2002 – 2003 COD Technical Reference Version 3.

4 June 2002 Change Tracking Log Section
Document Standards Overview of Changes Overview of Changes Overview of Changes Overview Overview COD Process COD Process COD Implementation Guide COD Implementation Guide

Updates to COD Technical Reference Change(s) Made
Updated FSA and COD Customer Service contact information. Added address for COD Customer Relations Center. Added COD website address. Updated Direct Loan On-Line PLUS Credit Check section. Updated references to the payment trigger set to “Y” or “N” to “T” or “F”. Removed reference to the 3-day hold to match records to CPS data. This functionality has been deferred. Updated references to the payment trigger set to “Y” or “N” to “T” or “F”. Updated to indicate that COD rejects records that are submitted outside the allowable disbursement date window. Updated Relationship between Pell Processing Options and Funding Methods chart to include Pell Pushed Cash. Updated Promissory Note Type option section. Changed award year to academic year. Changed multi-year functionality to multi-year feature. Updated Administrative Costs Allowance option section to indicate that this option may be updated by contacting FSA. Updated Minimum Data Elements Required for Document Processing to be organized by business process, rather than by complex element. Updated Empty (Blank) and Nillable (Null) Tags section to indicate that if blank is reported for a tag that has blank defined as a valid value, blank will override the content on the COD database. Updated the Entity ID section. Added business rules regarding the Source Entity ID, Destination Entity ID, and Reporting School Entity ID. Updated examples to illustrate complex Attending Entity ID, Reporting Entity ID, and Source Entity ID scenarios. Updated the Student Identifier section to indicate which student identifier data elements are matched against CPS for Pell Grants and Direct Loans

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June 2002 (2002-2003) Version 3.4

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Change Tracking Log 1

Section
COD Implementation Guide

Updates to COD Technical Reference Change(s) Made
Updated the Changing Student Identifier Information section to indicate that the old student identifier is returned in the Response regardless of whether the change was accepted or rejected. Also updated the Business Rules to indicate what COD stores in regards to Student Identifiers. Updated the Data Elements Pulled from the CPS section. Removed E-mail, Drivers License Number, and Drivers License State as data elements pulled from the CPS. Added a new Person Identifier section that includes business rules, that CPS matches are not performed for person identifiers, and what COD stores in regards to Person Identifiers.. Updated the Data Elements Matched Against CPS section. This section is now called Student Identifier and Data Elements Matched Against CPS. Added new business rules and examples. Updated the Payment Trigger section to indicate that actual disbursement records sent outside the allowable timeframe are rejected, rather than the Payment Trigger reset to False. Updated the Submitting Direct Loan Disbursement Information and Payment Trigger section to indicate that actual disbursement records sent outside the allowable timeframe are rejected, rather than the Payment Trigger reset to False. Added example to the Updating and Adjusting Direct Loan Disbursement Amounts and Dates section illustrating that the adjusted transaction date is not submitted on the Common Record. Updated Booking Notification Response example Updated Payment to Servicing Response example. Updated the Negative Pending Records section. Edited Business Rules. Removed the Disbursement Activity Not Yet Booked at Servicing section from the Direct Loan Reports section. This report will not be available. Removed Excel as optional format to download reports from COD Website. Added CSV format option. These files are downloadable into Excel. Updated Direct Loan Reports Options section. Updated summary table of direct loan report formats to include Direct Loan Rebuild and Comma Delimited format. Updated School Account Statement (SAS) report formats. Updated 30-Day Warning Report formats.

COD Implementation Guide

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COD Implementation Guide COD Implementation Guide COD Implementation Guide COD Implementation Guide

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June 2002 (2002-2003) Version 3.4

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Change Tracking Log 2

Section
COD Implementation Guide

Updates to COD Technical Reference Change(s) Made
Updated the Submitting Pell Grant Disbursement Information and Payment Trigger section to indicate that actual disbursement records sent outside the allowable timeframe are rejected, rather than the Payment Trigger reset to False. Added Description of the SSN/Name/Date of Birth Change Report. Added Description of the Direct Loan Rebuild Process. Updated references to COD Customer Service to COD School Relations Center. Updated the Test Phases Dates. Updated Academic Calendar and Disbursement Dates from January to July. Updated Academic Calendar and Disbursement Dates from January to July. Updated the COD Data Field Description on Disbursement Net Amount, <DisbNetAmt> Updated the COD Data Field Description on Disbursement Amount, <DisbAmt> Moved Edit Code R 001 from Person Edits section to Document Information/Entity Information Edits section. Updated Edit Code R 004 Message. Added Edit Code R 005 – Full Participant cannot submit legacy record. Updated Edit Code W 090 Condition and How to Fix Record. Added Edit Code W 102 – Reported Amount of Awards does not equal Amount of detail records. Updated Edit Code R 011Condition and How to Fix Record. Updated Edit Code Type from W to R on Edit Code 012. Updated Message, Condition and How to Fix Record. Added Edit Code W 015 – Corrected Value same as Original Value. Updated Edit Code R 021 Condition. Updated Edit Code R 025 Condition.

COD Implementation Guide COD Implementation Guide Schools Testing Guide Schools Testing Guide Full Participant Test Cases Guide Phase-In Participant Test Cases Guide Appendix C – Common Record Layout Appendix C – Common Record Layout Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions

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Change Tracking Log 3

Section

Updates to COD Technical Reference Change(s) Made
Updated Edit Code C/R 028 Condition. Updated Edit Code C/R 029 Condition. Updated Edit Code Type from R to C/R on Edit Code 030. Updated Edit Code 030 Condition. Updated Edit Code R 033 Condition. Updated Edit Code R 035 Condition. Updated Edit Code Type from R to C/R on Edit Code 039. Updated Edit Code W 040 Condition. Updated Edit Code R 044 Condition. Updated Edit Code R 045 Condition. Updated Edit Code R 046 Condition. Updated Edit Code R 047 Condition. Updated Edit Code R 050 Condition. Removed Edit Code R 091 – PLUS loan has denied credit decision; Award Amount cannot be increased. Updated Edit Code R 100 Condition. Updated Edit Code R 052 Message and Condition. Updated Edit Code R 053 Message, Condition, and How to Fix Record. Updated Edit Type from R to C/R on Edit Code 056. Updated Edit Code 056 Condition. Updated Edit Code R 057 Condition. Updated Edit Code R 062 Condition.

Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions June 2002 (2002-2003) Version 3.4

COD Technical Reference COD Technical Reference Document for Full Participants

Change Tracking Log 4

Section

Updates to COD Technical Reference Change(s) Made
Updated Edit Type from C/R to R on Edit Code 063. Updated Edit Code 063 Condition. Updated Edit Code C/R 064 Condition. Updated Edit Code R 066 Condition. Updated Edit Type from R to C/R on Edit Code 067. Updated Edit Code 067 Message and Condition. Updated Edit Code W 068 Condition. Updated Edit Code R 071 Condition. Updated Edit Code R 072 Condition. Updated Edit Code R 074 Condition. Updated Edit Code R 076 Condition. Updated Edit Code R 081 Condition. Removed Edit Code R 082 – Field Cannot be Modified. Updated Edit Code R 083 Condition. Updated Edit Code R 084 Condition. Updated Edit Code R 085 Condition. Updated Edit Code R 086 Condition. Updated Edit Code R 087 Condition. Updated Edit Code R 088 Condition. Updated Edit Code R 093 Condition. Updated Edit Code R 095 Condition.

Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions June 2002 (2002-2003) Version 3.4

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Change Tracking Log 5

Section

Updates to COD Technical Reference Change(s) Made
Updated Edit Code R 096 Condition. Updated Edit Code W 995 Condition. Updated Edit Code W 993 Condition. Updated Edit Code R 994 Condition. Updated Legacy Batch Reject Code 02, COD Edit Message Updated Legacy Batch Reject Code 04, COD Error Code and COD Edit Message Updated Legacy Origination Reject Code A2, COD Error Code and COD Edit Message Updated Legacy Origination Reject Code 11, COD Edit Message Updated Legacy Origination Reject Code Edit Code 12, COD Edit Message Updated Legacy Origination Reject Code 01, COD Error Code and COD Edit Message Updated Legacy Origination Reject Code 03, COD Error Code and COD Edit Message Updated Legacy Origination Reject Code 04, COD Error Code and COD Edit Message Updated Legacy Origination Reject Code 05, COD Error Code and COD Edit Message Updated Legacy Origination Reject Code 08, COD Error Code and COD Edit Message Updated Legacy Origination Reject Code 09, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 15, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 19, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 20, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 22, COD Error Code and COD Edit Message Change Tracking Log 6

Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix E – Edit Comment Codes and Descriptions Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table June 2002 (2002-2003) Version 3.4

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Section
Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table June 2002 (2002-2003) Version 3.4

Updates to COD Technical Reference Change(s) Made
Updated COD Legacy Origination Reject Code 25, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 29, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 31, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 37, COD Error Code and COD Edit Messages Updated COD Legacy Origination Reject Code 41, COD Error Code Updated COD Legacy Origination Reject Code 47, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 48, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 55, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 56, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 57, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 59, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 60, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 81, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 87, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 88, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code 90, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code A7, COD Error Code and COD Edit Message Updated COD Legacy Origination Reject Code A8, COD Error Code and COD Edit Message Added COD Legacy Origination Reject Code A9, Updated COD Error Code and COD Edit Message Change Tracking Log 7

COD Technical Reference COD Technical Reference Document for Full Participants

Section
Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix F – Direct Loan Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table June 2002 (2002-2003) Version 3.4

Updates to COD Technical Reference Change(s) Made
Updated Legacy Disbursement Reject Code 5, COD Error Code and COD Edit Message Updated Legacy Disbursement Reject Code 12, COD Error Code and COD Edit Message Updated Legacy Disbursement Reject Code 17, COD Error Code Updated Legacy Disbursement Reject Code 23, COD Error Code and COD Edit Message Updated Legacy Disbursement Reject Code 29, COD Error Code and COD Edit Message Updated Legacy Disbursement Reject Code 31, COD Error Code and COD Edit Message Updated Legacy Disbursement Reject Code 36, COD Error Code and COD Edit Message Updated Legacy Disbursement Reject Code 37, COD Error Code and COD Edit Message Updated Legacy Disbursement Reject Code 44, COD Edit Message Updated Legacy Disbursement Reject Code 51, COD Edit Message Updated Legacy Disbursement Reject Code 58, Cod Error Code and COD Edit Message Updated Legacy Disbursement Reject Code G, COD Edit Message Updated Legacy Disbursement Reject Code Q, COD Error Code and COD Edit Message Updated Legacy Disbursement Reject Code V, COD Error Code Updated Legacy Batch Edit Reject Code 203, COD Edit Message Updated Legacy Batch Edit Reject Code 206, COD Error Code and COD Edit Message Updated Legacy Batch Edit Reject Code 207, COD Error Code and COD Edit Message Updated Legacy Batch Edit Reject Code 208, COD Error Code and COD Edit Message Updated Legacy Batch Edit Reject Code 209, COD Error Code and COD Edit Message Change Tracking Log 8

COD Technical Reference COD Technical Reference Document for Full Participants

Section
Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table June 2002 (2002-2003) Version 3.4

Updates to COD Technical Reference Change(s) Made
Updated Legacy Batch Edit Reject Code 210, COD Error Code and COD Edit Message Updated Legacy Batch Edit Reject Code 212, COD Edit Message Updated Legacy Batch Edit Reject Code 213, COD Error Code and COD Edit Message Updated Legacy Batch Edit Reject Code 214, COD Error Code and COD Edit Message Updated Legacy Batch Edit Reject Code 215, COD Error Code and COD Edit Message Updated Legacy Batch Edit Reject Code 219, COD Error Code and COD Edit Message Updated Legacy Batch Edit Reject Code 222, COD Error Code and COD Edit Message Updated Legacy Batch Edit Reject Code 233, COD Error Code and COD Edit Message Updated Legacy Origination Edit Reject Code 301, COD Error Code Updated Legacy Origination Edit Reject Code 303, COD Error Code and COD Edit Message Updated Legacy Origination Edit Reject Code 306, COD Error Code and COD Edit Message Updated Legacy Origination Edit Reject Code 307, COD Error Code and COD Edit Message Updated Legacy Origination Edit Reject Code 311, COD Error Code and COD Edit Message Updated Legacy Origination Edit Reject Code 312, COD Error Code and COD Edit Message Updated Legacy Origination Edit Reject Code 313, COD Error Code and COD Edit Message Updated Legacy Origination Edit Reject Code 317, COD Error Code and COD Edit Message Updated Legacy Origination Edit Reject Code 325, COD Error Code and COD Edit Message Updated Legacy Origination Edit Reject Code 326, COD Error Code and COD Edit Message Updated Legacy Origination Edit Reject Code 327, COD Error Code and COD Edit Message Change Tracking Log 9

COD Technical Reference COD Technical Reference Document for Full Participants

Section
Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table Appendix G – Pell Grant Edit Conversion Table

Updates to COD Technical Reference Change(s) Made
Updated Legacy Origination Edit Reject Code 332, COD Error Code and COD Edit Message Updated Legacy Origination Edit Reject Code 333, COD Error Code and COD Edit Message Updated Legacy Origination Edit Reject Code 334, COD Error Code and COD Edit Message Updated Legacy Disbursement Edit Reject Code 401, COD Error Code and COD Edit Message Updated Legacy Disbursement Edit Reject Code 405, COD Error Code and COD Edit Message Updated Legacy Disbursement Edit Reject Code 408, COD Error Code and COD Edit Message Updated Legacy Disbursement Edit Reject Code 412, COD Error Code and COD Edit Message Updated Legacy Disbursement Edit Reject Code 420, COD Error Code and COD Edit Message Updated Legacy Disbursement Edit Reject Code 422, COD Error Code and COD Edit Message Updated Legacy Disbursement Edit Reject Code 430, COD Error Code and COD Edit Message Updated Legacy Disbursement Edit Reject Code 431, COD Error Code and COD Edit Message Updated Legacy Disbursement Edit Reject Code 432, COD Error Code and COD Edit Message

June 2002 (2002-2003) Version 3.4

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Change Tracking Log 10