Record Layouts

This section provides all the necessary record layouts needed for users to create their own software to participate in the EDE process.

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-1

Header Record Sent To/Received From The CPS
Field #
1 2

Start Position
1 13

End Position
12 16

Field Length

Field Name

Valid Field Content
CPS HEADER Left justified with one blank position after CPS, and two blank positions after HEADER 4-digit numeric Right justified, zero filled A = Initial Applications R = Renewal Applications C = History corrections or Duplicate requests F = FDR Request S = Signature Corrections 7 = RAD Request --------------------------------------------For ED Use Only ‘TGXXXXX’ where XXXXX is the 5-digit code for your destination point

Justify
Left Right

12 Header Record Identifier 4 Data Record Length Indicates length of the data records 1 Sent To CPS: Type of Data Transmitted

3

17

17

Left

------------------------------------Received From CPS: Filler 4 18 24 7 Destination Number

Left

5 6 7

25 26 27

25 26 34

8

35

40

9 10

41 53

52 56

WAN assigned when initial Letter of Application was processed 1 Filler Blank 1 Filler For ED Use Only 8 Creation Date Format is CCYYMMDD where CC = 19 or 20 Date that batch was created. YY = Year 99, 00 or 01 MM = Month 01-12 DD = Day 01-31 6 Creation Time Format is HHMMSS where HH = Hour 00-23 Time that batch was created. MM = Minute 00-59 SS = Second 00-59 12 Filler Blank 4 Award Year ‘0001’ for 2000-2001 Current Academic Cycle

Left Left Right

Right

Left Right

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-2

Header Record Sent To/Received From The CPS (Continued)
Field #
11

Start Position
57

End Position
79

Field Length

Field Name

Valid Field Content
IF SENT, Batch Type: #A = Export Applications-Initial #B = Export Applications-Renewal #C = Export Corrections/Duplicates #F = Export FDR #S = Signature Corrections ----------------------------------------------IF RECEIVED, Batch Type: #A = Electronic App ISIRs #B = Renewal App ISIRs #C = Correction/Duplicate ISIRs #E = Automatic ISIRs #F = Federal Data Requests #G = System Generated #I = Year To Date (YTD) #K = State Agency Non Resident ISIRs #L = State Agency Resident ISIRs #S = Signature Corrections -----------------------------------------------Cycle Year: 1 (one) = 2000-2001 -----------------------------------------------Federal School Code: X00000 to X99999 Valid characters for the first position are 0, B, E, or G. -----------------------------------------------Date: Current date using the format CCYYMMDD ----------------------------------------------Time: Current time using the format HHMMSS Blank Blank -------------------------------------------11 = Electronic App 21 = Electronic Renewal App 31 = Electronic History Correction 41 = FAFSA Express 51,54 = ACT Lawrence 52,53,55,56 = ACT Mt. Vernon 61 = FAFSA on the Web 62 = Renewal on the Web 63 = Web Corrections 71 = NCS ADE 72 = NCS System Generated 73 = NCS NSLDS Post-Screening 74 = NCS FDR and YTD 75 = NCS Signature HC 81 = PIC Blank Blank

Justify
Right

23 Sent To CPS: Batch Number

--------------------------------------Received From CPS: Batch Number

--------------------------------------Both Sent To/Received From CPS: --------------------------------------Both Sent To/Received From CPS: --------------------------------------Both Sent To/Received From CPS: --------------------------------------Both Sent To/Received From CPS:

12 13

80 83

82 84

3 Filler 2 Sent To CPS: ---------------------------------------Received From CPS: Transaction Source Site Code Indicates the origin of the transaction and the site location.

Left Right

14

85 86

85 N

1 Filler N minus Filler 85 This filler space is appended to make the Header the same length N = The length of the record found in the Data as the longest record in the file. Record length field. (Field #2)

Left Left

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-3

Trailer Record Sent To/Received From The CPS
Field #
1 2

Start Position
1 13

End Position
12 16

Field Length

Field Name

Valid Field Content
CPS TRAILER Left justified with one blank position after CPS and one blank position after TRAILER 4-digit numeric

Justify
Left Right

12 Trailer Record Identifier 4 Data Record Length Indicates length of the data records 1 Sent To CPS: Type of Data Transmitted

3

17

17

---------------------------------------Received From CPS: Filler 4 18 24 7 Destination Number

A = Initial Applications R = Renewal Applications C = Corrections or Duplicates S = Signature Corrections F = FDR Request 7 = RAD Request -------------------------------------------Blank ‘TGXXXXX’ where XXXXX is the 5-digit code for your destination point

Left

Left

5

25

32

6

33

38

7 8 9

39 53 57

52 56 61

WAN assigned when initial Letter of Application was processed 8 Creation Date Format is CCYYMMDD where CC = 19 or 20 Date that batch was created by YY = Year 99, 00 or 01 CPS MM = Month 01-12 DD = Day 01-31 6 Creation Time Format is HHMMSS where HH = Hour 00-23 Time that batch was created by MM = Minute 00-59 CPS SS = Second 00-59 14 Filler Blank 4 Award Year ‘0001’ for 2000-2001 Current Academic Cycle 5 Total Number of Student Records 00000 – 99999 in this batch This count includes all records originally included in this batch, including those Number of Students that you will imported as error files. receive an ISIR or a reject for. 23 Batch Number Same as in the Header Record 1 Filler Blank

Right

Right

Left Right Right

10 11

62 85

84 85

Right Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-4

Trailer Record Sent To/Received From The CPS (Continued)
Field #
12

Start Position
86

End Position
87

Field Length

Field Name

Valid Field Content
Blank -------------------------------------------11 = Electronic App 21 = Electronic Renewal App 31 = Electronic History Correction 41 = FAFSA Express 51,54 = ACT Lawrence 52,53,55,56 = ACT Mt. Vernon 61 = FAFSA on the Web 62 = Renewal on the Web 63 = Web Corrections 71 = NCS ADE 72 = NCS System Generated 73 = NCS NSLDS Post-Screening 74 = NCS FDR and YTD 75 = NCS Signature HC 81 = PIC Blank -------------------------------------------0000001 to 9999999

Justify
Right

2 Sent To CPS: ---------------------------------------Received From CPS: Transaction Source Site Code Indicates the origin of the transaction and the site location.

13

88

94

14

95

101

15

102

108

16

109

109

7 Sent To CPS: Filler ---------------------------------------Received From CPS: Accepted Student Record Count (Count of student records within this batch being added to the database) 7 Sent To CPS: Filler ---------------------------------------Received From CPS: Error Record Count (Count of student records within this batch which are in error and will be imported as error files) 7 Sent To CPS: Filler ---------------------------------------Received From CPS: Not On Database Count (Count of student records not on the CPS database). These records are also included in the count for error records. 1 Sent To CPS: Filler ---------------------------------------Received From CPS: Batch Indicator N minus Filler 109 This filler space is appended to make the Trailer the same length as the longest record in the file.

Right

Blank -------------------------------------------0000001 to 9999999

Right

Blank -------------------------------------------0000001 to 9999999

Right

17

110

N

Blank -------------------------------------------Y = Accepted N = Rejected Must be non-blank Blank N = The length of the record found in the Data Record length field. (Field #2)

Left

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-5

EDE Batch Level Error Report Import Record Layout
(SARE01OP/FDRE01OP/EAPR01OP/RAPR01OP/SIGA01OP)
Field #
1 2

Start Position
1 2

End Position
1 24

Field Length

Field Name

Valid Field Content
Always 'B' Batch Type: #A = Electronic App ISIRs #B = Renewal App ISIRs #C = Correction/Duplicate ISIRs #E = Automatic ISIRs #F = Federal Data Requests #K = State Agency Non Resident ISIRs #L = State Agency Resident ISIRs #S = Signature Corrections -----------------------------------------------Cycle Year: 1 (one) = 2000-2001 -----------------------------------------------Federal School Code: X00000 to X99999 Valid characters for the first position are 0, B, E, or G. -----------------------------------------------Date: Current date using the format CCYYMMDD ----------------------------------------------Time: Current time using the format HHMMSS 001010001 to 999999999

Justify
Left Left

1 Reject Type 23 Batch Number

3

25

33

9 Original Social Security Number The student's original SSN as processed initially by the CPS. 2 Name ID First two characters of last name. Will be constant throughout the cycle, regardless of corrections to last name. 2 Transaction Number

Right

4

34

35

Uppercase A to Z If non-blank, first character must contain a letter and second character must be nonnumeric. 01 to 99

Left

5

36

37

Left

6 7

38 45

44 45

8 9

46 54

53 57

The transaction number indicating the ISIR transaction to be corrected. 7 WAN Destination Number TGXXXXX, where XXXXX = Destination Point number 1 Transaction Type E = Electronic History Correction /Duplicates R = Electronic Renewal Type of transactions being Z = Electronic Applications rejected F = FDR 8 Creation Date Format is CCYYMMDD Date created 4 Award Year Current Academic Cycle Always ‘0001’ for 2000-2001

Left Left

Right Right

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-6

EDE Batch Level Error Report Import Record Layout (Continued)
(SARE01OP/FDRE01OP/EAPR01OP/RAPR01OP/SIGA01OP)
Field #
10 11 12

Start Position
58 107 109 Total Bytes

End Position
106 108 109 109

Field Length

Field Name

Valid Field Content
See ‘Batch Level Error Messages’ table in the Processing Codes/System Requirements section. See ‘Batch Level Error Messages’ table in the Processing Codes/System Requirements section. For ED Use Only

Justify
Left Left Left

49 Error Message Text 2 Error Message Code 1 Filler

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-7

EDE Record Level Error Report Import Record Layout
(SARE01OP/FDRE01OP/EAPR01OP/RAPR01OP/SIGA01OP)
Field #
1

Start Position
1

End Position
5

Field Length

Field Name

Valid Field Content
00001 to 99999

Justify
Right

5 Serial Number Must be non-blank Must be in ascending sequential order. 9 Original Social Security Number The student's original SSN as processed initially by the CPS. 2 Name ID First two characters of last name. Will be constant throughout the cycle, regardless of corrections to last name. 2 Transaction Number

2

6

14

001010001 to 999999999

Right

3

15

16

Uppercase A to Z If non-blank, first character must contain a letter and second character must be nonnumeric. 01 to 99

Left

4

17

18

Left

5

19

34

6

35

43

7 8 9

44 47 63

46 62 102

The transaction number indicating the ISIR transaction to be corrected. 16 Student's Last Name 0 to 9 Uppercase A to Z If non-blank, first character must Space(s) contain a letter and second . (period) character must be non-numeric. ' (apostrophe) - (dash) Can be blank Second character non-numeric 9 Student's First Name 0 to 9 Uppercase A to Z If non-blank, first character must Space(s) contain a letter (A-Z). . (period) ' (apostrophe) Must be non-blank if student’s - (dash) last name is blank. Can be blank 3 SAR Item Number 000 to 999 16 Error Message Text See ‘Record Level Error Messages’ table in the Processing Codes/System Requirements section. 40 Invalid field content sent from the 0 to 9 destination point Uppercase A to Z . (Period) Actual data submitted by the ‘ (Apostrophe) destination point. - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s)

Left

Left

Right Left Right

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-8

EDE Record Level Error Report Import Record Layout (Continued)
(SARE01OP/FDRE01OP/EAPR01OP/RAPR01OP/SIGA01OP)
Field #
10 11 12

Start Position
103 107 109 Total Bytes

End Position
106 108 109 109

Field Length

Field Name

Valid Field Content
0000 to 9999 See ‘Record Level Error Messages’ table in the Processing Codes/System Requirements section. For ED Use Only

Justify
Left Left Left

4 Edit Code – For CPS Use Only 2 Error Code 1 Filler

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-9

ISIR Record Description/Data Dictionary
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
1 2 112 1 2 1 2

Field Length
1 1

Modified/ Added
Modified

Field Name
Batch Year Student Last Name/ SSN Change Flag Indicates whether the student’s last name and/or Social Security Number (SSN) have been changed. Original Social Security Number

Valid Field Content
1 (one) Will always be ‘1’ (for 2000-2001) N = Last Name change S = Social Security Number change B = Social Security Number and last name change Blank = No change 001010001 to 999999999

Justify/ Signed
Left Left

3

3

11

9

Right

4

12

13

2

5

14

15

2

The student's original SSN as initially processed by the CPS. Original Name ID Uppercase A to Z Space(s) First two letters of the last . (period) name as they were on the ‘ (apostrophe) initial application, - (dash) regardless of any Blank corrections to the last name. Transaction Number 01 to 99 The CPS transaction number of this ISIR. Student’s Current Social Security Number

Left

Right

6

008

16

24

9

001010001 to 999999999

Right

7

001

25

40

16

8

002

41

49

9

Student's SSN on this transaction. It will be different from the student’s original SSN only if it has been corrected or changed. Student’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ‘ (apostrophe) - (dash) Blank Student’s First Name 0 to 9 Uppercase A to Z Space(s) . (period) ‘ (apostrophe) - (dash) Blank

Left

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-10

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
9 10 003 004 50 51 50 78

Field Length
1 28

Modified/ Added

Field Name
Middle Initial

Valid Field Content

Justify/ Signed
Left Left

11

005

79

94

16

12

006

95

96

2

13 14 15 16 17

007 009 010 011 012

97 102 110 120 121

101 109 119 120 140

5 8 10 1 20

Uppercase A to Z Blank Permanent Mailing Address 0 to 9 Uppercase A to Z . (Period) ‘ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Student’s Permanent City 0 to 9 Uppercase A to Z . (Period) ‘ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Student’s Permanent State Uppercase A to Z Valid postal code See State / Country / Jurisdiction Table Blank Student’s Permanent Zip 00000 to 99999 Code Blank Student’s Date of Birth Format is CCYYMMDD 19000101 to 19991231 Blank Student’s Permanent Phone 0000000000 to 9999999999 Number Blank Do you have a Driver’s 1 = Yes License? 2 = No Blank Student’s Driver’s License 0 to 9 Number Uppercase A to Z Space(s) - (dash) * (asterisk) Blank

Left

Left

Right Right Right Left Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-11

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
18 013 141 142

Field Length
2

Modified/ Added

Field Name
Student’s Driver’s License State Code Student’s Citizenship Status The value the student reported for citizenship.

Valid Field Content
Valid two letter postal code See State / Country / Jurisdiction Table Blank 1 = U.S. citizen (or U.S. national) 2 = Eligible noncitizen 3 = Neither 1 or 2, Not eligible Blank 000000001 to 999999999 Blank 1 = Unmarried (single, divorced, or widowed) 2 = Married 3 = Separated Blank Format is CCYYMM 190001 to 200112 Blank 1 = Full time 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank

Justify/ Signed
Left

19

014

143

143

1

Left

20 21

015 016

144 153

152 153

9 1

Student’s Alien Registration Number Student’s Marital Status

Left Left

22 23

017 018

154 160

159 160

6 1

Modified Modified

Student’s Marital Status Date Enrollment Plan for Summer 2000

Right Left

24

019

161

161

1

Modified

Enrollment Plan for Fall 2000

Left

25

020

162

162

1

Modified

Enrollment Plan for Winter 2000-2001

Left

26

021

163

163

1

Modified

Enrollment Plan for Spring 2001

Left

27

022

164

164

1

Modified

Enrollment Plan for Summer 2001

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-12

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
28 023 165 165

Field Length
1

Modified/ Added

Field Name
Father’s Highest Grade Level Completed

Valid Field Content
1 = Middle School / Jr. High 2 = High School 3 = College or Beyond 4 = Other / Unknown Blank 1 = Middle School / Jr. High 2 = High School 3 = College or Beyond 4 = Other / Unknown Blank Uppercase A to Z Valid postal code See State / Country / Jurisdiction Table Blank 1 = Yes 2 = No Blank Format is CCYYMM 190001 to 200112 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 1 = Eligible 3 2 = Partially Eligible, will become eligible during the award year 2 3 = Ineligible or Don’t Know Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank

Justify/ Signed
Left

29

024

166

166

1

Mother’s Highest Grade Level Completed

Left

30

025

167

168

2

Student’s State of Legal Residence

Left

31 32

026 027

169 170

169 175

1 6

Modified Modified

Student Legal Resident Before 01-01-1995? Student’s Legal Residence Date

Left Right

33

028

176

176

1

Added

Drug Offense Conviction

Left

34 35

029 030

177 178

177 178

1 1

Are You Male? Do You want Selective Service to register you?

Left Left

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-13

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
36 031 179 179

Field Length
1

Modified/ Added

Field Name
Degree / Certificate

Valid Field Content

Justify/ Signed
Right

37

032

180

180

1

Modified

38 39 40 41

033 034 035 036

181 182 183 184

181 182 183 184

1 1 1 1 Modified

1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank Grade Level in College in 1 = 1st year, never attended 2000-2001 college 2 = 1st year, attended college before 3 = 2nd year/sophomore 4 = 3rd year/junior 5 = 4th year/senior 6 = 5th year/other undergraduate 7 = Graduate / Professional or beyond Blank HS Diploma or GED 1 = Yes Received? 2 = No Blank First Bachelor’s Degree By 1 = Yes 07-01-2000? 2 = No Blank Interested in Student 1 = Yes Loans? 2 = No Blank Interested in Student 1 = Yes Employment? 2 = No Blank

Left

Left Left Left Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-14

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
42 037 185 185

Field Length
1

Modified/ Added

Field Name

Valid Field Content

Justify/ Signed
Left

43

038

186

186

1

Modified

44 45 46 47 48 49 50 51 52 53 54 55 56 57 58

039 040 041 042 043 044 045 046 047 048 049 050 051 052 053

187 188 194 199 201 206 212 218 223 228 234 240 246 252 254

187 193 198 200 205 211 217 222 227 233 239 245 251 253 256

1 6 5 2 5 6 6 5 5 6 6 6 6 2 3

Student’s Tax Return Filed? 1 = Already Filed 2 = Will File 3 = Will Not File Blank Student’s Type of 1999 Tax 1 = IRS 1040 Form Used? 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Student Eligible to file 1 = Yes 1040A or 1040EZ? 2 = No / Don’t Know Blank Student’s Adjusted Gross -999999 to 999999 Income from IRS form Blank Student’s U.S. Income Tax 00000 to 99999 Paid Blank Student’s Exemptions 00 to 99 Claimed Blank Student’s Earned Income Credit Student’s Income Earned from Work Spouse’s Income Earned from Work Student’s Total Amount from Worksheet A Student’s Total Amount from Worksheet B Student’s Cash, Savings, and Checking Student’s Investment Net Worth Student’s Business Net Worth Student’s Investment Farm Net Worth No. of Months Veterans Education Benefits Received Monthly Veterans Education Benefits 00000 to 99999 Blank -999999 to 999999 Blank -999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 00 to 12 Blank 000 to 999 Blank

Left

Left Right Signed Right Right Right Right Signed Right Signed Right Right Right Right Right Right Right Right

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-15

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
59 60 61 62 63 64 65 054 055 056 057 058 059 060 257 258 259 260 261 262 263 257 258 259 260 261 262 263

Field Length
1 1 1 1 1 1 1

Modified/ Added
Modified Modified

Field Name
Born Before 01-01-1977?

Valid Field Content

Justify/ Signed
Left Left Left Left Left Left Right

66 67

061 062

264 273

272 288

9 16

Added Added

68 69

063 064

289 298

297 313

9 16

Added Added

70 71 72

065 066 067

314 316 317

315 316 318

2 1 2 Modified

1 = Yes 2 = No Blank Working on Degree Beyond 1 = Yes Bachelor’s in 2000-2001? 2 = No Blank Is Student Married? 1 = Yes 2 = No Blank Have Legal Dependents 1 = Yes Other than Spouse? 2 = No Blank Orphan or Ward of Court? 1 = Yes 2 = No Blank Veteran of U.S. Armed 1 = Yes Forces? 2 = No Blank Parent’s Marital Status 1 = Married 2 = Single 3 = Divorced / Separated 4 = Widowed Blank Father’s Social Security 000000000 to 999999999 Number Blank Father’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ‘ (apostrophe) - (dash) Blank Mother’s Social Security 000000000 to 999999999 Number Blank Mother’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ‘ (apostrophe) - (dash) Blank Parents’ Number of Family 01 to 99 Members Blank Parents’ Number in College 1 to 9 2000-2001 Blank (Parents’ excluded) Parents’ State of Legal Uppercase A to Z Residence Valid postal code See State / Country / Jurisdiction Table Blank

Right Left

Right Left

Right Right Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-16

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
73 74 068 069 319 320 319 325

Field Length
1 6

Modified/ Added
Modified Modified

Field Name
Parents’ Legal Residents before 01-01-1995? Parents’ Legal Residence Date

Valid Field Content
1 = Yes 2 = No Blank Format is CCYYMM 190001 to 200112 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 00 to 99 Blank 1 = Already Filed 2 = Will File 3 = Will Not File Blank 1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank 1 = Yes 2 = No / Don’t Know Blank -999999 to 999999 Blank 000000 to 999999 Blank 00 to 99 Blank 00000 to 99999 Blank -999999 to 999999 Blank -999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank

Justify/ Signed
Left Right

75 76

070 071

326 328

327 328

2 1

Age of Older Parent Parents’ Tax Return Filed?

Left Left

77

072

329

329

1

Modified

Parents’ Type of 1999 Tax Form Used?

Left

78 79 80 81 82 83 84 85 86 87

073 074 075 076 077 078 079 080 081 082

330 331 337 343 345 350 356 362 367 372

330 336 342 344 349 355 361 366 371 377

1 6 6 2 5 6 6 5 5 6

Parents’ Eligible to file 1040A or 1040EZ? Parents’ Adjusted Gross Income from IRS form Parents’ U.S. Income Tax Paid Parents’ Exemptions Claimed Parents’ Earned Income Credit Father’s Income Earned from Work Mother’s Income Earned from Work Parents’ Total Amount from Worksheet A Parents’ Total Amount from Worksheet B Parents’ Cash, Savings, and Checking

Left Right Signed Right Right Right Right Signed Right Signed Right Right Right

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-17

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
88 89 90 91 92 93 083 084 085 086 087 088 378 384 390 396 398 399 383 389 395 397 398 404

Field Length
6 6 6 2 1 6

Modified/ Added

Field Name
Parents’ Investment Net Worth Parents’ Business Net Worth Parents’ Investment Farm Net Worth Student’s Number of Family Members Student’s Number in College 2000-2001 Federal School Code #1

Valid Field Content
000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 00 to 99 Blank 0 to 9 Blank X00000 to X99999 Blank Valid characters for the first position are 0, B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0, B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0, B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0, B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0, B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank

Justify/ Signed
Right Right Right Right Right Left

Modified

94

089

405

405

1

Modified

Federal School Code #1 Housing Plans Federal School Code #2

Left

95

090

406

411

6

Left

96

091

412

412

1

Modified

Federal School Code #2 Housing Plans Federal School Code #3

Left

97

092

413

418

6

Left

98

093

419

419

1

Modified

Federal School Code #3 Housing Plans Federal School Code #4

Left

99

094

420

425

6

Left

100

095

426

426

1

Modified

Federal School Code #4 Housing Plans Federal School Code #5

Left

101

096

427

432

6

Left

102

097

433

433

1

Modified

Federal School Code #5 Housing Plans

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-18

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
103 098 434 439

Field Length
6

Modified/ Added

Field Name
Federal School Code #6

Valid Field Content
X00000 to X99999 Blank Valid characters for the first position are 0, B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank Format is CCYYMMDD 20000101 to 20011231 Blank

Justify/ Signed
Left

104

099

440

440

1

Modified

Federal School Code #6 Housing Plans Date Application Completed

Left

105

100

441

448

8

Right

Modified

106

101

449

449

1

Modified

Signed By Indicates if only the applicant, or only the parent, or both applicant and parent signed the transaction. Preparer’s Social Security Number

A = Applicant B = Applicant and Parent P = Parent only Blank = No signatures

Left

107

102

450

458

9

000000000 to 999999999 Blank

Right

108 109

103 104

459 468

467 468

9 1

110

106

469

469

1

Preparer’s SSN provided on the transaction. Preparer’s Employer 000000000 to 999999999 Identification Number Blank (EIN) Preparer’s Signature 1 = Yes Blank Indicates that a preparer signed the transaction. Dependency Override 1 = Dependent to Indicator Independent 2 = Cancel override Indicates that a Dependency Blank = No dependency Override was requested on override this transaction.

Right Left

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-19

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
111 108 470 475

Field Length
6

Modified/ Added
Modified

Field Name
FAA Federal School Code

Valid Field Content

Justify/ Signed
Left

112 113 114

107 114

476 477 478

476 477 481

1 1 4

Modified

115

105

482

489

8

Modified

116

490

490

1

Added

117

491

495

5

X00000 to X99999 Valid characters for first Indicates the Federal School position are 0, B, E, or G Code that requested a Blank = No Dependency dependency override or Override done Adjusted Calculation request. Filler For ED Use Only FAA Adjustment 1 = Calculation Requested Indicates whether a FAA Blank = No calculation requested a calculation. requested DRN (Data Release 0000 to 9999 Number) Blank = Transaction not in response to electronic Will only be included when application the transaction was initiated at the destination point. Transaction Receipt Date Format is CCYYMMDD 20000101 to 20011231 Date the transaction was received by the MDE or School for data entry or the date the student entered record on the Web. Input Record Type C = Correction Application D = Duplicate Request H = History Correction R = Renewal Application/ Renewal Application on the Web S = FE or FOTW applications Blank = Initial Application Current Serial Number 00001 to 99999 Sequential position of the ISIR in the batch, except in SARA files.

Left Left Left

Right

Left

Right

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-20

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
118 496 518

Field Length
23

Modified/ Added
Modified

Field Name
Batch Number

Valid Field Content
Consists of the following: 2 characters for Batch Type: #A = Electronic App ISIRs #B = Renewal App ISIRs #C = Correction / Duplicate ISIRs #F = FDRs #G = System Generated #I =YTD ISIRs #K = State Agency NonResident ISIRs #L = Full State Agency Resident ISIRs #S = Signature ISIRs #Y = Reprocessed Records #Z = CPS System generated 1 digit for Cycle Year = 1 6 characters for Federal School Code 8 digits for current date in CCYYMMDD format 6 digits for current time in HHMMSS format 1 = Early Analysis Applicant Blank

Justify/ Signed
Left

119

113

519

519

1

Early Analysis Flag Used to indicate a student who is requesting Early Admission to your institution. Electronic Modified Application Entry Source Code Indicates the origin of the electronic application

Left

120

520

520

1

121 122

521 527

526 533

6 7

Filler ETI Destination Code TG number assigned by Title IV WAN.

2 = FAA Entry 4 = FAFSA Express Diskette 5 = FAFSA Express Web Download 6 = FAFSA on the Web Interview based Entry 7 = Renewal App on the Web 8 = FAFSA on the Web Form based Entry Blank For ED Use Only TGXXXXX Where X is numeric Blank

Right

Left Left

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-21

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
123 124 125 126 534 535 536 537 534 535 536 537

Field Length
1 1 1 1

Modified/ Added
Modified

Field Name
Reject Override B-Date of Birth since September 1, 1984 Reject Override N-Missing first or last name Reject Override W-Questionable number of family members. Assumption Override 1-Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2-Parents’ AGI assumed equal to sum of father and mother earned income portions. Allow AGI to be zero or blank as entered. Assumption Override 3-Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. Assumption Override 4-Student’s AGI assumed equal to the sum of student and spouse earned income portions. Allow AGI to be zero or blank as entered. Assumption Override 5-Parents’ Total from Worksheet B assumed to be zero. Allow parents’ income from Worksheet B to be less than or equal to parents’ total income. Assumption Override 6-Student’s Total from Worksheet B assumed to be zero. Allow parents’ income from Worksheet B to be less than or equal to student’s total income.

Valid Field Content
1 = Yes Blank 1 = Yes Blank 1 = Yes Blank 1 = Yes Blank

Justify/ Signed
Left Left Left Left

Modified

127

538

538

1

Modified

1 = Yes Blank

Left

128

539

539

1

Modified

1 = Yes Blank

Left

129

540

540

1

Modified

1 = Yes Blank

Left

130

541

541

1

Modified

1 = Yes Blank

Left

131

542

542

1

Modified

1 = Yes Blank

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-22

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
132 543 550

Field Length
8

Modified/ Added
Modified

Field Name
Application Receipt Date

Valid Field Content
Format is CCYYMMDD 20000101 to 20011231

Justify/ Signed
Right

133

551

551

1

Modified

134 135

552 554

553 554

2 1 Modified

136

555

555

1

137

556

556

1

Modified

138

557

557

1

Modified

139

558

558

1

Date the application was received by the MDE or School for data entry or the date the student entered record on the Web. Processed Record Type C = Correction Application H = History Correction/ Duplicate Blank = Initial / Renewal Application History Correction Applied 01 – 99 against Transaction Blank = Transaction not a Number result of a history correction System Generated Indicator A = Applicant released from Drug Enforcement hold Transaction initiated by the D = Duplicate request CPS with no input from the H = Application released applicant. from hold L = Duplicate request and NSLDS match data has changed N = NSLDS post-screening transaction P = Duplicate request and prisoner match data has changed Z = Reprocessed transaction Blank = Not a systems generated transaction Duplicate Request Indicator D = Duplicate request Blank Indicates this transaction is a result of a duplicate request. Parents’ Calculated 1999 1, 2, or 3 = Tax Filer Tax Status 4 or 5 = Non-Tax Filer Blank CPS determination of tax filing status. Student’s Calculated 1999 1, 2, or 3 = Tax Filer Tax Status 4 or 5 = Non-Tax Filer Blank CPS determination of tax filing status. Graduate Flag Y = Yes response to BA question and/or Graduate status question Blank = Graduate Flag not set

Left

Left Left

Left

Left

Left

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-23

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
140 559 559

Field Length
1

Modified/ Added

Field Name
Automatic Zero EFC Zero EFC is automatically set if simplified needs test met and taxable income is $12,000 or less. SAR C Flag

Valid Field Content
Y = EFC set to zero based on income criteria Blank = Flag not set

Justify/ Signed
Left

141

560

560

1

142

561

561

1

143

562

562

1

144

563

576

14

145

577

577

1

146

578

578

1

Y = C flag set, resolution required on one or more Indicates when a ‘C’ should match results print next to the EFC on Blank = No flag set Part 1 of the Student Aid Report and ISIR. Simplified Needs Test Y = SNT met (SNT) N = SNT not met or insufficient information to Applicant meets certain determine SNT eligibility criteria for tax filing status Blank and income level and is not required to provide asset information. Dependency Status D = Dependent, calculated EFC provided Determined by CPS based I = Independent, calculated on Dependency Status data EFC provided provided. X = Dependent rejected, no EFC calculated Y = Independent rejected, no EFC calculated Reject Reason Codes A to Z 01 to 99 Alpha/numeric character Blank = Applicant not indicating why an rejected application or correction has been rejected. Up to seven 2-character codes See Processing Codes/System Requirements section for specific code tables and details. Selective Service Match Y = Registration status Flag confirmed N = Registration status not Results from SS Match for confirmed applicants who met criteria T = Temporarily Exempt to be sent to match. Blank = Record not sent to Selective Service Selective Service Y = Registration completed Registration Flag N = Registration not completed Results from student’s T = Temporarily Exempt request to be registered Blank = Record not sent to with Selective Service. Selective Service.

Left

Left

Left

Left

Left

Left

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-24

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End Field Modified/ # Field # Position Position Length Added
147 579 579 1

Field Name
INS Match Flag

Valid Field Content

Justify/ Signed
Left

148

580

594

15

149

595

595

1

150

596

596

1

151

597

604

8

Modified

152

605

605

1

Y = Citizenship confirmed N = Citizenship not Results from INS match for confirmed applicants who met criteria to Blank = Record not sent to be sent to match. INS INS Verification Number 000000000000000 to 999999999999999 Identification # provided by the Blank Immigration and Naturalization Service indicating that primary verification was performed. SSN Match Flag 1 = No match on SSN 2 = SSN and name match, Results from SSN Match with no match on DOB Social Security Administration. 3 = SSN match, no match on name 4 = SSN, Name, and DOB match 5 = SSN, name, DOB match with Date of Death 8 = Record not sent to SSA SSA Citizenship Flag A = U.S. citizen B = Legal alien, eligible to Results from Citizenship Match work with Social Security C = Legal alien, not eligible Administration. to work D = Other E = Alien, student restricted, work authorized F = Conditionally legalized alien N = Unable to verify citizenship due to no match on SSN, name or date of birth * = Foreign Blank = Domestic born (U.S. Citizen) SSN Date of Death CCYYMMDD 19000101 to 20011231 Date of Death provided for this Blank SSN from the Social Security Administration. NSLDS Match Flag 1 = Eligible for Title IV Aid 2 = Default Results of the NSLDS Match. 3 = Overpayment 4 = Default and Overpayment 7 = Match but no data provided 8 = Record not sent to NSLDS

Left

Left

Left

Right

Right

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-25

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
153 606 606

Field Length
1

Modified/ Added
Modified

Field Name
VA Match Flag Results of the Veterans Affairs Match.

Valid Field Content
1 = Veteran status confirmed 2 = Record found on VA database but not a qualifying Veteran 3 = Record not found on VA database 4 = Record found on VA database but applicant on active duty 8 = Record not sent to VA Blank 1 = Not a prisoner 2 = Prisoner in local facility 3 = Prisoner in state or federal facility 8 = Record not sent to match 9 = Sent, match not conducted Blank For ED Use Only Y = Selected N = Not Selected * = A subsequent transaction was selected for verification Blank = Rejected ISIR Y = Subsequent application from student Blank = Not a subsequent application

Justify/ Signed
Left

154

607

607

1

Added

Prisoner Match

Left

155 156

608 616

615 616

8 1

Added

Filler Student is selected for Verification

Left Left

157

617

617

1

Subsequent Application Flag

Left

158

618

619

2

Modified

Indicates that an initial or renewal application with the same SSN and name ID as a transaction already on the CPS database was submitted. Application Source Site 11 = Electronic App Code 21 = Electronic Renewal App Indicates the origin of the 41 = FAFSA Express initial application and the 52,53,55,56 = ACT Mt. site location. Vernon 61 = FAFSA on the Web 62 = Renewal on the Web 71 = NCS ADE

Left

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-26

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
159 620 621

Field Length
2

Modified/ Added
Modified

Field Name
Transaction Source Site Code Indicates the origin of the transaction and the site location.

Valid Field Content
11 = Electronic App 21 = Electronic Renewal App 31 = Electronic History Correction 41 = FAFSA Express 51,54 = ACT Lawrence 52,53,55,56 = ACT Mt. Vernon 61 = FAFSA on the Web 62 = Renewal on the Web 63 = Web History Corrections 71 = NCS ADE 72 = NCS System Generated

Justify/ Signed
Left

160

622

629

8

Modified

161 162

630 633

632 752

3 120

163

753

872

120

164

873

877

5

165

878

882

5

73 = NCS NSLDS PostScreening 74 = NCS FDR and YTD 75 = NCS Signature HC 81 = PIC Transaction Processed Date Format is CCYYMMDD 20000101 to 20011231 Date that CPS computed this transaction. Compute Batch Number 000 to 999 Correction Flags 0 = No Correction Made 1= Field Corrected See SAR/ISIR Correction Flags Correction Each correction flag byte /Highlights Table. corresponds to a specific SAR field Highlight Flags 0 = No Highlight Made 1= Field Highlighted Indicates fields highlighted in boldface on the SAR. Each highlight flag byte See SAR/ISIR Correction corresponds to a specific Flags Correction / SAR field Highlights Table. Paid EFC 00000 to 99999 Blank = None Calculated Primary or Secondary EFC, whichever is lower. Primary EFC 00000 to 99999 Blank = None Calculated The primary 9 month EFC calculated. FNT, unless SNT met.

Right

Left Right

Right

Left

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-27

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
166 883 887

Field Length
5

Modified/ Added

Field Name
Secondary EFC

Valid Field Content
00000 to 99999 Blank = None Calculated

Justify/ Signed
Left

167

888

888

1

168

889

889

1

169

890

890

1

170

891

895

5

171 172

896 901

900 905

5 5

The secondary 9 month EFC calculated. FNT. Provided only if SNT is met and asset information is provided. Federal Pell Grant Paid P = Primary EFC EFC Type S = Secondary EFC Blank = None Calculated Identifies which EFC was placed in Paid EFC. Primary EFC Type 1 = FNT: Dependent 2 = FNT: Independent Identifies formula type used without dependents other to calculate the primary than a spouse EFC. 3 = FNT: Independent with dependents other than a Full Needs Test = FNT spouse 4 = SNT: Dependent Simplified Needs Test = 5 = SNT: Independent SNT without dependents other than a spouse 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated Secondary EFC Type 1 = FNT: Dependent 2 = FNT: Independent Identifies formula type used without dependents other to calculate secondary EFC. than a spouse 3 = FNT: Independent with Full Needs Test = FNT dependents other than a spouse Simplified Needs Test = 4 = SNT: Dependent SNT 5 = SNT: Independent without dependents other than a spouse 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated Primary Alternate Month 1 00000 to 99999 Blank = None Calculated The primary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. Primary Alternate Month 2 00000 to 99999 Blank = None Calculated Primary Alternate Month 3 00000 to 99999 Blank = None Calculated

Left

Left

Left

Left

Left Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-28

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
173 174 175 176 177 178 179 180 181 906 911 916 921 926 931 936 941 946 910 915 920 925 930 935 940 945 950

Field Length
5 5 5 5 5 5 5 5 5

Modified/ Added

Field Name
Primary Alternate Month 4 Primary Alternate Month 5 Primary Alternate Month 6 Primary Alternate Month 7 Primary Alternate Month 8 Primary Alternate Month 10 Primary Alternate Month 11 Primary Alternate Month 12 Secondary Alternate Month 1 The secondary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. Secondary Alternate Month 2 Secondary Alternate Month 3 Secondary Alternate Month 4 Secondary Alternate Month 5 Secondary Alternate Month 6 Secondary Alternate Month 7 Secondary Alternate Month 8 Secondary Alternate Month 10 Secondary Alternate Month 11 Secondary Alternate Month 12 TI: Total Income ATI: Allowances Against Total Income STX: State and Other Tax Allowance

Valid Field Content
00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Justify/ Signed
Left Left Left Left Left Left Left Left Left

182 183 184 185 186 187 188 189 190 191 192 193 194

951 956 961 966 971 976 981 986 991 996 1001 1008 1015

955 960 965 970 975 980 985 990 995 1000 1007 1014 1021

5 5 5 5 5 5 5 5 5 5 7 7 7

00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated

Left Left Left Left Left Left Left Left Left Left Right Signed Left Right Signed

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-29

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 1022 1029 1036 1043 1050 1059 1068 1077 1084 1091 1098 1105 1112 1119 1126 1133 1142 1149 1156 1163 1170 1177 1184 1028 1035 1042 1049 1058 1067 1076 1083 1090 1097 1104 1111 1118 1125 1132 1141 1148 1155 1162 1169 1176 1183 1190

Field Length
7 7 7 7 9 9 9 7 7 7 7 7 7 7 7 9 7 7 7 7 7 7 7

Modified/ Added

Field Name
EA: Employment Allowance IPA: Income Protection Allowance AI: Available Income

Valid Field Content

Justify/ Signed
Left Left Right Signed Right Signed Right Signed Left Left Right Signed Right Signed Left Left Left Right Signed Right Signed Left Right Signed Right Signed Right Signed Right Signed Left Right Signed Left Left

0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated CAI: Contribution From -9999999 to 9999999 Available Income Blank = None Calculated DNW: Discretionary Net -999999999 to 999999999 Worth Blank = None Calculated NW: EFC Net Worth 000000000 to 999999999 Blank = None Calculated APA: Asset Protection 000000000 to 999999999 Allowance Blank = None Calculated PCA: Parents’ Contribution -9999999 to 9999999 from Assets Blank = None Calculated AAI: Adjusted Available -9999999 to 9999999 Income Blank = None Calculated TSC: Total Student 0000000 to 9999999 Contribution Blank = None Calculated TPC: Total Parent 0000000 to 9999999 Contribution Blank = None Calculated PC: Parents’ Contribution 0000000 to 9999999 Blank = None Calculated STI: Student’s Total Income -9999999 to 9999999 Blank = None Calculated SATI: Student’s Allowance -9999999 to 9999999 against Total Income Blank = None Calculated SIC: Dependent Students’ 0000000 to 9999999 Income Contribution Blank = None Calculated SDNW: Student’s -999999999 to 999999999 Discretionary Net Worth Blank = None Calculated SCA: Student’s -9999999 to 9999999 Contribution from Assets Blank = None Calculated FTI: FISAP Total Income -9999999 to 9999999 Blank = None Calculated SEC TI: Secondary Total -9999999 to 9999999 Income Blank = None Calculated SEC ATI: Secondary Allowances Against Total Income SEC STX: Secondary State Tax Allowance SEC EA: Secondary Employment Allowance SEC IPA: Secondary Income Protection Allowance 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-30

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 1191 1198 1205 1214 1223 1232 1239 1246 1253 1260 1267 1274 1281 1288 1297 1304 1311 1197 1204 1213 1222 1231 1238 1245 1252 1259 1266 1273 1280 1287 1296 1303 1310 1311

Field Length
7 7 9 9 9 7 7 7 7 7 7 7 7 9 7 7 1

Modified/ Added

Field Name
SEC AI: Secondary Available Income SEC CAI: Secondary Contribution From Available Income SEC DNW: Secondary Discretionary Net Worth SEC NW: Secondary Net Worth SEC APA: Secondary Asset Protection Allowances SEC PCA: Secondary Parents’ Contribution from Assets SEC AAI: Secondary Adjusted Available Income SEC TSC: Secondary Total Student Contribution SEC TPC: Secondary Total Parent Contribution SEC PC: Secondary Parents’ Contribution SEC STI: Secondary Student’s Total Income SEC SATI: Secondary Student’s Allowance Against Total Income SEC SIC: Secondary Student’s Dependent Income Contribution SEC SDNW: Secondary Student’s Discretionary Net Worth SEC SCA: Secondary Student’s Contribution from Assets SEC FTI: Secondary FISAP Total Income Assumed Citizenship

Valid Field Content
-9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated

Justify/ Signed
Right Signed Right Signed Right Signed Left Left Right Signed Right Signed Left Left Left Right Signed Right Signed Left Right Signed Right Signed Right Signed Left

235 236

1312 1313

1312 1313

1 1

-9999999 to 9999999 Blank = None Calculated 1 = Assumed Student is a citizen 2 = Assumed student is an eligible noncitizen Blank = No assumption Assumed Student’s Marital 1 = Assumed unmarried Status 2 = Assumed married Blank = No assumption Assumed Date of Birth 1 = Assumed Yes Prior 2 = Assumed No Blank = No assumption

Left Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-31

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 1314 1315 1316 1317 1319 1320 1326 1332 1338 1343 1348 1353 1354 1356 1357 1363 1369 1375 1380 1385 1391 1400 1314 1315 1316 1318 1319 1325 1331 1337 1342 1347 1352 1353 1355 1356 1362 1368 1374 1379 1384 1390 1399 1408

Field Length
1 1 1 2 1 6 6 6 5 5 5 1 2 1 6 6 6 5 5 6 9 9

Modified/ Added

Field Name
Assumed Student Is Married Assumed VA Status Assumed Student’s Legal Dependents Assumed Student’s # in Family Assumed Student’s # in College Assumed Student’s AGI

Valid Field Content
1 = Assumed Yes 2 = Assumed No Blank = No assumption 2 = Assumed not a Veteran Blank = No assumption 2 = Assumed no legal dependents Blank = No assumption 00 to 99 Blank = No assumption 0 to 9 Blank = No assumption

Justify/ Signed
Left Left Left Left Left Right Signed Right Signed Right Signed Left Left Left Left Left Left Right Signed Right Signed Right Signed Left Left Left Right Right

-999999 to 999999 Blank = No assumption Assumed Student’s Income -999999 to 999999 from Work Blank = No assumption Assumed Spouse’s Income -999999 to 999999 from Work Blank = No assumption Assumed Student’s Earned 00000 to 99999 Income Credit Blank = No assumption Assumed Student’s Total 00000 to 99999 from Worksheet B Blank = No assumption Assumed Student’s U.S. 00000 to 99999 Tax Paid Blank = No assumption Assumed Parents’ Marital 1 = Assumed Married Status 2 = Assumed Single Blank = No assumption Assumed Parents’ # in 00 to 99 Family Blank = No assumption Assumed Parents’ # in 0 to 9 College Blank = No assumption Assumed Parents' AGI -999999 to 999999 Blank = No assumption Assumed Father’s Income -999999 to 999999 Earned from Work Blank = No assumption Assumed Mother’s Income -999999 to 999999 Earned from Work Blank = No assumption Assumed Parents’ Earned 00000 to 99999 Income Credit Blank = No assumption Assumed Parents’ Total 00000 to 99999 from Worksheet B Blank = No assumption Assumed Parents’ U.S. Tax 000000 to 999999 Paid Blank = No assumption Added Added Assumed Father’s SSN Assumed Mother’s SSN 000000000 to 999999999 Blank 000000000 to 999999999 Blank

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-32

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
259 1409 1468

Field Length
60

Modified/ Added

Field Name
Comment Codes

Valid Field Content

Justify/ Signed
Right

260

1469

1488

20

261

1489

1489

1

262

1490

1491

2

263

1492

1492

1

264

1493

1493

1

Twenty 3-digit numeric comment codes. (See ISIR Comments provided by CPS Comment Code Text.) to further communicate Unused positions contain all important results and zeroes. processing information. SAR Acknowledgement Ten 2-digit codes for Comment Codes comments appearing on the SAR Acknowledgement. Codes are entered from left (See Acknowledgment to right by the CPS and the Comment Code Text). unused positions are filled with zeros. Pell Grant Eligibility Flag Y = This transaction determined eligible for a Indicates transaction has Federal Pell Grant. been determined eligible for Blank = This transaction a Federal Pell Grant by the determined ineligible for a CPS. Federal Pell Grant Reprocessed Reason Code 01 to 99 Blank = Not a reprocessed The code indicating why an transaction ISIR was reprocessed by the CPS. A network message will be sent identifying definition of the code. ISIR Transaction Type 0 = Electronic initial application Where the transaction was 1 = Automatic ISIR generated from. generated 2 = Electronic correction 3 = Electronic duplicate request 5 = Electronic renewal application Electronic Federal School 1 = Federal School Code #1 Code Indicator 2 = Federal School Code #2 3 = Federal School Code #3 Identifies one of the 4 = Federal School Code #4 colleges listed in Fields 88, 5 = Federal School Code #5 90, 92, 94, 96 or 98 that 6 = Federal School Code #6 initiated the electronic Blank = No Federal School action to create this Code transaction.

Right

Left

Left

Right

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-33

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
265 1494 1499

Field Length
6

Modified/ Added

Field Name
Multi School Code Flags Each byte of this field corresponds to the 6 Federal School Code choices. If the second byte of this field has a Y, then the Federal School Code listed in Federal School Code #2 is associated with the destination point. Duplicate Date CPS Process Date of the duplicate transaction requested. Filler NSLDS Transaction Number Reflects the latest transaction number for which NSLDS updated information. Will never be blank. NSLDS Database Results Flag

Valid Field Content
Y or Blank is valid in any one of the 6 positions. There may be more than 1 Y in the case of a servicer. Will never be entirely blank, except on State Agency ISIRs. Format is CCYYMMDD 200000101 to 20011231 Blank For ED Use Only 01 to 99

Justify/ Signed
Left

266

1500

1507

8

Modified

Right

267 268

1508 1527

1526 1528

19 2

Left Right

269

1529

1529

1

270 271

1530 1531

1530 1531

1 1

NSLDS Flag For NSLDS Use Only NSLDS Pell Overpayment Flag NSLDS Pell Overpayment Contact NSLDS SEOG Overpayment Flag NSLDS SEOG Overpayment Contact

272 273

1532 1540

1539 1540

8 1

274

1541

1548

8

1 = Record matched, data sent 2 = SSN match, no name or date of birth match-no data sent 3 = SSN not found in NSLDS 4 = Full match, no relevant data to send Y N Blank Y N S (Satisfactory Repayment Arrangements) Numeric school code N/A Y (more than one) Y N S (Satisfactory Repayment Arrangements) Numeric school code N/A Y (more than one)

Left

Left Left

Right Left

Right

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-34

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
275 1549 1549

Field Length
1

Modified/ Added

Field Name
NSLDS Perkins Overpayment Flag NSLDS Perkins Overpayment Contact NSLDS Defaulted Loan Flag NSLDS Discharged Loan Flag NSLDS Loan Satisfactory Repayment Flag Active Bankruptcy Flag NSLDS Post-Screening Reason Code

Valid Field Content
Y N S (Satisfactory Repayment Arrangements) Numeric school code N/A Y (more than one) Y or N Y or N Y or N

Justify/ Signed
Left

276 277 278 279 280 281

1550 1558 1559 1560 1561 1562

1557 1558 1559 1560 1561 1562

8 1 1 1 1 1 Added

Left Left Left Left Left Left

282 283 284 285 286 287 288 289

1563 1569 1575 1581 1587 1593 1599 1605

1568 1574 1580 1586 1592 1598 1604 1610

6 6 6 6 6 6 6 6 Added Added

Y or N 1 = Student went into default on a loan 2 = Student owes a newly The student’s eligibility has reported overpayment changed since the initial 3 = Student is no longer in screening. default 4 = Student no longer owes an overpayment 5 = Other Blank NSLDS Aggregate Numeric Subsidized Outstanding N/A Principle Balance NSLDS Aggregate Numeric Unsubsidized Outstanding N/A Principle Balance NSLDS Aggregate Numeric Combined Outstanding N/A Principle Balance NSLDS Aggregate Numeric Consolidation Outstanding N/A Principle Balance NSLDS Aggregate Numeric Subsidized Pending N/A Disbursement NSLDS Aggregate Numeric Unsubsidized Pending N/A Disbursement NSLDS Aggregate Numeric Combined Pending N/A Disbursement NSLDS Aggregate Numeric Subsidized Total N/A

Right Right Right Right Right Right Right Right

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-35

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
290 291 292 293 294 295 296 297 298 299 300 301 302 303 304 305 306 307 308 309 310 311 312 313 314 1611 1617 1623 1629 1635 1641 1643 1644 1645 1646 1647 1648 1649 1650 1651 1652 1653 1655 1658 1662 1670 1672 1680 1684 1688 1616 1622 1628 1634 1640 1642 1643 1644 1645 1646 1647 1648 1649 1650 1651 1652 1654 1657 1661 1669 1671 1679 1683 1687 1691

Field Length
6 6 6 6 2 1 1 1 1 1 1 1 1 1 1 2 3 4 8 2 8 4 4 4

Modified/ Added

Field Name
NSLDS Aggregate Unsubsidized Total NSLDS Aggregate Combined Total NSLDS Aggregate Consolidation Total NSLDS Perkins Cumulative Disbursement Outstanding Balance Amount NSLDS Perkins Current Year Disbursement Amount Filler NSLDS Defaulted Loan Change Flag NSLDS Discharged Loan Change Flag NSLDS Satisfactory Repayment Change Flag NSLDS Active Bankruptcy Change Flag NSLDS Overpayments Change Flag NSLDS Aggregate Loan Change Flag NSLDS Perkins Loan Change Flag NSLDS Pell Payment Change Flag NSLDS Additional Pell Flag NSLDS Additional Loans Flag NSLDS Pell Sequence Number (1) NSLDS Pell Verification Flag (1) NSLDS Pell EFC (1) NSLDS Pell School Code (1) NSLDS Pell Transaction Number (1) NSLDS Pell Last Update Date (1) NSLDS Pell Scheduled Amount (1) NSLDS Pell Amount Paid to Date (1) NSLDS Pell Remaining Amount to Pay (1)

Valid Field Content
Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A For ED Use Only # N # N # N # N # N # N # N # N Y or N Y or N 01 to 03 Blank Alpha field N/A 0000 to 9999 Blank Numeric Blank Numeric Blank Numeric (CCYYMMDD) N/A Blank Numeric Blank Numeric Blank Numeric Blank

Justify/ Signed
Right Right Right Right Right Left Left Left Left Left Left Left Left Left Left Left Left Left Left Right Right Right Right Right Right

6 Added

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-36

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
315 316 317 318 319 320 321 322 323 324 325 326 327 328 329 330 331 332 333 334 335 336 337 1692 1697 1701 1703 1706 1710 1718 1720 1728 1732 1736 1740 1745 1749 1751 1754 1758 1766 1768 1776 1780 1784 1788 1696 1700 1702 1705 1709 1717 1719 1727 1731 1735 1739 1744 1748 1750 1753 1757 1765 1767 1775 1779 1783 1787 1792

Field Length
5 4 2 3 4 8 2 8 4 4 4 5 4 2 3 4 8 2 8 4 4 4 5

Modified/ Added
Added

Field Name
NSLDS Pell Percent Scheduled Award Used (1) NSLDS Pell Award Amount (1) NSLDS Pell Sequence Number (2) NSLDS Pell Verification Flag (2) NSLDS Pell EFC (2)

Valid Field Content

Justify/ Signed
Right Right Left Left Left Right Right Right Right Right Right Right Right Left Left Left Right Right Right Right Right Right Right

Added

Numeric Blank Numeric Blank 01 to 03 Blank Alpha field N/A 0000 to 9999 Blank NSLDS Pell School Code Numeric (2) Blank NSLDS Pell Transaction Numeric Number (2) Blank NSLDS Pell Last Update Numeric (CCYYMMDD) Date (2) N/A Blank NSLDS Pell Scheduled Numeric Amount (2) Blank NSLDS Pell Amount Paid Numeric to Date (2) Blank NSLDS Pell Remaining Numeric Amount to Pay (2) Blank NSLDS Pell Percent Numeric Scheduled Award Used (2) Blank NSLDS Pell Award Amount Numeric (2) Blank NSLDS Pell Sequence 01 to 03 Number (3) Blank NSLDS Pell Verification Alpha field Flag (3) N/A NSLDS Pell EFC (3) 0000 to 9999 Blank NSLDS Pell School Code Numeric (3) Blank NSLDS Pell Transaction Numeric Number (3) Blank NSLDS Pell Last Update Numeric (CCYYMMDD) Date (3) N/A Blank NSLDS Pell Scheduled Numeric Amount (3) Blank NSLDS Pell Amount Paid Numeric to Date (3) Blank NSLDS Pell Remaining Numeric Amount to Pay (3) Blank NSLDS Pell Percent Numeric Scheduled Award Used (3) Blank

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-37

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
338 339 340 341 342 343 344 345 346 347 348 349 350 351 352 353 354 355 356 357 358 1793 1797 1799 1800 1801 1803 1809 1811 1819 1825 1833 1841 1849 1852 1855 1863 1871 1874 1876 1877 1878 1796 1798 1799 1800 1802 1808 1810 1818 1824 1832 1840 1848 1851 1854 1862 1870 1873 1875 1876 1877 1879

Field Length
4 2 1 1 2 6 2 8 6 8 8 8 3 3 8 8 3 2 1 1 2

Modified/ Added
Added

Field Name
NSLDS Pell Award Amount (3) NSLDS Loan (1) Sequence Number NSLDS Loan (1) Type Code NSLDS Loan (1) Change Flag NSLDS Loan (1) Program Code NSLDS Loan (1) Net Amount NSLDS Loan (1) Current Status Code NSLDS Loan (1) Current Status Date NSLDS Loan (1) Outstanding Principle Balance NSLDS Loan (1) Outstanding Principle Balance Date NSLDS Loan (1) Begin Date NSLDS Loan (1) End Date NSLDS Loan (1) GA Code

Valid Field Content
Numeric Blank 01 to 12 Blank D = Defaulted R = Recent Blank # N Blank See NSLDS Loan Program Codes Table 000000 to 999999 Blank See NSLDS Loan Current Status Codes Table Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric, N/A Blank Numeric, N/A Blank Numeric, N/A Blank Numeric, N/A Blank Alpha, N/A

Justify/ Signed
Right Left Left Left Left Right Left Right Right Right Right Right Left Left Left Left Left Left Left Left Left

NSLDS Loan (1) Contact Type NSLDS Loan (1) School Code NSLDS Loan (1) Contact Code NSLDS Loan (1) Grade Level NSLDS Loan (2) Sequence 01 to 12 Number Blank NSLDS Loan (2) Type Code D = Defaulted R = Recent Blank NSLDS Loan (2) Change # Flag N Blank NSLDS Loan (2) Program See NSLDS Loan Program Code Codes Table

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-38

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
359 360 361 362 363 364 365 366 367 368 369 370 371 372 373 374 375 376 377 378 379 1880 1886 1888 1896 1902 1910 1918 1926 1929 1932 1940 1948 1951 1953 1954 1955 1957 1963 1965 1973 1979 1885 1887 1895 1901 1909 1917 1925 1928 1931 1939 1947 1950 1952 1953 1954 1956 1962 1964 1972 1978 1986

Field Length
6 2 8 6 8 8 8 3 3 8 8 3 2 1 1 2 6 2 8 6 8

Modified/ Added

Field Name
NSLDS Loan (2) Net Amount NSLDS Loan (2) Current Status Code NSLDS Loan (2) Current Status Date NSLDS Loan (2) Outstanding Principle Balance NSLDS Loan (2) Outstanding Principle Balance Date NSLDS Loan (2) Begin Date NSLDS Loan (2) End Date NSLDS Loan (2) GA Code

Valid Field Content
000000 to 999999 Blank See NSLDS Loan Current Status Codes Table Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric, N/A Blank Numeric, N/A Blank Numeric, N/A Blank Numeric, N/A Blank Alpha, N/A

Justify/ Signed
Right Left Right Right Right Right Right Left Left Left Left Left Left Left Left Left Right Left Right Right Right

NSLDS Loan (2) Contact Type NSLDS Loan (2) School Code NSLDS Loan (2) Contact Code NSLDS Loan (2) Grade Level NSLDS Loan (3) Sequence 01 to 12 Number Blank NSLDS Loan (3) Type Code D = Defaulted R = Recent Blank NSLDS Loan (3) Change # Flag N Blank NSLDS Loan (3) Program See NSLDS Loan Program Code Codes Table NSLDS Loan (3) Net 000000 to 999999 Amount Blank NSLDS Loan (3) Current See NSLDS Loan Current Status Code Status Codes Table NSLDS Loan (3) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (3) 000000 to 999999 Outstanding Principle N/A Balance Blank NSLDS Loan (3) Numeric (CCYYMMDD) Outstanding Principle N/A Balance Date Blank

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-39

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
380 381 382 383 384 385 386 387 388 389 390 391 392 393 394 395 396 397 398 399 400 1987 1995 2003 2006 2009 2017 2025 2028 2030 2031 2032 2034 2040 2042 2050 2056 2064 2072 2080 2083 2086 1994 2002 2005 2008 2016 2024 2027 2029 2030 2031 2033 2039 2041 2049 2055 2063 2071 2079 2082 2085 2093

Field Length
8 8 3 3 8 8 3 2 1 1 2 6 2 8 6 8 8 8 3 3 8

Modified/ Added

Field Name
NSLDS Loan (3) Begin Date

Valid Field Content

Justify/ Signed
Right Right Left Left Left Left Left Left Left Left Left Right Left Right Right Right Right Right Left Left Left

Numeric (CCYYMMDD) N/A Blank NSLDS Loan (3) End Date Numeric (CCYYMMDD) N/A Blank NSLDS Loan (3) GA Code Numeric, N/A Blank NSLDS Loan (3) Contact Numeric, N/A Type Blank NSLDS Loan (3) School Numeric, N/A Code Blank NSLDS Loan (3) Contact Numeric, N/A Code Blank NSLDS Loan (3) Grade Alpha, N/A Level NSLDS Loan (4) Sequence 01 to 12 Number Blank NSLDS Loan (4) Type Code D = Defaulted R = Recent Blank NSLDS Loan (4) Change # Flag N Blank NSLDS Loan (4) Program See NSLDS Loan Program Code Codes Table NSLDS Loan (4) Net 000000 to 999999 Amount Blank NSLDS Loan (4) Current See NSLDS Loan Current Status Code Status Codes Table NSLDS Loan (4) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (4) 000000 to 999999 Outstanding Principle N/A Balance Blank NSLDS Loan (4) Numeric (CCYYMMDD) Outstanding Principle N/A Balance Date Blank NSLDS Loan (4) Begin Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (4) End Date Numeric (CCYYMMDD) N/A Blank NSLDS Loan (4) GA Code Numeric, N/A Blank NSLDS Loan (4) Contact Numeric, N/A Type Blank NSLDS Loan (4) School Numeric, N/A Code Blank

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-40

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
401 402 403 404 405 406 407 408 409 410 411 412 413 414 415 416 417 418 419 420 421 2094 2102 2105 2107 2108 2109 2111 2117 2119 2127 2133 2141 2149 2157 2160 2163 2171 2179 2182 2184 2185 2101 2104 2106 2107 2108 2110 2116 2118 2126 2132 2140 2148 2156 2159 2162 2170 2178 2181 2183 2184 2185

Field Length
8 3 2 1 1 2 6 2 8 6 8 8 8 3 3 8 8 3 2 1 1

Modified/ Added

Field Name
NSLDS Loan (4) Contact Code NSLDS Loan (4) Grade Level NSLDS Loan (5) Sequence Number NSLDS Loan (5) Type Code NSLDS Loan (5) Change Flag NSLDS Loan (5) Program Code NSLDS Loan (5) Net Amount NSLDS Loan (5) Current Status Code NSLDS Loan (5) Current Status Date NSLDS Loan (5) Outstanding Principle Balance NSLDS Loan (5) Outstanding Principle Balance Date NSLDS Loan (5) Begin Date NSLDS Loan (5) End Date NSLDS Loan (5) GA Code

Valid Field Content
Numeric, N/A Blank Alpha, N/A 01 to 12 Blank D = Defaulted R = Recent Blank # N Blank See NSLDS Loan Program Codes Table 000000 to 999999 Blank See NSLDS Loan Current Status Codes Table Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric, N/A Blank Numeric, N/A Blank Numeric, N/A Blank Numeric, N/A Blank Alpha, N/A

Justify/ Signed
Left Left Left Left Left Left Right Left Right Right Right Right Right Left Left Left Left Left Left Left Left

NSLDS Loan (5) Contact Type NSLDS Loan (5) School Code NSLDS Loan (5) Contact Code NSLDS Loan (5) Grade Level NSLDS Loan (6) Sequence 01 to 12 Number Blank NSLDS Loan (6) Type Code D = Defaulted R = Recent Blank NSLDS Loan (6) Change # Flag N Blank

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-41

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
422 423 424 425 426 427 428 429 430 431 432 433 434 435 436 437 438 439 440 441 442 2186 2188 2194 2196 2204 2210 2218 2226 2234 2237 2240 2248 2256 2259 2261 2262 2263 2265 2271 2273 2281 2187 2193 2195 2203 2209 2217 2225 2233 2236 2239 2247 2255 2258 2260 2261 2262 2264 2270 2272 2280 2286

Field Length
2 6 2 8 6 8 8 8 3 3 8 8 3 2 1 1 2 6 2 8 6

Modified/ Added

Field Name
NSLDS Loan (6) Program Code NSLDS Loan (6) Net Amount NSLDS Loan (6) Current Status Code NSLDS Loan (6) Current Status Date NSLDS Loan (6) Outstanding Principle Balance NSLDS Loan (6) Outstanding Principle Balance Date NSLDS Loan (6) Begin Date NSLDS Loan (6) End Date NSLDS Loan (6) GA Code

Valid Field Content
See NSLDS Loan Program Codes Table 000000 to 999999 Blank See NSLDS Loan Current Status Codes Table Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric, N/A Blank Numeric, N/A Blank Numeric, N/A Blank Numeric, N/A Blank Alpha, N/A

Justify/ Signed
Left Right Left Right Right Right Right Right Left Left Left Left Left Left Left Left Left Right Left Right Right

NSLDS Loan (6) Contact Type NSLDS Loan (6) School Code NSLDS Loan (6) Contact Code NSLDS Loan (6) Grade Level NSLDS Loan (7) Sequence 01 to 12 Number Blank NSLDS Loan (7) Type Code D = Defaulted R = Recent Blank NSLDS Loan (7) Change # Flag N Blank NSLDS Loan (7) Program See NSLDS Loan Program Code Codes Table NSLDS Loan (7) Net 000000 to 999999 Amount Blank NSLDS Loan (7) Current See NSLDS Loan Current Status Code Status Codes Table NSLDS Loan (7) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (7) 000000 to 999999 Outstanding Principle N/A Balance Blank

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-42

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
443 444 445 446 447 448 449 450 451 452 453 454 455 456 457 458 459 460 461 462 2287 2295 2303 2311 2314 2317 2325 2333 2336 2338 2339 2340 2342 2348 2350 2358 2364 2372 2380 2388 2294 2302 2310 2313 2316 2324 2332 2335 2337 2338 2339 2341 2347 2349 2357 2363 2371 2379 2387 2390

Field Length
8 8 8 3 3 8 8 3 2 1 1 2 6 2 8 6 8 8 8 3

Modified/ Added

Field Name
NSLDS Loan (7) Outstanding Principle Balance Date NSLDS Loan (7) Begin Date NSLDS Loan (7) End Date NSLDS Loan (7) GA Code

Valid Field Content
Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric, N/A Blank Numeric, N/A Blank Numeric, N/A Blank Numeric, N/A Blank Alpha, N/A

Justify/ Signed
Right Right Right Left Left Left Left Left Left Left Left Left Right Left Right Right Right Right Right Left

NSLDS Loan (7) Contact Type NSLDS Loan (7) School Code NSLDS Loan (7) Contact Code NSLDS Loan (7) Grade Level NSLDS Loan (8) Sequence 01 to 12 Number Blank NSLDS Loan (8) Type Code D = Defaulted R = Recent Blank NSLDS Loan (8) Change # Flag N Blank NSLDS Loan (8) Program See NSLDS Loan Program Code Codes Table NSLDS Loan (8) Net 000000 to 999999 Amount Blank NSLDS Loan (8) Current See NSLDS Loan Current Status Code Status Codes Table NSLDS Loan (8) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (8) 000000 to 999999 Outstanding Principle N/A Balance Blank NSLDS Loan (8) Numeric (CCYYMMDD) Outstanding Principle N/A Balance Date Blank NSLDS Loan (8) Begin Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (8) End Date Numeric (CCYYMMDD) N/A Blank NSLDS Loan (8) GA Code Numeric, N/A Blank

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-43

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
463 464 465 466 467 468 469 470 471 472 473 474 475 476 477 478 479 480 481 482 483 2391 2394 2402 2410 2413 2415 2416 2417 2419 2425 2427 2435 2441 2449 2457 2465 2468 2471 2479 2487 2490 2393 2401 2409 2412 2414 2415 2416 2418 2424 2426 2434 2440 2448 2456 2464 2467 2470 2478 2486 2489 2491

Field Length
3 8 8 3 2 1 1 2 6 2 8 6 8 8 8 3 3 8 8 3 2

Modified/ Added

Field Name
NSLDS Loan (8) Contact Type NSLDS Loan (8) School Code NSLDS Loan (8) Contact Code NSLDS Loan (8) Grade Level NSLDS Loan (9) Sequence Number NSLDS Loan (9) Type Code NSLDS Loan (9) Change Flag NSLDS Loan (9) Program Code NSLDS Loan (9) Net Amount NSLDS Loan (9) Current Status Code NSLDS Loan (9) Current Status Date NSLDS Loan (9) Outstanding Principle Balance NSLDS Loan (9) Outstanding Principle Balance Date NSLDS Loan (9) Begin Date NSLDS Loan (9) End Date NSLDS Loan (9) GA Code

Valid Field Content
Numeric, N/A Blank Numeric, N/A Blank Numeric, N/A Blank Alpha, N/A 01 to 12 Blank D = Defaulted R = Recent Blank # N Blank See NSLDS Loan Program Codes Table 000000 to 999999 Blank See NSLDS Loan Current Status Codes Table Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric, N/A Blank Numeric, N/A Blank Numeric, N/A Blank Numeric, N/A Blank Alpha, N/A

Justify/ Signed
Left Left Left Left Left Left Left Left Right Left Right Right Right Right Right Left Left Left Left Left Left

NSLDS Loan (9) Contact Type NSLDS Loan (9) School Code NSLDS Loan (9) Contact Code NSLDS Loan (9) Grade Level NSLDS Loan (10) Sequence 01 to 12 Number Blank

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-44

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
484 485 486 487 488 489 490 491 492 493 494 495 496 497 498 499 500 501 502 503 504 2492 2493 2494 2496 2502 2504 2512 2518 2526 2534 2542 2545 2548 2556 2564 2567 2569 2570 2571 2573 2579 2492 2493 2495 2501 2503 2511 2517 2525 2533 2541 2544 2547 2555 2563 2566 2568 2569 2570 2572 2578 2580

Field Length
1 1 2 6 2 8 6 8 8 8 3 3 8 8 3 2 1 1 2 6 2

Modified/ Added

Field Name
NSLDS Loan (10) Type Code

Valid Field Content

Justify/ Signed
Left Left Left Right Left Right Right Right Right Right Left Left Left Left Left Left Left Left Left Right Left

D = Defaulted R = Recent Blank NSLDS Loan (10) Change # Flag N Blank NSLDS Loan (10) Program See NSLDS Loan Program Code Codes Table NSLDS Loan (10) Net 000000 to 999999 Amount Blank NSLDS Loan (10) Current See NSLDS Loan Current Status Code Status Codes Table NSLDS Loan (10) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (10) 000000 to 999999 Outstanding Principle N/A Balance Blank NSLDS Loan (10) Numeric (CCYYMMDD) Outstanding Principle N/A Balance Date Blank NSLDS Loan (10) Begin Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (10) End Date Numeric (CCYYMMDD) N/A Blank NSLDS Loan (10) GA Code Numeric, N/A Blank NSLDS Loan (10) Contact Numeric, N/A Type Blank NSLDS Loan (10) School Numeric, N/A Code Blank NSLDS Loan (10) Contact Numeric, N/A Code Blank NSLDS Loan (10) Grade Alpha, N/A Level NSLDS Loan (11) Sequence 01 to 12 Number Blank NSLDS Loan (11) Type D = Defaulted Code R = Recent Blank NSLDS Loan (11) Change # Flag N Blank NSLDS Loan (11) Program See NSLDS Loan Program Code Codes Table NSLDS Loan (11) Net 000000 to 999999 Amount Blank NSLDS Loan (11) Current See NSLDS Loan Current Status Code Status Codes Table

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-45

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
505 506 507 508 509 510 511 512 513 514 515 516 517 518 519 520 521 522 523 524 2581 2589 2595 2603 2611 2619 2622 2625 2633 2641 2644 2646 2647 2648 2650 2656 2658 2666 2672 2680 2588 2594 2602 2610 2618 2621 2624 2632 2640 2643 2645 2646 2647 2649 2655 2657 2665 2671 2679 2687

Field Length
8 6 8 8 8 3 3 8 8 3 2 1 1 2 6 2 8 6 8 8

Modified/ Added

Field Name
NSLDS Loan (11) Current Status Date NSLDS Loan (11) Outstanding Principle Balance NSLDS Loan (11) Outstanding Principle Balance Date NSLDS Loan (11) Begin Date

Valid Field Content

Justify/ Signed
Right Right Right Right Right Left Left Left Left Left Left Left Left Left Right Left Right Right Right Right

Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank NSLDS Loan (11) End Date Numeric (CCYYMMDD) N/A Blank NSLDS Loan (11) GA Code Numeric, N/A Blank NSLDS Loan (11) Contact Numeric, N/A Type Blank NSLDS Loan (11) School Numeric, N/A Code Blank NSLDS Loan (11) Contact Numeric, N/A Code Blank NSLDS Loan (11) Grade Alpha, N/A Level NSLDS Loan (12) Sequence 01 to 12 Number Blank NSLDS Loan (12) Type D = Defaulted Code R = Recent Blank NSLDS Loan (12) Change # Flag N Blank NSLDS Loan (12) Program See NSLDS Loan Program Code Codes Table NSLDS Loan (12) Net 000000 to 999999 Amount Blank NSLDS Loan (12) Current See NSLDS Loan Current Status Code Status Codes Table NSLDS Loan (12) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (12) 000000 to 999999 Outstanding Principle N/A Balance Blank NSLDS Loan (12) Numeric (CCYYMMDD) Outstanding Principle N/A Balance Date Blank NSLDS Loan (12) Begin Numeric (CCYYMMDD) Date N/A Blank

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-46

ISIR Record Description/Data Dictionary (Continued)
(SARA01OP, EAPS01OP, REAP01OP, SARR01OP, ESFN01OP, ESFR01OP, FDRF01OP, SYSG01OP, YTDO01OP, YTDF01OP, YTDN01OP)
Field SAR Start End # Field # Position Position
525 526 527 528 529 530 531 Total Bytes 2688 2696 2699 2702 2710 2718 2721 2695 2698 2701 2709 2717 2720 2735 2735

Field Length
8 3 3 8 8 3 15

Modified/ Added

Field Name

Valid Field Content

Justify/ Signed
Right Left Left Left Left Left Left

NSLDS Loan (12) End Date Numeric (CCYYMMDD) N/A Blank NSLDS Loan (12) GA Code Numeric, N/A Blank NSLDS Loan (12) Contact Numeric, N/A Type Blank NSLDS Loan (12) School Numeric, N/A Code Blank NSLDS Loan (12) Contact Numeric, N/A Code Blank NSLDS Loan (12) Grade Alpha, N/A Level Filler For ED Use Only

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-47

Type 2 Individual RAD Request Export and RAD Error Import Record Layout
(RADD01IN- Sent to CPS; EREP01OP- Received from CPS)
Field #
1 2 3 4

Start Position
1 8 9 10

End Position
7 8 9 10

Field Length

Field Name

Valid Field Content
TGXXXXX, where ‘XXXXX’ = destination ID Always ‘1’ (one) for 2000-2001 Always '2' for Selected Individual Requests Blank --------------------------------------------------------1 = Invalid Title IV Wan Destination Point 2 = Destination not Valid For Participation 5 = No Records found on Renewal Application Database Blank = No Error Note: If record meets multiple Error Codes, the lowest number will be reported. Original SSN and Name ID Code Blank 2 = ID and Federal School Code mismatch 4 = Duplicate request, record previously sent Blank = No Error Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 6-character number of participating Federal School Code Blank this destination point Blank = No error Y = Electronic RAD file requested Blank = No Electronic RAD file requested

Justify
Left Left Left Left

7 Destination Point ID 1 Year Indicator 1 RAD Request Type 1 Error Code Sent to CPS -----------------------------------------Received from CPS

5 6

11 22

21 22

11 ID Field 1 1 ID Error Code 1 Sent to CPS

Left Left

----------------------------------- ---------------------------------------------------------1 = ID not flagged for Renewal Application -Received from CPS
7 8 9 10 11 12 13 14 15 16 23 34 35 46 47 58 59 70 71 77 33 34 45 46 57 58 69 70 76 77 11 1 11 1 11 1 11 1 6 ID Field 2 ID Error Code 2 ID Field 3 ID Error Code 3 ID Field 4 ID Error Code 4 ID Field 5 ID Error Code 5 Federal School Code Left Left Left Left Left Left Left Left Right Left

1 Federal School Code Error Code Sent to CPS

----------------------------------- ---------------------------------------------------------3 = Federal School Code invalid or not under -Received from CPS
17 78 78 1 Electronic File Indicator Left

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-48

Type 2 Individual RAD Request Export and RAD Error Import Record Layout (Continued)
(RADD01IN- Sent to CPS; EREP01OP- Received from CPS)
Field #
18

Start Position
79

End Position
79

Field Length

Field Name

Valid Field Content
Y = Request CPS to print – (This option will be disabled on October 29, 1999. The file must be transmitted and completely received by CPS at 5 P.M. CT.) Blank = Do not want CPS to print Y = Request CPS to print and send PIN Mailers to students. (This option will be disabled on October 29, 1999.) Blank = Do not want CPS to print and send PIN Mailers to students

Justify
Left

19

80

80

1 Print Indicator If Y, the Address 1 and Address 2 Record layouts must be sent with the Type 2 request if the institution wants to change the address that the Renewals are shipped to. 1 PIN Mailer Indicator

Left

20

81

81

1 Format Error Code Sent to CPS Blank ---------------------------------------- ---------------------------------------------------------A --Received from CPS = Incorrect Destination ID (TGXXXXX) on the Title IV WAN network header/trailer records B = Incorrect message class on the Title IV WAN network header/trailer records C = Incorrect data record length on CPS header/trailer records D = Incorrect Destination ID (TGXXXXX) on the Title IV WAN network header/trailer, CPS header/trailer, or Type 2 RAD detail records E = Incorrect award year on the CPS header/trailer records F = Incorrect position for ADDRESS 1 record G = Incorrect position for ADDRESS 2 record H = Incorrect year indicator I = Non-type 2 request sent electronically J = Mismatch of type and record format K = Incorrect electronic file indicator L = Incorrect print indicator M = Incorrect PIN Mailer indicator N = Incorrect request output indicator combination O = RAD request batch contains blank lines P = RAD request batch contains error codes Q = Empty RAD request batch submitted R = RAD request batch contains low-values Blank = No error 28 Filler Blank

Left

21

82 Total Bytes

109 109

Left

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-49

RAD Request Address 1 Export Record Layout
(RADD01IN)
Field #
1

Start Position
1

End Position
12

Field Length

Field Name

Valid Field Content
ADDRESS 1 Left justified with one blank position after the word ADDRESS and with three blank positions after the number 1. Any valid keyboard character Cannot be blank A to Z must be all caps

Justify
Left

12 Address 1 Record Identifier

2

13

47

35 Federal School Code Name Name of the School to be printed on each Renewal Application 16 Contact Last name

Left

3

48

63

4

64

73

5

74 Total Bytes

109 109

Any valid keyboard character Cannot be blank Last name of the contact person at A to Z must be all caps the above School 10 Contact First Name Any valid keyboard character Cannot be blank First name of the contact person at A to Z must be all caps the above School 36 Filler Blank

Left

Left

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-50

RAD Request Address 2 Export Record Layout
(RADD01IN)
Field #
1

Start Position
1

End Position
12

Field Length

Field Name

Valid Field Content

Justify
Left

12 Address 2 Record Identifier

2

13

40

3

41

57

4

58

59

5

60

64

ADDRESS 2 Left justified with one blank position after the word ADDRESS and three blank positions after the number 2 28 Federal School Code’s Permanent Must contain only: Address 0 to 9 Upper case A to Z Address of the School to be Space(s) printed on each Renewal . (period) Application and to be used when ' (apostrophe) mailing printed applications , (comma) to the school. - (dash) # (number) @ (at) % (percent or care of) & (ampersand) / (slash) 17 Federal School Code’s City Must contain only: 0 to 9 City of the school to be printed on Upper case A to Z each Renewal Application and to Space(s) be used when mailing printed . (period) applications to the school. ' (apostrophe) , (comma) - (dash) # (number) @ (at) % (percent or care of) & (ampersand) / (slash) 2 Federal School Code’s State Valid two letter postal code Cannot be blank State of the school to be printed Uppercase A to Z on each Renewal Application and to be used when mailing printed applications to the school. 5 Federal School Code’s Zip code 00000 to 99999 Zip code of the school to be printed on each Renewal Application and to be used when mailing printed applications to the school. 45 Filler Blank

Left

Left

Left

Right

6

65 Total Bytes

109 109

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-51

RAD Import Record Layout
(RADD01OP)
Field #
1

Start Position
1

End Position
9

Field Length

Field Name

Valid Field Content
001010001 to 999999999

Justify/ Signed
Right

9 Original Social Security Number The student's original SSN as processed initially by the CPS. 2 Name ID First two characters of last name.

2

10

11

Uppercase A to Z If non-blank, first character must contain a letter and second character must be nonnumeric. 001010001 to 999999999 01 = Cycle Year 2000-2001 01 to 40 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank Second character is non-numeric 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank Uppercase A to Z Can be blank 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) , (Comma) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Can be blank

Left

3 4 5 6

12 21 23 25

20 22 24 40

9 Student's Current Social Security Number 2 Year Indicator 2 Transaction Retrieved from Prior Year 16 Student's Last Name

Right Right Right Left

7

41

49

9 Student's First Name

Left

8 9

50 51

50 78

1 Middle Initial 28 Permanent Mailing Address

Left Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-52

RAD Import Record Layout (Continued)
(RADD01OP)
Field #
10

Start Position
79

End Position
94

Field Length

Field Name

Valid Field Content

Justify/ Signed
Left

16 Student's Permanent City

11

95

96

2

12 13 14 15 16

97 102 110 120 121

101 109 119 120 140

5 8 10 1 20

17 18

141 143

142 143

2 1

19 20

144 153

152 153

9 1

21

154

159

6

0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) , (Comma) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Can be blank Student's Permanent State Uppercase A to Z Valid postal code See State/Country/Jurisdiction Table Can be blank Student's Permanent Zip Code 00000 to 99999 Blank Student's Date of Birth Format is CCYYMMDD 19000101 to 19991231 Can be blank Student's Permanent Phone 0000000000 to 9999999999 Number Can be blank Do you have a Driver’s License? 1 = Yes 2 = No Can be blank Student's Driver's License Number 0 to 9 Uppercase A to Z Space(s) - (dash) * (asterisk) (* is a valid character, but the entire field cannot consist of all *'s) Can be blank Student's Driver's License State Valid two letter postal code Code See State/Country/Jurisdiction Table Can be blank Student's Citizenship Status 1 = U.S. citizen (or U.S. national) 2 = Eligible noncitizen 3 = Neither 1 or 2 Blank Student's Alien Registration 000000001 to 999999999 Number Can be blank Student's Marital Status 1 = Unmarried (single, divorced, or widowed) 2 = Married 3 = Separated Blank Student's Marital Status Date Format is CCYYMM 190001 to 200112 Can be blank

Left

Right Right Right Left Left

Left Left

Left Left

Right

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-53

RAD Import Record Layout (Continued)
(RADD01OP)
Field #
22

Start Position
160

End Position
160

Field Length

Field Name

Valid Field Content

Justify/ Signed
Left

23

161

161

24

162

162

25

163

163

26

164

164

27

165

165

28

166

166

29

167

168

30 31 32

169 170 176

169 175 176

1 Enrollment Plan for Summer 2000 1 = Full time 2 = 3/4 time 3 = ½ time 4 = Less than ½ time 5 = Not attending Can be blank 1 Enrollment Plan for Fall 2000 1 = Full time 2 = 3/4 time 3 = ½ time 4 = Less than ½ time 5 = Not attending Can be blank 1 Enrollment Plan for Winter 2000- 1 = Full time 2001 2 = 3/4 time 3 = ½ time 4 = Less than ½ time 5 = Not attending Can be blank 1 Enrollment Plan for Spring 2001 1 = Full time 2 = 3/4 time 3 = ½ time 4 = Less than ½ time 5 = Not attending Can be blank 1 Enrollment Plan for Summer 2001 1 = Full time 2 = 3/4 time 3 = ½ time 4 = Less than ½ time 5 = Not attending Can be blank 1 Father's Highest Grade Level 1 = Middle School/Junior High Completed 2 = High School (9 to 12) 3 = College or beyond 4 = Unknown / other Can be blank 1 Mother's Highest Grade Level 1 = Middle School/Junior High Completed 2 = High School (9 to 12) 3 = College or beyond 4 = Unknown / other Can be blank 2 Student's State of Legal Residence Uppercase A to Z Valid postal code See State/Country/Jurisdiction Table Can be blank 1 Student’s Legal Resident before 1 = Yes 01-01-1995? 2 = No Can be blank 6 Student's Legal Residence Date Format is CCYYMM 190001 to 200112 Can be blank 1 Drug Offense Conviction Blank

Left

Left

Left

Left

Left

Left

Left

Left Right Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-54

RAD Import Record Layout (Continued)
(RADD01OP)
Field #
33 34 35

Start Position
177 178 179

End Position
177 178 179

Field Length

Field Name

Valid Field Content

Justify/ Signed
Left Left Left

1 Are You Male? 1 1

36

180

180

1

37 38 39 40 41

181 182 183 184 185

181 182 183 184 185

1 1 1 1 1

1 = Yes 2 = No Can be blank Do you want Selective Service to 1 = Yes Register you? 2 = No Can be blank Degree / Certificate 1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (nondegree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank Grade Level in College in 1 = 1st year, never attended college 2000-2001 2 = 1st year, attended college before 3 = 2nd year/sophomore 4 = 3rd year/junior 5 = 4th year/senior 6 = 5th year/other undergraduate 7 = Graduate / Professional or beyond Blank HS Diploma or GED Received? 1 = Yes 2 = No Blank First Bachelor’s Degree by 1 = Yes 07-01-2000? 2 = No Blank Interested in Student Loans? 1 = Yes 2 = No Blank Interested in Student Employment? 1 = Yes 2 = No Blank Student’s Tax Return Filed? 1 = Already Filed 2 = Will File 3 = Will Not File Blank

Left

Left Left Left Left Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-55

RAD Import Record Layout (Continued)
(RADD01OP)
Field #
42

Start Position
186

End Position
186

Field Length

Field Name

Valid Field Content

Justify/ Signed
Left

1 Student’s Type of 1999 Tax Form Used?

43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61

187 188 194 199 201 206 212 218 223 228 234 240 246 252 254 257 258 259 260

187 193 198 200 205 211 217 222 227 233 239 245 251 253 256 257 258 259 260

1 6 5 2 5 6 6 5 5 6 6 6 6 2 3 1 1 1 1

1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Student Eligible to file 1040A or 1 = Yes 1040EZ? 2 = No / Don’t Know Blank Student’s Adjusted Gross Income -999999 to 999999 from IRS form Blank Student’s U.S. Income Tax Paid 00000 to 99999 Blank Student’s Exemptions Claimed 00 to 99 Blank Student’s Earned Income Credit 00000 to 99999 Blank Student’s Income Earned from -999999 to 999999 Work Blank Spouse’s Income Earned from -999999 to 999999 Work Blank Student’s Total Amount from 00000 to 99999 Worksheet A Blank Student’s Total Amount from 00000 to 99999 Worksheet B Blank Student’s Cash, Savings, and 000000 to 999999 Checking Blank Student’s Investment Net Worth 000000 to 999999 Blank Student’s Business Net Worth 000000 to 999999 Blank Student’s Investment Farm Net 000000 to 999999 Worth Blank No. of Months Veterans Education 00 to 12 Benefits Received Blank Monthly Veterans Education 000 to 999 Benefits Blank Born Before 01-01-1977 1 = Yes 2 = No Blank Working on Degree Beyond 1 = Yes Bachelor’s in 2000-2001? 2 = No Blank Is Student Married? 1 = Yes 2 = No Blank Have Legal Dependents Other than 1 = Yes Spouse? 2 = No Blank

Left Right Signed Right Right Right Right Signed Right Signed Right Right Right Right Right Right Right Right Left Left Left Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-56

RAD Import Record Layout (Continued)
(RADD01OP)
Field #
62 63 64

Start Position
261 262 263

End Position
261 262 263

Field Length

Field Name

Valid Field Content
1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Married 2 = Single 3 = Divorced / Separated 4 = Widowed Blank 000000000 to 999999999 Blank 0 to 9 Uppercase A to Z Space(s) . (period) ‘ (apostrophe) - (dash) Blank 000000000 to 999999999 Blank 0 to 9 Uppercase A to Z Space(s) . (period) ‘ (apostrophe) - (dash) Blank 00 to 99 Blank 0 to 9 Blank Uppercase A to Z Valid postal code See State / Country / Jurisdiction Table Blank 1 = Yes 2 = No Blank Format is CCYYMM 190001 to 200112 Blank 00 to 99 Blank 1 = Already Filed 2 = Will File 3 = Will Not File Blank

Justify/ Signed
Left Left Left

1 Orphan or Ward of Court? 1 Veteran of U.S. Armed Forces? 1 Parents’ Marital Status

65 66

264 273

272 288

9 Father’s Social Security Number 16 Father’s Last Name

Right Left

67 68

289 298

297 313

9 Mother’s Social Security Number 16 Mother’s Last Name

Right Left

69 70 71

314 316 317

315 316 318

2 Parents’ Number of Family Members 1 Parents’ Number in College 2000-2001 2 Parents’ State of Legal Residence

Right Right Left

72 73 74 75

319 320 326 328

319 325 327 328

1 Parents’ Legal Residents before 01-01-1995? 6 Parents’ Legal Residence Date 2 Age of Older Parent 1 Parents’ Tax Return Filed?

Left Right Right Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-57

RAD Import Record Layout (Continued)
(RADD01OP)
Field #
76

Start Position
329

End Position
329

Field Length

Field Name

Valid Field Content

Justify/ Signed
Left

1 Parents’ Type of 1999 Tax Form Used?

77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93

330 331 337 343 345 350 356 362 367 372 378 384 390 396 398 399 405

330 336 342 344 349 355 361 366 371 377 383 389 395 397 398 404 411

94

412

417

1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank 1 Parents’ Eligible to file 1040A or 1 = Yes 1040EZ? 2 = No / Don’t Know Blank 6 Parents’ Adjusted Gross Income -999999 to 999999 from IRS form Blank 6 Parents’ U.S. Income Tax Paid 000000 to 999999 Blank 2 Parents’ Exemptions Claimed 00 to 99 Blank 5 Parents’ Earned Income Credit 00000 to 99999 Blank 6 Father’s Income Earned from Work -999999 to 999999 Blank 6 Mother’s Income Earned from -999999 to 999999 Work Blank 5 Parents’ Total Amount from 00000 to 999999 Worksheet A Blank 5 Parents’ Total Amount from 00000 to 99999 Worksheet B Blank 6 Parents’ Cash, Savings, and 000000 to 999999 Checking Blank 6 Parents’ Investment Net Worth 000000 to 999999 Blank 6 Parents’ Business Net Worth 000000 to 999999 Blank 6 Parents’ Investment Farm Net 000000 to 999999 Worth Blank 2 Student’s Number of Family 00 to 99 Members Blank 1 Student’s Number in College 0 to 9 2000-2001 Blank 6 Federal School Code #1 X00000 to X99999 Can be blank 7 Title IV WAN Destination Number TGXXXXX, where XXXXX = Destination 1 Point number If there is a TG# in this field it means the RAD is associated with the school in that position. 6 Federal School Code #2 X00000 to X99999 Can be blank

Left Right Signed Right Right Right Right Signed Right Signed Right Right Right Right Right Right Right Right Left Left

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-58

RAD Import Record Layout (Continued)
(RADD01OP)
Field #
95

Start Position
418

End Position
424

Field Length

Field Name

Valid Field Content

Justify/ Signed
Left

96 97

425 431

430 437

98 99

438 444

443 450

100 101

451 457

456 463

102 103

464 470

469 476

104 105

477 482

481 482

7 Title IV WAN Destination Number TGXXXXX, where XXXXX = Destination 2 Point number If there is a TG# in this field it means the RAD is associated with the school in that position. 6 Federal School Code #3 X00000 to X99999 Can be blank 7 Title IV WAN Destination Number TGXXXXX, where XXXXX = Destination 3 Point number If there is a TG# in this field it means the RAD is associated with the school in that position. 6 Federal School Code #4 X00000 to X99999 Can be blank 7 Title IV WAN Destination Number TGXXXXX, where XXXXX = Destination 4 Point number If there is a TG# in this field it means the RAD is associated with the school in that position. 6 Federal School Code #5 X00000 to X99999 Can be blank 7 Title IV WAN Destination Number TGXXXXX, where XXXXX = Destination 5 Point number If there is a TG# in this field it means the RAD is associated with the school in that position. 6 Federal School Code #6 X00000 to X99999 Can be blank 7 Title IV WAN Destination Number TGXXXXX, where XXXXX = Destination 6 Point number If there is a TG# in this field it means the RAD is associated with the school in that position. 5 Paid EFC 00000 to 99999 Blank = None Calculated 1 Assumption Flag for Date of Birth 1 = Assumption made Prior Blank = No Assumption Indicator of whether or not an assumption was made by the CPS. 1 Assumption Flag for Is Student Married? Indicator of whether or not an assumption was made by the CPS. 1 Assumption Flag for Student’s Legal Dependents Indicator of whether or not an assumption was made by the CPS.

Left Left

Left Left

Left Left

Left Left

Left Left

106

483

483

1 = Assumption made Blank = No Assumption

Left

107

484

484

1 = Assumption made Blank = No Assumption

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-59

RAD Import Record Layout (Continued)
(RADD01OP)
Field #
108

Start Position
485

End Position
485

Field Length

Field Name

Valid Field Content
1 = Assumption made Blank = No Assumption 1 = Assumption made Blank = No Assumption

Justify/ Signed
Left

1 Assumption Flag for Citizenship Indicator of whether or not an assumption was made by the CPS. 1 Assumption Flag for Student's Marital Status

109

486

486

Left

110

487

487

Indicator of whether or not an assumption was made by the CPS. 1 Assumption Flag for Student's # in 1 = Assumption made Family Blank = No Assumption Indicator of whether or not an assumption was made by the CPS. 1 Assumption Flag for Student's # in 1 = Assumption made College Blank = No Assumption Indicator of whether or not an assumption was made by the CPS. 1 Assumption Flag for Parent's Marital Status Indicator of whether or not an assumption was made by the CPS. 1 Assumption Flag for Parent's # in Family Indicator of whether or not an assumption was made by the CPS. 1 Assumption Flag for Parent's # in College

Left

111

488

488

Left

112

489

489

1 = Assumption made Blank = No Assumption

Left

113

490

490

1 = Assumption made Blank = No Assumption

Left

114

491

491

1 = Assumption made Blank = No Assumption

Left

115 116

492 499

498 499

117 118 119 120

500 501 502 504

500 501 503 504

121

505

505

Indicator of whether or not an assumption was made by the CPS. 7 Title IV WAN Destination Number TGXXXXX, where XXXXX = Destination Point number 1 RAD Request Type 1 = All applications for destination 2 = Selected individual applications Indicates which students’ Renewal 3 = All applications for selected school codes Application an institution received. 4 = All application records for destination by grade level in college 1 Electronic File Indicator Y = School received RADD01OP file 1 Print Indicator Blank = Did NOT want CPS to Print Y = Requested CPS to Print 2 Address Sequence Number 01 to 99 Blank 1 PIN Flag Y = PIN mailer sent to student Direct mail to grad students and Web Filers B = School Requested PIN be sent Blank = Paper Renewal sent to student 1 Sort Type 1 = SSN 2 = Alpha 3 = Zip Code

Left Left

Left Left Right Left

Right

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-60

RAD Import Record Layout (Continued)
(RADD01OP)
Field #
122 123

Start Position
506 512

End Position
511 512

Field Length

Field Name

Valid Field Content
X00000 to X999999 Valid Federal School Code 1 = 1st year, never attended college 2 = 1st year, attended college before 3 = 2nd year/sophomore 4 = 3rd year/junior 5 = 4th year/senior 6 = 5th year or more undergraduate 7 = Graduate/professional or beyond Blank Y = Yes Blank = No

Justify/ Signed
Left Left

6 Federal School Code Originating Federal School Code 1 RAD Request Grade Level Grade level select option for this RAD Request.

124

513

513

1 CPS Print Reject Flag

Left

125

514 Total Bytes

525 525

Indicates CPS was unable to print Renewal Application due to RADD request for print was after the deadline. 12 Filler For ED Use Only

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-61

Initial Application/Renewal Application Export Record Layout
(EAPS01IN/REAP01IN)
Field #
1

Start Position
1

End Position
9

Field Length

Field Name

Valid Field Content

Justify/ Signed
Right

9 Student’s Current Social Security 001010001 to 999999999 Number Student's SSN on this transaction. It will be different from the student’s original SSN only if it has been corrected or changed. 16 Student’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ‘ (apostrophe) - (dash) Blank 9 Student’s First Name 0 to 9 Uppercase A to Z Space(s) . (period) ‘ (apostrophe) - (dash) Blank 1 Middle Initial Uppercase A to Z Blank 28 Permanent Mailing Address 0 to 9 Uppercase A to Z . (Period) ‘ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank 16 Student’s Permanent City 0 to 9 Uppercase A to Z . (Period) ‘ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s)

2

10

25

Left

3

26

34

Left

4 5

35 36

35 63

Left Left

6

64

79

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-62

Initial Application/Renewal Application Export Record Layout (Continued)
(EAPS01IN/REAP01IN)
Field #
7

Start Position
80

End Position
81

Field Length

Field Name

Valid Field Content

Justify/ Signed
Left

2 Student’s Permanent State

8 9 10 11 12

82 87 95 105 106

86 94 104 105 125

5 8 10 1 20

13 14

126 128

127 128

2 1

15 16

129 138

137 138

9 1

17 18

139 145

144 145

6 1

19

146

146

1

Uppercase A to Z Valid postal code See State / Country / Jurisdiction Table Blank Student’s Permanent Zip Code 00000 to 99999 Blank Student’s Date of Birth Format is CCYYMMDD 19000101 to 19991231 Blank Student’s Permanent Phone 0000000000 to 9999999999 Number Blank Do you have a Driver’s License? 1 = Yes 2 = No Blank Student’s Driver’s License 0 to 9 Number Uppercase A to Z Space(s) - (dash) * (asterisk) Blank Student’s Driver’s License State Valid two letter postal code Code See State / Country / Jurisdiction Table Blank Student’s Citizenship Status 1 = U.S. citizen (or U.S. national) 2 = Eligible noncitizen The value the student reported for 3 = Neither 1 or 2 citizenship. Blank Student’s Alien Registration 000000001 to 999999999 Number Blank Student’s Marital Status 1 = Unmarried (single, divorced, or widowed) 2 = Married 3 = Separated Blank Student’s Marital Status Date Format is CCYYMM 190001 to 200112 Blank Enrollment Plan for Summer 2000 1 = Full time 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Enrollment Plan for Fall 2000 1 = Full time 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank

Right Right Right Left Left

Left Left

Left Left

Right Left

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-63

Initial Application/Renewal Application Export Record Layout (Continued)
(EAPS01IN/REAP01IN)
Field #
20

Start Position
147

End Position
147

Field Length

Field Name

Valid Field Content

Justify/ Signed
Left

21

148

148

22

149

149

23

150

150

24

151

151

25

152

153

26 27

154 155

154 160

28

161

161

29 30

162 163

162 163

1 Enrollment Plan for Winter 2000- 1 = Full time 2001 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 Enrollment Plan for Spring 2001 1 = Full time 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 Enrollment Plan for Summer 2001 1 = Full time 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 Father’s Highest Grade Level 1 = Middle School / Jr. High Completed 2 = High School 3 = College or Beyond 4 = Other / Unknown Blank 1 Mother’s Highest Grade Level 1 = Middle School / Jr. High Completed 2 = High School 3 = College or Beyond 4 = Other / Unknown Blank 2 Student’s State of Legal Uppercase A to Z Residence Valid postal code See State / Country / Jurisdiction Table Blank 1 Student Legal Resident Before 1 = Yes 01-01-1995? 2 = No Blank 6 Student’s Legal Residence Date Format is CCYYMM 190001 to 200112 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 1 Drug Offense Conviction 1 = Eligible 3 2 = Partially Eligible, will become eligible during the award year 2 3 = Ineligible or Don’t Know Blank 1 Are You Male? 1 = Yes 2 = No Blank 1 Do You want Selective Service to 1 = Yes Register You? 2 = No Blank

Left

Left

Left

Left

Left

Left Right

Left

Left Left

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-64

Initial Application/Renewal Application Export Record Layout (Continued)
(EAPS01IN/REAP01IN)
Field #
31

Start Position
164

End Position
164

Field Length

Field Name

Valid Field Content

Justify/ Signed
Right

1 Degree / Certificate

32

165

165

1

33 34 35 36 37

166 167 168 169 170

166 167 168 169 170

1 1 1 1 1

38

171

171

1

39

172

172

1

1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank Grade Level in College in 1 = 1st year, never attended college 2000-2001 2 = 1st year, attended college before 3 = 2nd year/sophomore 4 = 3rd year/junior 5 = 4th year/senior 6 = 5th year/other undergraduate 7 = Graduate / Professional or beyond Blank HS Diploma or GED Received? 1 = Yes 2 = No Blank First Bachelor’s Degree By 1 = Yes 07-01-2000? 2 = No Blank Interested in Student Loans? 1 = Yes 2 = No Blank Interested in Student 1 = Yes Employment? 2 = No Blank Student’s Tax Return Filed? 1 = Already Filed 2 = Will File 3 = Will Not File Blank Student’s Type of 1999 Tax Form 1 = IRS 1040 Used? 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Student Eligible to file 1040A or 1 = Yes 1040EZ? 2 = No / Don’t Know Blank

Left

Left Left Left Left Left

Left

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-65

Initial Application/Renewal Application Export Record Layout (Continued)
(EAPS01IN/REAP01IN)
Field #
40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60

Start Position
173 179 184 186 191 197 203 208 213 219 225 231 237 239 242 243 244 245 246 247 248

End Position
178 183 185 190 196 202 207 212 218 224 230 236 238 241 242 243 244 245 246 247 248

Field Length

Field Name

Valid Field Content

Justify/ Signed
Right Signed Right Right Right Right Signed Right Signed Right Right Right Right Right Right Right Right Left Left Left Left Left Left Right

6 Student’s Adjusted Gross Income from IRS form 5 Student’s U.S. Income Tax Paid

-999999 to 999999 Blank 00000 to 99999 Blank 2 Student’s Exemptions Claimed 00 to 99 Blank 5 Student’s Earned Income Credit 00000 to 99999 Blank 6 Student’s Income Earned from -999999 to 999999 Work Blank 6 Spouse’s Income Earned from -999999 to 999999 Work Blank 5 Student’s Total Amount from 00000 to 99999 Worksheet A Blank 5 Student’s Total Amount from 00000 to 99999 Worksheet B Blank 6 Student’s Cash, Savings, and 000000 to 999999 Checking Blank 6 Student’s Investment Net Worth 000000 to 999999 Blank 6 Student’s Business Net Worth 000000 to 999999 Blank 6 Student’s Investment Farm Net 000000 to 999999 Worth Blank 2 No. of Months Veterans Education 00 to 12 Benefits Received Blank 3 Monthly Veterans Education 000 to 999 Benefits Blank 1 Born Before 01-01-1977? 1 = Yes 2 = No Blank 1 Working on Degree Beyond 1 = Yes Bachelor’s in 2000-2001? 2 = No Blank 1 Is Student Married? 1 = Yes 2 = No Blank 1 Have Legal Dependents Other 1 = Yes than Spouse? 2 = No Blank 1 Orphan or Ward of Court? 1 = Yes 2 = No Blank 1 Veteran of U.S. Armed Forces? 1 = Yes 2 = No Blank 1 Parent’s Marital Status 1 = Married 2 = Single 3 = Divorced / Separated 4 = Widowed Blank

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-66

Initial Application/Renewal Application Export Record Layout (Continued)
(EAPS01IN/REAP01IN)
Field #
61 62

Start Position
249 258

End Position
257 273

Field Length

Field Name

Valid Field Content

Justify/ Signed
Right Left

63 64

274 283

282 298

65 66 67

299 301 302

300 301 303

68 69

304 305

304 310

000000000 to 999999999 Blank 16 Father’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ‘ (apostrophe) - (dash) Blank 9 Mother’s Social Security Number 000000000 to 999999999 Blank 16 Mother’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ‘ (apostrophe) - (dash) Blank 2 Parents’ Number of Family 01 to 99 Members Blank 1 Parents’ Number in College 1 to 9 2000-2001 (Parents’ excluded) Blank 2 Parents’ State of Legal Residence Uppercase A to Z Valid postal code See State / Country / Jurisdiction Table Blank 1 Parents’ Legal Residents before 1 = Yes 01-01-1995? 2 = No Blank 6 Parents’ Legal Residence Date Format is CCYYMM 190001 to 200112 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 00 to 99 Blank 1 = Already Filed 2 = Will File 3 = Will Not File Blank 1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank

9 Father’s Social Security Number

Right Left

Right Right Left

Left Right

70 71

311 313

312 313

2 Age of Older Parent 1 Parents’ Tax Return Filed?

Left Left

72

314

314

1 Parents’ Type of 1999 Tax Form Used?

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-67

Initial Application/Renewal Application Export Record Layout (Continued)
(EAPS01IN/REAP01IN)
Field #
73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88

Start Position
315 316 322 328 330 335 341 347 352 357 363 369 375 381 383 384

End Position
315 321 327 329 334 340 346 351 356 362 368 374 380 382 383 389

Field Length

Field Name

Valid Field Content
1 = Yes 2 = No / Don’t Know Blank -999999 to 999999 Blank 000000 to 999999 Blank 00 to 99 Blank 00000 to 99999 Blank -999999 to 999999 Blank -999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 01 to 99 Blank 1 to 9 Blank X00000 to X99999 Blank Valid characters for the first position are 0, B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0, B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0, B, E, or G.

Justify/ Signed
Left Right Signed Right Right Right Right Signed Right Signed Right Right Right Right Right Right Right Right Left

1 Parents’ Eligible to file 1040A or 1040EZ? 6 Parents’ Adjusted Gross Income from IRS form 6 Parents’ U.S. Income Tax Paid 2 Parents’ Exemptions Claimed 5 Parents’ Earned Income Credit 6 Father’s Income Earned from Work 6 Mother’s Income Earned from Work 5 Parents’ Total Amount from Worksheet A 5 Parents’ Total Amount from Worksheet B 6 Parents’ Cash, Savings, and Checking 6 Parents’ Investment Net Worth 6 Parents’ Business Net Worth 6 Parents’ Investment Farm Net Worth 2 Student’s Number of Family Members 1 Student’s Number in College 2000-2001 6 Federal School Code #1

89

390

390

1 Federal School Code #1 Housing Plans 6 Federal School Code #2

Left

90

391

396

Left

91

397

397

1 Federal School Code #2 Housing Plans 6 Federal School Code #3

Left

92

398

403

Left

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-68

Initial Application/Renewal Application Export Record Layout (Continued)
(EAPS01IN/REAP01IN)
Field #
93

Start Position
404

End Position
404

Field Length

Field Name

Valid Field Content
1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0, B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0, B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0, B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank Format is CCYYMMDD 20000101 to 20011231 Blank A = Applicant B = Applicant and Parent P = Parent only Blank = No signatures

Justify/ Signed
Left

1 Federal School Code #3 Housing Plans 6 Federal School Code #4

94

405

410

Left

95

411

411

1 Federal School Code #4 Housing Plans 6 Federal School Code #5

Left

96

412

417

Left

97

418

418

1 Federal School Code #5 Housing Plans 6 Federal School Code #6

Left

98

419

424

Left

99

425

425

1 Federal School Code #6 Housing Plans 8 Date Application Completed 1 Signed By

Left

100 101

426 434

433 434

Right Left

102

435

443

Indicates if only the applicant, or only the parent, or both applicant and parent signed the transaction. 9 Preparer’s Social Security 000000000 to 999999999 Number Blank

Right

103 104

444 453

452 453

105

454

454

Preparer’s SSN provided on the transaction. 9 Preparer’s Employer Identification 000000000 to 999999999 Number (EIN) Blank 1 Preparer’s Signature 1 = Yes Blank Indicates that a preparer signed the transaction. 1 Dependency Override Indicator 1 = Dependent to Independent 2 = Cancel override Indicates that a Dependency Blank = No dependency override Override was requested on this transaction.

Right Left

Left

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-69

Initial Application/Renewal Application Export Record Layout (Continued)
(EAPS01IN/REAP01IN)
Field #
106

Start Position
455

End Position
460

Field Length

Field Name

Valid Field Content

Justify/ Signed
Left

6 FAA Federal School Code

107 108

461 462

461 469

1 8

109 110 111

470 471 472

470 471 476

1 1 5

X00000 to X99999 Valid characters for first position are 0, B, E, Indicates the Federal School Code or G that requested a dependency Blank = No Dependency Override done override. For ED Use Only Filler FAA Signature 1 = FAA signed Filler Blank = FAA did not sign For ED Use Only Transaction Receipt Date Format is CCYYMMDD 20000101 to 20010630 Date the institution received the application from the student. Filler For ED Use Only Input Record Type R = Renewal Application Blank = Original Application Serial Number 00001 to 99999

Left

Left Left Right

112 113 114

477 478 487

477 486 488

Must be non-blank Must be in ascending sequential order. 1 Filler 9 RAPP SSN Required on Renewal 4 RAPP Name ID First two characters of last name identified on the Renewal Application. Will be constant throughout the cycle. Required for Renewal App. If non-blank, first character must contain a letter and second character must be non-numeric. 1 Electronic Application Entry Source Indicates the origin of the electronic application 6 Electronic Application Version number 7 Destination Number Filler 34 Filler

For ED Use Only 001010001 to 999999999 Blank (valid only on initial app) Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank

Left

115

489

489

2 = FAA Entry

Left

116 117

490 496

495 502

118

503

536

For ED Use Only Must be blank TGXXXXX Where X is a valid Destination Code Blank For ED Use Only For ED Use Only Must be blank

Left Left

Left

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-70

Initial Application/Renewal Application Export Record Layout (Continued)
(EAPS01IN/REAP01IN)
Field #
119

Start Position
537

End Position
537

Field Length

Field Name
1 = Yes Blank = No Set by electronic application to override Reject B: Independent Student Status in question because of student’s age.

Valid Field Content

Justify/ Signed
Left

1 Reject Override B

120

538

538

See Table of Reject Codes and How to Respond to Each for further details. 1 Reject Override N Set by electronic application to override Reject N: Student’s first name or last name blank See Table of Reject Codes and How to Respond to Each for further details. 1 Reject Override W Set by electronic application to override Reject W: Unusually large number of family members. See Table of Reject Codes and How to Respond to Each for further details. 1 Assumption Override 1

1 = Yes Blank = No

Left

121

539

539

1 = Yes Blank = No

Left

122

540

540

1 = Yes Blank = No

Left

123

541

541

124

542

542

125

543

543

Parents’ Number in College assumed to be 1 when the number in college is greater than 6. 1 Assumption Override 2 1 = Yes Blank = No Set on electronic application to override assumption 2: Parents’ AGI assumed equal to sum of parents’ earned income portions. 1 Assumption Override 3 1 = Yes Blank = No Set on the electronic application to override assumption 3: Student’s Number in College assumed to be one. 1 Assumption Override 4 1 = Yes Blank = No Set on the electronic application to override assumption 4: Student’s AGI assumed equal to sum of student’s and spouse’s earned income portions.

Left

Left

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-71

Initial Application/Renewal Application Export Record Layout (Continued)
(EAPS01IN/REAP01IN)
Field #
126

Start Position
544

End Position
544

Field Length

Field Name
1 = Yes Blank = No

Valid Field Content

Justify/ Signed
Left

1 Assumption Override 5

127

545

545

128 129 130

546 594 595 Total Bytes

593 594 620 620

Set on the electronic application to override assumption 5: Parents’ income from Worksheet B assumed to be zero. 1 Assumption Override 6 1 = Yes Blank = No Set on the electronic application to override assumption 6: Student’s income from Worksheet B assumed to be zero. 48 Filler For ED Use Only 1 Model Filler D = Dependent I = Independent For ED Use Only 26 Filler For ED Use Only

Left

Left Left Left

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-72

History Correction Export Record Layout
(CORR01IN)
Field #
1

Start Position
1

End Position
1

Field Length

Field Name
1 Correction Year Indicator

Valid Field Content
1 (one) = Cycle 2000-2001

Justify
Left

2

2

10

Indicates the cycle year to which the correction should be applied. 9 Original Social Security Number 001010001 to 999999999 The student's original SSN as processed initially by the CPS. 2 Name ID First two characters of last name. Will be constant throughout the cycle, regardless of corrections to last name. 2 Transaction Number

Right

3

11

12

Uppercase A to Z If non-blank, first character must contain a letter and second character must be nonnumeric. 01 to 99

Left

4

13

14

Right

5

15

17

6

18

45

7 8 9 10 11 12

46 49 77 80 108 111

48 76 79 107 110 138

The CPS transaction number of the ISIR being corrected. 3 SAR Field Number - Correction 000 to 999 #1 SAR number of the data element correction See Correction Data Entry Specification for SAR Field Numbers in the Processing Codes/System Requirements section. 28 Correction Data 1 0 to 9 Uppercase A to Z New value for field being . (Period) corrected. ' (Apostrophe) , (Comma) See Correction Data Entry - (Dash) Specification for SAR Field # (Number) Numbers in the Processing @ (At) Codes/System Requirements % (Percent or care of) section. & (Ampersand) / (Slash) Space(s) Corrected Data Can be blank 3 SAR Field Number – Correction 000 to 999 #2 SAR number of the data element correction 28 Correction Data 2 Same as Valid Content for field #6, Correction Data 1 3 SAR Field Number – Correction 000 to 999 #3 SAR number of the data element correction 28 Correction Data 3 Same as Valid Content for field #6, Correction Data 1 3 SAR Field Number - Correction 000 to 999 #4 SAR number of the data element correction 28 Correction Data 4 Same as Valid Content for field #6, Correction Data 1

Right

Left

Right Left Right Left Right Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-73

History Correction Export Record Layout (Continued)
(CORR01IN)
Field #
13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

Start Position
139 142 170 173 201 204 232 235 263 266 294 297 325 328 356 359 387 393

End Position
141 169 172 200 203 231 234 262 265 293 296 324 327 355 358 386 392 393

Field Length

Field Name

Valid Field Content

Justify
Right Left Right Left Right Left Right Left Right Left Right Left Right Left Right Left Left Left

3 SAR Field Number - Correction 000 to 999 #5 SAR number of the data element correction 28 Correction Data 5 Same as Valid Content for field #6, Correction Data 1 3 SAR Field Number - Correction 000 to 999 #6 SAR number of the data element correction 28 Correction Data 6 Same as Valid Content for field #6, Correction Data 1 3 SAR Field Number - Correction 000 to 999 #7 SAR number of the data element correction 28 Correction Data 7 Same as Valid Content for field #6, Correction Data 1 3 SAR Field Number - Correction 000 to 999 #8 SAR number of the data element correction 28 Correction Data 8 Same as Valid Content for field #6, Correction Data 1 3 SAR Field Number - Correction 000 to 999 #9 SAR number of the data element correction 28 Correction Data 9 Same as Valid Content for field #6, Correction Data 1 3 SAR Field Number - Correction 000 to 999 #10 SAR number of the data element correction 28 Correction Data 10 Same as Valid Content for field #6, Correction Data 1 3 SAR Field Number - Correction 000 to 999 #11 SAR number of the data element correction 28 Correction Data 11 Same as Valid Content for field #6, Correction Data 1 3 SAR Field Number - Correction 000 to 999 #12 SAR number of the data element correction 28 Correction Data 12 Same as Valid Content for field #6, Correction Data 1 6 EDE Federal School Code 00000 to 99999 Uppercase B, G, or E Originating Federal School Code Valid Federal School Code 1 Reject Override B-1 = Yes Date of Birth since Blank = No September 1, 1984 See Table of Reject Codes and How to Respond to Each for further details. 1 Reject Override N-Missing first or last name See Table of Reject Codes and How to Respond to Each for further details.

31

394

394

1 = Yes Blank = No

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-74

History Correction Export Record Layout (Continued)
(CORR01IN)
Field #
32

Start Position
395

End Position
395

Field Length

Field Name
1 Reject Override W-Questionable number of family members, greater than 15 See Table of Reject Codes and How to Respond to Each for further details. Assumption Override 1-Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2-Parents’ AGI assumed equal to sum of father and mother earned income portions. Allow AGI to be zero or blank as entered. Assumption Override 3-Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. Assumption Override 4-Student’s AGI assumed equal to the sum of student and spouse earned income portions. Allow AGI to be zero or blank as entered. Assumption Override 5-Parent’s total from worksheet B assumed to be zero. Allow parents income from worksheet B to be less than or equal to parents’ total income. Assumption Override 6-Student’s total from worksheet B assumed to be zero. Allow student’s income from worksheet B to be less than or equal to student’s total income. Filler Parental Data Changes Filler

Valid Field Content
1 = Yes Blank = No

Justify
Left

33

396

396

1

1 = Yes Blank = No

Left

34

397

397

1

1 = Yes Blank = No

Left

35

398

398

1

1 = Yes Blank = No

Left

36

399

399

1

1 = Yes Blank = No

Left

37

400

400

1

1 = Yes Blank = No

Left

38

401

401

1

1 = Yes Blank = No

Left

39 40 41 42

402 422 423 429

421 422 428 436

20 1

6 Electronic Version Number 8 Transaction Receipt Date The date you received the correction for data entry. 8 Filler

For ED Use Only Y Blank For ED Use Only For ED Use Only Format is CCYYMMDD 20000101 to 20011231 For ED Use Only

Left Left Left Right

43

437

444

Left

February 2000 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-75

History Correction Export Record Layout (Continued)
(CORR01IN)
Field #
44

Start Position
445

End Position
449

Field Length

Field Name
5 Serial Number

Valid Field Content
00001 to 99999

Justify
Right

45

450 Total Bytes

450 450

Must be non-blank Must be in ascending sequential order. 1 Input Record Type H = History Correction

Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-76

Duplicate Request Export Record Layout
(CORR01IN)
Field #
1

Start Position
1

End Position
1

Field Length

Field Name
1 Correction Year Indicator

Valid Field Content
1 (one) = Cycle 2000-2001

Justify
Left

2 3 4

2 15 18

14 17 26

Indicates the cycle year to which the correction should be applied. 13 Filler 3 ISIR Record Request #1 9 Original Social Security Number #1 The student's original SSN as processed initially by the CPS. 2 Name ID #1 First two letters of the last name. 2 Transaction Number #1 The CPS generated transaction number indicating the sequencing of ISIR transaction. Filler ISIR Record Request #2 Original Social Security Number #2 Name ID #2 Transaction Number #2 Filler ISIR Record Request #3 Original Social Security Number #3 Name ID #3 Transaction Number #3 Filler ISIR Record Request #4 Original Social Security Number #4 Name ID #4 Transaction Number #4 Filler ISIR Record Request #5 Original Social Security Number #5 Name ID #5 Transaction Number #5 Filler ISIR Record Request #6 Original Social Security Number #6 Name ID #6 Transaction Number #6 Filler ISIR Record Request #7 Original Social Security Number #7 Name ID #7 Transaction Number #7 Filler

For ED Use Only Will always be ‘199’ 001010001 to 999999999

Left Left Right

5 6

27 29

28 30

Uppercase A to Z 01 to 99

Left Right

7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37

31 46 49 58 60 62 77 80 89 91 93 108 111 120 122 124 139 142 151 153 155 170 173 182 184 186 201 204 213 215 217

45 48 57 59 61 76 79 88 90 92 107 110 119 121 123 138 141 150 152 154 169 172 181 183 185 200 203 212 214 216 231

15 3 9 2 2 15 3 9 2 2 15 3 9 2 2 15 3 9 2 2 15 3 9 2 2 15 3 9 2 2 15

For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z 01 to 99 For ED Use Only

Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-77

Duplicate Request Export Record Layout (Continued)
(CORR01IN)
Field #
38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 Total Bytes

Start Position
232 235 244 246 248 263 266 275 277 279 294 297 306 308 310 325 328 337 339 341 356 359 368 370 372 387 393 429 437 450

End Position
234 243 245 247 262 265 274 276 278 293 296 305 307 309 324 327 336 338 340 355 358 367 369 371 386 392 428 436 449 450 450

Field Length
3 9 2 2 15 3 9 2 2 15 3 9 2 2 15 3 9 2 2 15 3 9 2 2 15 6

Field Name
ISIR Record Request #8 Original Social Security Number #8 Name ID #8 Transaction Number #8 Filler ISIR Record Request #9 Original Social Security Number #9 Name ID #9 Transaction Number #9 Filler ISIR Record Request #10 Original Social Security Number #10 Name ID #10 Transaction Number #10 Filler ISIR Record Request #11 Original Social Security Number #11 Name ID #11 Transaction Number #11 Filler ISIR Record Request #12 Original Social Security Number #12 Name ID #12 Transaction Number #12 Filler EDE Federal School Code

Valid Field Content
Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z 01 to 99 For ED Use Only 00000 to 99999 Uppercase B, G, or E Valid Federal School Code For ED Use Only Format is CCYYMMDD 20000101 to 20011231 For ED Use Only D = Duplicate

Justify
Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Left Right Left Left

Originating Federal School Code. 36 Filler 8 Transaction Receipt Date Date you are requesting the Duplicates. 13 Filler 1 Input Record Type

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-78

Signature Record Layout
(SIGS01IN)
Field #
1 2

Start Position
1 2

End Position
1 10

Field Length

Field Name

Valid Field Content
1 (one) = Cycle 2000-2001 001010001 to 999999999

Justify
Left Right

1 Batch Year 9 Original Social Security Number #1 The student's original SSN as processed initially by the CPS. 2 Name ID First two letters of the last name. 2 Filler 3 SAR Field Number 1 Correction Data-Signed By 27 3 1 337 6 36 8

3 4 5 6 7 8 9 10 11 12 13

11 13 15 18 19 46 49 50 387 393 429

12 14 17 18 45 48 49 386 392 428 436

Uppercase A to Z

Left Right Left Left Left Left Left Left Left Left Right

14 15

437 445

444 449

8 5

For Ed Use Only Will always be ‘101’ A = Applicant Only B = Applicant and Parent P = Parent Only Filler For ED Use Only SAR Field Number-Optional Will be ‘104’ Correction Data- Preparer’s Signature- Will be ‘1’ Optional Filler For ED Use Only EDE Federal School Code 00000 to 99999 Uppercase B, G, or E Originating Federal School Code Valid Federal School Code Filler For ED Use Only Transaction Receipt Date Format is CCYYMMDD 20000101 to 20011231 The date you received the correction for data entry. Filler For ED Use Only Serial Number 00001 to 99999

Left Right

16

450

450

Must be non-blank Must be in ascending sequential order. 1 Input Record Type F = FOTW signature page S = FE signature page W = RFOTW signature page

Left

Total Bytes

450

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-79

FDR Export Record Layout
(FDRS01IN)
Field #
1 2 3 4

Start Position
1 2 15 18

End Position
1 14 17 26

Field Length
1 13 3 9

Field Name
Batch Year Filler ISIR Record Request #1 Original Social Security Number #1

Valid Field Content
1 (one) = Cycle 2000-2001 For ED Use Only Will always be ‘199’ 001010001 to 999999999

Justify
Left Left Right Right

5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48

27 29 46 49 58 60 77 80 89 91 108 111 120 122 139 142 151 153 170 173 182 184 201 204 213 215 232 235 244 246 263 266 275 277 294 297 306 308 325 328 337 339 356 359

28 45 48 57 59 76 79 88 90 107 110 119 121 138 141 150 152 169 172 181 183 200 203 212 214 231 234 243 245 262 265 274 276 293 296 305 307 324 327 336 338 355 358 367

The student's original SSN as processed initially by the CPS. 2 Name ID #1 17 3 9 2 17 3 9 2 17 3 9 2 17 3 9 2 17 3 9 2 17 3 9 2 17 3 9 2 17 3 9 2 17 3 9 2 17 3 9 2 17 3 9 First two letters of the last name. Filler ISIR Record Request #2 Original Social Security Number #2 Name ID #2 Filler ISIR Record Request #3 Original Social Security Number #3 Name ID #3 Filler ISIR Record Request #4 Original Social Security Number #4 Name ID #4 Filler ISIR Record Request #5 Original Social Security Number #5 Name ID #5 Filler ISIR Record Request #6 Original Social Security Number #6 Name ID #6 Filler ISIR Record Request #7 Original Social Security Number #7 Name ID #7 Filler ISIR Record Request #8 Original Social Security Number #8 Name ID #8 Filler ISIR Record Request #9 Original Social Security Number #9 Name ID #9 Filler ISIR Record Request #10 Original Social Security Number #10 Name ID #10 Filler ISIR Record Request #11 Original Social Security Number #11 Name ID #11 Filler ISIR Record Request # 12 Original Social Security Number #12

Uppercase A to Z For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z For ED Use Only Will always be ‘199’ 001010001 to 999999999 Uppercase A to Z For ED Use Only Will always be ‘199’ 001010001 to 999999999

Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-80

FDR Export Record Layout (Continued)
(FDRS01IN)
Field #
49 50 51

Start Position
368 370 450 Total Bytes

End Position
369 449 450 450

Field Length

Field Name

Valid Field Content
Uppercase A to Z For ED Use Only F = FDR Requests

Justify
Left Left Left

2 Name ID #12 80 Filler 1 Input Record Type

October 1999 (2000-2001) 185H

EDE Technical Reference

Record Layouts 3-81