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Proposal For

Payroll Management Solution

Karthik Agro Industries 15 March 2013

...................................5 SERVER & DESKTOP CONFIGURATION (HARDWARE REQUIREMENTS)..........10 ...................................................................................................................................................................................................................................................9 TERMS & CONDITIONS.........................................................................TABLE OF CONTENTS TABLE OF CONTENTS....4 PAYROLL MANAGEMENT MODULES LIST...3 VISION & MISSION.........................................2 ABOUT PARIKALP.....................................................3 PAYROLL MANAGEMENT PROCESS....................................9 COMMERCIALS.....................................................................................

Fast Facts in PariKalp • Over 180 current customer collaborations that have been ongoing for more than three years. high-skilled operations centers in India. education and ERP sectors. Mission To be the global application outsourcing provider of choice by focusing on the results that impact businesses through an investment in advanced development methodologies. advanced technology and tools. ©2013-14 PariKalp. Page 3 . systems integration and solution delivery services from cost competitive. PariKalp combines the highest quality talent and project-management capabilities with the convenience and customer service expected from a global service provider. PariKalp has successfully completed offshore software development projects. Over the years. • • VISION & MISSION Vision To create true business value by being the leading company that provides the skills and methods necessary to improve the success rate of enterprise projects by reducing costs and creating greater alignment between systems and business users.ABOUT PARIKALP PariKalp Information Technologies Pvt. Our experience with various technologies and industries enables us to successfully adapt to our client's diverse needs ensuring successful project execution. is a customer centric application development. PariKalp has accumulated extensive experience in financial. Most of the customers are continuing to use our services and have not opted out Over 80% of developers stay at PariKalp for more than three years. Ltd. healthcare. and offering business solutions to the market that improve operational costs and reduce risk.

PAYROLL MANAGEMENT PROCESS Start Login Not Success Login Success Update Attendance Start up screen Update Employee Details Adjust Leave Details Salary and Loan adjustment Update Pay setup Process Salary End ©2013-14 PariKalp. Page 4 .

qualification. Bulk Update of Pay Setup – User can update pay component for selected employee at once by update the pay component in grid. system need to keep master information for all employee. login security. income txt. User can add. payroll processing. System display option as per user rights. All user needs to enter user name and password to access the system. allowances and deduction settings. bank ac/c no. details like name. photographs are stored into the system. date of join. educational allowances. While updating you can put condition or simply fixed value. Time Register – View the employee muster details for selected month. system update details in employee attendance muster and use this data for salary calculation. User can copy the pay details from other employee also if both are same. employee master. allowances and deduction details including house rent allowances. Time Register: Time In – Enter daily time in for employee. edit the information. daily attendance. search the employee information. educational tax. Page 5 . It is useful when we need to change pay component for more than one employee. • • • • • • • ©2013-14 PariKalp. designation. menus and toolbars to the logged user. Main Screen – It display available options. This is the master data for salary calculation whenever any increment is happen we need to update the detail here for next salary calculation system pick the input from here. • Login – Check the user by user name and password. Employee Master – Employee master module. pay setup. areas. system use this data for salary calculation. system update details in employee attendance muster and use this data for salary calculation. User can navigate.PAYROLL MANAGEMENT MODULES LIST Master and Payroll module includes user security management. This is the master data for salary calculation whenever any increment is happen we need to update the detail here for next salary calculation system pick the input from here. system check the user name and password and give access the system resource only valid user. surname. dearness allowances. System store previous history of pay setup for audit purpose. It also show the name of user currently logged in. pf no. professional tax. Time Register: Time Out – Enter daily time out for employee. Employee Pay Setup – Maintain the employee pay setup like basic salary. Powerful search facility available to search the employee by giving employee name. father name or anything related to employee information. department.

Page 6 .• Time Register: Time Out – Enter daily time out for employee. Salary Calculation Setup – In this module Payroll amount is checked and if there is any hold or adjustment then updation is made for selected employee. system cannot able to modify and recalculate the salary. After saving the data user can generate all types of reports. system check whether salary already calculate for the month. Also display the available leaves with break-up for privileges leave. • • • • • • • • • • • • ©2013-14 PariKalp. Monthly Absent / Present – User can check the monthly absent / present status for the employees and can update the absent status or can add the leave against the leave. General Setup – Setup for the system. Leave Register – Display employee leave register for current financial year. System use this is the final data for salary calculation. Deduction Setup – Add modify dedication details Payroll Master – Maintain Payroll master Designation Setup –Maintain designation master Increment Basic Pay – It checks the increment month for the employees and make the increment for the employee if the increment amount and month are specified in the employee pay setup. system update details in employee attendance muster and use this data for salary calculation. Calculate Salary – User needs to select the month and year for calculation. pay setup and attendance process them and display the salary for save. it displays month wise absent leave used. casual leave and seek leave for selected employee. User define calculation setup in payroll application user can create his own formula for pay head. Allowances Setup – Add modify allowances details. Locked Salary – After calculating and verify salary user need to lock the salary. it automatically deduct Payroll amount from the employee while calculating salary. if month is locked for updating. here user can set attendance calculation type like use time in and time out concept or monthly present / absent. Issuing Payroll – System support to issuing Payroll for the employee. Once locked no updation. modification deletion cannot be done for current month’s salary. System take data from employee master.

Pay slip will display all the details like basic salary. • • • • • • ©2013-14 PariKalp.• User Mater – Add modify system user details. Salary Statement – Generate Salary statement for the selected month and year. gross and net salary. Page 7 . It display all the details like employee name. year and department. modify the users. it include user name. allowances and deduction detail. Change Password – Change the password for currently logged user. User can generate payslip for selected employee or group of employee. Summary of Salary – Display summary of salary by department wise for the selected month and year. System has option to print custom text in payslip like any announcement. basic. allowances and deduction details. net salary. department. Summary of Professional Tax – Display the professional tax slabs counts for the selected month and year. designation. Summary of Provident Fund – Display summary of provident fund (PF) details for the company contribution for the selected month. user type and password details only admin user can add. • Pay Slip – Generate payslip for selected month and year. User can generate salary statement for all employees or group of employees. Statement of Provident Fund (PF) – Display and print PF report as per government standard format to submit the report to PF office for records of the deduction from the employees. It also prints the standard bank covering letter with all details like instruction to bank manager to release the salary for employee for the month. Report module Report module includes various standard payroll related reports as per standard format all reports are created in crystal report for printing and save in disk. Bank and Covering Letter . gross salary.Generates the bank covering letter and details report for transferring salary to employee’s bank account.

Statement of Professional Tax . ©2013-14 PariKalp.Display and print PTAX report as per government standard format to submit the report to income tax office for records of the deduction from the employees. Page 8 .

24 Bit 1024X768.LPT/USB Gigabyte Port/Copper/OFC Networking Requirements The interconnectivity between different buildings should be of OFC cabling. PORTS Ethernet COM1/COM2. High Color.LPT / USB 100 Port/Copper MBPS COM1/COM2. 24 Bit High Color. Required Software’s • • • • Microsoft Windows Server 2008 (5 User or above) Microsoft SQL Server 2008 (5 User or above) Microsoft Office 2007 Windows XP for Desktops COMMERCIALS ©2013-14 PariKalp. There should be switch to connect 24 ports with at least one Gigaport in it. Inside the building it is advisable to go for Cat5 or Cat6 copper cabling.SERVER & DESKTOP CONFIGURATION (HARDWARE REQUIREMENTS) Our recommendations: Servers & Desktop PC’s Features PROCESSOR Desktops PC INTEL PENTIUM IV Server Computer INTEL PENTIUM IV/ 3 GHz with 1MB Cache RAM HARDDISK CD-ROM VGA 1 GB RAM 80 GB 4 GB MB RAM 2 X 320 GB DVD-R/W Drive 800X600. Page 9 .

Per Man Day 3 Offsite support Post 90 days from the date of PO .Per Man Day Qty.000. b) Purchase Order Technologies Pvt. Payment Terms: 35% on order along with Purchase Order 40% after Installation & Training 25% Final Acceptance f) Validity: This offer is valid for a period of 30 days from date of submission of this proposal and subject to feasibility.00 Amount 1.SL # Particulars 1 Payroll Management Solution 2 Onsite Support Post 90 days from the date of PO . ©2013-14 PariKalp.00 2500. c) Implementation: Implementation at the customer premises.75.00 TERMS & CONDITIONS a) Licensing & Data Migration: Software comes with unlimited licenses PariKalp will migrate the data to IMS from existing system. Food and accommodation for PariKalp staff to be provided by the customer during implementation and onsite support.75. 00 3000. Data to be provided in MS .Excel format and customer team to validate in the name of PariKalp Information the migrated data within specified period of time. d) e) Applicable Taxes: Taxes applicable as per prevailing rates.000. 1 1 1 Rate 1. Ltd. 00 3000.00 2500. Page 10 .