Index

Academic Year Start and End Date fields, 4-4-15–4-4-20 Access Database Tables and Field Names, A-51–A-59 Account and Financial Management Service (AFMS), Direct Loan Program Operations contact information, 0-3 Acknowledgment Update Fields, example, A-48–A-50 Actual Disbursement Roster combination system, 7-27 custom system, 3-41 example, A-50 Ad hoc reports, combination system, 7-26–7-27 Additional Unsubsidized Eligibility for a Dependent Student flag, 4-4-10–4-4-14 AFMS. See Account and Financial Management Service All Borrowers Consolidation Summary Record, example, A-69–A-70 Allocation/Reallocation Statement combination system, 7-18 custom system, 3-33 record layouts, 1-50–1-54 Anticipated Completion Date field, 4-4-21–4-4-24 Anticipated Disbursement List combination system, 7-27 custom system, 3-40–3-41 Assistance, sources and contact information, 0-3–0-8 Batch Activity Measurement Report, A-39–A-41 Batch edit message classes, 4-3-8–4-3-9 Batch IDs combination system, 7-25 custom system, 4-3-1–4-3-3 Batch integrity rule, 3-42 Batch modifications batch edit message classes, 4-3-8–4-3-9 Batch IDs, 4-3-1–4-3-3 trailer record fields for totals, 4-3-4–4-3-7 Batch processing and batch IDs, LOC files, 3-42 Batch Regeneration Measurement Report, A-28–A-30 Booked disbursements, 3-2 Booked loans, 3-2 Booked Status Measurement Report, A-19–A-21 Cash Detail Report, example, A-4 Cash receipts. See Funds drawdown Cash Summary Report, example, A-3 Central Processing System (CPS), Customer Service contact information, 0-2, 0-4 Combination EDExpress/Institution System. See also Combination edits; Combination record layouts; EDExpress about, 0-9, 5-2 considerations in choosing, 0-10 Combination edits, 6-2–6-9 Combination record layouts External Import Change Record, 5-9–5-11 External Import Loan Origination Add File, 5-3–5-8 External Loan Data, 5-18–5-35 Loan Origination Import Change Field Numbers, 5-12–5-17 State/County/Jurisdiction Codes, 5-18
November 1998 (1999-2000) 138 (H) Direct Loan Technical Reference Index

i

Combination system requirements ad hoc reports, 7-26–7-27 Allocation/Reallocation Statement, 7-18 Batch IDs, 7-25 creating promissory note manifests, 7-15–7-16 DLSAS, 7-17 exchanging Loan Origination Records with LOC, 7-10–7-13 importing data into EDExpress, 7-7–7-9 leap year logic, 7-6 printing the Direct Stafford Loan Promissory Note, 7-14–7-15 reporting disbursements, 7-18–7-24 rounding logic, 7-1–7-5 technical tips, 7-24–7-27 30-Day Warning Report File, 7-26–7-27 CPS. See Central Processing System Custom edits about, 2-1 Booking Reject Codes Disbursement Booking Status Reject Codes, 2-24 Promissory Note Booking Status Reject Codes, 2-24 Cash Allocation Reject Codes, 2-18 Disbursement Reject Codes, 2-19–2-23 Loan Origination Reject Codes, 2-2–2-15 Promissory Note Reject Codes, 2-16–2-17 Custom record layouts about, 1-1 Allocation/Reallocation Statement (Export to LOC) Allocation/Reallocation Statement Acknowledgment (Import from LOC), 1-50–1-54 Disbursement (Export to Loan Origination Center) Disbursement Acknowledgment (Import from Loan Origination Center), 1-55–1-60 Loan Origination Full Loan (Stafford/PLUS) Origination Acknowledgment (Import from Loan Origination Center), 1-24–1-27 Full Loan (Stafford/PLUS) Origination (Export to Loan Origination Center), 1-9–1-24 PLUS Credit Decision Acknowledgment (Import from Loan Origination Center), 1-28 Loan Origination Change Export Change Table Values for Field Transmit Numbers, 1-37–1-44 Loan Origination Change (Export to Loan Origination Center) Loan Origination Change Acknowledgment (Import from Loan Origination Center), 1-29–1-36 Stafford/PLUS Promissory Note Acknowledgment (Import from Loan Origination Center), 1-45–1-49 Loan Servicer Record, 1-81 Record Layouts, Header, 1-4–1-6 Record Layouts, Trailer, 1-7–1-8 School Reconciliation Direct Loan School Account Statement (Import from Loan Origination Center) Part I - Cash Summary Section (Record Type "T"), 1-61-1-65 Part II - Cash Detail Section (Record Type "D"), 1-66-1-68

November 1998 (1999-2000) 138 (H)

Direct Loan Technical Reference

Index

ii

Part III - Loan Detail Section (Record Type "L"), 1-69–1-74 Optional Loan Detail Exception File (Export to Loan Origination Center), 1-75–1-80 State/Country/Jurisdiction Codes, 1-82 Summary of Direct Loan Message Classes, 1-2 Tracking Batches, 1-3 Custom system. See also Custom edits; Custom record layouts; Processing custom system data about, 0-9 considerations in choosing, 0-10 Custom system modifications implementation about, 4- 1 -1 batch modifications, 4-3-1–4-3-9 disbursement modifications, 4-6-1–4-6-19 drawdown modifications (cash receipts), 4-7-1-4-7-6 loan origination and change modifications, 4-4-1–4-4-26 modifications matrix, 1999-2000, 4-2-1-4-2-5 promissory note modifications, 4-5-1–4-5-32 reconciliation modifications, 4-8-1–4-8-5 report modifications, 4-9-1–4-9-9 Custom system requirements management files from the LOC, 3-40–3-48 processing data, 3-1–3-37 school reconciliation, 3-38–3-40 Deferment Form, example, A-17 Delinquent Borrower Detail Record (Data Format), example, A-63–A-64 Delinquent Borrower Report, example, A-62–A-70 Department of Education. See specific offices, organizations, grants, and programs by name Dependency Status field, 4-4-15–4-4-16 Direct Loan and Pell Grant Program Organization Team, contact information, 0-6 Direct Loan Borrower Services, contact information, 0-3 Direct Loan Central School Services, contact information, 0-3 Direct Loan Client Account Managers, contact information, 0-5 Direct Loan Origination Center. See Loan Origination Center Direct Loan Policy, contact information, 0-3 Direct Loan Program contact information, 0-8 technical reference changes, 0-11–0-12 technical reference overview, 0-1–0-2 Direct Loan Program Operations, contact information, 0-3 Direct Loan School Account Statement (DLSAS), 3-38–3-39 combination system requirements, 7–17 reconciliation modifications, 4-8-1–4-8-5 redesign sample document, 4-8-5 resolving discrepancies, 7-17 school options, 7-17 Direct Loan Task Force, contact information, 0-2, 0-3 Direct Loan Volume Measurement Report, A-36–A-38 Disbursement about, 3-34 acknowledgment records, 7-24 adjustments to $0, 3 -35, 7-22–7-24 cancellation process, 7-22–7-24 combination system reporting, 7-18–7-24 confirmation, 3-36 Disbursement Process, chart, 3-37 export record of disbursement information, 7-22 importing data into EDExpress, 7-21–7-22 LOC acknowledgments, 3-36, 7-24 new for 1999-2000, 3-34, 7-19-7-24 record layouts, 1-55-1-60 record types, 3-34–3-35, 7-18–7-21 sequence of records, 3-36, 7-21
November 1998 (1999-2000) 138 (H) Direct Loan Technical Reference Index

iii

submit correction disbursement, 7-22 timing, 3-35, 7-22 Disbursement Acknowledgment, example, A-50 Disbursement Measurement Report, A-45–A-47 Disbursement modifications Adjusted Disbursement Date, 4-6-8–4-6-14 cancellations elimination, 4-6-1–4-6-5 date changes to actual disbursements, 4-6-8–4-6-14 disbursement Loan Limit edits, 4-6-17–4-6-19 new disbursement edits Actual Disbursements, 4-6-6–4-6-7 disbursement sequence numbers and, 4-6-15–4-6-16 Disbursement Process chart, 3–37 DLSAS. 5ee Direct Loan School Account Statement Drawdown. See Funds drawdown Drawdown modifications (cash receipts) Drawdown Request Record and Acknowledgment elimination, 4-7-1 Level 2 and Level 3 schools, 4-7-2–4-7-7 Drawdown Request Record and Acknowledgment, elimination, 4-7-1 Duplicate Student Borrower Report, 3-40, 4-9-1–4-9-3 example, A–6 EDExpress. See also Combination system requirements about, 0-9 considerations in choosing, 0– 10 External Import Loan Origination Add, chart, 7-9 importing data, 7-7–7-9, 7-21–7-22 importing new records, 7-7–7-8 Edits. See Combination edits; Custom edits "Electronic" promissory note manifest, elimination, 4-5-1–4-5-2 External Import Change Record, chart, 7-13 FAFSA, contact information, 0-7 Federal Pell Grant Program, contact information, 0-6 Federal Student Aid Information Center, contact information, 0-6, 0-7 Full Loan Origination Acknowledgment, example, A–48 Full Loan Origination Records, combination Credit Decision Record, 7-11 exchanging with LOC, 7-10 importing changes to existing records, 7-11–7-12 Loan Origination Change Record, 7-11 receiving acknowledgments from LOC, 7-10 Full Origination records, custom Loan Origination Process (PLUS), chart, 3-6 Loan Origination Process (Sub/Unsub), chart, 3-5 PLUS Credit Decision Update (Override) Process, chart, 3-8 processing PLUS credit decision update (override), 3-7 receiving acknowledgments, 3-3–3-4 submitting, 3-3 Funds drawdown, 3-33. See also Drawdown modifications (cash receipts) promissory note paper manifests, 7-16 Gross disbursement calculations combination system, 7-2–7-4 custom system, 3-44–3-46 Implementing system modifications. See Custom system modifications implementation Inactive Loans Report, 3-40, 4-9-4–4-9-6 example, A-8 Incomplete codes, 3-30 In-School Consolidation Summary Record, example, A-67–A-68
November 1998 (1999-2000) 138 (H) Direct Loan Technical Reference Index

iv

Interface requirements, 0-14–0- 15 Leap year logic combination system, 7-6 custom system, 3-48 Level 2 and Level 3 schools, drawdown modifications (cash receipts), 4-7-2–4-7-7 Loan Detail Report, example, A–5 Loan fee calculations combination system, 7-5 custom system, 3-47 Loan Limit edits redesign, 4-4-1–4-4-9 Loan origination options, 0-13 record layouts Full Loan (Stafford/PLUS) Origination Acknowledgment (Import from Loan Origination Center), 1-24–1-27 Full Loan (Stafford/PLUS) Origination (Export to Loan Origination Center), 1-9–1-24 PLUS Credit Decision Acknowledgment (Import from Loan Origination Center), 1-28 Loan Origination Add Edit Report, example, A-10 Loan origination and change modifications Academic Year Start and End Date fields, 4-4-15–4-4-20 Additional Unsubsidized Eligibility for a Dependent Student flag, 4-4-10–4-4-14 Anticipated Completion Date field, 4-4-21–4-4-24 Dependency Status field, 4-4-15–4-4-16 Loan Limit edits redesign, 4-4-1–4-4-9 Loan Period Start and End Date fields, 4-4-25–4-4-26 Loan Origination Center (LOC), contact information, 0-2, 0-4, 2-1 Loan Origination Change, record layouts Export Change Table Values for Field Transmit Numbers, 1-37–-44 Loan Origination Change (Export to Loan Origination Center) Loan Origination Change Acknowledgment (Import from Loan Origination Center), 1-29–1-36 Stafford/PLUS Promissory Note Acknowledgment (Import from Loan Origination Center), 1-45–1-49 Loan Origination Change Edit Report, example, A- 11–A-12 Loan Origination Change Record Process Flowchart, chart, 3-11 Loan Origination Change Records combination system External Import Change Record, chart, 7-13 receiving from LOC, 7-12 custom system Loan Origination Change Record Process Flowchart, chart, 3-11 receiving change acknowledgments, 3-10 submitting, 3-9–3-10 Loan Origination Measurement Report, A-31–A-35 Loan Origination Process (PLUS), chart, 3-6 Loan Origination Process (Sub/Unsub), chart, 3-5 Loan Period Start and End Date fields, 4-4-25–4-4-26 Loan Servicer Record, 1-81 LOC. See Loan Origination Center Management files from the LOC Actual Disbursement Roster, 3-41 Anticipated Disbursement List, 3-40–3-41 batch integrity rule, 3-42 batch processing and batch IDs, 3-42 Duplicate Student Borrower Report, 3-40 gross disbursement calculations, 3-44–3-46 Inactive Loans Report, 3-40 leap year logic, 3-48
November 1998 (1999-2000) 138 (H) Direct Loan Technical Reference Index

v

loan fee calculations, 3-47 net disbursement calculations, 3-47 rounding logic table, 3-43 30-Day Warning Report, 3-40 Master Promissory Note (MPN). See Printing the Master Promissory Note; Promissory note modifications; Promissory note paper manifests Measurement Tools Reports, examples, A-18–A-47 Message classes batch edit, 4-3-8–4-3-9 Summary of Direct Loan Message Classes, 1-2 Modifications matrix, 1999-2000, 4-2-1–4-2-5 MPN. See Printing the Master Promissory Note; Promissory note modifications; Promissory note paper manifests Net disbursement calculations combination system, 7-5 custom system, 3-47 NSLDS, contact information, 0-5 OCR. See Optical character reader Office of Postsecondary Education (OPE), contact information, 0-7 OPE. See Office of Postsecondary Education Optical character reader (OCR) MPN redesign and, 4-5-3 PLUS Promissory Note redesign and, 4-5-32 Origination Change Measurement Report, A-22–A-24 PC requirements, 0-14–0-15 Pending codes, 3-30 PLUS Credit Decision Acknowledgment, example, A-48 PLUS Credit Decision Update (Override) Process, chart, 3-8 Predefined Queries, A-60–A-61 Printing the Direct Stafford Loan Promissory Note, 7-14–7-15 Printing the Direct Subsidized/Unsubsidized Loan disclosure new for 1999-2000, 3-12 options, 3-12 specifications table, 3-13–3-21 Printing the Master Promissory Note. See Promissory note modifications new for 1999-2000, 3-21 options, 3-22 specifications table, 3-23–3-24 Printing the PLUS Loan Application and Promissory Note, 7-14–7-15 processing, 3-25 specifications table, 3-26–3-29 Privacy Act Warning Record, example, A-64–A-65 Processing custom system data about, 3-1–3-2 Allocation/Reallocation Statement, 3-33 booked disbursements, 3-2 booked loans, 3-2 disbursement, 3-34–3-37 full origination records, 3-3–3-8 funds drawdown, 3-33 loan origination change record, 3-9–3-11 printing the disclosure, 3-12–3-21 printing the Master Promissory Note, 3-22–3-24 printing the PLUS Loan Application and Promissory Note, 3-25–3-29 promissory note paper manifests, 3-29–3-32 Promissory Note Acknowledgment, example, A-49 Promissory note "electronic" manifest, elimination, 4-5-1–4-5-2
November 1998 (1999-2000) 138 (H) Direct Loan Technical Reference Index

vi

Promissory Note Measurement Report, A-25–A-27 Promissory note modifications “electronic" promissory note manifest elimination, 4-5-1–4-5-2 MPN process implementation, 4-5-4–4-5-22 OCR improvements, 4-5-3, 4-5-32 Promissory note paper manifests anticipated disbursement values, 3-32 combination system creation, 7-15–7-16 custom system creation, 3-29–3-30 funds drawdown, 7-16 incomplete codes, 3-30 loan amount requested, 3-32 note amount, 3-32 note identification, 3-32 pending codes, 3-30 Promissory Note Process, chart, 3-31 receiving acknowledgments, 3-30, 7-16 reject codes, 3-30, 7-16 reprinting, 7-16 sequence number and, 7-16 Stafford Promissory Note Shipping Manifest example, A- 12 Promissory Note Process, chart, 3-31 Promissory Note Volume Measurement Report, A-42–A-44 Reconciliation modifications DLSAS redesign, 4-8-1–4-8-5 DLSAS redesign sample document, 4-8-5 Record layouts. See Combination record layouts; Custom record layouts Record Layouts, Header, 1-4–1-6 Record Layouts, Trailer, 1-7–1-8 Reject codes, 3-30, 7-16. See Custom edits Report modifications Duplicate Student Borrower Report sample document, 4-9-3 Duplicate Student Borrower Report update, 4-9-1–4-9-3 Inactive Loans Report option, 4-9-4–4-9-6 Inactive Loans Report sample document, 4-9-6 Social Security Number, Name, and Date of Birth Change Report, 4-9-7–4-9-9 Social Security Number, Name, and Date of Birth Change Report sample document, 4-9-9 Rounding logic gross disbursement calculations, 7-2–7-4 loan fees and net disbursement calculations, 7-5 tables, 3-43, 7-1 Sample documents DLSAS, 4-8-5 Duplicate Student Borrower Report, 4-9-3 Inactive Loans Report, 4-9-6 Social Security Number, Name, and Date of Birth Change Report, 4-9-9 School Reconciliation DLSAS, 3-38-3-39 implementation details, 3-39 options, 3-38 record layouts Direct Loan School Account Statement (Import from Loan Origination Center) Part I - Cash Summary Section (Record Type "T"), 1-61–1-65 Part 11 - Cash Detail Section (Record Type "D"), 1-66–1-68 Part III - Loan Detail Section (Record Type "L"), 1-69–1-74 Optional Loan Detail Exception File (Export to Loan Origination Center), 1-75–1-80 resolving discrepancies, 3-38–3-39 Social Security Number, Name, and Date of Birth Change Report, 4-9-7–4-9-9 example, A-9
November 1998 (1999-2000) 138 (H) Direct Loan Technical Reference Index

vii

Stafford Promissory Note example, A-13–A-16 new process for 1999-2000, 7-15 Stafford Summary Record, example, A-65-A-67 State/Country/Jurisdiction Codes, custom system, 1-82 State/County/Jurisdiction Codes, combination system, 5-18 Summary of Direct Loan Message Classes, 1-2 System modifications implementation. See Custom system modifications implementation System options, 0–10. See Combination EDExpress/Institution System; Custom system; EDExpress Technical assistance, sources and contact information, 0-3–0-8 30-Day Warning Report custom system, 3-40 example, A-7 30-Day Warning Report File, combination system, 7-26–7-27 Title IV WAN Customer Service, contact information, 0-5 Tracking Batches, 1-3 Trailer record fields for totals, 4-3-4–4-3-7 record layouts, 1-7–1-8 Universal Automation Labs (UAL), contact information, 0-8 William D. Ford Federal Direct Loan Program. See Direct Loan Program

November 1998 (1999-2000) 138 (H)

Direct Loan Technical Reference

Index

viii