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Info Tech

Training

Overview on MS Excel

MS EXCEL
- an electronic spreadsheet application program.
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Computations Uses of MS Computationsa of MS Excel as a Excel as spreadsheet program spreadsheet program
$ 1,308,423.00

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Balance your checkbook; create a budget; compare investments; prepare payroll / taxes computations

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Graphics Graphics presentations presentations

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Database File Database File
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Ways to open MS Excel Ways to open MS Excel
1. Long Command • Click the Start Button • In the menu list, click ALL PROGRAMS • Click on MS EXCEL 2. Shortcut Command • Double-click the MS EXCEL program icon on the desktop.
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Title of Parts of MS EXCEL Parts Bar MS EXCEL - Tells the name of the Window Window program and the filename
of the workbook.

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Parts of a MS Excel Window Parts of a MS Excel Window

Control Menu buttons

Minimize

Maximize

Restore

Close

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Parts of a MS Excel Window Parts of a MS Excel Window

Menu Bar
- Displays the list of command that you can execute

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Parts of a MS Excel Window Parts of a MS Excel Window

Standard Toolbar
- Displays the shortcut command buttons that are commonly used.
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Parts of a MS Excel Window Parts of a MS Excel Window

Formatting Toolbar
- Displays the shortcut command buttons that are used for editing the worksheet.
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Parts of a MS Excel Window Parts of a MS Excel Window

Worksheet
- grids that cover the entire window and where data are entered
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Parts of a MS Excel Window Parts of a MS Excel Window

- displays the worksheet present in the workbook.

Worksheet Tab

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Parts of a MS Excel Window Parts of a MS Excel Window

Rows
Horizontal bar on the left side of the worksheet represented by numbers from 1 to 65,536

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Parts of a MS Excel Window Parts of a MS Excel Window

Columns
Vertical bar above the worksheet represented by letters from A to IV (256)
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Cell
A rectangular intersection of column or row where you can enter the data.
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Cells with data Cells with data
Xavier School 1,2345 A B C

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- cell currently selected by
the mouse pointer. It is marked with heavy rectangular border
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Active Cell

Name Box - tells the location of the cell pointer by displaying its cell address

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Cells Address
- is the cell reference of the data. It consists of a row number and column letter.
G9 D6 B3
Xavier School

B3
1,2345

D6
B C

A

G9
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Formula Bar
- shows the data written in a cell.

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=A1+B1

Formula Bar
- Displays the formula on how the data are computed.
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Navigating the Worksheet Navigating the Worksheet

Mouse-click
To go directly to the desired cell.

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Navigating the ARROW KEYS ( Right / Left) Worksheet – used to move one Column to
the left or right
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Navigating the Worksheet Navigating the Worksheet

ARROW KEYS ( Up / Down) – to move one Row Up or Row Down
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Navigating the Worksheet Navigating the Worksheet

CTRL
To go to the LAST COLUMN = (IV)
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Navigating the Worksheet Navigating the Worksheet

CTRL
To go to the FIRST COLUMN = (A)
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Navigating the Worksheet Navigating the Worksheet

CTRL
To go to the LAST ROW = (65,536)

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Navigating the Worksheet Navigating the Worksheet

CTRL
To go to the FIRST ROW = (1)

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Navigating the Worksheet Navigating the Worksheet

F5 (Go to Key)
To go to desired cell, by typing the cell reference
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Navigating the Worksheet Navigating the Worksheet

Double-click the Name Box
To go to desired cell, by typing the cell reference
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Navigating the Worksheet Navigating the Worksheet

CTRL

+

HOME

To go to the FIRST COLUMN & FIRST ROW = (A1)
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Selecting Cell/Cells Selecting Cell/Cells

Workingusing the with 1.Click at the cell mouse. Worksheets
OR 2. Use the arrow keys.
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Selecting Adjacent Range of Cells Selecting Adjacent Range of Cells • Click at the beginning cell.
• Drag to the next cell or range of cells beginning cell (C4)

Cell range is:

C4:C11
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last cell (C11)
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Selecting Non- Adjacent Range of Cells Selecting Non- Adjacent Range of Cells

• Click at the beginning cell. • Press the CTRL key, then click to the the next cell or range of cells

Selected using a CTRL key
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Selecting ALL Cells Selecting ALL Cells

• Click the ALL CELLS BOX

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Selecting ROW/S Selecting ROW/S

• Click the row number

Entire row of A6 : IV6

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Selecting COLUMN/S Selecting COLUMN/S

• Click the column letter

Entire column of D1 : D65,536

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Increasing/Decreasing Column Width Increasing/Decreasing Column Width

1. Select the cell where the column will be increased/decreased.
• Click the FORMAT menu • Select Column • Select Width

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• Enter a number, MS OFFICE (MS Excel) 41 Click OK

Increasing/Decreasing Column Increasing/Decreasing Column Width using Mouse technique Width using Mouse technique
• Select the cell where the column width will be changed.
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• Click and drag its column border grid to get the desired width. MS OFFICE (MS Excel) 42

Practice:

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Double-click

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Increasing/Decreasing ROW Height Increasing/Decreasing ROW Height • Select the cell where the row height will be changed.
• Click and drag its row border grid to get the desired height.
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Renaming Worksheet Tab Renaming Worksheet Tab
• Right-mouse click at the worksheet tab. • Select RENAME. • Type the new name. • Press ENTER.
• Shortcut: Just double-click at the worksheet tab, then type the new name
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PRACTICE:
• Using the long command: RENAME the SHEET2 to PAYROLL • Using the shortcut comm.: RENAME the SHEET3 to PAYABLES
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Deleting Worksheet Tab Deleting Worksheet Tab
• Right-mouse click at the worksheet tab to be deleted
• Select DELETE.

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PRACTICE:
• DELETE the PAYROLL worksheet

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Inserting Worksheet Tab Inserting Worksheet Tab
• Right-mouse click at the worksheet tab to where new sheet will be inserted. • Select Insert • Select WORKSHEET • Click OK
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