Appendix F – Direct Loan Edit Conversion Table

Overview
The Direct Loan Edit Conversion Table provides a crosswalk for Full Participants of edits in the Direct Loan Origination System, (DLOS) with those in the COD System. The table lists the legacy error or reject code and the corresponding message with the COD error code and message. Phase-In Participants will continue to receive the Legacy Reject Code and Edit Message on their acknowledgements while Full Participants will receive the COD Error Code and Edit Message in their Response documents.

Batch Reject Codes from the Header Record
BATCH REJECT CODES FROM THE HEADER RECORD Legacy Reject Code 01 02 03 Legacy Edit Message COD Error Code 003 004 N/A COD Edit Message

Duplicate Batch ID Number School code indicates non-direct Loan Participant File contains non-ASCII keyboard printable characters

Duplicate Document (Batch) ID Entity ID (Source) Not Found On Participant File Edit N/A for COD Full Participants

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BATCH REJECT CODES FROM THE HEADER RECORD Legacy Reject Code 04 Legacy Edit Message COD Error Code 006 COD Edit Message

Batch not processed, contact LOC for more information

Document Create Date greater than Current System Date

007 05 Invalid message class N/A

No Detail Records In Document Edit N/A for COD Full Participants

Loan Origination/Change Reject Codes
LOAN ORIGINATION/CHANGE REJECT CODES Legacy Reject Code 01 Legacy Edit Message COD Error Code N/A COD Edit Message

Invalid School Code (Loan Origination/Change) Borrower's Address is incomplete (Loan Origination/Change) Invalid Borrower’s Date of Birth (Loan Origination/Change) Invalid Borrower’s Loan Default/Grant Overpayment (Loan Origination/Change) Invalid Borrower's Citizenship (Loan Origination/Change)

Edit N/A for COD Full Participants

02

021

Address is incomplete

03

998

Invalid Format

04

998

Invalid Format

05

013

Citizenship Status Indicator for PLUS Borrower is not eligible Invalid Format First Name and Last Name Blank

998 06 Must provide Borrower’s First or Last Name (Loan Origination/Change) Must provide Borrower's Alien Registration Number (Loan Origination/Change) Anticipated Disbursement Date Prior to the Loan Period Start Date (-10 Days) (Loan Origination/Change) Anticipated Disbursement Date after the Loan Period End Date (+90 Days) (Loan Origination/Change) 020

07

N/A

Edit N/A for COD Full Participants

08

N/A

Edit N/A for COD Full Participants

09

N/A

Edit N/A for COD Full Participants

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LOAN ORIGINATION/CHANGE REJECT CODES Legacy Reject Code 10 Legacy Edit Message COD Error Code 060 COD Edit Message

Minimum of two anticipated disbursements is required (Loan Origination) Anticipated Disbursement Date is blank (Loan Origination/Change) Total anticipated gross amount must be less than or equal to the Loan Amount Approved (Loan Origination/Change) Anticipated Disbursement Dates are not in chronological order (Loan Origination) Invalid Program Year Loan Identifier must be unique (Loan Origination) This borrower has the same Social Security Number as another direct loan borrower (Loan Origination/Change) Anticipated Loan Fee Amount is not equal to the LOC’s calculated loan fee amount (Loan Origination/Change) Field cannot be modified (Change) Invalid state code (Loan Origination/Change) Invalid Disclosure Statement Print Indicator (Loan Origination/Change) Invalid Change Field Number (Change) Loan Identifier does not exist (Change) Must provide Loan Period Start and End Dates (Loan Origination/Change) Loan Amount Approved exceeds the maximum annual loan limits for this borrower at your school for equal or overlapping academic years (Loan Origination/Change) Anticipated Net Amount is not equal to the LOC’s calculated net amount (Loan Origination/Change) Invalid Loan Type (Loan Origination/Change)

Insufficient Number of Disbursements Based on School Type

11

053

Disbursement Date Cannot Be Blank

12

067

Incorrect Disbursement Amount

13

N/A

Edit N/A for COD Full Participants

15 16

998 033

Invalid Format Duplicate Award ID

17

N/A

Edit N/A for COD Full Participants

18

077

Incorrect Disbursement Loan Fee Amount

19

N/A

Edit N/A for COD Full Participants

20

021 998 996

Address is Incomplete Invalid Format Invalid Value

21

22

N/A

Edit N/A for COD Full Participants

24

N/A

Edit N/A for COD Full Participants

25

N/A

Edit N/A for COD Full Participants

26

039

Incorrect Award Amount

27

063

Incorrect Disbursement Amount

28

996 998

Invalid Value Invalid Format

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LOAN ORIGINATION/CHANGE REJECT CODES Legacy Reject Code 29 Legacy Edit Message COD Error Code 994 998 30 (Loan Origination/Change) Invalid loan period (Loan Origination/Change) 045 996 998 045 COD Edit Message

Must provide Borrower’s/Student’s Social Security Number

Missing Value Invalid Format Incorrect Award Dates Invalid Value OR Invalid Format Incorrect Award Dates

31

Loan Period Start Date is greater than the Loan Period End Date (Loan Origination/Change) Loan Amount Approved must be positive (Loan Origination/Change) Invalid Promissory Note Print Indicator (Loan Origination/Change) Borrower’s and Student’s Social Security Numbers cannot be the same (Loan Origination/Change) Invalid Student’s Date of Birth (Loan Origination/Change) Invalid Student’s Citizenship (Loan Origination/Change) Invalid Student’s Loan Default/Grant Overpayment Must provide Student’s First or Last Name (Loan Origination/Change) Must provide Student's Alien Registration Number (Loan Origination/Change) School is closed (Loan Origination/Change) School is ineligible (Loan Origination/Change) Invalid Borrower's Middle Initial (Loan Origination/Change) Invalid Student's Middle Initial (Loan Origination/Change) Invalid Borrower’s Telephone Number (Loan Origination/Change) Invalid Date Format (Loan Origination/Change)

33

042

New award type submitted with a zero award amount.

34

996

Invalid Value

36

016

PLUS Borrower and Student Cannot be the Same Person

37

998

Invalid Format

38

014

Citizenship Status Indicator for PLUS Student is not eligible Edit N/A for COD Full Participants First Name and Last Name Blank

39 40

N/A 020

41

N/A

Edit N/A for COD Full Participants

42

048

School is ineligible

44

048

School is ineligible

46

996

Invalid Value

47

N/A

Edit N/A for COD Full Participants

48

996 998 998

Invalid Value Invalid Format Invalid Format

52

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LOAN ORIGINATION/CHANGE REJECT CODES Legacy Reject Code 55 Legacy Edit Message COD Error Code 996 998 021 996 COD Edit Message

Invalid Zip Code (Loan Origination/Change)

Invalid Value Invalid Format Address is incomplete Invalid Value

56

Invalid Borrower's State Code (Loan Origination/Change) Borrower's Permanent Zip Code should not be blank (Loan Origination/Change) Invalid numeric field (Loan Origination/Change) Invalid Dependency Status (Loan Origination/Change) Total Anticipated Gross Amount must be greater than zero (Loan Origination/Change) Acknowledged but not applied (Loan Origination/Change) Invalid Loan Origination Date (Loan Origination) Invalid Student's College Grade Level (Loan Origination/Change) Program Year and Cycle Indicator do not match (Loan Origination/Change) Actual gross disbursement amount exceeds Loan Amount Approved (Change) Borrower and student cannot be the same person (Loan Origination/Change) Endorser and student cannot be the same person (Change) Invalid Academic Year Start and End Dates (Loan Origination/Change)

57

996

Invalid Value

59

996 998 998

Invalid Value Invalid Format Invalid Format

60

72

N/A

Edit N/A for COD Full Participants

75

N/A

Edit N/A for COD Full Participants

76

996 998 996 998 N/A

Invalid Value Invalid Format Invalid Value Invalid Format Edit N/A for COD Full Participants

78

81

82

041

Changed Award Amount Is Less Than Total Disbursements

83

016

PLUS Borrower and Student Cannot be the Same Person

84

017

PLUS Endorser and Student Cannot Be the Same Person

86

046 996 998 044

Incorrect Academic Year Dates Invalid Value Invalid Format Incorrect Flag For Additional Unsubsidized Eligibility for Health Profession Programs (formerly HEAL eligible) Invalid Format Invalid Format

87

Invalid Additional Unsubsidized Eligibility up to Health Profession Programs Amount (Loan Origination/Change) Invalid Additional Unsubsidized Eligibility for Dependent Student (Loan Origination/Change)

88

998 998

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Appendix F AF-5

LOAN ORIGINATION/CHANGE REJECT CODES Legacy Reject Code 90 Legacy Edit Message COD Error Code N/A COD Edit Message

All actual disbursements must be adjusted to $0 (Change) Anticipated disbursement gross amount(s) must be greater than zero (Change) Loan Period Start and End Dates exceed the Academic Year Dates (Loan Origination/Change) Invalid borrower’s social Security Number (Change) Only four anticipated disbursements are allowed for a PLUS loan (Loan Origination/Change) Loan not inactive for fee change (Change) Invalid Origination Fee Percentage (Loan Origination/Change) First Anticipated Disbursement Date must be the earliest. (Change) Anticipated Interest Rebate Amount is not equal to the LOC’s calculated interest rebate amount (Loan Origination) Cannot Change Academic Year Start or End Date (Change) Invalid Interest Rebate Percentage (Change) All Actual Disbursements Are Not Reduced to Zero (Change) This SSN, DOB, and Last Name combination is not on CPS No further Origination Records can be accepted for this borrower. The Direct Loan Servicing Center has notified the LOC that this person is deceased

Edit N/A for COD Full Participants

91

N/A

Edit N/A for COD Full Participants

92

045

Incorrect Award Dates

93

N/A

Edit N/A for COD Full Participants

95

996

Invalid Value

96

N/A

Edit N/A for COD Full Participants

97

996

Invalid Value

A2

N/A

Edit N/A for COD Full Participants

A5

078

Incorrect Disbursement Rebate Amount

A6

047

Academic Year Dates Already Linked to MPN

A7

N/A

Edit N/A for COD Full Participants

A8

N/A

Edit N/A for COD Full Participants

A9 B3

011 092

No eligible SSN, DOB, and Last Name combination match on CPS for student No Further Awards Can Be Accepted For This Borrower Person Is Deceased

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Disbursement Reject Codes
DISBURSEMENT REJECT CODES Legacy Reject Code 1 2 4 5 7 8 Legacy Edit Message COD Error Code N/A 048 N/A N/A 063 062 COD Edit Message

Disbursement cancellation not allowed School is currently a non-participating school Discrepancy being researched by the LOC Program Year and Cycle Indicator do not match Disbursement Actual Net Amount does not match LOC’s calculated net amount Invalid Disbursement Actual Net Amount

Edit N/A for COD Full Participants School is Ineligible Edit N/A for COD Full Participants Edit N/A for COD Full Participants Incorrect Disbursement Amount Disbursement Amount(s) Is Less Than Or Equal to Zero for Sequence Number 01 Invalid Value Incorrect Disbursement Loan Fee Amount Invalid Value Disbursement Amount(s) Is Less Than Or Equal to Zero for Sequence Number 01 Invalid Value Invalid Format Incorrect Disbursement Amount Sequence Number Not In Sequential Order Edit N/A for COD Full Participants Disbursement Date Is More Than 120 Days After the Original Disbursement Date Invalid Value Edit N/A for COD Full Participants

9 11 12

Disbursement Actual Loan Fee Amount does not match LOC’s calculated loan fee amount Invalid Disbursement Actual Loan Fee Amount Invalid Disbursement Actual Gross Amount

996 077 996 062

996 998 067 056 N/A 049 996 N/A

16 17 22 23 24

Disbursement Sequence Number not in sequential order An actual disbursement does not exist for this disbursement number New disbursement date is more than 120 days after the original disbursement date Original disbursement date is invalid or missing Disbursement Actual Gross Amount exceeds the maximum annual loan limit for this borrower at all enrolled schools for equal or overlapping academic years Total Disbursement Actual Gross Amount cannot be greater than the promissory note amount at the LOC for this PLUS loan Confirmation required prior to disbursement Invalid Disbursement Number for PLUS

25

096

26 29

N/A 996 998 996 998

Total Disbursed Amount cannot be greater than the lesser of the award amount or the award amount requested. Edit N/A for COD Full Participants Invalid Value Invalid Format Invalid Value Invalid Format

31

Invalid Disbursement Number for Subsidized/Unsubsidized

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Appendix F AF-7

DISBURSEMENT REJECT CODES Legacy Reject Code 36 Legacy Edit Message COD Error Code 072 998 072 998 072 057 COD Edit Message

Disbursement Actual Gross Amount is not numeric Disbursement Actual Loan Fee Amount is not numeric Disbursement Actual Net Amount is not numeric Invalid Disbursement Actual Gross Amount

Incomplete Disbursement Amount Invalid Format Incomplete Disbursement Amount Invalid Format Incomplete Disbursement Amount A change/adjustment to a Disbursement Date and Disbursement Amount were submitted on the same transaction. Adjustment to Disbursement Amount has been rejected. Edit N/A for COD Full Participants Edit N/A for COD Full Participants Invalid Value Edit N/A for COD Full Participants First Disbursement Date Must Be the Earliest Invalid Value Edit N/A for COD Full Participants Edit N/A for COD Full Participants Edit N/A for COD Full Participants First Disbursement Flag Changed More Than Twice Multiple First Disbursement Flags First Disbursement Date Must Be the Earliest Incomplete Disbursement Amount Invalid Value Incorrect Disbursement Rebate Amount Edit N/A for COD Full Participants Invalid Value Invalid Value Edit N/A for COD Full Participants Invalid disbursement sequence number Invalid disbursement due to pending bankruptcy Invalid disbursement, person is deceased Invalid disbursement due to a loan discharge notification for an unauthorized signature/unauthorized payment

37

38 39

40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62

Duplicate date adjustment Original disbursement date does not match current disbursement date Invalid loan fee rate Missing loan limit data First actual disbursement date cannot be after any subsequent disbursements Invalid First Disbursement Flag First disbursement must be received before any subsequent disbursements First disbursement must be received before any changes to the first disbursement First disbursement already received First disbursement changed more than twice More than one disbursement record contains the same First Disbursement Flag for this loan First disbursement must have the earliest disbursement date Disbursement Interest Rebate Amount is not numeric Invalid Disbursement Interest Rebate Amount Disbursement Interest Rebate Amount does not equal the LOC’s calculated interest rebate amount Invalid Loan Fee Rate for First Anticipated Disbursement Date Invalid Adjusted Disbursement Date fee amount Invalid Adjusted Disbursement Date net amount Invalid Adjusted Disbursement Date interest rebate amount Invalid disbursement sequence number. Disbursement sequence number must be 01-65. Borrower in Pending Bankruptcy Status Borrower is Deceased Loan is Affected by Discharge

N/A N/A 996 N/A 052 996 N/A N/A N/A 076 075 052 072 996 078 N/A 996 996 N/A 093 089 095 094

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Appendix F AF-8

DISBURSEMENT REJECT CODES Legacy Reject Code E F G Legacy Edit Message COD Error Code 996 996 067 Invalid Value Invalid Value Incorrect Disbursement Amount COD Edit Message

Invalid Disbursement Activity Invalid Disbursement Sequence Number Total Disbursement Actual Gross Amounts cannot be greater than the Loan Amount Approved/Requested Credit check not yet approved for this PLUS loan. No Actual Disbursement exists for this adjustment Unsatisfactory school eligibility conditions Duplicate disbursement transaction Duplicate adjustment transaction Disbursement date outside of allowable window

J K L M P Q

080 N/A N/A 058 058 996 050 051 081 N/A 053 996 N/A N/A

No Accepted PLUS Credit Decision Status Edit N/A for COD Full Participants Edit N/A for COD Full Participants Duplicate Disbursement Information On File Duplicate disbursement information on file. Invalid Value Disbursement Date Outside Allowable Window Disbursement Date with a Payment Trigger set to true outside of allowable window No Promissory Note on File Edit N/A for COD Full Participants Disbursement Date cannot be blank Invalid Value Edit N/A for COD Full Participants Edit N/A for COD Full Participants

S T U V X Y Z

Disbursement date cannot be more than 7 days after the current date. Must have valid promissory note to disburse Invalid Loan Identifier Invalid disbursement date Invalid School Code School is physically closed or ownership changed School Code does not match School Code on loan record

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Appendix F AF-9