2004 – 2005 COD Technical Reference August 2004 Change Tracking Log

Section
Volume II, Section 3 – Common Record Layout

Updates to COD Technical Reference Change(s) Made

Page(s)

Volume II – Common Record Full Participant Technical Reference Removed ‘M’ and ‘N’ as valid values for the II – 3 – 5 <FullResponseCode> Data Field (Field #10). Both values are internal to COD, and they are not used in batch processing. II – 3 - 43 Volume II, Section 3 – Common Changed the wording in the Record Layout <TotalFinancialAwardCorrected> Data Field (Field #120) to indicate this field represents the total dollar value reported in this document for corrected Pell awards; instead of corrected Pell disbursements. II – 4 - 37 Volume II, Section 4 – Full Changed Edit 115 from a reject edit to a warning edit. Participant Edits Updated Edit 115 to indicate a warning edit will be returned when a new actual disbursement or an increase to an existing disbursement is submitted for a student referred to DCS for a Pell Overpayment. Updated the Edit message to correspond with the change in its condition. Updated the fix to the Edit: Action may be necessary. Contact the student to validate the status of the Pell overpayment. If the student does not have satisfying arrangements established at DCS, the disbursement or disbursement increase cannot be made. Volume III – Pell Grant Phase-In Participant Technical Reference III – 4 – 48 Changed Edit 499 from a reject edit to a warning edit. Updated Edit 499 to indicate a warning edit will be returned when a new actual disbursement is submitted or an increase to an existing disbursement is submitted for a student referred to DCS for a Pell overpayment. Updated the Edit message to correspond with the change in its condition. Updated the fix to the Edit: Action may be necessary. Contact the student to validate the status of the Pell overpayment. If the student does not have satisfying arrangements established at DCS, the disbursement or disbursement increase cannot be made. Volume V – Direct Loan & Pell Grant Combination Supplement Volume III, Section 4 – Pell Grant Phase-In Participant Edit Codes and Descriptions August 2004 (2004-2005) COD Technical Reference August Change Tracking Log Page 1 of 3

2004 – 2005 COD Technical Reference August 2004 Change Tracking Log Section
Volume V, Section 3 – Combination System Record Layouts Volume V, Section 3 – Combination Record Layouts

Updates to COD Technical Reference Change(s) Made
Updated “Pell Grant External Origination Add/Change Record” record layout Updated the Filler field length from 116 bytes to 66 bytes. Updated “Pell Grant External Origination Add/Change Record” record layout Updated the Valid Values for Low Tuition and Fees code Updated “Direct Loan External Export” layout Deleted “Has Correction Record” field Deleted “Has FAFSA” field Updated “Direct Loan External Export” layout Deleted “Has Verification Worksheet Record” field Updated “Direct Loan External Export” layout Added “Previous Transaction” field Updated “Direct Loan External Export” layout Deleted “Previous Disbursement Sequence Number” field Added text to indicate the Phase-In Participant State and Jurisdiction Codes comply with the standard found in United States Postal Standard (USPS) Publication 65. Full Participants – State/Jurisdiction and Country Clarified in the footnote of the Phase-In Participant Country Codes that “FC” is not a valid code in USPS Publication 65. Added text to indicate the Full Participant State and Jurisdiction Codes comply with the standard found in United States Postal Standard (USPS) Publication 65, and the Full Participant Country Codes comply with the standard found in International Organization of Standards (ISO) 3166. Added two new Full Participant Canadian Province Codes: Newfoundland and Labrador (NL) Nunavut (NU) Updated the Rules of Behavior section: Changed Dial-in Access to indicate Remote Access. Added Privacy Act Data Protection Section Changed one of the Business Rules for the Pell Loan COD Technical Reference August Change Tracking Log

Page(s)
V–3–4

V–3-5

Volume V, Section 3 – Combination Record Layouts Volume V, Section 3 – Combination Record Layouts Volume V, Section 3 – Combination Record Layouts Volume V, Section 3 – Combination Record Layouts Volume VIII – Appendices Volume VIII, Section 4 – State, Jurisdiction and Country Codes

V – 3 – 62

V – 3 – 63

V – 3 – 66 V – 3 – 80

VIII – 4 – 1

Volume VIII, Section 4 – State, Jurisdiction and Country Codes Volume VIII, Section 4 – State, Jurisdiction and Country Codes

VIII – 4 – 2

VIII – 4 – 3

Volume VIII, Section 4 – State, Jurisdiction and Country Codes

VIII – 4 – 3

Volume VIII, Section 5 – System Security

VIII – 5 – 7 VIII – 5 – 9 VIII – 8 – 63 Page 2 of 3

Volume VIII, Section 8 – COD August 2004 (2004-2005)

2004 – 2005 COD Technical Reference August 2004 Change Tracking Log Section
Reports

Updates to COD Technical Reference Change(s) Made
Funded Disbursement List to indicate the report will not be sent to a school’s SAIG mailbox or made available on the COD web site if no there is no data in the report. Updated the SAS Fixed Length Record Layout to indicate that the following fields will be blank if the loan is not booked: Section VI, Loan Detail, Loan Level, Field #9 Section VII, Loan Detail, Disbursement Activity Level, Field #9 Section VII, Loan Detail, Disbursement Activity Level, Field #10 Changed two Business Rules of the Direct Loan Funded Disbursement List Report to indicate: The report is available to only Pushed Cash schools via the COD web site If there is no data in the report, it will not be pushed to a school’s SAIG mailbox or made available on the COD web site. Clarified Valid Field Content for the Rebuild Disbursement Detail Record: Field #6 – specified values 01-65 are available for use by schools, values 66-99 are reserved for system-generated disbursements/adjustments Fields #7, 8, 9, 10 – added text to clarify Disbursement Activity Q = all zeros, and Numeric > 0 or =0

Page(s)

Volume VIII, Section 8 – COD Reports

VIII – 8 – 90 VIII – 8 – 94 VIII – 8 – 94

Volume VIII, Section 8 – COD Reports

VIII – 8 – 130

Volume VIII, Section 8 – COD Reports

VIII – 8 – 195 VIII – 8 – 196 - 199

August 2004 (2004-2005)

COD Technical Reference August Change Tracking Log

Page 3 of 3