Summary of SAP FI/CO Certification Test (Examination date: 16 Jan 2004

1. You cannot answer all questions by reading from the documents but no practicing because the documents contain only concept. You should do exercises and play around the real system as much as you can. 2. There are 2 types of question : a. One correct answer b. Multiple correct answer : means that at least two choices should be chose for this question. Normally, there are questions of type 2 more than type 1 and no question about Tax

Question Structure
Number of Question 1 2 11 10 6 6 8 1 12 7 8 2 6 80 % 1.25 2.5 13.75 12.5 7.5 7.5 10 1.25 15 8.75 10 2.5 7.5 100.00 Topic SAP Fundamental Organizational Structure Master Data Posting Automatic Payment Program Automatic Dunning Closing Special G/L Cost Center Order Profit Center Schedule Manager Report Painter

FI Module
Organizational Structure (See the relationship among Client, Company code, CO Area, Sales Org., Distribution Channel, Plant and Storage Location)

If company code intend to use cross company code controlling, they must use the same operational chart of accounts. A plant can be assigned to more than one company code.(False: A plant can be assigned to only one company code)

The Fiscal Year What defines the amount of posting periods? (Fiscal year variant (True), Posting period variant (False)) - The fiscal year variant contains the definition of posting periods and special periods. - The fiscal year variant doesn’t include the information as to whether a period is open or closed. It only defines the amount of periods and their start and finish dates. - The posting period variants include the information as to whether a period is open or closed. Group chart of account The group chart of accounts has to be assigned to each operational chart of accounts. If this is done, the field “group account number” in the chart of account segments of the operational charts of accounts becomes a required entry field. In the chart of account-segment of every operational account, the group account number has to be entered. Different accounts of one operational chart of accounts can point to the same group account.

Master Data - A G/L account can have different keyword.(True or False?: Keyword is Chart of account level) - The account group controls the appearance of the company code segment of a G/L account. - If you delete a client master data at chart of account level, data in sales area segment will be deleted.(True or False?)

Document Control Tolerance group User A is assigned to the XYZ tolerance group of company code 1000 The maximum amounts per document which are defined per company code 1000 in XYZ group is 150,000 units. a. User B can’t post any document in company code 1000 (False) b. User A can’t post any document in company code 2000 (False) c. User A can post a invoice of 200,000 units in company code 2000.(True)


R/3 FI document consists of a document header and one line item.(True or False? R/3 FI document consists of a document header and up to 999 line items.) Document type controls the field status of the header fields “Text” and “Reference Number” A document type can only have one number range.(True or False?)

Special G/L Transaction Types 1. Free offsetting entry The real Posting are part of the balance sheet. Example: Down payment received. 2. Automatic, statistical offsetting entry The statistical postings are generally not displayed on the balance sheet or only in the appendix. Example: Posting a guarantee 3. Noted items Noted items are postings that are not intended to be displayed in the general ledger but are only to remind you of outstanding payments due or to be made. Example: A down payment request The posting of a down payment received is statistical posting.(True or False? It is the real posting.) Automatic Payment Program - Posting date and identification identify the program run.(True or False? Run Date & Identification) - The main areas in payment program configuration are Company code, Paying company code , Payment Method, Bank Selection. (True or False?)

Structure of payment program configuration 1. All Company Codes 2. Paying Company Codes 3. Payment Methods/Country 4. Payment Methods/Company Code 5. Bank Selection 6. House Banks Bank optimization The payment program will try to pay from a bank within the same clearing house system. Postal code optimization The payment program looks to make payment from the bank based on the customer/vendor’s city of residence. Payment Methods A payment program can use more than one payment method.(True or False?) - When using more than one payment method in the payment run, the order in which they are entered has significance. The first method listed has the first priority, the next has second priority,etc.. The system makes the payment using the highest priority.

Automatic Dunning - Account will be dunned must have at least one open line item. - The items which are overdue for a longer time than the grace periods allow are dunned. - The due net debit items on the account are cleared with due net items of the credit side. The credit items are assigned to the highest level of the debit items and are cleared with these items first. - The clerk can lower the dunning level of an item in the current dunning proposal.(True or False?) - In the master data and in the documents the dunning level can be raised and lowered as desired. - Customers without dunning procedure in the master record are dunned with a default dunning procedure.(True or False? Customers with out dunning procedure are not dunned.)

Financial Closing Financial statement version In the profit and loss statement area, you can use the graduated total function-for example, to display the result of business transactions (total of operating result and financial result) as a total. Reconciliation Ledger The reconciliation ledger stores all cost flows within Controlling in a summarize form. Controlling Posting Periods You can control the open posting periods by account type. Account types include “+” for all accounts, ”A” for assets, “D” for customer accounts, “K” for vendor accounts, and “S” for G/L accounts.

CO Module
Cost Center What organizational units is the highest level ? a. Controlling area b. Operating concern c. Company code d. Plant What is the part of Cost Center Master data? - Cost Center Type (False) Controlling Area Customizing Currency in Controlling 1. Controlling area currency 2. Object currency/Company code currency 3. Transaction currency Cost center category The cost center category is an indicator in the cost center master data, which specifies the category for the cost center. In customizing, you can define lock indicators for each cost center category. Statistical key figures - The fixed value is carried over from the period in which it is entered to all subsequent periods of the same fiscal year. You only need to enter a new posting if this fixed value changes. - The totals value is only posted in the period in which it is entered. What object can use Statistical Key Figure as the tracing factor for periodic transactions? (Cost center, Internal order,…) Period-End Closing What different between Periodic Reposting, Distribution, Assessment? The assessment allocates costs by using only secondary cost element.(True or False?) Assessment was created to transfer only secondary cost from a sender cost center to receiving controlling objects. (True or False?: Both primary and secondary cost)

Cycle-Segment A segment can have many cycles.(True or False?: A cycle can have many segments) Cycle with different cycle flow group can’t be processed in parallel. (True or False?) Cross-cycle iteration is possible.(True or False?) Internal Order What receiver the Internal orders can settle to? - Order - Profitablility segment - Cost center - Project - G/L Account - Cost Center - Asset - Project You can settle costs to the receivers using both original cost elements (Primary cost element / Secondary cost element) and settlement cost elements (Secondary cost element). What is the part of Order Type? - Settlement Profile - Number range - Functional Area - Budget profile - Allocation Structure (False) Availability Check can be activated 1. Manually via a function in the budgeting profile 2. Automatically during budgeting

Profit center The valuation view defines the valuation approach used to value material inventories and goods movement. 1. Legal view, you valuated material stocks and goods movements with the same valuation approach used in the legally independent units (company codes). 2. Group view ,you valuated goods movements within affiliated companies using a group cost of goods manufactured. 3. Profit center view, you can show internal revenues in EC-PCA. Transfer prices are automatically found for goods movements between profit centers and shown as internal revenue and internal costs in EC-PCA. What object can be assigned to profit center? - Production order - Sales order - Asset - Profitability segment - Material - Internal order project - Cost object - Cost center, Business process Materials are always assigned to a profit center at the plant level. What are the possible sources of data affect Profit Center Accounting? P&L - Billing document - Invoice Receipt - Goods movement - Direct Posting from FI You always make statistical posting to the Profit Center.

Planning Distribution key to distribute the aggregated value to periods.(True or False?) You can plan assessment and distribution.(True or False?) Copy Plan - You can copy last year actual data to plan data this year.(True) - You can copy last year plan data to plan data this year.(True) - You can copy last year plan data to actual data this year.(False)

Schedule Manager Flow definition: A flow definition consists of individual flow steps. These steps include scheduling programs with variants as jobs in the R/3 system, and user interactions that send users information in mails. Flow definitions are tasks scheduled in the task list.

Summary of SAP FI Certification Test (Examination Date: 22 December 2000)
Suggestions for Certification Test Preparation
1. Practice is very important point. After finish studying each day, you should take time to do exercises at the end of the lessons. This helps you a lot to understand clearly what you have studied. You cannot answer all questions by reading from the documents but no practicing because the documents contain only concept. However, you should be able to apply your concept with your consulting work so you need to understand the SAP processes and Configuration simultaneously. 2. Concentrate at what the instructor emphasize. These often relate to the questions in the test. 3. Do not hold your questions in your mind, when you do not understand what the instructor teach, do not hesitate to ask he or she. If not, you will forget them soon and this effects to the understanding in the next lesson. 4. Try to participate in your group during the case study process within the last week of the class. You will acquire overview concept and know which topics you do not understand or misunderstand. After that, you can concentrate at specific points. 5. Read the questions and the choices in the test carefully, some words such as "only" or "may" may make you misunderstand easily. In addition, some questions have only one answer but the others may have more than one. 6. Before doing the test, you will receive the information in one page enclosed in the envelope. It shows your ID and password to log on to the certification test. Do not forget to check your name and last name for the correctness since they will be shown in you certification if you pass. 7. Please remember the questions and answers in the test for our colleagues who will study in order to get the certification for the next time. This will be very useful so much for reading preparation.

(Note: The details of summary are separated according to part in SAP training documents.)

Part I
What’s the effect after configuration if the system shows warning “Client independent” ? (2 Points) My Workplace – Benefits (P.8-9) (What is the key benefits of workplace ?) - Access to all necessary internal and external services through one screen - Seamless integration in my environment - Portal is tailored to the user’s role in the company - Single sing-on access all services - User friendly Web browser interface - Access via the internet anytime, anywhere Marketplace Portal for Business Communities (P.8-10) - The Marketplace is a public business portal hosted by SAP. - Anyone who sells or buys can participate in the Marketplace. It is not for just SAP applications or SAP customers. - The mission of the Marketplace is to engineer business collaboration across enterprises via the Internet. Buying and Selling on the Marketplace (P.8-11) - Marketplace Portal is a place on the Web where communities can exchange goods and services electronically. - Workplace is and application on a user desktop that cooperates with a Web browser and provides a personalized, role-specific view on the entire business world. This business world includes marketplaces, applications, services, and content provided by a company over the Intranet or other companies via the internet. - The business objectives of are to empower people, create value, and enable one-step business transactions. places the internet at the center of SAP’s activities. It leverages all of SAP’s key assets, including its extensive product portfolio, customer base, partner community, and expertise in integrating business process. marketplace – Benefits (P.8-12) - Personalized home page available for registered users. - Streamlined business process flow with one-step business - Access to a broad scope of suppliers - Reduce costs of interaction with external partners - Content rich communities available for better decision making and to interact with other business professionals - Direct access to value add Internet services Logging on to the R/3 System (P.9-3) - The R/3 System is a client system. The client concept enables the joint operation, in one system, of several enterprises that are independent of each other in business terms. During each user session you can only access the data of the client selected during the logon. - A client is, in organizational terms, an independent unit in the R/3 System. Each client has its own data environment and therefore its own master data and transaction data, assigned user master records and charts of accounts, and specific customizing parameters. -

SAP Easy Access – Standard (P.9-5) - You can also create a Favorites list of the transactions, reports, files and Web sites you use most. - You can add items to your favorite list using the Favorites menu option or by simply dragging & dropping them with the mouse. Role-Based User Menu (P.9-7) - A role describes a set of logically linked transactions. These transactions represent the range of functions users typically need at their workstations. - Activity groups (user role) have to set up using the Profile Generator so that users of the SAP System can work with user-specific or position-related menus. The authorizations for the activities listed in the menus are also assigned to the users using activity groups. With Release 4.6, predefined activity groups (user roles) from all application areas are included in the standard system. Organizational Structures – Levels (P.10-5) - The highest-level element of all organizational units is the client. The client can be enterprise group with several subsidiaries. All of the enterprise data in an R/3 System implementation is split into at least the client area, and usually into lower level organizational structures as well. Organizational Structures – Business Functions (P.10-6) (See the relationship among Client, Company code, CO Area, Sales Org., Distribution Channel, Plant and Storage Location) Customer Master – Sales Data (P.10-9) - Fields for customer master data are divided into Accounting and Sales areas. Address data (General Data – Client Level) is used from both areas. In the Sales area, information recorded can be accessed by FI and vice versa. Clients in R/3 (P.12-2) - Clients are used to divide data in a SAP System into various data areas for various purposes such as training, testing etc. - What’s the effect after configuration if the system shows warning “Client independent” ? Organizational Units in R/3 FI (P.12-6) - The client is the highest level in the R/3 system hierarchy. Specifications or data which shall be valid for all organizational units in all R/3 applications are entered at the client level, eliminating the need to enter this in formation more than once. Each client is a self-contained unit which has separate master records and a complete set of tables and data. Company Code (P.12-7) - A company code is an independent accounting entity (the smallest organizational element for which a complete self-contained set of accounts can be drawn up). Company Code Components (P.12-12) - Definition of a company code (Company code definition contains only company name – True or False ?) - - company name - - city - - country - - currency - - language - - address

Business area (P.12-13) - Business areas provide and additional evaluation level for the purpose of segment reporting, for example. Chart of Accounts (P.12-15) - Each general ledger is set up according to a chart of accounts. The chart of accounts contains the definitions of all G/L accounts in an ordered from. The definitions consist mainly of the account number, account name, and the type of G/L account, that is, whether the account is a P&L type account or a balance sheet type account. Chart of Accounts Assignment (P.12-16) A chart of accounts can be used by multiple company codes. The Fiscal Year (P.12-18) - The fiscal year can be defined as - - Year-independent  the same number and dates for the periods every year - - Year-dependent  periods can be differ from year to year - To separate business transactions into different periods, a fiscal year with posting periods has to be defined. The fiscal year is defined as a variant which is assigned to the company code. - The fiscal year variant contains the definition of posting periods and special periods. Special periods are used for posting which are not assigned to time periods, but to the process of year-end closing. In total, 16 periods can be used. - The system derives the posting period from the posting date. The year – Dependent Fiscal Year Variant (P.12-20) - A fiscal year variant has to be defined as year-dependent if the start and the end date of the posting periods of some fiscal years will be different from the dates of other fiscal years, and/or if some fiscal years shall use a different number of posting periods. Reconciliation Accounts (P.13-6) - Reconciliation accounts connect subsidiary ledgers with the general ledger in realtime. - The subsidiary ledgers which are connected to the general ledger via reconciliation accounts are the A/P, A/R, and asset ledgers. Controlling Area (P.13-9) - The controlling area identifies a self-contained organizational structure for which costs and revenues can be managed and allocated. It represents a separate unit of cost accounting. - One or more company codes can be assigned to a controlling area, which enables you to carry out cross-company code cost accounting between the assigned company codes. However, this is only possible if the assigned company codes and the CO area all use the same operating chart of accounts Group Chart of Accounts (P.13-11) For consolidation purposes, a group chart of accounts was set up for the two operating charts of accounts. (Group COA is defined at Company code global data and then Group account number will be maintained within chart of account segment during creation of G/L Account Master data – True or False ?) Vendor Account in SAP FI (P.13-14) As with G/L accounts, vendor accounts are made up of two areas:

- - General Data  Account definition at client level - - Company code specific Setting Additional information from FI Instructor *** Benefit from creation of Vendor and Customer Account group 1. Categorize Vendor/Customer Accounts 2. Control Vendor/Customer number range 2.1 Internal No. Range – generated by system automatically 2.2 External No. Range – Generated by users manually 3. Control field status of vendor/customer master record (At company code segment) 3.1 General Data 3.2 Company code data 3.3 Purchasing/Sales data 4. For one-time vendor/customer account Three-Stage Verification (Standard) (P.13-20) (You must be able to specify the relationship between processes and module, for example, invoice verification process occurs in MM module but system generates the line item which effects vendor account in FI-AP Module.) Step : Purchase order  Goods receipt  Invoice receipt) (See details in the page specified above.) Sales Process (P.13-34) (You must understand all steps and what happen in each step since the true-false questions was asked in order to test your understanding in every point.) Step : Sales order  Shipping (Outbound delivery / Picking / Goods issue)  Billing (See details in the page specified above.) Assets in FI organization Units (P.13-40) Each asset belongs to a company code and business area. All postings made for the asset are applied in the assigned company code and business area. - Additionally, you can assign the asset to various CO objects (cost center, internal order, activity type) and logistic organizational units. Additional information from FI Instructor *** Benefit of asset class creation 1. Categorize Assets 2. Control Number ranges for asset in each class 3. Control field status of asset master record Bank Accounts (P.13-51) For controlling the payment program, the house bank ID and thd bank account ID were already used. Each bank account is represented in the SAP by a combination of house bank ID and account ID. This combination is then entered in a G/L account and represents a bank account in the G/L. There is thus a relationship :

Bank account at house bank < - > combination house bank and account ID < - > G/L account The R/3 FI-Document (P.14-3) The R/3 FI document consists of - - a document header - - 2 to 999 line items Two of the most important control keys are - - the document type for the header - - the posting key for the line items Document Type (P.14-5) The document type controls the document header and is used to differentiate the business transactions to be posted. Document types are defined at the client level and are therefore valid for all company codes. Major controls of document types are: - - the number range of document


Additional Information from FI instructor
Field Priority: Suppress / Display / Required / Optional
Document Field Status (P.14-10) - The field status definitions “Suppress” and “Required” cannot be combined. This combination causes an error. Field Status Groups (P.14-11) (Field status group controls field to be required suppressed or optional – True or False ? - For each category of general ledger account, you need to determine the status of every document entry field. Will text be required, suppressed or optional for document entry when using these GL account? - The field status groups are collected under one field status variant. Standard Posting Keys (P.14-12) - SAP recommends that you use these standard delivered posting keys. Posting Period Variant (P.14-14) (You can open or close period by using posting period variant – True or False ?) - Several company codes can use the same posting period variant. The closing and opening of periods is then done at the same time for all assigned company codes, thus making period maintenance easier. - Account type “+” is the minimum entry in the posting period variant. Maximum Amounts (P.14-17) - The maximum amounts are defined per company code in “tolerance groups”. This is also where the processing of payment differences is controlled. - It is possible to enter an upper limit for - - The total amount per document - - The amount per customer/vendor item - - The cash discount percentage a user with this tolerance group is able to grant. - The currency is the company code currency

Assigning Posting Authorizations (P.14-18) - If a user is not assigned to any special tolerance group, then entries in the tolerance group “____” are valid for them. This is the default tolerance group. User Defaults (P.15-3) (The date format can be set only via user defaults – True of False ?) - User master record: Language / Date format / Printers / Decimal notation

Document Change Rules (P.15-6)
Differentiate each field by - - Account type: A/P, A/R and G/L - - Special GL transactions: Transaction classes are only used for special GL transactions for bills of exchange and down payments. - - Company code: If the field is blank, the rule applies to every company code. Baseline Date (P.15-11) - The baseline date is the starting date the system uses to calculate the invoice due date. Cross-Company Code Transaction (P.15-20) (A cross-company code transaction involves only two company code – True or False? - A cross-company code transaction involves two or more company codes in one business transaction. - The system will post a separate document in each company code involved. - In order to balance debits and credits within these documents, the system generates automatic line items which are posted to clearing accounts. Reversing Documents (P.15-24) (It is needed to enter a reversal reason when reversing document – True or False?) - A document may be reversed either by: Standard reversal posting or negative posting. - When reversing a document, a reversal reason code must be entered to explain the reversal. - Documents with cleared items cannot be reversed. The document must first be reset. Standard Reversal Postings, Negative Postings (P.15-25) - The standard reversal posting causes the system to post the debit in error as a credit and the credit in error as a debit. The standard reversal posting causes an additional increase in the transaction figures. - The negative posting also posts the debit in error as a credit and the credit in error as a debit. This time the posted amount is not added to the transaction figures but it is subtracted from the transaction figure of the other side of the account. This sets the transaction figures back to as they were before the incorrect posting took place. Simplifying Postings (P.16-2) (Specify the differences among reference documents, sample documents, hold/set data) (See the details on the specified page above)

G/L Fast Entry and The Account Assignment Model (P.16-4, 16-5) (How different between G/L item fast entry and account assignment model.)

(See the details on the specified page above)

Parking a document (P.16-7) - SAP Document number will be generated after posting but the transaction figures are not updated. The Recurring Entry Program (P.16-11) (The Recurring Entry program is used for posting the same document with the same amounts in every specified period of time – True or false ?) (See the details in the specified page above) Currency and exchange rate types (P.17-12) Exercise 1-3 Name three commonly used exchange rate types and what they are used for: - M: Average for posting and clearing - B: Bank selling rate - G: Bank buying rate Value – Added Tax (P.18-4) - Tax authorities can set a nondeductible portion for input tax which cannot then be claimed as a deduction from the calculation of tax due. The amount can be posted to a separate expense account or it can be distributed to the G/L account and assets line items. Fields in the Chart of Account Segment (P.19-5) (Remember which information, in other words, which field included in Chart of account segment such as group account number and understand the meaning in each field.) - The information entered in the Chart of Account segment is unique whether users have one or multiple company codes. This is how the name remains the same and is consistent across company codes. - The information is entered once. Whenever you enter information for a company code for an account number, the information from the Chart of Account segment is accessed automatically, so you do not have to enter it again. Fields in the Company Code Segment (P.19-7) (Field status group is required field – True or False ?) (Also, it is necessary to remember which field is in the company code segment.) Balance Sheet and P+L Statement Accounts - In the chart of accounts-segment, it is necessary to indicate whether the account will be a balance sheet or a profit+loss statement account. - These two types of accounts are treated differently in the closing procedure. - - For balance sheet accounts, the balance is carried forward to the same account. - - For P+L statement accounts, the balance is carried forward to a retained earnings account and the P+L statement account is set to zero.

The Field Status (P.19-11) - The fields “Currency” and “Field status group” are always required fields. Their status cannot be changed.

Reconciliation accounts (P.19-13) (Reconciliation account can be defined for which account type?) - You define a G/L account as a reconciliation account by entering the type of reconciliation account that it is into the field “Recon. Account for acct type” - - D for customers - - K for vendors Open Item Management (P.19-15) (G/L Accounts which are flagged for open item management must always be activated at line item display – True or False?) - Accounts with open item management must have line item display activated. Group Chart of Accounts (P.19-21) - For internal purposes, reporting over several company codes may be desirable. This is no problem as long as all company codes use the same chart of accounts. However, some company codes may have to use special charts of accounts because of legal requirements. If this is the case for internal reporting. - - a group chart of accounts can be used. This chart has to contain all of the group accounts. - -The group chart of accounts has to be assigned to each operational chart of accounts. If this is done, the field “group account number” in the chart of account segments of the operational chart of account become a required entry field. - - In the chart of account-segment of every operational account, the group account number has to be entered. Different accounts of one operational chart of accounts can point to the same group account. Bank Master Data (P.19-24) - The house bank-Ids and the bank types can be used by the payment program to determine the banks to be used. Bank Accounts (P.19-26) - Bank accounts that are managed by house banks have to be defined as well. The accounts can be identified by an account-ID, which is unique per house bank. The bank account data contains the number of the account at your bank, the account currency and the G/L account which reflects the postings on your bank account in the general ledger. - For every bank account, a G/L account must be created. This G/L account is assigned to the bank account and vice versa. Both accounts have to have the same account currency. Processing the Bank Statement (1): Bank and Payment Advices (P.22-6)

- Definition of payment advices as part of statement entry, payment advices which have come into Cash Management by way of mimo records, can be copied to the bank statement automatically. This clears them.

Trading Partner Information: FI (P.24-7) - Trading Partner in Master Record  Customer / Vendor / GL Account - Identifying the group-internal posting procedures between affiliated enterprises is an important way of preparing data in individual financial statements. SAP stores the “Sender-Receiver” relationship at the document level in FI. The balances are handled in consolidation with the additional account assignment trading partner. Consolidation With Different Releases (P.24-10) - If the transaction applications and the consolidation system are all in the same client of the same system, data can be transferred to the Consolidation system online (in realtime) - It is also possible to transfer data from SAP systems by means of periodic extracts and rollups. - Data from non-SAP systems can be imported using special data entry forms, flexible uploads, and MS Access.

Part II
Pages of the Customer/Vendor Account (P.2-6) - Line item display and open item management are always preset to “on” for every customer/vendor account. - New customer and vendor master records can also be created with reference to an existing master record. Only non-customer/vendor specific data is copied from the reference account into the new account, i.e. no address information, etc. AP/AR Number Ranges (P.2-8) - Number ranges are not allowed to overlap. - For each number range you can se whether the numbering will be internally or externally assigned. - Each number range can be assigned to one or more account groups. Regular Versus One-Time Accounts (P.2-9) (Specific data such as address of one-time customer are maintained when posting document – True or False?) - For all customer or vendors with whom you rarely do business, a special customer and a special vendor master record should be created. Those master records are for “One-time accounts”. In

contrast to other master records, no data specific to a single customer/vendor is stored in the one-time master record, since this account is used for more than one customer/vendor. Therefore, the customer-specific fields should be suppressed. - The customer/vendor specific data for one time customers/vendors are entered into the document at the time of posting. Control of Field Status (3) (P.2-10) - The layout of customer/vendor master data screens can be affected by several factors: - - Account group control - - Transaction dependent control: If desired, the field status can also depend on the master data transaction “Create”, “Change”, and “Display” - - Company code dependent control - Field status definitions of account groups, the transaction, and company code are combined and the one which has highest priority is used. Clearing Customer/Vendor (P.2-12) (If a customer is also a vendor, or vice versa, the payment program can clear open items against each other – True or False?) - If a customer is also a vendor, or vice versa, the payment and the dunning program can clear open items against each other. - To use this clearing, the following steps must be taken: (Which ways make the open items of customer who is also vendor and vice versa can be clear each other?) - - The vendor account number must be entered in to the customer account and the customer account number must be entered into the vendor account. - - Each company code can decide separately whether it wants to clear a customer with a vendor. If clearing is to be used, the field “Clrg with vend.” In the customer account must be marked and vice versa. Goods Receipt (P.4-17) - The goods receiving point can check whether the delivery is the same as the purchase order data that is, whether the goods that were ordered have been delivered. Movement Type: Example (P.4-19) - The movement type is a three-digit key used to differentiate between goods movements in the R/3. Examples of these goods movements are goods receipts, goods issues or transaction posting.

Automatic Payments: Objectives (In order to understand this topic clearly, you need to practice by running payment program. Only reading documents do not cover all of details which may included in the examination test. Maybe you can remember the details but absolutely you cannot answer some difficult applied questions.) The Payment Process (P.5-2)
The payment program has been developed for both national and international payment transactions with vendors and customers, and handles both outgoing and incoming payments. (See the details page 5-1 to 5-41) -

Special G/L Transactions: Content (2 Points) (Need to be able to define the differences between special G/L transaction Types, for example, which types effect to G/L account balance after posting? Special G/L Transaction Types (P.6-5) - There are three types of special G/L transactions - - Real Postings are part of the balance sheet. They are postings with a freely-definable offsetting entry. Ex. Down payment Received. - - Automatic offsetting entries are transactions that are always posted to the same offsetting account. They are typically part of the balance sheet appendix. Ex. Posting a guarantee. - - Noted items are postings that are not intended to be displayed in the general ledger but are only to remind you of outstanding payments due or to be made. Ex. Down payment request. (See other details on P.6-2 to 6-13) The Complete Customer Account (P.7-3) - The account number is assigned to the customer at the client level. This ensures that the account number for a customer is the same for all company codes and sales areas. Open Item Clearing: Objectives (Understand the posting with clearing and account clearing process) (See details on page 8-4 to 8-5) Sort Field also known as Allocation Field (P.8-7) - The allocation field is populated automatically onto line items, during document entry, based on the default sort indicator set in the master record. Document Header: Bank Data (P.8-10) - The bank may charge bank charges for their services which are automatically posted to a special expense account. Process Open Items (P.8-12) - The document may be posted when “amount entered” is equal to “assigned” Resetting Cleared Items (P.8-15) - Users can cancel clearing transactions for individual documents. When the user reset cleared items, the clearing data is removed from the line items. Tolerance Groups (P.8-17)

- In FI, tolerances are divided into two types: employee tolerance groups and customer/vendor tolerance groups. Partial and Residual Payments (P.8-21) - Post the payment as a partial payment where all documents remain as open items on the account. - Post the payment difference as a residual item where only the new residual item is left on the account, clearing the original document and the payment. Anew document number is created reference in the original documents.

SAPscript: Benefits (P.9-9) - Multilingual capability - High performance when printing in large quantities - Uniform corporate design in documents - Word processing scalability - R/3 transport and translation connections - Platform independence Forms (P.9-10) - A form specifies the appearance and structure of a document. - Every SAPscript document uses a form Requesting Forms (P.9-14) - Forms are client-dependent. This means that forms are only available in the client in which they were created. Decentralized Organization (P.13-8) - The credit control area is an organizational unit that specifies and controls the credit limit for a customer. - Depending on your company requirements, receivables can be managed using a central or a decentralized credit policy. Reporting Tools (P14-4) - R/3 give you two tools to use when executing reports: variants and area or reporting menus. - Several report variants can be created for a single report so that different users can access the same report with their own specific data selections. - Area menus, formerly called “report trees” Report Variants P.14-7)

- To keep the selection criteria consistent each time a report is executed. Report Tree: Characteristics (P.14-14) - You can create access paths to required evaluations or drilldown lists within a tree structure. Financial Statement Versions Overview (P.17-3) - The R/3 System includes a standard balance sheet/profit and loss report. You can produce different outputs from this report program by specifying different financial statement versions. Drilldown Reporting (P.17-9) - Characteristics and key figures form the basois of the drilldown report presentation. Characteristics define how your data can be classified or provide a time reference. Key figures include stored values/quantities and calculations based on these values/quantities.

Cost-Of-Sales Accounting and Functional areas (P.17-12) - Functional areas are normally assigned automatically to a transaction via a substitution rule and are derived from the controlling object to which the expense is posted. Organizational Procedure for depreciation Posting (P.18-9) - The calculation and planning of depreciation, interest and revaluation is controlled by keys in the Asset Accounting system. They can also be entered manually using a special posting transaction. In both cases, these planned values in Asset Accounting have to be periodically posted to the corresponding expense and asset balance sheet accounts in the general ledger. - This periodic posting takes place using a batch input session. - New to R4.6, depreciation posting can now be executed directly, without the use of batch input session and when entering parameters for the Depreciation Run, use the field ‘Direct FI Posting’. Fiscal Year Change/Year-End closing (You must be able to identify the purpose for FY Change and Year-End Closing procedures. (See details on P.18-10) Customizing: Balance Confirmations (P.18-21 to P.18-22) - Step1, define form names for printing correspondence - Step2, define sender details for correspondence form - Step3, define reply address for balance confirmation - Step4, specify selection criteria for balance confirmation - Step5, prepare balance confirmations for customers and vendors Allocation Costs to Financial Accounting/CO Objects (Identify which senders settle amounts to which Receivers.) (See details on P.19-5 to P.19-7)

Reconciliation Ledger (P.19-8) - The reconciliation ledger compares the CO view of data to the FI view and enables you to automatically reconcile controlling with financial accounting. Defining Posting Periods (P.20-4) - The posting period for your company is defined by the fiscal year variant. Posting Period Control (P.20-5) - The posting period table is used to open and close posting periods. You can have as many or as few posting periods open as you want. (See other details on P.20-5) Balance Carry-Forward (P.20-6) (See details on P.20-6) Schedule Manager: Monitor and Scheduling (P.20-9 to P.20-10) (See details on P.20-9 to P.20-10)

Part III
Scheduling Data Transfer (P.2-6) Programming the Output Program 1. Transfer and integration test 2. Transfer of master data (G/L Account since account No. which must be available are defined for the customer and vendor accounts, assets and material master) 3. Posting closed in current system 4. Transfer of open items 5. Reconciliation of closing balnace sheet with opening balance Chart of Account - Chart of Depreciation (P.7-6)

- Each business area is to be regarded as a financially separate unit for which an internal balance sheet and profit and loss statement can be created. - FI-AA works with the chart of accounts assigned to the copany code in FI. - Each company code use on chart of account and chart of depreciation. - All or several company codes can work with the same chart of account and the same chart of depreciation. Cost Accounting Assignment (P.7-9) - In master record, you can assign an asset to the following controlling objects: - - Cost center

- - (Internal) order (real or statistical) - - Activity type - - Maintenance contract These objects are assigned to controlling area which can include one more company codes. - You can post depreciation from each depreciation area in cost accounting. The (cost-accounting) depreciation can be passed on to - - A cost center - - A (real) order - - A cost center and a statistical order Client - Asset Class (P.7-10) - Asset classes are created at client level. They are then assigned to at least one chart of depreciation, so you can complete the asset class with default values for your depreciation areas. Asset Class and Asset Master Record (P.7-12)

- The asset class is The main criteria for classifying assets. Every asset must be assigned toonly one asset class.You can specify certain control parameters and default values for depreciation calculation and other master data in each asset class. Define Posting to General Ledger (P.8-6) - Specify how and iff the values from individual depreciation areas are to be posted to the general ledger. Do not post any values for the area, post APC values online/periodically etc. Functions of the Asset Class (P.8-7) - The definitions of the asset class apply to all company codes in a client. Generate Asset Classes from G/L Accounts (P.8-14) (Which step is included in the generating asset classes?) There are 5 steps; 1. Account Selection 2. Account Determination 3. Number Range Intervals 4. Screen Layout of Asset Master Data 5. Asset Classes Asset Explorer (P.9-9) (What's new dimension for displaying Asset information?) Asset Acquisition => Changes to Master data

- The following information is automatically set in the asset master record at the time of the first acquisiti posting: - - Capitalization date of the asset (derived from asset value date) - - Date of initial acquisition on the asset master record (derived from asset value date)

- - Acquisition year and acquisition period (derived from posting date)

- The system determines the start date for ordinary depreciation using the asset value date of the acquisitio posting and the period control method and writes this date to the depreciation areas in the asset master rec Current-Value Depreciation (P.9-24)

- In addition to the automatic calculation of depreciation using depreciation keys, you can also plan manu depreciation for individual assets in the FI-AA component.

- After you have manually planned depreciation, the system does not yet create an FI document. This docu is not generated until the depreciation posting program is run. Replacement Values: Index (P.10-13)

- If revaluation (Indexing) is planned for depreciation area, you can specify an index series for calculating replacement value. You enter the index series in the asset or in the asset class. Fiscal Year Change and Year-End Closing (P.10-19,10-20,10-21) - The fiscal year change program opens new annual value fields for each asset.

- Year-end closing closes the fiscal year in asset accounting. The year is then blocked for postings and the recalculation of depreciation. Simulation Versions (P.11-9) - Simulation versions allow you to simulate a change in depreciation method for asset value/depreciation reports. Legacy Data Transfer: Transfer Legacy Data Transfer: Transfer Date (P.12-6) - You can transfer legacy data from a legacy system from any date in the past. You cannot create any legacy data in the R/3 System before the transfer date. Transferring Legacy Data at Fiscal Year End (P.12-7) - If the transfer date is the end of the last closed fiscal year, you transfer only the master data, the APC and the accumulated depreciation as they stood at the end of the last closed fiscal year. Legacy Data Transfer During Fiscal Year (P.12-8) - When the transfer date is after the end of the last closed fiscal year, this is known as transfer during the fiscal year. In this case you transfer the general master data and the accumulated values at the start of the fiscal year. You also have to transfer the transactions and depreciation posted during the current year.

Part IV
Internal Orders (P.2-9) - An Internal Order is an extremely flexible CO tool that can be used for a wide variety of purposes to track costs and, in some cases revenues, within a controlling area. Internal orders provide capabilities for planning, monitoring, and allocation of costs. - (What are the categories of internal order grouped for specific purpose?) Internal orders may be used for a variety of purposes, there are 4 general categories; - - Overhead orders

- - Investment orders - - Accrual orders - - Orders with revenue Typical Question in Profitability Analysis (P.2-12) - CO-PA enables yo to analyze profits and contribution margins for market segments of your company. Organization Units (P.2-16) - The controlling area is the fundamental org. unit in controlling. Cost allocations can only be performed within a controlling area. Several compnay codes may be assigned to one controlling area, which gives the ability to perform cross-company code controlling. - The controlling area and its assigned company codes must always use the same operating chart of accounts and must have the same fiscal year. Multiple Assignment (P.2-17) - Controlling area and company codes may have different currencies. - You may utilize three currencies in CO: - - CO area currency - - Company code currency OR object currency - - Transaction currency - Multiple company codes from different countries can still be linked to a single controlling area. All companies within the controlling area have to use the same operating accounts. The Chart of Accounts (P.3-5) - From the cost controlling viewpoint, a circular system exists because the expense and revenue accounts in FI correspond to primary cost and revenue elements in CO. - In addition, it is only in CO that you can create secondary cost elements. These are used to record internal value flows like activity allocations, assessments and settlements. Document Number Assignment (P.4-5) - You need to define number intervals for all business transactions that generate CO documents. Direct Activity Allocation (P.4-14) - Direct Activity allocation enables business services provided to be measured, entered, and allocated. - You need to created the corresponding tracing factors in the R/3 system. These are known as activity types in cost center accounting. - If you want to enter a direct activity allocation, enter the cost center that provides the activity (sender cost center), the object that receives the activity (receiver), the type (activity type) and the quantity of the activity provided. - Direct activity allocation is recorded by line items on the sender side and receiver side. Entering Statistical Key Figures (P.5-4) - You can enter statistical key figures as a tracing factor for periodic allocations, or for creating key figures in reporting. Assessment (P.5-7) - Assessment was created to transfer primary and secondary costs from a sender cost center to receiving controlling objects.


Overview: Periodic Reposting, Distribution, and Assessment (What’s the different between distribution and assessment) (P.5-9)

During assessment, the original cost elements are summarized into assessment cost elements (Secondary cost elements category)


You can only use periodic reposting and distribution for primary cost elements. The costs are transferred to the receivers using the original cost element, so they are transferred to the primary cost elements of the receiver. Secondary cost elements remain on the sender. The assessment allocates primary as well as secondary costs. The information on the original primary cost elements for the sender is lost because the costs are allocated using an assessment cost element.

Reconciliation Ledger (P.5-12)
In the reconciliation ledger, CO data is totaled and valuated. The reconciliation ledger shows you the data in all CO application for a cost element, as well as totals for company codes, business areas, object types, and object classes and so on. - One purpose of the reconciliation ledger is to create reconciliation postings. - - External postings to FI that are relevant to cost are automatically transferred to the corresponding CO application component. The CO totals are updated for the reconciliation ledger for these postings. - - If amounts in CO are posted across company code, functional area, or business area, then this information needs to be transferred back to FI. This information is not automatically transferred to FI. The CO totals in the reconciliation ledger are updated however. - - You can use the reconciliation ledger to create a posting for reconciling FI and CO postings. Reconciliation Reports (P.5-13) The R/3 contains special cost element reports for evaluating the reconciliation ledger. Statistical Orders (P.8-8) - You use statistical orders to evaluate costs that cannot be itemized in detail in Cost element account or Cost Center Accounting. - You can neither settle statistical orders nor apply overhead to them. Flows of Actual Values in Profit Center Accounting (P.12-2) - Profit Center Accounting (EC-PCA) is a statistical accounting component. This means that it takes transaction data posted in other components and represents it from a profit-center-oriented point of view. The postings in EC-PCA are statistical postings, since the profit center is not itself an account assignment object in controlling. -

Objects in Profitability Management (P.12-3)
Profit centers are areas of responsibility within a company for revenues and expenses.

Section: Special Purpose Ledger (5 points)
Standard Ledgers and Special Purpose Ledgers (P.15-4) - Ledgers are divided up into two groups: - - Standard ledgers - - Special purpose ledgers

Standard ledgers are configured and delivered by SAP. The data model as well as precisely defined functionality for specific business requirements are available - Special purpose ledgers are user-defined ledgers that can be maintained in the FISL application using any account assignments as general ledgers or subledgers. SAP Structures and Customer-Defined Structures (P.15-5) - Even though the standard delivered SAP table structures are fixed, you can create your own table structures in FI-SL to contain flexible combinations of characteristics. The Coding Block (P.16-5) - The account assignment block, also called the coding block, is a standard component delivered with the SAP System. The user does not usually come into direct contact with the coding block. - The transactions and components within the SAP System depend on the coding block. The coding block defines all fields used in a transaction or function. Additional Fields (P.16-6) - In the standard SAP System, there are many predefined fields that can be used for various functions. In cases in which a new field (characteristic) is required, the user can add this field to the coding block. Key Figures (P.16-10) For the combination of characteristics selected, the FI-SL system stores the balances in the following key figures: - - Transaction Currency; the currency of the document. - - A 2nd 3rd Currency depending - - Quantity and additional quantity Interface Postings to FI-SL (P.18-7) - Data that is transferred to FI-SL from other SAP applications, from external systems or from FI-SL adjustment postings, is updated as summary records (with line items, if required) in user-defined TABLES. - This data is stored in local LEDGERS (for company codes) and in global LEDGERS (for global companies) - You can assign your company codes or global companies to one or more LEDGERS. Adjustment Postings in FI-SL 9 (P.19-6) - Most data enters the FI-SL through the integration interface. - - You want to post a document in FI-SL only. - - You want to enter a document directly in different FI-SL versions. The postings made from the application modules FI, SD, and MM automatically receive FI-SL version 1. If you enter documents directly in FI-SL, you can use other versions. - - You want to manually enter the amounts for the additional currency (for example, ledger currency). If an additional currency that is manually entered in FI-SL is identical to the additional currency of the ledger to which the amount is posted, the amount is posted directly. No automatic translation occurs in this case. - - You want to post statistical quantities only.

Section: Report Painter (2-3 points)
Library (P.23-7) - A library combines reports that have similar contents. - The library contains the characteristics, key figures, and predefined columns that can be used in your reports.

You create a report for a specific library, insert the report in a report group and then add the report group to a reporting tree. - Once the report group has been generated, it can be executed. Formula (2) (P.23-17) (You must specify at least one formula for each report – True or False ?) - You can use formulas in a report row or column. The row or column numbers are used as the operands in the formula. Processing Report Groups (P.23-23) - Your reports are included in a report group. - A report group usually groups together several reports. The reports must all use the same library. - Multiple selection: In case you have used variables in your report definition, you can output several reports by selecting a series of input data. -

FI Academy Examination as at 1-June-2001 Suggestion

Class Attention

Try to clear your point day by day or week by week because there are too many topics in academy class.
Examination Preparation Suggestion

There are 2 types of question :One correct answer Multiple correct answer : means that at least two choices should be chose for this question. Normally, there are questions of type 2 more than type 1 and no question about Country specific Read the question and each choice very carefully especially the word ‘must’, ‘only’ may make you misunderstand. Question mostly ask about widely concept, function or configuration that must do in real implementation.

Question Structure

Question# 1-6 7 8-18 19-23 24-27 28-35 36-38 39-41 42-43 44-52 53-54 55-60 61-62 63-64 65-67 68-72 73-75 76-77 78-80 Total

Number of Question 6 1 11 5 4 8 3 3 2 9 2 6 2 2 3 5 3 2 3 80

% 7.50 1.25 13.75 6.25 5.00 10.00 3.75 3.75 2.50 11.25 2.50 7.50 2.50 2.50 3.75 6.25 3.75 2.50 3.75 100.00

Topic SAP Fundamental IMG Master Data Vendor Customer Posting Cost Center Order Schedule Manager Asset Accounting Bank Master Auto Procedure Cash Management Production Start-up Closing Special Ledger Integration Report Painter

Example of Academy Examination Question


P.8-9 Workplace – Benefits What is the key benefits of Workplace? Key Benefits
Access to all necessary internal and external services through one screen Seamless integration in environment Portal is tailored to the user’s role in the company Single sign-on access all services User friendly Web browser interface Access via the Internet anytime, anywhere

P.8-12 Marketplace – Benefits What is the key benefits of Marketplace? Key Benefits
Personalized home page available for registered users Streamlined business process flow with one-step business Access to a broad scope of suppliers Reduce costs of interaction with external partners Content rich communities available for better decision making and to interact with other business professionals Direct access to value add Internet services

P.9-11 System Functions – User Profile What level we can set date display format? We can set your own personal profile. You can choose
Defaults : Defaults include the date display format, the decimal notation format, the default printer, the logon language, and so on

IMG = ? SAP Reference IMG VS Enterprise IMG VS Project IMG VS View
(Rely on instructor review before test)

P.12-18 The Fiscal Year and P.14-13 Posting Periods What is differentiate between Fiscal Year Variant and Posting Period Variant?
The fiscal year variant does not include the information as to whether a period is open or closed. The fiscal year variant only defines the amount of periods and their start and finish dates. A period is opened by entering a range into the posting period variant which encompasses this period.

P.13-6 Reconciliation Accounts
Reconciliation accounts connect subsidiary ledgers with the general ledger in realtime. This means that a posting to a subsidiary ledger also posts to the corresponding reconciliation account in the general ledger at the same time

P.13-9 Controlling Area
One or more company codes can be assigned to a controlling area. Translation Date = which Date?

You should remember which field included in Chart of Account segment or in Company Code segment such as Group account number field P.19-5 Fields in the Chart of Account Segment
The Chart of Account segment con Type/Description

Control in chart of accounts Description in maintenance language (as short and as long text) Consolidation data in chart of accounts Key words in chart of accounts

P.19-7 Fields in the Company Code Segment
The Company Code segment consist of several groups of fields: Control Data Account control Account management Bank/interest Control of document creation Bank/financial details

P.19-10 The Account Groups for the G/L-Accounts The account group controls
The number ranges of the accounts The status of the fields in the company code segment of the master record

P.19-15 Open Item Management Accounts with open item management must have line item display activated. You should use open item management for :
Bank clearing accounts Clearing accounts for goods receipt/invoice receipt, and Salary clearing accounts

P.20-7 Check Deposit : Procedure The system then automatically makes the postings to the bank clearing account and customer account, along with the payment clearing. You have two options here:
Immediate posting Create a batch input session, then run it.

P.23-5 Posting Details The accounts are set with their account symbols.


AP/AR Account Groups
The number ranges of the accounts, The status of the fields in the master record, If the account is a one time customer or vendor.

The account group controls:

P.2-11 Compare Master Data However, in some cases, MM/SD creates their segments of the master record and then FI creates their segments of the master record. In this case, there is the risk of creating incomplete

or duplicate master records. To find and correct these incomplete accounts, you can run report Customer Master Data Comparison, or Vendor Master Data Comparison. P.6-5 Special G/L Transaction Types There are 3 ways that special G/L entries can be recorded in the system Real Postings are part of the balance sheet. They are postings with a freely-definable offsetting entry. Example: The posting of a down payment received. Automatic offsetting entries are transactions that are always posted to the same offsetting account. Example: Posting a guarantee. Noted items are postings that are not intended to be displayed in the general ledger but are only to remind you of outstanding payments due or to be made. Example: A down payment request.


Scheduling Data Transfer
Transfer and integration test Transfer of master data Posting closed in current system Transfer of open items Reconciliation of closing balance sheet with opening balance sheet

Programming the output program

P.2-9 Setting the Productive Indicator What effect occur after we check mark ‘Productive’ for each Company Code? P.8-14 Generate Asset Classes from G/L-Accounts There are 5 steps in generate asset class from G/L Accounts:
Account Selection Account Determination Number Range Intervals Screen Layout of Asset Master Data Asset Classes

P.9-9 Asset Explorer What’s new dimension for display Asset information? P.9-10 Asset Acquisition => Changes to Master Data The following information is automatically set in the asset master record at the time of the first acquisition posting:
Capitalization date of the asset (derived from asset value date) Date of initial acquisition on the asset master record (derived from asset value date) Acquisition year and acquisition period (derived from posting date)

P.10-19 Fiscal Year Change The fiscal year change program opens new annual value fields for each asset. You can only process a fiscal year change in a subsequent year if the previous year has already been closed for business. P.10-20 Year-End Closing The year-end closing program then checks, whether:
Depreciations was fully posted Errors or incomplete entries exist for any assets.

If the program finds no errors, it updates the last closed fiscal year for each depreciation area and it blocks posting in Asset Accounting for the closed fiscal year. P.12-6 Legacy Data Transfer: Transfer Date What data can be transferred? At the end of the last closed fiscal year: Master data, historical APC, accumulated depreciation at the status of the last closed fiscal year Legacy data transfer during the fiscal year: In addition to the master data and cumulative values of the last closed fiscal year, depreciation and asset transaction posted in the current year can also be transferred at the same time.


Internal Orders

Internal orders may be used for a variety of purposes, and can be grouped into 4 general categories: Overhead orders Investment orders Accrual orders Orders with revenue P.5-7 Assessment and P.5-8 Internal Orders What is the differentiate between Assessment and Distribution? Currency of Cost center? P.15-4 Standard Ledgers and Special Purpose Ledgers Ledgers are divided up into 2 groups: .1 Standard ledgers : are configured and delivered by SAP.

.2 Special Purpose ledgers : are user-defined ledgers that can be maintained in the FI-SL application. P.15-11 Derivation of Functional Areas By breaking down costs into functional areas of …, cost-of-sales accounting shows why costs accrued in an enterprise and indicates the economic purpose of the expense. Note : Please remember the questions and choices in the examination for our colleague who will get test in next time. This will be very useful for preparation.

<Good Luck in Your Exam>

Review Questions for TAFI40
Note: This is a list of possible review questions. We do not guarantee that the range of these questions is sufficient preparation for the test. The list should be seen as a pure discussion basis for the review day.

Have fun, and good luck!


1-1 1-2 1-3 1-4 What does integration mean? Explain the structure of the client/server architecture. What types of data are there in the SAP System? What is OSS?


Tools for Project Implementation 2-1 2-2 2-3 What is the IMG? What views of a company can an IMG have? What does ASAP mean?


Organizational Structures

3-1 3-2

What is the function of the client in R/3? What is the organizational structure concept? What are organizational elements? Explain the organizational elements of External and Internal Accounting, Logistics, and HR. How do you create a company code? What is the variant principle, and how can it be used, for example, within the framework of organizational structures? What does the definition of the fiscal year consist of? What is the posting period concept? What is the connection between posting periods and the fiscal year? What is the function of the chart of accounts in R/3? What types of charts of accounts are there? At what level is a chart of account defined? What does the definition of a chart of accounts include?

3-3 3-4 3-5 3-6 3-7

3-8 3-9

Explain the difference between a chart of accounts and a company code segment. What is the meaning of the term "field status"?

3-10 How and where can restrictions be set for accountants? What posting limits can be set? 3-11 What currencies exist in R/3?


Master Data 4-1 4-2 4-3 4-4 4-5 4-6 4-7 What are account groups? What can you control using an account group? How can you create master data? What is the difference between a G/L account and a general ledger account? What should you be particularly aware of with bank master data? What are reconciliation accounts? What special feature do you need to consider for asset master data? What differences are there for master data in Controlling?


Reports and Daily Tasks
5-1 5-2 5-3 5-4 What types of reports are there? What options are there for executing reports? What tools can be used for reporting? What is a report variant?


Posting and Posting Tips 6-1 6-2 6-3 What data do you need to post a document? What are the four date fields in a document? What options do you have for dealing with incoming payments if the amount that the customer pays does not agree exactly with the amount in the invoice that was issued? What two options do you have for determining the exchange rate when you are posting a document in foreign currency? In this context, what is the difference between currencies that are participating in European monetary union, and those that are not? What general help is there for posting? a) When are account assignment models used? When are sample documents or recurring entries used? How do they affect accruals/deferrals postings? b) What additional help are you aware of for posting? 6-6 6-7 6-8 6-9 What is the difference between a "held" and a "parked" document? What does "account clearing" mean? Describe the payment process for clearing items. What are the Customizing prerequisites for document clearing?




Document Control 7-1 7-2 7-3 7-4 7-5 What is the R/3 document principle? What does the document header consist of? What is the function of document types? What are posting keys? What is the significance of the field "Assignment"?


Posting Control 8-1 8-2 8-3 From what sources can default values for postings be taken? Can documents be subsequently changed, that is, after they have been posted? Can documents be reversed? What does reversal mean in the SAP System? What should you take into account here? What two different concepts are there? What are terms of payment and how can they be used? How are tax schemes defined in R/3 (for example, input tax, tax on sales and purchases)? What is the display variant function and what is it used for? What types of special G/L transactions are there? Which posting key is used for special G/L transactions?

8-4 8-5 8-6 8-7 8-8


Automatic Procedures
9-1 9-2 9-3 9-4 9-5 9-6 9-7 Which procedures can be described as "automatic procedures"? Name the individual steps in these procedures. How can the information be passed on to the house bank? How are the items selected in these procedures? What options are there in the payment program for optimizing outgoing payments? What options can you set in the payment run for determining payment methods? Where do you make these selections? How are dunning levels noted in an account?


Cash Management 10-1 What is the process flow for check deposits? 10-2 How are bank accounts and bank clearing accounts used? Describe the transaction for posting a check, and the subsequent update of a manual account statement. 10-3 What is the difference between the internal transaction and the posting rule? 10-4 How is a check posted? 10-5 How is a manual account statement updated? 10-6 Can users configure the entry of checks and the manual account statement themselves?


Closing Activities 11-1

What general activities have to be carried out for month-end closing in Financial Accounting?

11-2 How is the SAP financial statement version set up? How many hierarchy levels are possible? 11-3 Explain organizational and technical closing.

For more questions, see 13 Asset Accounting, and 15 Individual Account Closing.

12. Integration
12-1 How many plants can be assigned to how many company codes? 12-2 At what level does valuation take place? 12-3 What material master record views are there? 12-4 What is the central organizational unit for the procurement process? 12-5 What is the central organizational unit for the sales process? 12-6 What is the credit management process? 12-7 What options exist for invoice verification? What must you pay particular attention to?


Asset Accounting 13-1 What is the asset company code? 13-2 What does the chart of depreciation consist of? What is the relationship between the depreciation area and the chart of depreciation? Do you have to define depreciation areas? How are postings to asset balance sheet accounts updated in the general ledger? 13-3 Explain the importance of asset classes. What asset classes are there? 13-4 From an Asset Accounting point of view, what should you take into account for field status control? 13-5 What are transaction types? What is the connection with transaction type groups? 13-6 What types of depreciation does R/3 support? 13-7 How are depreciation keys defined? 13-8 Generally, how is depreciation posted in Asset Accounting? What restrictions are there? 13-9 What steps do you have to take into account to ensure that integration into the general ledger for the depreciation posting run works? 13-10A fiscal year that has already been closed is, for some reason, opened for posting again. How can you reblock the fiscal year for posting? 13-11Can you create an asset register from FI-AA? If so, how? 13-12What methods are there for transferring legacy data?


Overhead Cost Controlling 14-1 Explain the difference between FI and Co from a business point of view. 14-2 Explain the terms controlling area and operating concern. What is the difference between a company code and a controlling area? What assignments are possible? Explain the consequences. 14-3 Which currencies can you use in Controlling to carry out appropriate valuations in the information system? 14-4 What master data is there in cost element accounting and cost center accounting? Explain the terms and the differences between them. 14-5 What is the connection between cost elements and G/L accounts? 14-6 What is the function of the cost element category? 14-7 Why do you have to create a cost center standard hierarchy? 14-8 What is a cost center group and what assignments are possible? 14-9 What is the function of cost center categories? 14-10What is an activity type? What is the connection between an activity type and secondary cost elements? Explain the differences between direct and indirect activity allocation? 14-11What is the prerequisite for an internal activity allocation? Explain the different forms of entry/input. 14-12How do you define statistical key figures? 14-13What transaction-referenced postings can you name? Explain them. 14-14Do FI documents have the same document numbers as CO documents? 14-15What is the difference between a CO posting and an FI posting? What types of posting are there in CO? 14-16What is "commitments management" in CO, and where is it used? 14-17Explain the term "direct activity allocation". What is the connection between this and the activity types? What do you have to take into account when entering a direct activity allocation? 14-18What is the importance of CO for month-end closing? Discuss this with regard to options in Financial Accounting. 14-19Explain the differences, and in particular their consequences, between periodic transfer postings, distribution, and assessment? 14-20What rules have to be considered for periodic transfer postings, distribution, and assessment?

14-21Explain the terms "segment", and "cycle". 14-22Define the terms "period lock", and "reconciliation ledger". 14-23In which planning areas can you find cost center accounting? Note: Depending on time and interest, you can discuss the individual planning areas and planning options in more detail.


Individual Account Closing 15-1 Explain the connection between fiscal year change and year-end closing. 15-2 Which types of physical inventory does R/3 support? 15-3 Explain the importance of the GR/IR clearing account. 15-4 For year-end closing, a group exchanges information about intercompany payables and receivables. What procedures are offered in R/3 to help you with this? 15-5 How are current assets and liabilities valuated in R/3? 15-6 What valuation methods can be set in Customizing?


Special Purpose Ledger 16-1 When would you consider using the special purpose ledger? In what way is the FI-SL different from other SAP applications, and what role does it play in accounting? 16-2 What does a ledger consist of? 16-3 How are ledgers divided up? One of the groups can be divided into two further groups that refer to different organizational units. What is this ledger called and what is the organizational unit referred to? 16-4 What is a characteristic? 16-5 What is a coding block? 16-6 When and how can you change a coding block? What do you have to take into account when making changes? 16-7 How are the balances of the characteristic combinations selected stored in the FI-SL? 16-8 What table groups exist in FI-SL? 16-9 What do you have to be aware of when selecting the number of characteristics for SL reporting? 16-10Which components can you specify for the installation of your tables? 16-11Explain standardizing entries and through-postings. 16-12What functions are available to you in SL customizing for analyzing postings? 16-13Explain the terms "validation" and "substitution". How can you create validations and substitutions? 16-14Why do you need sets and variables in FI-SL? 16-15What is a set, and what types are there? 16-16What variable types are there and when are variables used?

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