could be valuable for myself/my organization/the network? 16.00-18.00: Sharing circle 18.00-18.30: Closing circle 18.30-19.30: Documentation 20.00: Dinner& Celebration Sunday, 10th February: MOVING FORWARD 10.00: Arrival & Coffee 10.30-11.00: Morning Circle 10.30-13.00: What are the next strategic steps for the network? 13.00-13.30: Closing circle 13.30-14.00: Lunch and Goodbyes

DOCUMENTATION DAY 1, Wednesday, 6th February: RECONNECTING Introduction to the network: history, principles, activities, procedures (by Arianna De Mario, CFE)
The network originated from the need of 3 organisations (CFE, FPH, Naturfreunde) to look for international partners for collaborations in the field of political participation and democracy. The particularity of the network would be its open structure, freed of any hierarchy and leadership in the common sense. This open structure should allow all members to shape the nature of the network through open methods of participation consisting in participatory and interactive meetings. Principles at the core of the network are therefore: - the absence of a leadership (rotating coordination role instead) - interchangeable roles and responsibilities among members - a collaborative approach granted by openness, mutual trust and transparency of processes - the willingness of "doing" together and learning by this doing - diversity within the group, granted by a diverse solid professional background (NGO practicionairs + academics) How does the network work? After a first stage where CFE, FPH, and Naturfreunde gave input to the creation of the network taking over the role of "callers", and in particular CFE took over the role of organising the network meetings, the network structure became more flexible. In its current form, it is an open platform to develop and practice strategies and techniques of democratic participation to which both individuals and representatives of organisations can take part. People who participated in the network meetings so far were either contacted by the organisaners because their activities fit the network scopes, or they got in contact with the network and expressed their interest in taking part in the process. The network is thus potentially open to anyone whose everyday activities (work, volunteering or study) suit the topic of democratic participation, but aims at the same time at maintaining a small to medium size (25-30 members) and a flexible structure. Its main scope is to enable members and participants of the meetings to get and stay in touch with each other in order to facilitate possible cooperations and synergies (e.g. find partners or funding opportunities, collect ideas and opinions on a project etc.). Who and how conferences and meetings are called? The process is actually open. The first 2 meetings were organised by one of the founding organisations (CFE), but during the second meeting a task force was established to organise the third event. For the future, the general idea is to establish at every meeting a task force that will take lead of the overall coordination and the organisational process for the following 6 months. So far, the network managed to organise 1 meeting every 6 months for a total of 4 meetings since September 2011 (Berlin – September 2011, Copenhague – February 2012, Prague –

September 2012, Paris – February 2013). How does the network take decision? The main feature of the network is its open and participative structure. This means that during the meetings decisions are taken with a bottom-up process and involving all participants. In the months between the meetings, decisions are mainly taken by the task force in charge of the overall coordination and the organisational process (e.g. the Paris team in the last few months). However, a feedback by the network members is generally requested by e-mail or skype, except from those situation where prompt decisions have to be taken (e.g. Right before a deadline for funding). Success factors: − continuity in meeting: every 6 months − commitment: most of the members have proven to be willing to invest time in the network, even beyond their working hours − sense of ownership: most members have been involved from the very first meeting and have followed its development form the beginning. This enables them to "trust" the network and its potential, and to transfer their enthusiasm and engagement to the new members − one vision in many missions: as the network has a very broad thematic focus (democracy and practices of participation), each member is able to bring his/her specific topic in it. This makes the network flexible also in its thematic scopes, as it is able to focus each meeting on a different topic. Challenges: - find sustainable (and not one shot) funding for the network to meet - root the network in the organisations the participants represent (to get support and resources) - enlarge the network and insure its continuity - answer to the two main aims/needs expressed: (1) networking and debating (thinking and learning together), (2) acting (doing and learning together).

Landscape of the network:

DOCUMENTATION DAY 2: Thursday, 7th February, PASSION AND RESPONSIBILITY
Introduction to a 1 1/2-day open space and creating the agenda: by Valentina

Open Space 1: Online communication and how to empower people without meeting
CONVENOR/HOST: Elena DATE: 7 February 2013 PARTICIPANTS: Elena, Rachel, Augstina, Henri, Matilde KEY POINTS DISCUSSED: - not just tools, need to talk about concrete approaches - Pirate Party in German -> Liquid democracy, liquid feedback – is working well in German but maybe not in other places – bad experience in Italy – open source software and an interesting idea - European Alternatives (EA) – profiles with different topics of interest – horizontal sharing of information - Where do we find the balance between having a good participatory democracy and also being efficient – to be able to act and react -> bigger question - Augstina – big team of 50 people, everyone in different country – all online. Only meet with local people but then pros and cons – 50 people working together on internet- google docs, etc. mailing list - EA media pluralism – same question of how to reach people online and also making them - Very new and difficulty – awareness and then interest and get people to participate - Good for feedback in the moment, but in the end, they cant give their power over (EU politicians) - Centralization and decentralization – manage the paradox – both are necessary at the same time – need to find a way to have th technological solution to provide the centralization of the debate, give transparency and info to the population and at the other end every association and initiative stay and continue to be themselves, to organize discussion with people with interest within their goal – then benefit of people able to act together but also have the diversity of the different organizations - What kind of debate can be done in this way? - Frame and the picture and the other end, citizen initiative – our color that we propose to people to paint this -> both give something that is needed - Have it open online discussion, get the creativity but actually creating the action is much more difficult - Wikiconstitution – how do you manage or do it concretely -> provide a platform to people directly and to associations – he writes the script but needs actors to bring life to it – different but bringing the same goal - Talk to people about the common goal that we share – have different sensibility but choose to come together to fight for the same goal – a new democracy that allows people to speak about how to build our future - If you come with nothing, nothing happens – if you say something you find people who agree with you or do not agree with you and then people are involved - Make a website which can provide tools to make a decision – website needs to be linked to social networks - All want to be successful but all living off same cake –meaning need to share if we can all be successful together - Promote own message and make communication about it - Website needs to be simple – since so many people, different ages, different abilities – more simple more easily accessible - Have to give something to give people something – physical meeting and also send emails to show that they can use this to get to know people and get involved even if they don't have the opportunity or resources to meet people from other countries – but need to show that it can be interesting, that they can take advantage – can give them power from other people - Access to information -> workshop to show how the website exists so people can ask questions to the government – citizens go to the interest, ask questions and interact among each other and government needs to answer – need to give something – right to ask questions - How to ensure that people really participate, not just same 10 people – at the beginning need a few activists to participate but then when people see concrete conclusions afterwards others want to get involved – but need to activate and then can work - Games can help -> vote watch – website in which they explain to common citizens how the

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legislation is voted in parliament – each party and each deputy – and try to translate into understandable language – and then vote match to as questions based on decisions in parliament and the citizen can click if they agree or not and see which party should belong to Wiki Constitution -> wish to give prize to active participants – when press command, you earn points, when you do it when someone likes, gain more points, if people say it is pertinent (your comment) get more points to create game/prize for best contributors – find company to give money to reward and make own project Participation increased – incentives to participate Different kinds of membership – more active participants get invited to events etc. Org physical meeting and select contributors to attend Problem at beginning – when trying to email group of people, always same people who active but how to reach the other people? Need to also have the physical meetings – link online and offline communication 2 different platforms – all population, and then other one to organize actions – smaller group to reach other people more than those are involved in CSOs – they are already involved – get those who are not normally involved – find a way to empower different people give responsibilities – linking virtual to concrete actions – make people accountable to their tasks – but HOW? Best use if for a very specific purpose – if they have a better idea of the importance of what they are doing through this involvement Must live by example Give information – exchange through networks Activities in schools and education to reach out to other audience – need to be realistic about who can actually reach Comments – bring something into the text – legitimacy – but text for constitutional also only written by small group of people – ratified by more but still not all to be involved Question not to have people say yes, I accept Europe but have different issues that people are coming together on CFE.eu is a platform that doesn't have real governance – guided by a core team which is composed of volunteers that think that the project is interesting and wants to get involved – people can participate and decide where to bring the project – not umbrella organization – based on assessment that the top down approach doesn't work – have to involve more citizens or CSOs to give EU legitimacy – to do that it was decided to create not an umbrella org or another org but to link existing initiatives and create an online platform where all orgs and simply listed and can put their proposals for Europe, list the activities, create synergies among them, work together, share best practices – to be used by CSOs to decentralize the process. Can be used as a tool – varied topics BUT how to make it known and how to make people use it? If we cant get CSOs involved in this and it is their topics, how to get just any people? Need to know that others are doing the same thing and know that they can benefit from it Change from scared to confident – change midset Difference in Central Europe – not as active to participate Online social media, facebook, twitter, easier to share

CONCLUSIONS/RECOMMENDATIONS/ACTIONS (if any): link to concrete actions must be of service to other people

Open Space 2: Market
CONVENOR/HOST: Louisa DATE: 07/02/12 PARTICIPANTS: Martin,Lisa,Sebastian,Solène KEY POINTS DISCUSSED: What are we going to eat tonight? Is our network the right one to carry out actions in public space as we plan them for Saturday? CONCLUSIONS/RECOMMENDATIONS/ACTIONS (if any): look at dinner table tonight Try to incorporate other actors in the network: grass-root organization concerned with topics that are only indirectly liked with the EU (like rising rents, voting rights, anti-rassism, financial crisis...) try to link our work with their concerns: bridge gap between micro and macro level. Also try to get involved with people like architects, artists, designers etc. so people who are more experienced in questions of how to create and modify spaces. → we need to diversify our network!

Open Space 3: Good practices of local/national/European participatory structures
CONVENOR/HOST: Jakub Rybar DATE: 7. 2. 2012 PARTICIPANTS: Daniel Klimovsky KEY POINTS DISCUSSED: What we can do, respectively what can European society do for more impact, sustainability and visibility of active participation towards the authorities in general.

Open Space 4: Public action in Gare du Nord 1
CONVENOR/HOST: François DATE: 7.2.2013 PARTICIPANTS: Ariana, Julien, Rachel, François, Laetitia, Augustina KEY POINTS DISCUSSED: - Short presentation of the public action constraints and requirements from RATP (public transport company) - 15 people max. + banner available (motto : “L’Europe est en toi / Europa ist in dir / Europe is in you”) + logo - From 11.00 am to 2.00 pm -> installation at 10.00 am - Available goodies : leaflets (Youth in Action / USE traveling exhibition / EM-France maps of European construction etc.) / objects (goodies) - the Scale game tried in Prague will not be possible (restriction from the RATP) - allowed to speak / give goodies / give food Organisation : better to split up the groups (group 1 : 11.00 am – 1.00 pm / group 2 : 1.00 pm – 2.00 pm) Action : to be visible and show that we come from different places, volunteers might wear some specific goodies linked to its own country. In case of interviews, a common message should be prepared (press) We also can interview the passers-by

Ideas of actions : - Flyer to be written and prepared -> given - Quiz to make - messages in a bottle (papers to transmit to others) - polaroids of people handing a chalkboard with a message on Europe on it - Accessories to wear - Having special Captain Europe on photos with people - sandwich-man (with post-its)

Open Space 5: Pow How on Saturday’s action teams? Preparation (Lisa)
CONVENOR/HOST: Lisa DATE: 7 Feb PARTICIPANTS: just about everyone KEY POINTS DISCUSSED: We discussed the goals and purpose of the action, which included: --Raising awareness of/bringing people to the United States of Europe exhibition, --Seeing how to engage people in public spaces, --Raising awareness of European citizenship and identity issues, --Discussing what it means to be European, --Talking to, engaging, starting a discussion with average people, --Turning lemons into lemonade (conducting an action we agreed to on grant applications and to partner organizations). We also learned about the history of the action. Our actions in Prague were intended as an experiment to get people to the U.S.E. exhibition and to engage people in a public space. Unfortunately, because the exhibition was moved, the action is no longer at the same location, making it difficult to encourage people to visit the exhibition from the action space. At the same time, restrictions imposed by train station officials hamper how much we can use the tools and strategies developed in Prague. CONCLUSIONS/RECOMMENDATIONS/ACTIONS (if any): We agreed that we need to hold the action on Saturday, but that not everyone has to be there the whole time (perhaps we will conduct an action at the exhibition as well?). We decided to go immediately to Gare du Nord as a group to examine the action space and better be able to plan the sort of action we would like to take.

Open Space 6: Public action in Gare du Nord 2
CONVENOR/HOST: François & Laetitia DATE: 7.2.2013 PARTICIPANTS: Ariana, Julien, Rachel, François, Laetitia, Augustina, Matilde KEY POINTS DISCUSSED: GOALS to be reached: 1. Visibility of the USE traveling exhibition 2. Visibility and developing of the network (DemCoP / network of organisations) 3. bring common people to talk about Europe, get interested and discuss their point of view on Europe - how to catch their attention ? - how to have them participating ? 4. Collect data and assessment of the success of the operation in order to create a guideline for this kind of action ACTIVITIES answering to these goals (verbal / non-verbal) : 1. Stand activity - documentation to give away - flyer The flyer will have two parts:

a. one with information on who we are and what we do b. a blank space to fill in with a sentence on Europe, that the person will leave in a bag -> idea of a transmission and recollection of sentences : creation of a TumblR : people pick a sentence written by someone else in the bag, hand it to the camera, take a photo, and then go with the sentence and the TumblR address on it (to check the photos) 2. Game 1 : European Rorschach 10 photos (USE exhib pix / European pix / words) shown to people in order to get first reaction on it (linked to Europe) 3. Game 2 : living survey A guy with a wide board on him, with topics related to Europe on it, and a bunch of post-it. Rule : passers-by pick one issue (their favourite / their most concerning) and put a post-it under it. In the end of the action : a survey of what matters most to passers-by. 4. catch people’s attention Different possible activities : collective freezing / clapping hands / guessing the origin of the volunteers / arrows outfit 5. photographers / reporters to collect everything from the activity

Open Space 7: Who in Europe cares about a European Convention ran by citizens?
CONVENOR/HOST: Martin DATE: 7/02 PARTICIPANTS: Solène, Henri, Inga, Elena, Hans KEY POINTS DISCUSSED: The idea of a Convention was introduced by Barroso and Merkel. However (article 48), it seems very similar to what we already had in the early 2000's. What we would like to call for is a citizens-based convention. On May 16th and 17th, Citizens for Europe will organise a workshop on Convention during an event organised by ASKO Europa Stiftung for German-French dialogue. Who are the relevant people to invite? It is not sure yet whether the event will have fundings to have English translations (the two languages spoken are German and French): European Alternatives has run citizens consultations throughout Europe for the past two years on a series of topics, ranging for civil rights to political participation and economic reforms. Questions are discussed at the local level with relevant stakeholders, who propose ideas for solutions / alternatives to the status quo. Consultations go on this year until June. Citizens, local authorities and representatives of previous consultations will then gather in June during transnational forum (in Barcelona, Venice and Sofia), to bring together all the proposals drawn from the consultations. Research workshops will then be held in the summer by teams of various researchers from different countries, bringing in different perspectives to the question, and helping develop ideas into policy proposals, which will compose the Citizens Manifesto. The Manifesto will be presented and finalised during the Transeuropa Festival in Berlin in October and it will be launched in December at the European Parliament. The whole process is part of the Citizens Pact, which gathers many organisations that work in different forms towards the same goal of bringing citizens together to elaborate ideas for a new Europe. Potential people to invite from European Alternatives to talk in the Convention workshop are: Alessandro Valera ("mailto:a.valera@euroalter.com") or Elena Dalibot (e.dalibot@euroalter.com) The Wikiconstitution (Henri) aims also to engage citizens into this process and is part of the Citizens Pact.s. It is an online platform where anyone can suggest articles or edit existing articles, to debate on a European Constitution. It is based on the French Constitution, on the German Grundgesetz and on the Charter of Fundamental Rights. Active members are rewarded by a system of points, where comments…) The Wikiconstitution (Henri) aims also to engage citizens into this process and is part of the Citizens Pact.s. It is an online platform where anyone can suggest articles or edit existing articles, to debate on a European Constitution. It is based on the French Constitution, on the German Grundgesetz and on the

Charter of Fundamental Rights. Active members are rewarded by a system of points, where comments liked or supported by many members make you receive points and comments disliked make you lose points. No similar project exists in Europe. European Movement International Brussels City councils in Portugal (Solène) Federalist Movement (UEF) in Italy ATTAC Berlin / France JEF France Etienne Chouard Representatives of third-country nationals Representatives of the Constitution process in Iceland Democracy International academics, lawyers Eastern Europe representatives Europa Institut (Germany) It is important not to mix too much a bottom-up process and representatives of institutions, even if they too are citizens. Parties that could be interested are: Federalist party PPE Green party CONCLUSIONS/RECOMMENDATIONS/ACTIONS (if any): We will create a shared document named “Convention in May” with our ideas of contacts, reference people, comments... Martin will send us the invitation in French, German and English

Open Space 8: How can participative democracy bring action to politic?
CONVENOR/HOST: Henri DATE:7.2.2013 PARTICIPANTS: Hans, Martin, Elena, Solène, Sebastian, Inga, Henri KEY POINTS DISCUSSED: Key questions: - how to engage people into the debate? - How do they vote? - How to put them into a legal process - could a Wikiconstitution be an answer to realize a concrete and participative citizen debate? Answers: - If you have a common goal, you get people involved - Politicians feel threatened by participation (common politician reaction to open process and people suggestions: “thanks you and no”). - the participation process must be based on legal solutions to have people believing in the possibility of realization and success of their action. CONCLUSIONS/RECOMMENDATIONS/ACTIONS (if any): 1. Debating and voting process must be transparent to all actors in order to have a real commitment 2. The Wikiconstitution of Iceland proved that people could get responsible (of themselves) and build a new constitutional power without violence or breaking of the State of law -> a democratic, peaceful and building participation is possible with civil society. 3. This kind of democratic process needs the commitment of the largest part of European actors (politics, associations, individuals etc.). 4. The virtual platform enables a traceability of the debate (which is necessary) -> this is a common good (shared and belonging to everybody in the same measure). 5. Wikiconstitution being conceived to be validated by an ECI -> alternative solution (Sebastian) : not make the result (the constitution itself) valid, but validate the process of making this citizen convention with an ECI (giving more time to build the constitution and its legitimacy as well).

Open Space 9: Creating a map of our network
CONVENOR/HOST: Inga Wachsmann DATE: Thursday, 7 February PARTICIPANTS: Martin Wilhelm, Hans Beitz, Lisa Pettibone, Inga Wachsmann, Valentina Catena KEY POINTS DISCUSSED: The idea is to map and visualise who is in the network. This should show who are the people in the network, what background they have, where they are living and acting, what number and kind of relations exist between the participants. The question what to map has been asked. The answer is different criteria with color code. Mapping the persons according to their
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professional background: academic, NGO, institutional, funder, etc. country (country they are living in) relationships: partner, cooperation, information, funder, etc. content of the relation

CONCLUSIONS/RECOMMENDATIONS/ACTIONS (if any): The map has to be created/finished and all participants have to contribute/check if the information on themselves is complete and correct. Find a tool to make the map electronically available.

DOCUMENTATION DAY 3: Friday, 8th February, BE PREPARED TO BE SURPRISED

Open Space 10: Open Citizenship Magazine
CONVENOR/HOST: Lisa DATE: 8 Feb PARTICIPANTS: Lisa, Sebastian, Rachel, Avgustina KEY POINTS DISCUSSED: Rachel, Avgustina, and Sebastian shared websites and their experience at similar journals (arena.org, avvaworld.wordpress.com, The New Presence). Sebastian suggested I talk to Sebastian Kubitschko about his experience at Arena, and Tina about using social networks to promote the journal. We discussed the need to: --better understand the journal’s audience --conduct a reader survey --do website analytics --look into getting the journal on EBSCO/JSTOR --get a more solid, complete list of people and institutions to send the journal to --increase subscriptions --increase/improve quality of submissions --improve the journal’s web presence --set up a long-term schedule with realistic benchmarks --increase strategic partnerships with research groups, institutions, NGOs, etc. --hire a new editor and a new “business”/publishing person CONCLUSIONS/RECOMMENDATIONS/ACTIONS (if any):

I felt very energized that the next step is to hire a “business” person to take care of the strategic work that needs to happen with the journal. Our next steps are very concrete: --I’m going to invite Rachel and Sebastian to the journal’s Dropbox folder --I’ll set up a meeting with Tina to talk about the business side of the journal --I’m going to talk within CFE about the need to hire a “business” person --I’m going to check into the Allianz cooperation --I’m going to develop a roadmap for the journal to October with “ideal” goals and a “plan B” if necessary

Open Space 11: Future of our network? / Skype-conference with Rense Bos, IMI, Amsterdam, NL
CONVENOR/HOST: Inga DATE: 8/02 PARTICIPANTS: Solène, Inga, Henri, Jakub, Daniel, Sebastian, Martin, Hans KEY POINTS DISCUSSED: 1) Rense describes IMI, “social innovation NL” Rense gives a brief description of the planning towards a new conference “Room for civic driven change”, taking place in October (29 October - 1st November 2013), in Amsterdam. Demand for support: - Funding for the conference (!) - Finding new partners (incl. university networks), bringing in ideas and other networks from all over Europe 2) Proposal Creating a web-based platform (blog, etc.) for this purpose. 3) Basic questions of our network Do we seek the purpose of “action” or “united Europe”. Is it events like this time or do we return to the network as it has been at the beginning -> step back.

4) Other follow ups – Jakub, Daniel and Sebastian send contacts to Rense.

Open Space 12: Where do we go next? / where is something happening in Europe that we can support?
CONVENOR/HOST: Elena DATE: Friday 8/02 PARTICIPANTS: Solène, Inga, Luisa, Elena, Hans, Henri, Daniel KEY POINTS DISCUSSED: 1) Where does our funding for meetings come from? It started with funding from Citizens for Europe e.V (CfE e.V) We then had funding from Youth in Action (YiA) For this meeting (and from now on), the group / the host organisation must find fundings For this meeting in Paris, Inga's foundation has received fundings from YiA 4.3 (experts meeting to speak about citizens' education) 2) What do we want to do as a network? There are two elements: 1) networking; 2) actions. We should not do actions for the sake of it.

we could have actions on what is going on in Europe right now (e.g. situation in Greece) we could support initiatives and actions we run, such as the European Citizens Initiatives (Fraternité 2020, Media Pluralism www.mediapluralism.eu) Focus on a topic (some of us work on in our organisations) rather than on Europe and citizenship in general. 3) Does everyone have to meet each time? For networking purposes, we don't necessarily have to meet, but we should then have a platform (such as Citizensforeurope.eu for instance) where our contacts can be found, as well as an agenda of our actions and presentations of our projects. For actions, obviously, we would still need to meet. 4) What actions could we support in the coming months? a) Summer school in Kosice (Slovakia), gathering young people, mostly students in PhD and Masters, from July 7th to 21st. Kosice is in the Eastern part of Slovakia and is the second biggest city in the country. It will be one of the European cities of culture, so many events will take place in the streets. We could take part in the summer school, organise a workshop if we want and organise actions in the streets. In terms of costs, we could use the facilities provided by the university for the summer school and be accommodated, so it will be rather low-cost. b) Ater-summit in Greece in June, called by many CSOs. We could host workshops there and find new partners. Jakob and Luisa could find partners there. c) Civic driven change: European conference in Amsterdam from 28th October to 1st November, together with Citizens for Europe and with European Alternatives. d) Transeuropa Festiva (European Alternatives), October, in a dozen of European cities (www.transeuropafestival.eu). This could give us the opportunity to organise events in the framework of the festival or take part in events already organised, that will have a European resonance. We have local groups in many cities of Europe, so if some are interested they could help host the group. e) Events on migrants' voting rights (third-country nationals and European citizens' abroad for national elections), organised by CfE e.V. Symbolic elections will be organised in different places (Berlin, Luxemburg, Denmark maybe). The application for this project was sent not long ago, so it is not confirmed yet.

Open Space 13: Planning Saturday's Action
CONVENOR/HOST: Everybody DATE: 8 Feb PARTICIPANTS: everyone KEY POINTS DISCUSSED: The group planning the action presented their idea: to draw passers-by into the action by creating the opportunity to “steer” Europe. A flashmob of the group dressed all in blue will represent Europe, steered by a joystick that the random person uses to move the group toward one of two choices represented on posterboards that show directions Europe can go in. For example, renewable energy or nuclear, the euro or national currencies. CONCLUSIONS/RECOMMENDATIONS/ACTIONS (if any): We reached consensus around this idea and different group members agreed to work on different parts of the action: buying materials, drawing the posters, developing the dance, creating the flyers to hand out.

Open Space Sessions which have not been documented
The following sessions have been announced and took place but have not been documented:

• Impact: How do you measure it? How to create change? (Elena) • The opportunities and limits of “governance as co-learning” (Sebastian) Open Space Sessions which did not take place
The following sessions have been announced but didn’t take place in one of the available spaces

• • • • •

Legal revolution against violent revolutions? (Henri) CfE.eu Brainstorming (Matilde) EP Elections 2014 CfE.eu Brainstorming (Matilde) How to open up to other groups? (Louisa) What services/applications do we use to empower our daily work and how can we secure our daily business in cyberspace? (Jakub) • Global Education: sharing methods, networking (Solène)

Open Space Achievements
At the end of the Open Space, the participants have been asked the questions: “Which topics/issues: - Have been discussed enough and I’m satisfied with the conclusions; (GREEN DOT) - Public Action at Gare du Nord - Open Citizenship Magazine - Partners for European Convention run by citizens - Online communication: citizens empowerment without meeting -WikiConstitution -Should be discussed further, I’d love more time to talk them through; (YELLOW DOT) - Map of the network - How to open up to other groups - Legal revolution against violent revolutions? (Henri) - How to communicate the achievements of this network - Need collective decisions to be taken; need ACTIONS to be planned together (RED DOT ) - Where is something happening in Europe that we, as a group can support? Next meeting -Cross Border Conference: Next meeting - EP Elections 2014

DOCUMENTATION DAY 4: Saturday, 9th February, (PUBLIC) ACTION!
Performing the Action at the Gare du Nord The action wanted to share the message “We are Europe. We can stir Europe by voting on issues that matter to us!”. The action was meant as engagement strategy for passers-by. The participants or the observers were also asked to leave an interview on the subjects of EU identity and art (and U.S.E.).

Reactions by the passers-by

Tools Used for the Action

Evaluation of the action
In groups, share what really worked well in the action; ideas of improvements; translation of the newly learned skills into the daily work/life. Results: What did work well? - We did not force people. It was rather based on informal invitations. - We attracted some attention. - The officials did not limit us; they were enjoying. - The blue suits and yellow stars worked very well – they helped us to reach attention. - A combination of non-verbal and verbal activities led to a kind of synergy effect. - It was just one action but consisting of different components. - In a way we learned a lot and this action can be repeated. - The message was easy to be understood – an idea that every of us can think over different issues and be involved into decision-making processes. able to get a lot done in a short time with a good outcome action coming from nothing – unclear goals at start constructive second day of work EU consists of people -> like how was in the message – symbolism in the action Building together, cohesion of group, everyone was involved and happy to work together, take their part to successfully make common goal

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Visibility, getting people to take notice and/or interest Even if did not play game, saw the blue people and having fun with common people – at least took notice Everything was made by us…which was nice – gave to the action a soul of sort, we are real people and it is important to us the method in order to attract people ; Self-irony, making fun of our-selves, combining the action to the value of the exhibition, visibility of Europe, identifying our-selves with the action made it more atrractive. Ways of response from the public : joystick, asking questions ; taking pictures, smiling, commenting, going to the stand, looking astonished/afraid ; cooperation with RATP ! Improved seriousness of the action, perception by the public.

What could be improved? - making people with flyers more visible, e.g. marked with a huge „I“ / info stand should be closer / give follow-up information where people can see the action online, download – good promotion - more varieities of options - better choreography - follow up
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Lots of things…  It was cold indeed in the selected space. “Last-minute” management is not the best idea. We lost significant part of time just because of “other activities”. If somebody wants to have a break, she/he should go away from the space in order to avoid confusion. Too many people were standing in front of the stand (e.g. during lunch break). We should agree on a clear message that should be given to people in advance. The activities should be kept optional – everything is optional. participation in the game, some sort of souvenir for participating how we can utilize the people who participated? Having more people to then interview the participants and those around – more people to give info and interact after the action draws initial interest complicate with barriers – prizes? Liberal, conservation prize more questions/different levels – options on one side so easier to flip through have to answer more questions – so really get into it – more than 2 develop different questions to better get an idea big view points – different directions to move all around the station – more complicated but could be neat BUT simplicity is key – get attention and then interviews after – more in depth create kit to people who want to do a similar thing – to do same kind of activity ->find guidelines, what we did, what we learned different location? Use symbols and images instead of words – play with images that make people think about these things but without categorization – provoke thinking of EU Connect directions to different organizations – NGO fair of sorts where based on peoples answers, they can find info on orgs working on this Have the sign holders more active – do something more than just stand there Keep it fresh and spontaneous Make it more beautiful or artistic – if have time Have some sort of noise – for joystick, for start

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main components should be prepared/ready in advance/ cloths, colors. Leader of the action should be installed tools should be more professional, better choreography, additional overalls for people wanting to participate.

What does this mean from perspective of us and our organizations? - It is possible to use this kind of action (or modified actions) in our organizations. - can make something worthwhile even with limited level of resources - public actions can work and be really fun! - Use of the network - importance of an international team inspiring a repetition or a similiar action for organisations like the European Movement. OTHER IDEAS… - develop game differently? More provocative questions – offer “tickets” out of Europe -> at end of the game see where they end up in terms of moving Europe to different kinds of Europe - elaborate different kind of options for the game – based on outcome, if want provocative or not, want to make news, want to make good video for distribution or just get people interested? - How can change direction of EU – how can influence EU moving in that direction – show them what steps they can - empower people by having people there from orgs who represent these issues – really empower the people, engine making these instruments more powerful

Brainstorming on “How do you further imagine to use this network for your work”

DOCUMENTATION DAY 5: Sunday, 10th February, MOVING FORWARD
Guidelines for hosting a network meeting (by Arianna De Mario, CFE) 4/3 months before - choose a city according to transport connections (check flight prices from and to the biggest cities in Europe), local partners, scope 3 months before - content shaping (general topics) - list of possible participants + take contact with them - check hotels' prices 2 months before - final selection of participants - flights booking

- hotel booking - look for conference rooms - start to work with the facilitators on the agenda shaping (regular meetings, ideally once per week/every 2 weeks) 1 month before - prepare information kit for participants (how to get to the conference rooms/hotel, public transport map, general agenda with start and ending times, etc.) - ask participants for concrete contribution (topics) - book the catering (or organise it by yourself) - update the hotel on the status of the booking - think about free time activities (city tours, restaurants for the evening, etc.) 2 weeks before - final agenda - final check of travel documents (do you have all booking confirmations/boarding cards?) - list of material needed for the conference (to be agreed with the facilitators) - list for shopping ONGOING communication with participants - ask for content/agenda contribution - ask about their expectations - keep an eye on their travel documents NOTE flight booking: you can choose either to book yourself for participants OR to let them book by themselves and reimburse travel costs. In the first case the work amount will raise, but you will have a constant overview on travel documents and and costs. In the second case, you will spare time but will be busy in checking whether participants have booked their flights, with the risk that they wait too long for that and that the costs rise extremely. Guidelines to host a network meeting: working with the Facilitator (by Valentina Catena) Organising a participatory event (conference, working meeting, public action) is a good investment as it guarantee high buy-in from participants and creative and productive solutions, however takes time and resources as each meeting is designed by a facilitator to take into account the specific needs of the group, the space, the situation, the time available, the number of participants and other variables. We can divide the facilitators’ work into three phases: - Pre-work: starts at least 3 months prior the event - Delivery: during the event - Post- work: shortly after the event In terms of financial resources, as a facilitator of the process, my fee is 200 euros a day (plus VAT) for pre-work and post-work; 350 euros a day (plus VAT) for the delivery phase.

In terms of human resources, all along the process, is essential to find a local referent (from the hosting organization) who will have the function to assist with the communication flow, invitations, co-creation of the agenda, etc. Their role is all about bridging between the facilitator and the hosting organization. The flow of communication between the local referent and the facilitator is usually intense and requires between 500 and working 800 hrs spread along the whole process. Pre-work: The facilitators need to be contacted few months before the event so that they can support with the invitation, the collection of the needs, the definition of goals and intention, the creation of the agenda, the choice of food and snacks. In the pre-work, the facilitator might also help in designing an online registration form that will help in keeping track of the participants’ attendance. In this phase, it is important for the facilitator to have access to updated documentation such as: - participants’ list : a list with participants’ arrival and departure times, - list of the materials and equipment available - pictures of the meeting location - description of the network Delivery: ideally, the facilitators will arrive between 6 and 3 hours prior to the event and will set up the space helped by a local assistant for logistics. The local assistant will also be responsible to take pictures or visually document the sessions (and pass all the information to the facilitators before they leave the location). Post-work: The post work consists of a debrief meeting regarding the delivered event. In this phase, the facilitator also collect the documentation (transcribed by the sponsor/client) and brings all the information and visual material together into a report of a book of proceedings. The report is finalised by the network’s participants where information is missed.

Scenarios for Next meeting
Host of the conversation: Tanja
Scenario What ‘Network in charge of a conference’ Co-designing the ‘Civic Driven Change’ conference with IMI (http://www.iminet .org/) ‘Just another network meeting’ (1) Additional network meeting before/after the ‘Civic Driven Change’ conference ‘Just another network meeting’ (2) Network meeting called buy one of the involved members ‘Public Action’ Action in public, depending on the idea and need from the network Possibilities: a) Bus/caravan idea b) Do the ‘l’Europe c’est moi’ action (one we just did in Paris) Europe wide by promoting the toolkit and contacting

youth groups. For example on 9 of May the Europe Day c) …. When 29-31 October ‘13 28 October / 1 November ‘13 Possibilities: a) Summer School in Kosice b) U. S. of Europe in Brussels c) …. a) summer 2013? b) 9 may 2013/2014? c) ….

Where Topic

Who -> designing Who -> facilitating Who -> hosting Who -> participati ng Contact person to the network( members) Benefits

Amsterdam/Maas tricht How is social change initiated and created by the Imi, Valentina, Sebastian, Martin (?), Tanja Valentina, Julia (? ) Pakhuis de Zwijger, Amsterdam Our network + possible new members; IMI network; Dutch policy makers Tanja

Amsterdam/Maa stricht Networking between each other

Depends on the member who calls the meeting a) Daniel? b)? c) …. a) Daniel? b) ? c) …. a) Daniel b) ? c) ….

Concrete development and design of a public action a) Julien, Tanja b) ? c) …. a) ? b) ? c) …. a) ? b) ? c) …. Ones interested from our own network + possible new members a) Julien or Tanja? b) ?

Our network + possible new members ?

Our network + possible new members a) Daniel b) Johanna c) ….

Constrain s

A great possibility and challenge to cooperate with each other on a project with concrete output; Good publicity for our network and way of working; … Huge responsibility; Need for a leader of the project; ….

We would already be in A’dam; Probably no travel and accommodation costs; ….

FUN!; Something concrete; …

Does it have an added value as majority of us will network informally during the conference?

Would be hard to find funding (I think);

How to communicate the achievements of the network
Host of the conversation: Laetitia 1/ Its good practices Toolkit “How to reproduce the European machine action ” A Toolkit for the action will be put together- how to make a public action? recommendations ; recipe, what you need to buy? [Valentina and other have taken photos of attributes and preparations. These are sent to Johanna. ] Person in charge: Arianna Deadline: ?

• Toolkit “How to host a network meeting: preparation steps” Person in charge: Arianna Deadline: ? • Guidelines facilitation Person in charge: Valentina- Find it attached 2/ Its actions: Two products to disseminate: audio diaporama + video. • Audible diaporama The group entrusts Johanna with editorial rights for the diaporama and makes her responsible for its realization/edition from the material taken by Christophe Lucchese. The diaporama should function as a toolkit on how to do a public action as well as inform briefly on the network , who we are and what we do. It will also include pictures of the preparation to reflect the whole process of the action. • Video A teaser of the action will be produced (max. 3’) Person in charge: Henri Deadline: beginning of March The name that will be used in this material above is : For the network : Democratic community of practice TITLE : NETWORK(IN)G ACTION OR NETWORK IN ACTION INTERACT IN PUBLIC SPACE - GARE DU NORD Signature : Participants from the following organisations : (list) Deadline for sending LOGOS to Johanna : Friday the 15/2/2013 With support of : Youth in Action logo (phrase), Hippocrène, RATP, fph , citizens for europe

Target groups for dissemination: -Participants’ organisations and networks through their websites and social media channels (Facebook, Twitter, YouTube...) -Funders & Partners: EC Youth in action program, RATP, Fondation Hippocrène, partner organisations of the call, cfe.eu… -Media which showed interest: Metro, Taurillon, Parisien, etc. Every participant spreads it as broad as possible. To keep track of the dissemination and assess the efficiency of our coordinated external communication, every participant is invited to send Laetitia screen shots or links to where they have communicated the diaporama, videos… As the network doesn’t have its own web, all the material produced will be displayed on citizensforeurope.org’s DemCoP dedicated section: http://citizensforeurope.org/projectsactivities/democratic-community-of-practice/ If you see an article on the interaction, add the link to vimeo or youtube TO DO: - Find a music free of rights for the video (everybody) - Create a Gmail address as contact for DemCoP network (Laetitia): demcopeurope@gmail.com - Gather logos to be displayed (Johanna) - Reflect on a common visual identity for the network (logo)?

LIST of Online Resources of the Network
- Network’s meetings, documentation, list of participants etc., main link : http://citizensforeurope.org/projects-activities/democratic-community-of-practice/ - Email address: demcopeurope@gmail.com Mails received at this address will be automatically transferred to Laetitia’s address communication.cfe@gmail.com - FTP ACCESS: Requires you to download and install an application 1 - Choose a FTP customer application 2 - Install this application 3 - Open the application 4 - Open a new connexion:

5 - Inform the related informations server and his Id and password:

Serveur ftp : ftp.henri-alfandari.fr ou ftp.cluster006.ovh.net Login ou utilisateur : henrialf Mot de passe : PvnMcSwF 6 - Get connected 7 - Open the "www" folder ("DCOP" folder, please upload files only in this folder)

Participants’ contact list
SURNAME NAME COUN TRY EMAIL ORGANISATION

Alfandari

Henri

FR

henrialfandari@wikiconstituti on.eu Wiki Constitution

Beitz Blisson

Hans Cathy

DE FR

Europäische Akademie beitz@eao-otzenhausen.de Otzenhausen cathy.blisson@gmail.com

Bubic

Tanja

NL

t.bubic@oost.amsterdam.nl Danube-Foundation

Carpentie r Julien

FR

julien@mouvementeuropeen.eu

European Movement ñ France

Catena

Valentina

IT

valentina.catena@gmail.co m

Facilitator

Ciocan

Laurentiu

DK

laurentiu.ciocan@europuls.r o Europuls

Clavel

Solène

FR

s.clavel@ccfd.asso.fr

CCFD - Terre Solidaire PACA

Dalibot

Elena

FR

e.dalibot@euroalter.com

European Alternatives

Danna

Rachel

CZ

rachel.danna@gmail.com

Anglo-American University / The Insaniyat Initiative

De Mario Arianna

DE

demario@citizensforeurope. org Citizens For Europe e.V.

Jorg

Jesse

NL

jesse.jorg@gmail.com

WeTheCity, http://www.wethecity.com/

Klimovsky Daniel

daniel.klimovsky@gmail.co SLK m

POL-LOC / Technical University of Kosice

Mehling

Sebastian

DE

basti.mehling@gmx.de

Viadrina University

Pettibone Lisa

DE

pettibone@citizensforeurope .org Citizens For Europe e.V.

Pinamonti Matilde

BE

organisations@citizensforeu rope.eu citizensforeurope.eu

Prause

Louisa

DE

prause@citizensforeurope.o rg Citizens For Europe e.V.

Freelancer Rybar Jakub CZ jakub.rybar@kerberosit.cz

Suo Tarcan

Johanna Andreea

FR FR

johanna@ice-eu.net andreea@europanova.eu

Goethe Institut (United States of Europe) EuropaNova

Vasilieva Avgustina

BE

avgustina_vasilieva@yahoo. com Fraternite' 2020

Veriter

Laetitia

BE

l.veriter@europeanmoveme nt.eu European Movement International

Vlaminck FranÁois

FR

francois@europanova.eu

EuropaNova

Wachsma nn Inga

FR

inga.wachsmann@fph.ch

Fondation Charles Léopold Mayer pour le Progrès de l'Homme

Wilhelm

Martin

FR

wilhelm@citizensforeurope.o rg Citizens For Europe e.V.

Maxime FR maxime@europanova.eu EuropaNova