2001-2002 EDE Technical Reference

567 H Tracking Log Page(s) affected Overview 1-8 1-14 1-16 1-18 to 1-19 1-20 1-21 1-22 Record Layouts 3-77 3-78 3-159 to 3-160 3-161 Page(s) inserted Change(s) made

1-8 1-14 1-16 1-18 to 1-19 1-20 1-21 1-22 3-77 3-78 to 3-78A 3-159 to 3-160 3-161 to 3-161A

Added values of Blank and Unavailable to DL MPN Flags; added values of Blank and Unavailable to FFEL MPN Flags. Modified CPS Customer Service to be CPS/WAN Technical Support; deleted Billing and Invoices option under CPS/WAN Technical Support. Removed references to http://. Removed references to http://. Removed references to http://. Changed Federal Pell Grant Program e-mail address. Removed references to http://. Deleted Title IV WAN Customer Service entry. Added Valid Field Content of Blank for field 308. Added Valid Field Content of Blank and deleted values of A, I, C and N for Field 309. Modified Record layout starting with Field 10. Added 3-161A to allow for extra spacing.

Processing Codes/System Requirements 4-6 4-6 to 4-6A Modified Changes for 2001-2002 ISIR Field 309. 4-23 4-23 to 4-23A Added 4-23A to allow for extra spacing. 4-90 4-90 Modified Comment Text 053; added Y to the C Code column.

May 2001

DL Master Prom Note (MPN) Flag and the FFEL MPN Flag These determine the status of the Direct Loan MPN and FFEL MPN respectively.
DL MPN Flag A = Active I = Inactive C = Closed N = No MPN on file U = Unavailable Blank = No Data from NSLDS FFEL MPN Flag U = Unavailable Blank = No Data from NSLDS

NSLDS FFEL Lender Code If there is a FFEL MPN Flag, this code indicates the lender by their Federal School Code, or whether there are multiple lenders. Federal School Code X00000-X99999 Y = More than 1 lender and N/A Extra Additional Unsubsidized Flag Added to the loan level it informs schools that the aggregate loan amount borrowed includes unsubsidized loan amounts in excess of the normal aggregate loan limits. This occurs when the dependent student’s parent was denied a PLUS or the student is a Health Professions student. Capitalized Interest Flag Added to the loan level for informational purposes only. It does not tell you the amount of additional loan funds the student received.
• •

State Agency ISIRs and Federal Data Request (FDR) ISIRs now contain NSLDS data. New CPS edits

FAFSA Question 9 edits. Your date of birth – If the applicant provides 1900, 1901, or 1902 as their date of birth, the FAFSA is rejected with a verifiable reject A. FAFSA Question 39 & 40 and 73 & 74 edits. Adjusted Gross Income (AGI) and Taxes Paid – If the applicant or the applicant’s parent(s) provide a value for taxes paid that is equal to the AGI, the FAFSA is rejected with a verifiable reject C. Paper FAFSA without a Signature. If the applicant submits a paper FAFSA without the student’s signature, the FAFSA is processed and

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Overview 1-8

Sources of Assistance
If you have concerns or questions, listed below are sources of assistance. Note: Telephone numbers are subject to change.

CPS/WAN Technical Support CPS Customer Service
Telecommunications Device for the Deaf (TDD/TTY) E-mail: cpswan@ncs.com cps@ncs.com

800/330-5947
800/511-5806

SFA Technical Support: http://www.ed.gov/offices/OSFAP/sfatech/listserv.html Fax: 319/358-4260 Working hours are 7 a.m. – 7 p.m. (CT), Monday through Friday
• •

CPS Batch Status Custom/Combo/Mainframe Support for Direct Loans Direct Loan Technical Reference EDE Technical Reference EDExpress Software - App Express, Packaging, Direct Loan, and Pell FISAP software FISAP Technical Reference Packaging Technical Reference QAP Software Rejected EDE Records and Batches Renewal Application Processing SSCR-32 Software SSCR Technical Reference Use of CPS On-line Query
• • • • • •

Billing and Invoices

Campus-Based Award Letter EDconn32 EDE Enrollment and Participation Network Password Changes and Resets Software and User Manual Distribution Transmission Errors

• • •

• • • • • • • • • •

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Overview 1-14

Direct Loan Consolidation
E-mail: loan_consolidation@mail.eds.com Web site address: http://www.ed.gov/DirectLoan/consolid.html Working hours are 7 a.m. – 7 p.m. (CT), Monday through Friday • • • • • • • • • • Borrower Counseling Certifications Consolidation Fund Approved Loans Obtain Lender Process Applications Processing Promissory Note Repayment Information Supplemental

800/557-7392

Direct Loan Operations Staff
E-mail: direct_loans@ed.gov Web site address: http://www.ed.gov/DirectLoan

202/708-9951

Working hours are 7:30 a.m. – 4:30 p.m. (ET), Monday through Friday

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Overview 1-16

Direct Loan Servicing Center
Borrower Referral Only Telecommunications Device for the Deaf (TDD/TTY) Web site address: http://www.dlServicer.ed.gov E-mail: Not available. Fax: 800/848-0984 Working hours are 8 a.m. – 8:30 p.m. (ET), AVR Available 24 Hours a Day, Monday through Friday • • • • Borrower Account Inquiries Deferments/Forbearances Payment Inquiries Repayment Options 888/877-7658 800/848-0979 800/848-0983

School Services Working hours are 8 a.m. – 5:30 p.m. (ET), Monday through Friday • • Delinquency Issues Interface Issues

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Overview 1-18

FAFSA on the Web and FAFSA Express Customer Service Telecommunications Device for the Deaf (TDD/TTY)
E-mail: FAFSAWeb@ncs.com FAFSA on the Web site address: http://www.fafsa.ed.gov

800/801-0576
800/511-5806

FAFSA Express Web site address: http://www.ed.gov/offices/OPE/express.html PIN Web site address: http://www.pin.ed.gov Working hours are 7 a.m. – 10 p.m. (CT), Monday through Friday
• • • • • • • • •

Application Status Correction on the Web Assistance FAFSA Express Software Assistance FAFSA on the Web Assistance General Questions on Electronic Filing Help Accessing the Web Page Process Corrections Renewal App on the Web Assistance Renewal Application

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Overview 1-19

Federal Pell Grant Program
E-mail: pell_systems@ed.gov PellSystems@ed.gov Web site: http://www.pellgrantsonline.ed.gov Fax: 301/548-2396 Working hours are 8 a.m. – 8 p.m. (ET), Monday through Friday Federal Pell Grant Program Customer Service
• • • • •

800/4PGRANT or 800/474-7268

Batch Processing Status and Rejected Batches Current Authorization Level General Inquiries concerning RFMS Information and Data Request Regarding Award Years Prior to 2000-2001 Pell Grant Web Page Questions

Federal Pell Grant Program Web Page
• • •

Authorization Level for 1999-2000, 2000-2001, 2001-2002 Batch Status for 1999-2000, 2000-2001, 2001-2002 Links to Pell Grant Resources

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Overview 1-20

Federal Student Aid Information Center 800/848-0979

800/4FED AID or 800/433-3243

Telecommunications Device for the Deaf (TDD/TTY) Working hours are 8 a.m. – 8 p.m. (ET), Monday through Friday
• • • • •

800/730-8913

Application Status Distribution of Selected Publications Duplicate SARs or Address and School Changes (Student only): 319/337-5665 NSLDS Borrower Tracking Questions Student Financial Aid Program Questions

Grant Administration and Payment System (GAPS)
Web site address: http://gapsweb.ed.gov Working hours are 8 a.m. – 8 p.m. (ET), Monday through Friday

888/336-8930

National Student Loan Data System (NSLDS)

800/999-8219

Web site address for FAA Professionals (Restricted System–Authorized Personnel Only): https://www.nsldsfap.ed.gov Working hours are 7 a.m. – 7 p.m. (CT), Monday through Friday
• • • • •

NSLDS Batch Status Online NSLDS Perkins Data Rejected NSLDS Records SSCR Assistance

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Overview 1-21

SFA Customer Service Call Center (CSCC)
Formerly SFA Customer Support Inquiry Center E-mail: SFA_Customer_Support@ed.gov Fax: 202/260-4199 Working hours are 9 a.m. - 5 p.m. (ET), Monday through Friday
• • •

800/4ED-SFAP or 800/433-7327

Application Processing Questions Help with Contacting Other Staff in the U.S. Department of Education Title IV Policy Questions

Title IV WAN Customer Service
E-mail: t4wan@ncs.com Fax: 319/339-6983

800/615-1189

Working hours are 7 a.m. - 10 p.m. (CT), Monday through Friday
• • • • • • •

Billing and Invoices Campus-Based Award Letter EDconn32 EDE Enrollment and Participation Network Password Changes and Resets Software and User Manual Distribution Transmission Errors

Universal Automation Labs (UAL)
Fax: 301/565-0613

877/801-7168

Working hours are 8 a.m. - 5:30 p.m. (ET), Monday through Friday
• •

FISAP Edit File FISAP Replacement Year-to-Date File

ISIR Record Description/Data Dictionary (Continued)
(SARA02OP, EAPS02OP, REAP02OP, CORR02OP, ESFN02OP, ESFR02OP, FDRF02OP, SYSG02OP, YTDO02OP, YTDR02OP, YTDN02OP) Field SAR Start End Field Added/ Field Valid Field Content Justify/ # Field Position Position Length Modified Name Signed 299 1697 1697 1 NSLDS # Left Discharged Loan N Change Flag 300 1698 1698 1 NSLDS # Left Satisfactory N Repayment Change Flag 301 1699 1699 1 NSLDS Active # Left Bankruptcy N Change Flag 302 1700 1700 1 NSLDS # Left Overpayments N Change Flag 303 1701 1701 1 NSLDS # Left Aggregate Loan N Change Flag 304 1702 1702 1 NSLDS Perkins # Left Loan Change N Flag 305 1703 1703 1 NSLDS Pell # Left Payment Change N Flag 306 1704 1704 1 NSLDS Y or N Left Additional Pell Flag 307 1705 1705 1 NSLDS Y or N Left Additional Loans Flag 308 1706 1706 1 Added Direct Loan A = Active Left Master-Prom C = Closed Note Flag I = Inactive N = No MPN on file U = Unavailable Blank = No data from NSLDS

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Record Layouts 3-77

ISIR Record Description/Data Dictionary (Continued)
(SARA02OP, EAPS02OP, REAP02OP, CORR02OP, ESFN02OP, ESFR02OP, FDRF02OP, SYSG02OP, YTDO02OP, YTDR02OP, YTDN02OP) Field SAR Start End Field Added/ Field Valid Field Content Justify/ # Field Position Position Length Modified Name Signed 309 1707 1707 1 Added NSLDS FFEL A = Active Left Master-Prom C = Closed Note Flag I = Inactive N = No MPN on file U = Unavailable Blank = No data from NSLDS 310 1708 1713 6 Added NSLDS FFEL Alpha/Numeric Left Lender Code Y = More than 1 lender N/A X00000 to X99999 Valid characters for the first position are 0, B, E, or G. Blank 311 1714 1715 2 NSLDS Pell 01 to 03 Left Sequence Blank Number (1) 312 1716 1718 3 NSLDS Pell Alpha field Left Verification Flag N/A (1) 313 1719 1724 6 Modified NSLDS Pell EFC 000000 to 999999 Left Increased (1) Blank field length by 2 314 1725 1732 8 NSLDS Pell Numeric Right School Code (1) Blank 315 1733 1734 2 NSLDS Pell Numeric Right Transaction Blank Number (1) 316 1735 1742 8 NSLDS Pell Last Numeric Left Update Date (1) (CCYYMMDD) N/A Blank

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Record Layouts 3-78

Signature Record Layout
(SIGS02IN) Field Start End Field # Position Position Length Field Name 1 1 1 1 Batch Year 2 2 10 9 Original Social Security Number #1 Valid Field Content 2 = Cycle 2001-2002 001010001 to 999999999 Justify Left Right

3

11

12

4 5 6 7 8 9 10 11 12

13 15 18 19 53 56

14 17 18 52 55 56

57 136 470 137 142 143 470

The student's original SSN as processed initially by the CPS. 2 Name ID Uppercase A to Z Spaces(s) First two letters . (Period) characters of the last ’ (Apostrophe) name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric 2 Filler For ED Use Only 3 SAR Field Number Will always be ‘099’ 1 Correction Data-Signed A = Applicant Only By B = Applicant and Parent P = Parent Only 34 Filler For ED Use Only 3 SAR Field NumberWill be ‘102’ Optional 1 Correction DataWill be ‘1’ Preparer’s SignatureOptional 80 414 Filler For ED Use Only 6 Federal School Code 000000 to 999999 Uppercase B, G, or E Valid Federal School Code 328 Filler For ED Use Only

Left

Right Left Left Left Left Left Left Left Left

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Record Layouts 3-159

Signature Record Layout (Continued)
(SIGS02IN) Field Start End Field # Position Position Length Field Name 13 11 471 476 6 EDE Federal School Code Valid Field Content 000000 to 999999 Uppercase B, G, or E Valid Federal School Code Justify Left

14 12 15 13

477 553

552 560

16 14 17 15

561 575

574 579

Originating Federal School Code 76 Filler For ED Use Only 8 Transaction Receipt Date Format is CCYYMMDD 20010101 to 20021231 The date you received the correction for data entry. 14 Filler For ED Use Only 5 Serial Number 00001 to 99999 Must be non-blank Must be in ascending sequential order. 1 Input Record Type

Left Left

Left Right

18 16

580 Total Bytes

580 580

P = PIN Registration signature S = Any other signature

Left

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Record Layouts 3-160

FDR Export Record Layout
(FDRS02IN) Field Start End Field # Position Position Length Field Name 1 1 1 1 Batch Year 2 2 14 13 Filler 3 15 17 3 ISIR Record Request #1 4 18 26 9 Original Social Security Number #1 Valid Field Content 2 = Cycle 2001-2002 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Justify Left Left Right Right

5

27

28

6 7 8 9 10 11 12 13 14

29 53 56 65 67 91 94 103 105

52 55 64 66 90 93 102 104 128

The student's original SSN as processed initially by the CPS. 2 Name ID #1 Uppercase A to Z Spaces(s) First two letters . (Period) characters of the last ’ (Apostrophe) name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric 24 Filler For ED Use Only 3 ISIR Record Request #2 Will always be ‘199’ 9 Original Social Security 001010001 to 999999999 Number #2 2 Name ID #2 Same as Name ID #1 24 Filler For ED Use Only 3 ISIR Record Request #3 Will always be ‘199’ 9 Original Social Security 001010001 to 999999999 Number #3 2 Name ID #3 Same as Name ID #1 24 Filler For ED Use Only

Left

Left Right Right Left Left Right Right Left Left

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Record Layouts 3-161

FDR Export Record Layout (Continued)
(FDRS02IN) Field Start End Field # Position Position Length Field Name 15 129 131 3 ISIR Record Request #4 16 132 140 9 Original Social Security Number #4 17 141 142 2 Name ID #4 18 143 166 24 Filler 19 167 169 3 ISIR Record Request #5 Valid Field Content Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ Justify Right Right Left Left Right

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Record Layouts 3-161A

2000-2001 / 2001-2002 ISIR Cross Reference (Continued)
2000-2001 ISIR FIELD DATA Name # Start End Added Added 2001-2002 ISIR FIELD DATA Name # Start End Filler 15 643 657 1 Assumed Have 24 1402 1402 Children you 6 support? Duplicate SSN Indicator Direct Loan Master-Prom Note Flag 26 9 30 8 1558 1558 Changes For ED Use Only 1 = Assumed Yes 2 = Assumed No Blank = No assumption Y = Another filer also using this SSN Blank = N/A A = Active C = Closed I = Inactive N = No MPN on file U = Unavailable Blank = No data from NSLDS A = Active C = Closed I = Inactive N = No MPN on file U = Unavailable Blank = No data from NSLDS

Added

Added

1706

1706

Added

NSLDS FFEL Master-Prom Note Flag

30 9

1707

1707

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Processing Codes/System Requirements 4-6

2000-2001 / 2001-2002 ISIR Cross Reference (Continued)
2000-2001 ISIR FIELD DATA Name # Start End Added 2001-2002 ISIR FIELD DATA Name # Start End NSLDS FFEL 31 1708 1713 Lender Code 0 Changes Alpha/Numeric Y = More than 1 lender N/A X00000 to X99999 Valid characters for the first position are 0, B, E, or G. Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No

Added

NSLDS Loan (1) Extra Additional Unsubsidized Loan Flag NSLDS Loan (1) Capitalized Interest Flag

36 0

1965

1965

Added

36 1

1966

1966

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Processing Codes/System Requirements 4-6A

2000-2001 / 2001-2002 ISIR Cross Reference (Continued)
2000-2001 ISIR FIELD DATA Name # Start End Prisoner 154 607 607 Match 2001-2002 ISIR FIELD DATA Name # Start End Prisoner 157 670 670 Match Changes Blank 0= Applicant has not yet been sent to SSA Prisoner Match, OR is not a prisoner, OR cannot be verified because SSN Match was not successful 1 = Prisoner Applicant incarcerated in local prison facility 2 = Prisoner Applicant incarcerated in state or federal prison facility 3 = Applicant’s incarcerated status changed from prisoner to not a prisoner. 8 = Record could not be sent to match SSA because no last name, date of birth, and/or signature provided. Filler Student is selected for Verification Subsequent Application Flag Application Source Site Code 155 156 157 158 608 616 617 618 615 616 617 619 Deleted Student is selected for Verification Subsequent Application Flag Application Source Site Code 158 159 160 671 672 673 671 672 674

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Processing Codes/System Requirements 4-23

2000-2001 / 2001-2002 ISIR Cross Reference (Continued)
2000-2001 ISIR FIELD DATA Name # Start End Transaction 159 620 621 Source Site Code 2001-2002 ISIR FIELD DATA Name # Start End Transaction 161 675 676 Source Site Code Changes Added values 76 = CPS INS Secondary Confirmation 77 = CPS Prisoner Post-Screen 20010101 to 20021231

Transaction Processed Date Compute Batch Number Correction Flags Highlight Flags

160 161 162 163

622 630 633 753

629 632 752 872

Transaction Processed Date Compute Batch Number Correction Flags Highlight Flags

163 164 165 166

681 689 692 812

688 691 811 931

Added 2 = Field Corrected on previous transaction

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Processing Codes/System Requirements 4-23A

ISIR Comment Codes and Text (Continued)
Comment C Reject Code Code Code Comment Text 052 Your answer to “Drug Conviction Affecting Eligibility?” has changed since you filed your initial application. 053 Y You left “Drug Conviction Affecting Eligibility?” blank. IF YOU HAVE A DRUG CONVICTION, you MUST answer this question. Your failure to accurately answer this question could result in legal action against you by the U.S. Government. Use the enclosed worksheet to determine your answer to this question. You can correct this item by calling 1-800-4FED-AID (1-800-4333243) or by going to www.fafsa.ed.gov. You can also use this report. A drug conviction does not necessarily disqualify you from receiving student aid. You left “Drug Conviction Affecting Eligibility?” blank. Your failure to provide an answer to this question makes you ineligible to receive Title IV aid. Either indicate that you have never been convicted of possessing or selling illegal drugs or use the enclosed worksheet to determine your answer to this question. In any case, you can correct this item by calling 1-800-4FED-AID (1-800-433-3243) or by going to www.fafsa.ed.gov. You can also see your Financial Aid Administrator for assistance. Please understand that a drug conviction does not necessarily disqualify you from receiving student aid. 054 Y You reported a '2' in response to “Drug Conviction Affecting Eligibility?”. This indicates that you are ineligible for federal student aid for part of the 2001-2002 school year. Your period of ineligibility resulting from your drug-related conviction(s) ends on or after July 1, 2001 but before June 30, 2002. You should contact your Financial Aid Administrator when your ineligibility period ends so that he or she can determine if you may receive federal funds during the 2001-2002 award year. 056 055 Y Your denial of benefits under the Anti-Drug Abuse Act of 1988 has been resolved and processing of your student aid application may continue. 056 You reported in “Drug Conviction Affecting Eligibility?” that you have been convicted of an illegal drug offense. If you determine that your conviction(s) do not affect your eligibility for federal student aid, or affect it for only part of the 2001-2002 school year, you must correct “Drug Conviction Affecting Eligibility?” by using this report. You can also correct this item or get additional help with this question by calling 1-800-4FED-AID (1-800-4333243). YOU ARE NOT ELIGIBLE FOR FEDERAL STUDENT AID WHILE YOUR ANSWER TO “DRUG CONVICTION ELIGIBILITY” IS ‘3’. Whether or not your conviction(s) affect your eligibility for federal student aid, you may still be eligible to receive state, school, or other non-federal student aid.

May 2001 (2001-2002) (237 H)

EDE Technical Reference

Processing Codes/System Requirements 4-90