Professional Documents
Culture Documents
Ver. 2.2
Module 1
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What is ITIL ?
A set of publications for good practices in IT service Management. Why ITIL ? Focuses on descriptive guidance on IT Service Management thats easily adapted. Emphasizes Quality Management approach, standards ITIL goals Consistent, comprehensive, hygienic set of Best-Practice guidance Platform independent discussion of processes Common Language, Standardized vocabulary Flexible framework, adaptable to different IT environments.
Each lifecycle phase of ITIL 2011 Core is represented by a Volume in the Library
1. 2. 3. 4. 5. Service Strategy Service Design Service Transition Service Operation Continual Service Improvement
Lifecycle Modules
Service Strategy Service Design Service Transition Service Operation Continual Service Improvement Capability Modules Operational Support and Analysis (OSA) Planning Protection & Optimization (PPO) Release Control and Validation (RCV) Service Offerings & Agreements (SOA)
http://www.itil-officialsite.com/Qualifications/ITILV3QualificationScheme.asp
Type
Online, Multiple choice, 40 questions. The questions are selected from the full ITIL Foundation in IT Service Management examination question bank.
Maximum 60 minutes. Candidates sitting the examination in a language other than their native language have a maximum of 75 minutes Yes No 65% (26 out of 40) AEC Authorized Examination Centers
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Lesson 2.1: ITIL is presented as Good Practice. What are good Practices?
11 Good Practices are generally commoditized, generally accepted, proven effective ways of doing things which were previously considered best practices of the pioneering organizations.
Best practice accepted and adopted by others become common, Good Practices
Proprietary knowledge
Difficult to adopt Difficult to replicate and transfer Hard to document Highly customized Specific to business needs Hard to adapt or reuse Owners expect compensation
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A means of delivering value to customers by facilitating outcomes customer want to achieve, without the ownership of specific costs or risks.
Costs and Risks are transferred to service provider. Customers focus on outcomes versus means.
Customer
Transfer costs and Risks Retains focus and accountability for outcomes
Service Provider
Takes on Costs and Risks Responsible for the means of achieving outcomes
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Business Outcomes
Value
Customer Assets Performance
Service Management
Services
Capabilities Resources Financial Capital Infrastructure Applications
Service Assets
Capabilities
Resources
A2 Knowledge
A1
Information
People
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Process - A set of activities designed to accomplish a specific objective. A process takes defined inputs and turns them into defined outputs. A process may include roles, responsibilities, tools and management controls required to deliver the outputs
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Suppliers
Process
Activity 1
Desired Outcome
Activity 2
Customer
Activity 3
Service Control & Quality Trigger Simplilearn Solutions Pvt. Ltd. 2011 16
It is measurable It delivers specific result Primary result are delivered to customers or stakeholders It responds to specific events (triggers)
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Function - A team or group of people and the tools they use to carry out one or more processes or activities
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CIO
Operations
Service desk Mainframe Application Networks
Development Website
HR Applications Finance Applications
Project Management
Project 1 Project 2 Project 3
Architecture
Enterprise Architecture
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Service Owner :
The person who is accountable for the delivery of a specific IT Service. They are responsible for continual improvement and management of change affecting Services under their care. Example: The owner of the Payroll Service
Responsibilities:
To act as prime Customer contact for all Service related enquiries and issues To ensure that the ongoing Service delivery and support meet agreed Customer requirements To identify opportunities for Service Improvements, discuss with the customer and to initiate changes for improvements if appropriate. To liaise with the appropriate Process Owners throughout the Service Management lifecycle To solicit required data, statistics and reports for analysis and to facilitate effective Service monitoring and performance
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Process Owner :
The person responsible for ensuring that the process is fit for the desired purpose and is accountable for the outputs of that process. Example: The owner for the Availability Management Process
Responsibilities:
Assisting with process design Documenting the process Make sure the process is being performed as documented Making sure process meetings it aims Monitoring and improving the process over time
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Activities
Create a framework for defining IT services Build an IT service catalogue Define SLA for critical IT services Monitor and report SL performance Review SLAs, OLAs and UCs Review and Update IT service catalogue Create service improvement Plan
Service owner C C A I A C I
Security Manager C I C I C I I
IT Head A/R C R I R C C
Chief Architect C I C I I I C
Process Manager I I I R R C R
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Service Provider :
An Organization supplying Services to one or more Internal Customers or External Customers. Service provider is often used as an short form for IT Service provider.
There are three types of business models service providers:
Type I Internal Service Provider
An internal service provider that is embedded within a business unit e.g. one IT organization within each of the business units. The key factor is that the IT Services provide a source of competitive advantage in the market space the business exists in.
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Supplier:
A Third party responsible for supplying goods or Services that are required to deliver IT services. Examples of suppliers include commodity hardware and software vendors, network and telecom providers, and outsourcing Organizations.
Business
Contract:
A legally binding agreement between two or more parties to supply goods or services
Service Provider
Supplier
Fig: A Basic value Chain Simplilearn Solutions Pvt. Ltd. 2011 24
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Policies
Service Design
Solution Design
Architectures
Standards
SKMS Updated
Service Transition
Transition plans
Tested Solutions
Service Operation
Operations Plan
Operational Services
IT Compliance
IT Service Management
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End of Module 1
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Covered so far
What it ITIL Process, Function, Technology Life Cycle of Service i.e. SS, SD, ST, SO and CSI
Lifecycle Phases
Module 1: Quiz
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Sample question 1:
Which of the following is NOT one of the ITIL 2011 core publications?
a) Service Operation b) Service Transition c) Service Derivation d) Service Strategy
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Module 1: Quiz
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Sample question 2:
What is the RACI model used for? a) Documenting the roles and relationships of stakeholders in a process or activity b) Defining requirements for a new service or process c) Analyzing the business impact of an incident d) Creating a balanced scorecard showing the overall status of Service Management
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Module 1: Quiz
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Sample question 3:
A service owner is responsible for which of the following?
a) Designing and documenting a Service
Module 1: Quiz
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Sample question 4:
Which of the following statements is CORRECT? 1. Only one person can be responsible for an activity 2. Only one person can be accountable for an activity a) All of the above b) 1 only c) 2 only d) None of the above
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Module 1: Quiz
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Sample question 5:
Which of the following statements are CORRECT about Functions?
1. They provide structure and stability to organizations 2. They are self-contained units with their own capabilities and resources 3. They rely on processes for cross-functional coordination and control 4. They are costlier to implement compared to processes a) 1, 2 and 3 only
b) 1, 2 and 4 only
c) All of the above d) None of the above
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Module 1: Quiz
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Sample question 6:
Which of the following is a characteristic of every process? 1. It is measurable 2. It is timely 3. It delivers a specific result 4. It responds to a specific event 5. It delivers its primary result to a customer or stakeholder a) 1, 2, 3 and 4 only
b) 1, 2, 4 and 5 only
c) 1, 3, 4 and 5 only d) All of the above
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End of Module 1
Module 2
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Service Strategy
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Lesson objectives At the end of this lesson, you should be able to: Understand the Goals and Objectives of Service Strategy
Shows organization how to transform Service Management into a strategic asset and then think and act in a strategic manner Helps clarify the relationship between various services, systems or processes and the business models, strategies or objectives they support
KEY ROLE: To stop and think about WHY something has to be done, before thinking HOW.
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What services should we offer and to whom? How do we differentiate ourselves from competing alternatives? How do we truly create value for our customers? How do we capture value for our stakeholders?
Process in Service Strategy: Demand management Service portfolio Management, and Financial management Business Relationship Management
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OR
Constraints removed ?
Utility
Value
Available enough ? Capacity enough ? Continuous enough ? Secure Enough ?
AND
Warranty
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Warranty
Promise that the product/service will meet agreed requirements
How it is delivered Fitness for use Three Characteristics of warranty >Provided in terms of availability/capacity of services >Ensures customer assets continue to receive utility, even if degraded, through major disruptions > Ensures Security for value-creating potential of customer assets Reduces performance variation
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Resources the IT infrastructure. People, money and others which might help to deliver an IT service; the assets of an organization.
Capabilities ability to co-ordinate, control, deploy resources; the intangible assets of an organization.
Resources Financial Capital Infrastructure Applications Information Capabilities Management Organization Processes Knowledge People
Service Level Packages (Defines level of utility and warranty provided by Service Package) Availability Levels Capacity Levels Continuity Service Features Service Support Security Levels
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A decision support and planning tool that projects the likely consequences of a business action Justification for a significant item of expenditure. Includes Information about costs, benefits, options, issues, risks and possible problems Uses qualitative and quantitative terms Type Business case structure 1. Introduction business objectives addressed 2. Methods and assumptions- boundaries of the business case 3. Business Impacts Financial and non financial 4. Risks and Contingencies 5. Recommendations Specific Actions
Risk
Risk is defined as uncertainty of outcome, whether positive opportunity or negative threat. There are two distinct phases. Risk Analysis and Risk Management. Risk analysis is concerned with gathering information about exposure to risk so that the organization can make appropriate decisions and manage risk appropriately. Risk management supports critical decision making process, in terms of evaluating and selecting controls.
Management of risk covers a wide range of topics, including business continuity management (BCM), security, program/Project risk management and operational service management.
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Automation (Tools) are extremely useful to improve utility and warranty of services:
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Automation of service processes helps improve the quality of service, reduce costs and reduce risks by reducing complexity and uncertainty, and by efficiently resolving trade-offs. Some of the areas where service management can benefit from automation Design and modeling Service catalogue Pattern recognition and analysis Classification, prioritization and routing Detection and monitoring Optimization.
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Self Help: a web front-end offering a menu-driven range of Self-Help and Service Requests with a direct interface into the back-end processhandling software. Workflow or Process Engine: should allow responsibilities, activities, timescales, escalation paths and alerting to be pre-defined and then automatically managed.
Integrated CMS: CIs, Relationships, Records related to incidents, problems, KE & Change Discovery/Deployment technology: populate or verify CMS data, assist in license management, ability to deploy new software at target locations
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Remote Control: allow relevant support groups to take control of the user desktops Diagnostic scripts & utilities Reporting & Dashboards
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Lesson objectives At the end of this lesson, you should be able Objectives and basic concepts of the four processes in Service Strategy: Demand Management, Service Portfolio Management Financial Management Business Relationship Management
Simplilearn Solutions Pvt. Ltd. 2011
The primary objective of Demand Management is to assist the IT Service Provider in understanding and influencing Customer demand for services and the provision of Capacity to meet these demands.
Other objectives include: Identification and analysis of Patterns of Business Activity (PBA) and user profiles (UP) that generate demand. Utilizing techniques to influence and manage demand in such a way that excess capacity is reduced but the business and customer requirements are still satisfied.
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Demand Pattern
Delivery Schedule
Demand Management
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User Profile
Pattern of user demand for IT services Each user profile includes one or more PBAs
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Service Portfolio
The Service Portfolio represents the commitments and investments made by a service provider across all customers and market spaces. It also includes the ongoing service improvement plans and third party services.
Customer 3 Service Improve -ment Plan Market Space 1
Customer 2
Service Portfolio
Market Space 2
Customer 1
Market Space 3
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Market Spaces
Service Transition
Service Operations
Retired Services
Customers
Service Design
Resources Engaged
Resources Released
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Business Opportunities
Business
Technology Capabilities Financial Management
IT
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Activities
Budgeting
Predicting the expected future requirements for funds to deliver the agreed upon services and monitoring adherence to the defined budgets. Enables the IT organization to account fully for the way its money is spent.
Accounting
Chargeback
Charging customers for their use of IT Services. Working with the process of Demand Management to anticipate usage of services by the business and the associated financial implications of future service demand.
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Demand Modeling
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Benefits
Enhanced decision making. Increased speed of change.
The purpose of Business Relationship Management are To establish and maintain relationship between the service provider and customer To identify customer needs and ensure that the service provider is able to meet these needs
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Following are the two key activities Being the voice of the service provider to the customer
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Responsible for the interaction and the communication with customers Could easily combine with the Service level Manager to create seamless conduit from customer to service provider capabilities used to ensure value
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Module 2: Quiz
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Question 1:
Which ITIL process is responsible for drawing up a charging system ? a) Availability Management b) Capacity Management c) Financial Management for IT Services d) Service Level Management
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Module 2: Quiz
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Question 2:
A Service Level Package is best described as? a) A description of customer requirements used to negotiate a Service Level Agreement
b) A defined level of utility and warranty associated with a core service package
c) A description of the value that the customer wants and for which they are willing to pay d) A document showing the Service Levels achieved during an agreed reporting period
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Question 3:
The utility of a service is best described as: a) Fit for design b) Fit for purpose c) Fit for function d) Fit for use
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Module 2: Quiz
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Question 4:
The contents of a service package include:
a) Base Service Package, Supporting Service Package, Service Level Package b) Core Service Package, Supporting Process Package, Service Level Package
Module 2: Quiz
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Question 5:
Setting policies and objectives is the primary concern of which of the following elements of the Service Lifecycle? a) Service Strategy b) Service Strategy and Continual Service Improvement c) Service Strategy, Service Transition and Service Operation d) Service Strategy, Service Design, Service Transition, Service Operation and Continual Service Improvement
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Module 2: Quiz
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Question 6:
Which of the following questions does guidance in Service Strategy help answer?
1: What services should we offer and to whom? 2: How do we differentiate ourselves from competing alternatives? 3: How do we truly create value for our customers? a) 1 only
b) 2 only
c) 3 only d) All of the above
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Module 3
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Service Design
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Understand the Goals and Objectives of Service Design Understand the Value Service Design provides to the Business.
To convert the strategic objectives defined during Service Strategy into Services and Service Portfolios. To use a holistic approach for design to ensure integrated end-toend business related functionality and quality. To ensure consistent design standards and conventions are followed in all services and processes being designed.
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Reduced Total Cost of Ownership (TCO) Improved quality of service Improved consistency of service Easier implementation of new or changed services Improved service alignment More effective service performance
Improved IT governance
More effective Service Management and IT processes Improved information and decision-making
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People
Products
IT Service Management
Suppliers Manufacturers Vendor
Activities RACI Dependencies
Partners
Processes
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New or Changed Service Solutions Design Service Management systems and tools design Technology and Management architectures design
Processes design
Measurement systems design
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Defines all aspects of an IT Service and its requirements through each stage of its lifecycle. A service Design package is produced for every new IT service, a major change or for retiring a service.
Business requirements Service Applicability Service Contacts Service Functional Requirements Service Level Requirements
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Service Operational Acceptance Plan Service Transition Plan Service Program Organisational Readiness
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Capacity Management
Availability Management IT Service Continuity Management Information Security Management Design Coordination
Objectives
To provide a single source of consistent information on all of the agreed services, and ensure that it is widely available to those who are approved to access it. To ensure that a Service Catalog is produced, maintained, and kept current, containing accurate information on all operational services and those being prepared to be run operationally.
Key terms
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Details of all the IT services delivered to the customer, together with relationships to the business units and the business process that rely on the IT services. This is the customer view of the Service Catalogue.
Contains the details of all the IT services delivered to the customer, together with relationships to the supporting services, shared services, components and CIs necessary to support the provision of the service to the business.
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Objectives
To ensure an agreed level of IT service is provided for all current IT services, and future services have an achievable target. To define , document, agree on, monitor measure, report and review the level of IT services provided. To provide and improve the relationship and communication with the business and customers. Proactive measures to improve the levels of service delivered are implemented in a costjustified manner. Service Level requirements (SLRs), Service Catalog, Service Level Agreement (SLA), Operational Level Agreement (OLA), Underpinning contract (UPC)
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Key terms
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Service Design
SLA Improvement
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Detailed recording of the Customers needs, forming the basis for design criteria for a new or modified service. A written statement of available IT services, default levels, options, prices and identification of which business processes or customers use them. An Agreement between an IT Service Provider and a Customer. The SLA describes the IT Service, documents Service Level targets, and specifies the responsibilities of the IT Service Provider and the Customer. Internal agreement with another function of the same organization which supports the IT service provider in their delivery of services. Contract with an external supplier that supports the IT organization in their delivery of services. A Service Level Agreement Monitoring(SLAM) Chart is used to help monitor and report achievements against Service Level Targets.
Service Catalog
Service Level Agreement (SLA) Operational Level Agreement (OLA) Underpinning Contract (UPC) SLAM Chart
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Network Services
Email Services
Storage Services
OLA OLA OLA OLA Service Desk Hardware Software Applications IT Infrastructure
Storage
U P C
External
U P C
Supplier
U P C
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Customer Based vs. Service Based SLAs Customer A Customer B Customer C Service Based Customer Based
Customer B
Service X (Tea)
Service Y (Coffee)
Service Z (Juice)
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Objectives
To manage suppliers and the services they supply, to provide seamless quality of IT service to the business and ensure that value for money is obtained. Ensure that underpinning contracts and agreements with suppliers are aligned to business needs. Manage relationships with suppliers. Negotiate and agree contracts with suppliers. Manage supplier performance. Maintain a supplier policy and a supporting Supplier and Contract Database (SCD). Supplier and Contract Database (SCD)
Key terms
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Supplier Management
To ensure the UCs are aligned with SLRs and SLAs by managing relationships with Supplier.
Supplier Management
Underpinning Contracts (UCs)
External Suppliers
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Objectives
To ensure that cost-justifiable IT capacity in all areas of IT always exists and is matched to the current and future agreed needs of the business, in a timely manner. Produce and maintain an appropriate and up-todate Capacity Plan. Provide advice and guidance to the business and IT on all capacity and performance-related issues Ensure that service performance achievements meet or exceed all of their agreed performance targets. Capacity plan/ CMIS Business capacity management Service capacity management Resource/Component capacity management
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Key terms
Supply
Capacity
Resources Components
Demand
Performance
Cost
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Forecasts
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Key terms
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Availability
The percent time of agreed service hours the component or service is available. A measure of how long a component or IT Service can perform its agreed operation without interruption.
Reliability
Maintainability
A measure of how quickly and effectively a component or IT Service can be restored to normal working after a Failure.
The ability of a Third-Party Supplier to meet the terms of its Contract. This Contract will include agreed levels of Reliability, Maintainability or Availability for an IT service or component.
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Serviceability
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Uptime
Uptime
Time to detect
Time to Record
Time to Diagnose
Time to Repair
Time to Recover
Time to Restore
Mean Time to Restore Service (MTRS) Mean Time to between system incidents (MTBSI)
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Downtime
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Recovered
Incident 1
Diagnose
Repaired
Restored
Record
Detect
Incident 2
Objectives
To support the overall Business Continuity Management (BCM) process by ensuring that the required IT technical and service facilities (including computer systems, networks, applications, data repositories, telecommunications, environment, technical support and Service Desk) can be resumed within required, and agreed, business timescales. Maintain a set of IT Service Continuity Plans and IT recovery plans that support the overall Business Continuity Plans (BCPs) of the organization.
Key terms
Business Continuity Planning (BCP) Business Impact Analysis (BIA) Business Continuity Management (BCM) Risk Analysis
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Strategies and actions to take place to continue Business Processes in the case of a disaster. It is essential that the ITSCM strategy is integrated into and a subset of the BCM strategy.
Quantifies the impact loss of IT service would have on the business. Identifies the most important services to the organisation and is therefore critical input to Strategy The business critical elements of the business process supported by an IT Service. Typically this will be where more effort and investments will be spent to protect these vital business functions.
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Risk
Possibility of an event occurring that could cause harm or loss, or affect the ability to achieve Objectives. A Risk is measured by the probability of a Threat, the Vulnerability of the Asset to that Threat, and the Impact it would have if it occurred. Identification & Evaluation of Assets, Threats and Vulnerabilities that exist to business processes, IT services, IT infrastructure and other assets. Identifying appropriate risk responses or costjustifiable countermeasures to combating identified risks.
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Risk Assessment
Risk Management
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Initiation
Invocation
On Going Operations
Implementation
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Objectives
To align IT security with business security and ensure that information security is effectively managed in all service and IT Service Management activities. To protect the interests of those relying on information, and the systems and communications that deliver the information, from harm resulting from failures of availability, confidentiality and integrity.
Key terms
Availability, Confidentiality, Integrity Information Security policy Information Security Management System (ISMS)
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Confidentiality
Protecting information against unauthorized access and use. Examples: Passwords, swipe cards, firewalls Accuracy, completeness and timeliness of services, data information, systems and physical locations. Examples: Rollback mechanisms, test procedures, audits. The information should be accessible at any agreed time. This depends on the continuity provided by the information processing systems. Examples: UPS, resilient systems, Service desk hours
Integrity
Availability
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Audience for Security Policy These policies should be widely available to all customers and users, and their compliance should be referred to in all SLRs, SLAs, contracts and agreements.
An overall Information Security Policy Use and misuse of IT assets policy Access control policy Password control policy E-mail policy internet policy Anti-virus policy Information classification policy Document classification policy Remote access policy Policy for supplier access of IT service, information and components Asset disposal policy.
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Lesson 3.28: Information Security Mgmt: Information Security Management System (ISMS)
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Service level Agreements (SLAs) Underpinning Contracts (UCs) Operational level agreements (OLAs) Policy Statements
Plan
Implement
Awareness, Classification Personnel Security Physical Security Systems Security Security Incident Procedures
Control
Organize Establish framework Allocate responsibilities
Maintain
Evaluate
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Design Coordination main objectives are Ensuring consistent design of services Coordination of all design activities across projects Maintaining Governance
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Some aspects of the governance that Design Coordination can bring includes Assisting and supporting each project through all the activities and processes Maintaining policies and guidelines for service design activities Planning and forecasting of the resources for future demand Ensuring that all the requirements are appropriately addressed in service designs
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End of Module 3
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Module 3 : Quiz
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Question 1:
Which of the following is NOT one of the five individual aspects of Service Design?
A. The design of the Service Portfolio, including the Service Catalogue B. The design of new or changed services C. The design of Market Spaces D. The design of the technology architecture and management systems
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Module 3 : Quiz
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Question 2:
Which of the following is MOST concerned with the design of new or changed services? A. Change Management B. Service Transition C. Service Strategy D. Service Design
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Module 3 : Quiz
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Question 3:
Implementation of ITIL Service Management requires preparing and planning the effective and efficient use of: A. People, Process, Partners, Suppliers B. People, Process, Products, Technology C. People, Process, Products, Partners D. People, Products, Technology, Partners
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Module 3 : Quiz
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Question 4:
What is the MAIN goal of Availability Management? A. To monitor and report availability of components B. To ensure that all targets in the Service Level Agreements (SLAs) are met C. To guarantee availability levels for services and components D. To ensure that service availability matches or exceeds the agreed needs of the business
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Module 3 : Quiz
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Question 5 :
The Information Security Policy should be available to which groups of people?
Module 3 : Quiz
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Question 6 :
Which of the following are activities that would be carried out by Supplier Management? 1: Management and review of Organisational Level Agreements (OLAs) 2: Evaluation and selection of suppliers 3: Ongoing management of suppliers A. 1 and 2 only B. 1 and 3 only C. 2 and 3 only D. All of the above
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Module 4
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Service Transition
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Understand the Goals and Objectives of Service Transition Explain What value Service Transition provides to the Business
Assure proposed changes in the Service Design package are realized. Plan for and Implement the Deployment of Releases for New or Changed Services. Test Releases so as to minimize the possibility of undesirable impact to the Production environment. Retire or Archive Services.
KEY ROLE: To move Services from Design to Operations, without impacting the ongoing Services
Plan and manage the resources to establish successfully a new or changed service into production within the predicted cost, quality and time estimates. Ensure there is minimal unpredicted impact on the production services, operations and support organization. Increase the customer, user and Service Management staff satisfaction with the Service Transition practices including deployment of the new or changed service, communications, release documentation, training and knowledge transfer. Increase proper use of the services and underlying applications and technology solutions.
The capacity of the business to respond quickly and adequately to changes in the market improves.
Changes in the business as a result of takeovers, contracting, etc. are well managed. More successful changes and releases for the business. Better compliance of business and governing rules. Less deviation between planned budgets and the actual costs Better insight into the possible risks during and after the input of a service into production. Higher productivity of customer staff
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Anything that needs to be managed in order to deliver an IT Service. CI information is recorded in the Configuration Management System. CI information is maintained throughout its lifecycle by Configuration
Management.
All CIs are subject to Change Management control.
CIs typically include IT Services, hardware, software, buildings, people, and formal documentation such as Process documentation and SLAs
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Lesson objectives At the end of this lesson, you should be able to understand Objectives and basic concepts of the four processes in Service Transition:
Transition, Planning and Support Change Management Service Asset and Configuration Management Release and Deployment management, And Knowledge Management
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The Objectives of Transition, Planning and Support are Successful Planning and coordination of resources Ensuring common framework Proper planning for aligning customer and business change projects with Service Transition plans
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The purpose of the Transition, Planning and Support activities are: Planning appropriate capacity and resources Provide support for the Service Transition teams and people Integrity of changes with all other Service Transition processes Coordination of activities across projects, suppliers and service teams
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Scope
Addition, Modification or Removal of Any Service or Configuration Item or associated documentation Including Strategic, Tactical and Operational changes Excluding Business strategy and process Anything documented as out of scope
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Change Types
Normal changes
Standard changes
Emergency changes
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Change Manager
Ensures
that process is followed Usually authorizes minor changes Coordinates and runs CAB meetings Produces change schedule Coordinates change/built/test/implementation Reviews/Closes Changes
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Change Metrics
Compliance Reduction in unauthorized changes Reduction in emergency changes
Effectiveness Percentage of changes which met requirements Reduction in disruptions, defects and re-work Reduction in changes failed/backed out Number of incidents attributable to changes Efficiency Benefits (value compared to cost) Average time to implement (by urgency/priority/type) Percentage accuracy in change estimates
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Lesson 3.12: Service Asset and Configuration Management: Goals and Objectives
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The goal of SACM is to provide a logical model of the IT infrastructure correlating IT services and different IT components (physical, logical etc) needed to deliver these services The objective of SACM is to define and control the components of services and infrastructure and maintain accurate configuration records. This enables an organization to comply with corporate governance requirements, control its asset base, optimize its costs, manage change and release effectively, and resolve incidents and problems faster.
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Basic Concepts
What is a Configuration Item (CI) ?
Anything that needs to be managed in order to deliver an IT Service
CI Types : CIs typically include IT Services, hardware, software, buildings, people, and formal documentation such as Process documentation and SLAs
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Basic Concepts
Configuration baseline Configuration details captured at a specific point in time. This captures both the structure and details of a configuration Item. It is used as a reference point for future Builds, Releases and Changes. (e.g. After major changes, disaster recovery etc). Typically managed through the Change Management process.
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Lesson 3.13: Service Asset and Configuration Management: Basic Concepts: Contd..
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Basic Concepts
What is a Configuration Management System (CMS) ?
Information about all Configuration Items CI may be an entire service, or any component Stored in 1 or more databases (CMDBs)
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Lesson 3.13: Service Asset and Configuration Management: Basic Concepts: Contd..
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Basic Concepts
What is a Definitive Media Library (DML) ?
The only source for build and distribution Master copies of all software assets In house, external software houses Scripts as well as code Management tools as well as applications Including licenses
Quality checked
Complete, correct, virus scanned ..
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Lesson 3.14: Service Asset and Configuration Mgmt..: Basic Concepts: CMDB & DML
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Basic Concepts
DML and CMDB
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Lesson 3.16: Service Asset and Configuration Mgmt.: Basic Concepts: Relationship between CMDB, CMS and SKMS
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SKMS
Informed Decision
CMS
CMDB
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Release management is responsible for planning, scheduling, and controlling the movement of new or changed services, in the form of a release package, to both the testing and the live production environments Deployment management is responsible for the movement of new or changed hardware, software, documentation, or other configuration items into the live production environment.
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Planned Release and Deployment in line to the business needs Build, Install, Test and Integrate releases
Control and minimize the impact of releases to the ongoing services Transfer knowledge and skills to end users and support teams, leading to an effective use and support
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Lesson 3.20: Release and Deployment Management: Basic Concepts: Release Policy
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Lesson 3.21: Release and Deployment Management: Basic Concepts: Release Unit
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Release unit
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Lesson 3.21: Release and Deployment Management: Basic Concepts: Release Types
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Containing large proportions of new functionalities. Also known as a Major Upgrade, generally supersedes all preceding minor upgrades.
Minor Release: Contains small enhancements and fixes. A Minor Upgrade or release generally supersedes previous emergency fixes.
Lesson 3.22: Release and Deployment Mgmt. Basic Concepts: Release and Deployment Approaches
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The goal of Knowledge Management is to Improve quality of management decision making by ensuring that reliable and secure information and data is available throughout the service lifecycle The objective of Knowledge Management is to ensure that the right information is delivered to the appropriate place or person at the right time to enable informed decisions.
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Knowledge Management is The process responsible for gathering, analyzing, storing and sharing knowledge and information within an organization. The primary purpose of knowledge Management is to improve efficiency and effectiveness by reducing the need to rediscover knowledge.
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A set of tools for managing knowledge and information. SKMS includes CMS. SKMS contains all the information needed to manage the lifecycle of IT Services.
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Module 4: Quiz
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Question 1:
Which of the following statements about a standard change is INCORECT ? a) A Standard change is a low risk change b) Standard changes are pre-authorized changes c) Standard changes are authorized by E-CAB d) Standard changes are only raised by Incident Management
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Question 2:
Which statement is the CORRECT statement about the relationship between CMS and SKMS ? a) The SKMS is a part of the CMS b) The CMS is a part of the SKMS c) There is no relationship between the CMS and SKMS d) The CMS and the SKMS are the same
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Question 3:
Whish of the following is an activity of SACM ? a) Account for all the Financial assets of an organization b) Specify the relevant attributes of CI c) Implement ITIL across the organization d) Design Service models to justify ITIL implementations
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Question 4:
Which of the following does Service Transition provide guidance on: 1. Moving New and Changed Services to production 2. Testing and Validation 3. Transfer of services to and from external service provider a) All of the above b) None of the above c) Only 1 and 2 d) Only 1
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Question 5:
Which of the following is an INCORRECT Release and Deployment approach? a) Propagate and Consolidate b) Push and Pull c) Big bang and Phased d) Automated and Manual
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Question 6:
Which of the following would be stored in the DML? 1. Copies of Purchased software 2. Copies of Internally developed software 3. Relevant License documentation 4. The Change schedule a) All of the above
b) 1 and 2 only
c) 3 and 4 only d) 1, 2 and 3 only
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Service Operations
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Understand the Goals and Objectives of Service Operations Briefly Explain What Value Service Operations provide to business Understand Key Concepts & definitions Understand the Role of Communication in Service Operations
To coordinate and carry out the activities and processes required to deliver and manage services at agreed levels to business users and customers. Responsible for the ongoing management of the technology that is used to deliver and support services. Carrying out activities and Processes required to deliver and manage Services at agreed levels.
KEY ROLE: How to achieve effectiveness & efficiency in Service Delivery so as to ensure value to business and the service provider
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Service Operations is where the plans, designs and optimizations from other ITIL lifecycle phases are executed and measured. Service value is modeled in Service Strategy The cost of the service is designed, predicted and validated in Service Design and Service Transition Measures for optimization are identified in Continual Service Improvement From a customer viewpoint, Service Operation is where actual value is seen.
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Good communication is important across all phases of the service lifecycle but particularly so in Service Operation
Good communication is needed between all IT Service Management staff and with users/ customers / partners.
Issues can often be mitigated or avoided through good communication . All communication should have: - Intended purpose and/ or resultant action - Clear audience, who should be involved in deciding the need/format Examples of Communications in Service Operations
Routine operational communication Communication between shifts Performance reporting -Communication related to emergencies Training on new or customized processes and service designs
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Warning
An Event that is unusual but not an exception, requires closer monitoring. Example: A servers CPU utilization is approaching maximum performance threshold.
An Event signifying a service or a device is operating abnormally Example: A PC scan reveals the installation of unauthorized software.
Exception
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Alert
Incident
An unplanned interruption to an IT service. A reduction in the quality of an IT service. Failure of an IT component that has not yet affected service, but could likely disrupt service if left unchecked. This can be raised by IT support teams. Example: Failure of a server in a clustered mode.
A warning that a threshold has been reached, something has changed, or a Failure has occurred. Alerts are often created and managed by System Management tools. Alerts are managed by the Event Management Process. Objective is to notify the concerned Stakeholders
Relationship between Events, Alerts and Incident All Alerts are Events, but not all Events trigger Alerts
All Incidents are Events, but all Events are not Incidents
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Service Request
A generic description for many varying types of demands that are placed upon the IT Department by the users. Many of these requests are actually small changes low risk, frequently occurring, low cost, etc.
Their scale and frequency, low-risk nature means that they are better handled by a separate process, rather than being allowed to congest and obstruct the normal Incident and Change Management processes.
Examples: A request to change a password, A request to install an additional software application onto a particular PC, A request to relocate some items of desktop equipment
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Problem
The cause of one or more incidents.
Workaround
A temporary way to restore service failures to a usable level. For example; rebooting a server hang. Used for reducing or eliminating the Impact of an Incident or Problem for which a full Resolution is not yet available. Workarounds for Incidents that do not have associated Problem Records are documented in the Incident Record. Workarounds for Problems are documented in Known Error Records.
The cause is not usually known at the time a Problem Record is created, and the Problem Management Process is responsible for further investigation.
Prioritized in the same way and for same reasons as Incidents.
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Lesson 1.8: Known Error (KE) and Known Error Database (KEDB)
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Impact
A measure of the effect of an Incident, Problem or Change on Business Processes. Based on how Service levels will be affected. A measure of how long it will be until an Incident, Problem or Change has a significant Impact on the Business. The relative importance of an Incident, Problem or Change. Priority is based on Impact and Urgency, and is used to identify required times for actions to be taken. For example, the SLA may state that Priority 2 Incidents must be resolved within 12 hours.
Urgency Priority
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Definition The process responsible for monitoring Events throughout their Lifecycle. Objectives
To detect events, make sense of them and determine the appropriate control action.
Can be used as a basis for automating many routine Operations Management activities, For example - executing scripts on remote devices, or - submitting jobs for processing It provides a way of comparing actual performance and behavior against design standards and SLAs.
Provide the basis for Operational Monitoring and Control
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Process Activities
Event occurs Event Detection , Filtering & Notification Event Significance (Type of Event) (Information, Warning or Exception) Event correlation. Event Response Event Review & Closure
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Definition
The process for dealing with all incidents; this can include failures, questions or queries reported by the users (usually via a telephone call to the Service Desk), by technical staff, or automatically detected and reported by event monitoring tools.
Objectives
To restore normal service operation as quickly as possible and minimize the adverse impact on business operations To ensure that the best possible levels of service quality and availability are maintained, i.e. restore service within SLAs
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Scope
Managing any disruption or potential disruption to live IT services Incidents identified Directly by users through the service Desk Through an interface from Event Management to incident Management tools Reported and/or logged by technical staff
Value to Business
Lower downtime to the business, which in turn means higher availability of the service. The capability to identify business priorities and dynamically allocate resources as necessary. The ability to identify potential improvements to services.
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Time Scales
Timescales must be agreed for all incident handling stages. - Depending on Priority & SLAs - Documented in OLAs & UCs All support groups should be made fully aware of these timescales. An Incident model is predefined steps to handle a particular Incident. The incident model should include: The steps that should be taken to handle the incident The order in which these steps should be taken in. Responsibilities; who should do what
Incident Models
Major Incident
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Potential problems
Availability incidents
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Definition
The process responsible for managing the lifecycle of all problems. Problem Management seeks to identify and remove the root-cause of Incidents in the IT Infrastructure.
Objectives
To prevent problems and resulting incidents from happening and to eliminate recurring incidents To minimize the impact of incidents that cannot be prevented.
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Scope
Activities required to diagnose the root cause of incidents and to determine the resolution to those problems. Responsible for ensuring that the resolution is implemented through the appropriate control procedures, especially Change Management and Release Management. Maintain information about problems and the appropriate workarounds and resolutions
Value to Business
Together with Incident and Change Management increases IT service availability and quality. Reduction in downtimes and disruptions of Business critical systems.
The activities are similar to those of Incident Management for the logging, categorization and classification for Problems. The subsequent activities are different as this is where the actual root-cause analysis is performed and the Known Error corrected.
Covered in Service Operation Prevention of future problems by analyzing Incident Records, and using data collected by other IT Service Management processes and external sources to identify trends or significant problems. Generally undertaken as part of Continual Service Improvement (CSI)
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Lesson 2.15: Problem Management: Process Flow: Interfaces with Other Processes
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Availability Management
Change Management
Problem Management
Release & Deployment Management IT Service Continuity Management
Financial Management
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Definition
The processes of dealing with Service Requests from the users.
Objectives
To provide pre-defined pre-approved standard services to users. To provide users with information on available services and procedures for obtaining them. Deliver requested standard services. Assist IT users with general information, comments and complaints
Basic Concepts
Request models Specific procedures for handling certain types of requests For example; IMACS, Password resets, etc.
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Definition
The process of granting authorized users the right to use a service, while preventing access to non-authorized users. Also referred to as Rights Management or Identity Management. In practice, Access Management is the operational enforcement of the policies defined by Information Security Management.
Objectives
To grant authorized users the right to use a Service and deny access to unauthorized users To Execute policies and actions defined in Security and Availability Management
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Rights
Also called privileges, refer to the actual settings whereby a user is provided access to a service or group of services. Typical rights or levels of access include read, write, execute, change, delete.
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Definition
A Service Desk is a functional unit made up of a dedicated number of staff responsible for dealing with a variety of service events, often made via telephone calls, web interface, or automatically reported infrastructure events. Acts as daily Single point of contact for IT users
Objectives
To restore the normal service to the users as quickly as possible. Operate as Level 1 for Incident Management and Request Fulfillment i.e. Log calls, do initial diagnosis and investigation and if possible resolve and close.
Manage Incidents throughout its lifecycle, which also includes user communication and Technical & hierarchical escalations.
Conducting customer/user satisfaction survey.
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Type
1. Local 2. Centralized 3. Virtual
Description
Located physically close to the user community it serves. Service desk is deployed at one central physical location. Impression of single, centralized Service desk, through the use of technology and tools to create a virtual Service desk. Multiple Service desks across time zones to provide 24x7 service.
4. Follow-The-Sun
5. Specialized
specialist groups within the overall Service Desk structure, so that incidents relating to a particular IT service can be routed directly (normally via telephony selection or IVR or a web-based interface) to the specialist group.
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Local
Local Users Aids communication and gives a clearly visible presence Can often be inefficient and expensive to resource due to low call volumes Reasons for a Local service desk Language and cultural or political differences Different time zones Specialized groups of users VIP/criticality status of users.
Application Support
Infrastructure Support
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Centralized
Customer Site 1 Customer Site 2 Customer Site 3 Service Desk (centralized) Second-Line Support
Third party Support Application Support Infrastructure Support
Local Service Desks merged into one or few locations. more efficient and cost-effective, allowing fewer overall staff to deal with a higher volume of calls. local presence to handle physical support requirements, but controlled and deployed from the central desk.
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Virtual
Single Visible Service Desk which may actually be run by staff in multiple locations. Allows for homeworking, secondary support group, off-shoring or outsourcing or any combination necessary to meet user demand. Safeguards are needed to ensure consistency and uniformity in service quality and cultural terms
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Minimum qualifications
Interpersonal skills, Business and underlying IT understanding
Skill sets Customer and Technical emphasis, Expert Typing skills
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The number of calls broken by time of day and day of week, combined with the average call-time
Customer/User Satisfaction surveys
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Objectives
To help plan, implement and maintain a stable technical infrastructure to support the organizations business Processes -Well designed and highly resilient, cost-effective infrastructure configuration
- Use of adequate technical skills to maintain the technical infrastructure and to speedily diagnose and resolve any technical failures that do occur.
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Objectives
To helping to identify functional and manageability requirements for application software so as to support the organizations business Processes. Assist in design and deployment of applications.
Objectives
Maintenance of the as- is infrastructure and procedures to achieve stability of the organizations day-to-day processes and activities. Regular scrutiny and improvements to achieve improved service at reduced costs, while maintaining stability. Swift application of operational skills to diagnose and resolve any IT operations failures that occur.
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Question 1:
Major Incidents require: A. Separate procedures B. Less urgency C. Longer timescales D. Less documentation
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Question 2:
Which of the following should be done when closing an Incident?
1: Check the Incident categorization and correct it if necessary 2: Decide whether a Problem needs to be logged
A. 1 only B. Both of the above C. 2 only D. None of the above
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Question 3:
Which of the following is NOT a valid objective of Request Fulfillment?
A. To provide information to users about what services are available and how to request them B. To update the Service Catalogue with services that may be requested through the Service Desk
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Question 4:
Which Functions are included in IT Operations Management? A. Network Management and Application Management B. Technical Management and Application Management C. IT Operations Control and Facilities Management D. Facilities Management and Technical Management
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Question 5:
What is the BEST description of the purpose of Service Operation? A. To decide how IT will engage with suppliers during the Service Management Lifecycle B. To proactively prevent all outages to IT Services C. To design and build processes that will meet business needs D. To deliver and manage IT Services at agreed levels to business users and customers
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Question 6:
Which of these activities would you expect to be performed by a Service Desk?
1: Logging details of Incidents and service requests 2: Providing first-line investigation and diagnosis 3: Restoring service 4: Diagnosing the root-cause of problems A. All of the above B. 1, 2 and 3 only C. 1, 2 and 4 only D. 2, 3 and 4 only
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End of Module 5
Module 6
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To continually align IT Services to the changing Business needs by identifying and implementing improvements. Continually be on the lookout for improvements related to process effectiveness and efficiency. To implement improvement plans in a cost-effective manner.
Review analyze and recommend improvement opportunities in all the life cycle phases To make CSI activities, fact based, CSI Reviews and analyze Service level achievement results Identify and implement activities for improve service efficiency and effectiveness to improve service quality Improve cost effectiveness Ensure appropriate quality management methods are used to support CSI activities
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Understand the Basic Concepts and Key Principles of Continual Service Improvement John Kotters eight steps for Organization Transformation
Steps
Quotes
50% of transformations fail in this stage. Without motivation, people wont help and efforts goes nowhere 76% of companys management should be convinced of the need Understand difficulties and producing change.
Creating a Vision
Communicating Vision
Without credible communication, and lot of it, the hearts and minds of the troops are never captured. Make use of all communication channels.
Reference: Crown copyright OGC.
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The ability to predict and report service performance against targets of an end-to-end service is known as Service Measurement. Will require someone to take the individual measurements and combine them to provide a view of the customer experience. This data can be analyzed over a period of time to produce a trend. This data can be collected at multiple levels, (for example, CIs, processes, services).
Technology metrics: typically components and applications For example Performance Availability Process metrics: Critical Success Factors (CSFs), Key Performance Indicators (KPIs), activity metrics for ITSM processes Service metrics: end-to-end service metrics (often Service metrics are a sum of process and technology metrics)
Improvement Favorable Outcome showing a measurable increase in a desirable metric or a decrease in undesirable metric. Benefit Gain achieved from Improvement. This is generally associated with ROI or VOI. Return on Investment (ROI) Quantifiable monetary benefit achieved by expending a certain amount of money, usually expressed as a percentage. Value on Investment (VOI) Non monetary benefit, such as branding, achieved by expending a certain amount of money. Baseline Benchmark used as a reference point for later comparison.
Deming Cycle
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Plan: Establish the objectives and processes necessary to deliver results in accordance with customer requirements and the organization's policies. Do: Implement the processes. Check: Monitor and measure processes and product against policies, objectives and requirements for the product and report the results. Act: Take actions to continually improve process performance.
P A
D C
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PLAN
DEFINE WHAT YOU CAN MEASURE PRESENT AND USE THE DATA
DO
GATHER THE DATA WHO, HOW, WHEN
ACT
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CSI : Quiz
Module 6: Quiz
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Question 1:
Which of the following does CSI provide guidance on? 1. How to improve process efficiency and effectiveness 2. How to improve services 3. Improvement of all phases of service lifecycle 4. Measurement of processes and services
a) 1 and 2 only
d) 1, 3 and 4 only
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Question 2:
Which is the first activity of the CSI model? a) Carry out a baseline assessment to understand the current situation b) Understand the Business Vision and Objectives c) Agree on priorities for Improvement d) Create and verify a plan
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Question 3:
Which of the following is NOT a metric described in CSI? a) Process Metric b) Personnel Metric c) Service Metrics d) Technology Metrics
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Question 4:
Which of the following are objectives of CSI? 1. To improve process efficiency and effectiveness 2. To improve services 3. To improve all phases of service lifecycle except Strategy 4. To improve International standard such as ISO 20000 a) 1 and 2 only
b) 2 and 4 only
c) 1, 2 and 3 only
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Question 5:
Learning and Improvement is the PRIMARY concern of which of the following phases of service lifecycle? a) Continual Service Improvement b) Service Strategy and Service Design c) Service Strategy, Service Transition and Service Operation d) Service Strategy, Service Design, Service Transition and Service Operation
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CSI : Summary
Goals and Objectives of CSI John Kotters 8 steps of Organizational Transformation Service Measurement and Metrics 7 Step Improvement process CSI Improvement Model
Where there are questions that involve multiple statements (i.e. 1, 2, 3, 4), then try to eliminate combinations that are immediately incorrect (based on something you can remember) so that the question is broken into smaller, and more manageable pieces.
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a) They define functions as part of their design b) They should deliver value for stakeholders c) They are carried out by an external service provider in support of a customer
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