Index

30 Day Warning Report, A–2 Access Database Tables and Field Names, C–3 to C–14 Adjustments to Disbursements, Combination System, 7–32 Address Field Length, 4–7 Adjustments to Zero - Disbursements Combination System, 7–32 to 7–34 All Borrowers Summary Record Report, A–29 to A–31 Appendices Direct Loan Tools, Appendix F Forms, Appendix D Measurement Tools and List Reports, Appendix B Miscellaneous, Appendix C Rebuild Loan File Record Layouts, Appendix E Reports, Appendix A Batch Activity Measurement Tool Report, B–2 to B–5 Batch IDs, Combination System, 7–37 Batch Integrity Rule, Custom System Requirements, 3–4 Batch Processing and Batch Identifiers, Custom System Requirements, 3–4 Booked Loan, Custom System Requirements, 3–3 Business Rules, Combination System, 7–1 to 7–2 Calculations, Gross Disbursement Calculations, 7–3 to 7–6 Cash Allocation Reject Codes, 2–18 Cash Detail External Add, F-4 Changes to Software, O–14 to O–17

October 2001 (2001–2002) (243 H)

Direct Loan Technical Reference

Index i

Codes, Reject Cash Allocation, 2–18 Disbursement, 2–19 Loan Origination Change, 2–9 Loan Origination, 2–2 Promissory Note, 2-16 to 2–17 Combination Edits, 6–1 to 6–10 Combination Layouts, 5–1 to 5–60 External Import Change Record, 5–11 to 5–14 External Import Loan Origination Add File, 5–2 to 5–10 External Export Table, 5–38 to 5–59 Introduction, 5–1 Loan Origination Import Change Field Numbers by DL Change Number, 5–26 to 5–36 State/County/Jurisdiction Codes, 5–60 Loan Origination Import Change Field Numbers by Alpha Field Names, 5–15 to 5–25 Combination System Importing Data into EDExpress, 7–14 to 7–15 Combination System Requirements, 7–1 to 7–38 Configuration Requirements, O–20 Confirmation Pilot, Combination System, 7–34 Correction Disbursement, Combination System, 7–32 Custom Edits, 2–1 to 2–29 Reject Codes, 2–2 Custom Layouts, 1–1 to 1–147 Custom System Requirements, 3–1 to 3–67 Anticipated Disbursement Values, 3–44 Batch Integrity Rule, 3–4 Batch Processing and Batch Identifiers, 3–4 Booked Loan, 3–3 Disbursement, 3–46 Adjustments to $0, 3–48 Booking Notification Process Flowchart, 3–52 Business Rules, 3–56 Calculations, 3–57 Confirmation Flag, 3–50 Disbursement Acknowledgements, 3–50 Flowchart, 3–51 Leap Year Logic, 3–67 Net Amount, Loan Fee Amount, and Interest Rebate Amount Calculations, 3–61 Record Types, 3–47 Resolving Discrepancies, 3–55 Rounding Logic for Disbursement Amount Calculations Table, 3–64 School Reconciliation, 3–54 Servicer Refund Process Flowchart, 3–53
November 2000 (2001–2002) (243 H) Direct Loan Technical Reference Index ii

Timing, 3–49 Up-front Interest Rebate Implementation, 3–56 Flowcharts Booking Notification Process Flowchart, 3–52 Disbursement Acknowledgements, 3–51 Loan Origination Change Record, 3–15 Loan Origination Change Record, Submitting, 3–13 Loan Origination Process, Sub/Unsub, 3–8 PLUS, LOC Executes Credit Check, 3–9 Processing PLUS Credit Decisions Update (Override), 3–11 Processing PLUS Credit Decisions Update (Override), 3–12 Promissory Note Paper Manifests, 3–43 Receiving, 3-14, Flowchart, 3–15 School Executes Credit Check, 3–10 Servicer Refund Process, 3–53 Full Loan Origination Records, 3–5 Funds Drawdown, Tracking, 3–45 Printing Disclosure Statement, 3–16 Print Specifications, 3–17 Master Promissory Note with Multi-Year Functionality, 3–30 Options for Printing, 3–32 Print Specifications, 3–33 PLUS Loan Application and Promissory Note, 3–35 Print Specifications, 3–36 Processing Cycles, 3–1 Promissory Note Paper Manifests, Creating, 3–41 Receipt of Cash, 3–45 Receiving Acknowledgements, 3–7 Rejects, 3–42 Return of Excess Cash, 3–45 Customer Service, O–5 to O–13

November 2000 (2001–2002) (243 H)

Direct Loan Technical Reference

Index iii

Data Recovery, 4–55 Delinquent Borrower Detail Report Record Report, A–20 Direct Loan School Account Statement (DLSAS) Report, A–2 Disbursement, 1–92, 3–46 Acknowledgement Records from LOC, 7–34 Activity Not Yet Booked at Servicing Report, A–3 Adjustments to $0, 3–48 Booking Notification Process Flowchart, 3–52 Cash Detail, Record Type D, 1–115 Cash Receipts, Record Type R, 1–127 Cash Summary Record, Record Type T1, 1–139 Confirmation Flag, 3–50 Confirmation, Combination System Confirmation Pilot, 7–34 Disbursement Acknowledgements, 3–50 Flowchart, 3–51 Disbursement Summary Records, Record Types YS, YU, YP and YT, 1–123 DLSAS Import, 1–100 Disbursement Summary Records, Record Types YS, YU, YP and YT, 1–123 Error Codes 2000-2001, 4–38 Error Codes 2001-2002, 4–27 Excess Cash, Record Type X, 1–129 Loan Detail and Disbursement Activity Detail Reports - Import, 1–121 Loan Detail, Record Type L, 1–117 Loan Detail, Record Types B and U, 1–131 Optional Loan Detail Exception File, Export, 1–143 Record Types Y and M, 1–109 Record Types, Combination System, 7–26 to 7–30 Record Types, Custom Requirements, 3–47 Reject Codes, 2-19 Descriptions, 4–26 Reporting, Combination System, 7–26 to 7–34 School Reconciliation, 1–100 Servicer Refund Process Flowchart, 3–53 State/County/Jurisdiction Codes, 1–147 Timing, 3–49 YTD and Monthly Cash Summary Record Type T, 1–102 Direct Loan (DL) Tools, Version 1.0, F-2 DL Tools, Version 1.0 Assistance, F-3 EDExpress User Options, F-2 Non-EDExpress User Options, F-3 Disbursement Number as the First Actual Disbursement, 4–20 Disbursements, Selecting a Disbursement Number as the First Actual Disbursement, 4–20

October 2001 (2001–2002) (243 H)

Direct Loan Technical Reference

Index iv

Disclosure Statement, 4–64 Forms, D–6 Discrepancies, Combination System, 7–36 Duplicate Student Borrower Report, A–3 Edits, Combination edits, 6–1 to 6–10 Error Codes Disbursements, 4–26 2000-2001, 4–38 2001-2002, 4–27 Program Year 1999-2000, 4–40 Exchanging Loan Origination Records with LOC, Combination System, 7–17 to 7–19 External Import Change Record, 7–22 External Import Loan Origination Add File, 5–2 to 5–10 External Import Loan Origination Add Flowchart, Combination System, 7–16 External Import Loan Origination Add, 7–16 External Export Table, 5–38 to 5–59 Fields Which Modify the Latest Update Date When Imported, C–2 First Name Field Length, 4–8 Flowcharts Booking Notification Process Flowchart, 3–52 Disbursement Process, 3–51 Forms Disclosure Statements, D–6 Full Loan Origination Records, 3–5 Loan Origination Change Record, 3–15 Loan Origination Process, Sub/Unsub, 3–8 Master Promissory Note, D–5 PLUS, LOC Executes Credit Check, 3–9 Processing PLUS Credit Decisions Update (Override), 3–12 Promissory Note Paper Manifests, 3–43 Receiving Acknowledgements, Custom System Requirements, 3–7 Sample Master Promissory Note Manifest, D–2 Sample PLUS Manifest, D–3 School Executes Credit Check, 3–10 School/Borrower Report, D–6 Servicer Refund Process, 3–53 Funds Drawdown, Tracking, 3–45 Receipt of Cash, 3–45 Return of Excess Cash, 3–45

November 2000 (2001–2002) (243 H)

Direct Loan Technical Reference

Index v

Impacts to Your System, Combination System Requirements, 7–1 to 7–38 Implementation Guide, 4–1 Overview, 4–1 Modifications, 4–3 Importing Changes to Existing Records, Combination System, 7–20 to 7–21 Importing Data into EDExpress, Combination System, 7–14 to 7–15 Importing Disbursement Data into EDExpress, Combination System, 7–30 to 7–32 Importing New Records into EDExpress, Combination System, 7–15 Inactive Loan Process, Combination System, 7–32 to 7–34 Inactive Loans Report, A–14 In-School Consolidation Summary Record Report, A–26 Interface Requirements, O–21 Interest Rebate, 7–1 to 7–2 Leap Year Logic, 3–67 Loan Detail External Add, F-5 Loan Origination and Change Records, 4–6 Add Student’s E-mail Address, 4–6 Eliminate Master Promissory Note ID from Acknowledgement, 4–11 Increase Address Field Length, 4–7 Increase First Name Field Length, 4–8 Process New Grade Levels, 4–9 Reduce Turnaround Time for Processing PLUS Credit Check Requests, 4–14 Run Multiple Daily Loan Origination Center Cycles, 4–15 Standard Origination and Option 1 Schools report Anticipated Disbursements with Loan Amount Approved Changes, 4–12 Loan Origination and Change Records, Implementation Guide, 4–6 Loan Origination Change Field Transmit Number Table Alphabetical, 1–58 Numerical, 1–72 Loan Origination Change, Custom Layouts, 1–52 Loan Origination Change Record, Combination System, 7–20 Flowchart, 3–15 Receiving, 3–14 Reject Codes, 2–9 Submitting, 3–13 Loan Origination, Custom Layouts, Full Loan Export, 1–15 to 1–47 Full Loan Import, 1–48 to 1–50

October 2001 (2001–2002) (243 H)

Direct Loan Technical Reference

Index vi

Loan Origination Import Change Field Numbers Alpha Field Names, 5–15 to 5–25 Change Number Table, 5–26 to 5–36 Loan Origination Options, O–18 Loan Origination Reject Codes, 2–2 Master Promissory Note Form, D–5 ID from Acknowledgement Elimination Process, 4–11 Measurement Tool Report, B–6 to B–8 Measurement Tools and List Reports, B–1 to B–41 Actual Disbursement List, B–28 to B–31 Anticipated Disbursement Lists, B–24 to B–27 Batch Activity Measurement Tool Report, B–2 to B–5 Disbursement Measurement Tool Report, B–20 to B–23 List-Disbursement Profile, B–39 to B–41 Loan List, B–32 to B–35 Master Promissory Note Measurement Tool Report, B–6 to B–8 PLUS Promissory Note Measurement Report, B–9 to B–11 School/LOC Loan Totals List Report, B–36 to B–38 Status Measurement Tool Report, B–12 to B–16 Volume Measurement Tool Report, B–17 to B–19 MPN/PLUS Promissory Note Acknowledgement, Import, 1–86 Message Classes Summary, 1–2 to 1–9 Multiple Daily LOC Cycles, 4–15 Net Disbursement Amount, Loan Fee Amount, and Interest Rebate Amount Calculations, 3–61 New Grade Levels Process, 4–9 Options Items to Consider, O–19 Loan Origination, O–18 Overview, O–1 to O–22 School Reconciliation, Combination System, 7–35 System, O–19 Origination Detail Record, E–2 to E–34 Overview, O–1 to O–22 Changes, O–14 to O–17 Modifications, 4–3

November 2000 (2001–2002) (243 H)

Direct Loan Technical Reference

Index vii

PC Requirements, O–20 PLUS Credit Decision Acknowledgement, Import, 1–51 PLUS Credit Decision Update (Override) Acknowledgement, Combination System, 7–19 Predefined Queries, C–15 Preface, O–1 to O–3 Printing Disclosure Statement, 3–16 Options, 3–16 Print Specifications, 3–17 Printing Master Promissory Note with Multi-Year Functionality, 3–30 Options for Printing, 3–32 Print Specifications, 3–33 Printing PLUS Loan Application and Promissory Note, 3–35 Print Specifications, 3–36 Privacy Act Warning Record Report, A–22 Processing Cycles, Custom System Requirements, 3–1 Processing PLUS Credit Decisions Update (Override), 3–11 Processing Promissory Notes, Combination System, 7–23 to 7–26 Program Year Error Codes 1999-2000, 4–40 Promissory Note Paper Manifests Anticipated Disbursement Values, 3–44 Creating, 3–41 Process Flowchart, 3–43 Receiving, 3–42 Rejects, 3–42 Promissory Note Reject Codes, 2–16 to 2–17 Promissory Note, Combination System Master Promissory Note, 7–24 Academic Year to Determine MPN Availability, 4–18 Expiration Date to Determine MPN Availability, 4–16 Modify MPN and Full Loan Origination Record Linking Processing, 4–19 Processing, Combination System, 7–23 to 7–26 Receiving Promissory Note Acknowledgements, 7–23 Reject Codes, 7–24 Status, 7–24 Queries - Predefined, C–15 to C–18 Rebuild Disbursement Detail Record, E–35 to E–37 Rebuild Loan File Record Layouts Import from LOC Disbursement Detail Record, E–35 to E–37 Rebuild Origination Detail Record, E–2 to E–34 Receiving Full Origination Loan Acknowledgements from LOC, Combination System, 7–18

November 2000 (2001–2002) (243 H)

Direct Loan Technical Reference

Index viii

Receiving Loan Origination Change Acknowledgements from LOC, Combination System, 7–23 Receiving Delinquent Borrower Report, A–10 Record - Export of Disbursement Information, Combination System, 7–32 Record Layouts Cash Detail External Add, F-4 External Import Change Record, 5–11 to 5–14 External Import Loan Origination Add File, 5–2 to 5–10 External Export Table, 5–38 to 5–59 Header, 1–10 Loan Detail External Add, F-5 Loan Origination Import Change Field Numbers by Alpha Field Names, 5–15 to 5–25 Loan Origination Import Change Field Numbers by DL Change Number, 5–26 to 5–36 State/County/Jurisdiction Codes, 5–60 Trailer, 1–13 Record Types Disbursements, Combination System, 7–26 to 7–30 Reporting Disbursements, Combination System, 7–26 to 7–34 Adjustments, 7–32 Confirmation - Confirmation Pilot, 7–34 Export Record, 7–32 Importing into EDExpress, 7–30 to 7–32 Inactive Loan Process, 7–32 to 7–34 LOC Record Types, 7–26 to 7–30 Receiving Acknowledgement Records, 7–34 Submitting Corrections, 7–32 Reject Codes, Custom Edits Loan Origination Reject Codes, 2–2 Loan Origination Change Reject Codes, 2–9 Promissory Note Reject Codes, 2–16 to 2–17 Cash Allocation Reject Codes, 2–18 Disbursement Reject Codes, 2–19 Reports 30 Day Warning Report, A–2 Number of Loans Displayed, 4–52 All Borrowers Summary Record, A–29 Anticipated Disbursement List, 4–49 Appendix A, A–1 to A–31 Delinquent Borrower Detail Report Record, A–20 Direct Loan School Account Statement (DLSAS), A–6 to A–11 Disbursement Activity Not Yet Booked at Servicing, A–17

October 2001 (2001–2002) (243 H)

Direct Loan Technical Reference

Index ix

Display Current and Prior Year Loans on Duplicate Student Borrower Report, 4–51 Duplicate Student Borrower Current and Prior Year Loans, 4–51 Duplicate Student Borrower Report, A–3 Inactive Loans Report, A–14 In-School Consolidation Summary Record, A–26 Modify DLSAS and 732 Reports, 4–42 More School Report Options, 4–47 Privacy Act Warning Record, A–22 Receiving the Delinquent Borrower Report, A–5 Reduce Number of Loans Displayed on 30-Day Warning Report, 4–52 SSN Change Pending Report, A–3 SSN/Name/Date of Birth Change Report, A–15 Stafford Summary Record, A–23 to A-25 Requirements for Interface, O–21 Requirements for PC Configuration, O–20 Requirements PC, O–20 Interface, O–21 Resolving Discrepancies, 7–36 Rounding Logic for Disbursement, 7–9 to 7–12 Amount Calculations Table, 3–64 Sample Master Promissory Note Manifest Form, D–2 Sample PLUS Manifest Form, D–3 School Account Statement, Combination System, 7–35 School Options, 7–35 School Reconciliation, 3-54, 7–35 to 7–36 Options, 3–54 Resolving Discrepancies, 3–55 School/Borrower Report Form, D–6 Software Changes, O–14 to O–17 Software Providers Interface, Test with Third Party Servicers/Software Providers, 4–53 Sources of Assistance, O–5 to O–13 SSN Change Pending Report, A–23 SSN/Name/Date of Birth Change Report, A–15 Stafford Summary Record Report, A–23 to-A-25 Standard Origination and Option 1 Schools Report Anticipated Disbursements with Loan Amount Approved Changes, 4–12

November 2000 (2001–2002) (243 H)

Direct Loan Technical Reference

Index x

State/County/Jurisdiction Codes, 5–60 Student’s E-mail Address, 4–6 Submitting Full Origination Records to LOC, Combination System, 7–17 Summary of Direct Loan Message Classes, 1–2 to 1–9 System Options, O–4 Items to Consider, O–19 Tables Batch IDs - Combination System, 7–37 Combination Edits, 6–1 to 6–10 External Export Change Record, 5–11 to 5–14 External Import Loan Origination Add File, 5–2 to 5–10 External Import Table, 5–38 to 5–59 Loan Origination Import Change Field Numbers by Alpha Field Names, 5–15 to 5–25 Loan Origination Import Change Field Numbers by DL Change Number, 5–26 to 5–36 Rebuild Disbursement Detail Record, E–35 to E–37 Rebuild Origination Detail Record, E–2 to E–34 State/County/Jurisdiction Codes, 5–60 Telephone Numbers, O–2, O–6 to O–13 Turnaround Time for Processing PLUS Credit Check Requests, 4–14 Up-front Interest Rebate, 4–57 Implementation, 3–56 Business Rules, 3–56 Calculations, 3–57 User-Defined Data Fields, Combination System, 7–38

November 2000 (2001–2002) (243 H)

Direct Loan Technical Reference

Index xi