2002-2003 EDE Technical Reference

Tracking Log Page(s) affected Record Layouts 3-58 Page(s) inserted Change(s) made

3-58

3-68 3-70 3-72 3-74 3-76 3-78

3-68 3-70 3-72 3-74 3-76 3-78

Modified the field name description for field 266, ISIR Transaction Type and field 267, Electronic Federal School Code Indicator Changed NSLDS Loan (1) Grade Level Valid Content to include Alpha characters Changed NSLDS Loan (2) Grade Level Valid Content to include Alpha characters Changed NSLDS Loan (3) Grade Level Valid Content to include Alpha characters Changed NSLDS Loan (4) Grade Level Valid Content to include Alpha characters Changed NSLDS Loan (5) Grade Level Valid Content to include Alpha characters Changed NSLDS Loan (6) Grade Level Valid Content to include Alpha characters

Processing Codes 4-47 4-80

4-47 4-80

Added "(does not apply to electronic or Web transactions)" to reject C Deleted SAR field 114. Corrections to the E-mail Address are made in field 30 on the Correction Export Record (CORR03IN), not in the SAR correction data fields

May 2002 (2002-2003)

EDE Technical Reference

Tracking Log i

ISIR Record Description/Data Dictionary (Continued)
(SARA03OP, EAPS03OP, CORR03OP, ESFN03OP, ESFR03OP, FDRF03OP, SYSG03OP, YTDO03OP, YTDR03OP, YTDN03OP) Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 265 1543 1550 8 Modified Duplicate Date Format is Left year CCYYMMDD reference in CPS Process Date of 20020101 to 20031231 valid the duplicate Blank content transaction requested. 266 1551 1551 1 Removed 5 ISIR Transaction 0 = Electronic initial Right = Type application Electronic 1 = Automatic ISIR renewal Where the transaction generated application was generated from. 2 = Electronic correction Modified ISIR batch type that 3 = Electronic duplicate request this ISIR was Field Name received in. description 267 1552 1552 1 Modified Electronic Federal 1 = Federal School Left School Code Indicator Code #1 Field 2 = Federal School Name Code #2 description For schools, it will identify your school 3 = Federal School Code #3 code. 4 = Federal School For state agencies it Code #4 will identify Identifies 5 = Federal School one of the colleges Code #5 listed in fields 91, 93, 6 = Federal School 95, 97, 99 or 101 that Code #6 caused this initiated Blank = No Federal the transaction to be School Code sent to in the ESFNnon-resident file. destination point.

May 2002 (2002-2003) (280 H)

EDE Technical Reference

Record Layouts 3-58

ISIR Record Description/Data Dictionary (Continued)
(SARA03OP, EAPS03OP, CORR03OP, ESFN03OP, ESFR03OP, FDRF03OP, SYSG03OP, YTDO03OP, YTDR03OP, YTDN03OP) Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 348 1892 1899 8 NSLDS Loan (1) Format is Left Current Status Date CCYYMMDD Blank 349 1900 1905 6 NSLDS Loan (1) 000000 to 999999 Right Aggregate Principal N/A Balance Blank 350 1906 1913 8 NSLDS Loan (1) Numeric Left Aggregate Principal (CCYYMMDD) Balance Date N/A Blank 351 1914 1921 8 NSLDS Loan (1) Numeric Left Begin Date (CCYYMMDD) N/A Blank 352 1922 1929 8 NSLDS Loan (1) End Numeric Left Date (CCYYMMDD) N/A Blank 353 1930 1932 3 NSLDS Loan (1) GA Numeric Left Code N/A Blank 354 1933 1935 3 NSLDS Loan (1) Alpha Left Contact Type N/A Blank 355 1936 1943 8 NSLDS Loan (1) Numeric Left School Code N/A Blank 356 1944 1951 8 NSLDS Loan (1) Numeric Left Contact Code N/A Blank 357 1952 1954 3 Modified NSLDS Loan (1) Alpha/Numeric Left Grade Level N/A Valid Blank Content

May 2002 (2002-2003) (280 H)

EDE Technical Reference

Record Layouts 3-68

ISIR Record Description/Data Dictionary (Continued)
(SARA03OP, EAPS03OP, CORR03OP, ESFN03OP, ESFR03OP, FDRF03OP, SYSG03OP, YTDO03OP, YTDR03OP, YTDN03OP) Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 370 1999 2006 8 NSLDS Loan (2) Numeric Left Aggregate Principal (CCYYMMDD) Balance Date N/A Blank 371 2007 2014 8 NSLDS Loan (2) Numeric Left Begin Date (CCYYMMDD) N/A Blank 372 2015 2022 8 NSLDS Loan (2) End Numeric Left Date (CCYYMMDD) N/A Blank 373 2023 2025 3 NSLDS Loan (2) GA Numeric Left Code N/A Blank 374 2026 2028 3 NSLDS Loan (2) Alpha Left Contact Type N/A Blank 375 2029 2036 8 NSLDS Loan (2) Numeric Left School Code N/A Blank 376 2037 2044 8 NSLDS Loan (2) Numeric Left Contact Code N/A Blank 377 2045 2047 3 Modified NSLDS Loan (2) Alpha/Numeric Left Grade Level N/A Valid Blank Content 378 2048 2048 1 NSLDS Loan (2) P = PLUS denial Left Additional H = Health Unsubsidized Loan Professional Flag B = Both N = Neither 379 2049 2049 1 NSLDS Loan (2) Y = Yes Left Capitalized Interest N = No Flag

May 2002 (2002-2003) (280 H)

EDE Technical Reference

Record Layouts 3-70

ISIR Record Description/Data Dictionary (Continued)
(SARA03OP, EAPS03OP, CORR03OP, ESFN03OP, ESFR03OP, FDRF03OP, SYSG03OP, YTDO03OP, YTDR03OP, YTDN03OP) Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 391 2100 2107 8 NSLDS Loan (3) Numeric Left Begin Date (CCYYMMDD) N/A Blank 392 2108 2115 8 NSLDS Loan (3) End Numeric Left Date (CCYYMMDD) N/A Blank 393 2116 2118 3 NSLDS Loan (3) GA Numeric Left Code N/A Blank 394 2119 2121 3 NSLDS Loan (3) Alpha Left Contact Type N/A Blank 395 2122 2129 8 NSLDS Loan (3) Numeric Left School Code N/A Blank 396 2130 2137 8 NSLDS Loan (3) Numeric Left Contact Code N/A Blank 397 2138 2140 3 Modified NSLDS Loan (3) Alpha/Numeric Left Grade Level N/A Valid Blank Content 398 2141 2141 1 NSLDS Loan (3) P = PLUS denial Left Additional H = Health Unsubsidized Loan Professional Flag B = Both N = Neither 399 2142 2142 1 NSLDS Loan (3) Y = Yes Left Capitalized Interest N = No Flag 400 2143 2148 6 Added NSLDS Loan (3) 000000 to 999999 Right Amount of Last N/A Disbursement Blank

May 2002 (2002-2003) (280 H)

EDE Technical Reference

Record Layouts 3-72

ISIR Record Description/Data Dictionary (Continued)
(SARA03OP, EAPS03OP, CORR03OP, ESFN03OP, ESFR03OP, FDRF03OP, SYSG03OP, YTDO03OP, YTDR03OP, YTDN03OP) Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 412 2201 2208 8 NSLDS Loan (4) End Numeric Left Date (CCYYMMDD) N/A Blank 413 2209 2211 3 NSLDS Loan (4) GA Numeric Left Code N/A Blank 414 2212 2214 3 NSLDS Loan (4) Alpha Left Contact Type N/A Blank 415 2215 2222 8 NSLDS Loan (4) Numeric Left School Code N/A Blank 416 2223 2230 8 NSLDS Loan (4) Numeric Left Contact Code N/A Blank 417 2231 2233 3 Modified NSLDS Loan (4) Alpha/Numeric Left Grade Level N/A Valid Blank Content 418 2234 2234 1 NSLDS Loan (4) P = PLUS denial Left Additional H = Health Unsubsidized Loan Professional Flag B = Both N = Neither 419 2235 2235 1 NSLDS Loan (4) Y = Yes Left Capitalized Interest N = No Flag 420 2236 2241 6 Added NSLDS Loan (4) 000000 to 999999 Right Amount of Last N/A Disbursement Blank 421 2242 2249 8 Added NSLDS Loan (4) Date Numeric Left of Last Disbursement (CCYYMMDD) N/A Blank

May 2002 (2002-2003) (280 H)

EDE Technical Reference

Record Layouts 3-74

ISIR Record Description/Data Dictionary (Continued)
(SARA03OP, EAPS03OP, CORR03OP, ESFN03OP, ESFR03OP, FDRF03OP, SYSG03OP, YTDO03OP, YTDR03OP, YTDN03OP) Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 433 2302 2304 3 NSLDS Loan (5) GA Numeric Left Code N/A Blank 434 2305 2307 3 NSLDS Loan (5) Alpha Left Contact Type N/A Blank 435 2308 2315 8 NSLDS Loan (5) Numeric Left School Code N/A Blank 436 2316 2323 8 NSLDS Loan (5) Numeric Left Contact Code N/A Blank 437 2324 2326 3 Modified NSLDS Loan (5) Alpha/Numeric Left Grade Level N/A Valid Blank Content 438 2327 2327 1 NSLDS Loan (5) P = PLUS denial Left Additional H = Health Unsubsidized Loan Professional Flag B = Both N = Neither 439 2328 2328 1 NSLDS Loan (5) Y = Yes Left Capitalized Interest N = No Flag 440 2329 2334 6 Added NSLDS Loan (5) 000000 to 999999 Right Amount of Last N/A Disbursement Blank 441 2335 2342 8 Added NSLDS Loan (5) Date Numeric Left of Last Disbursement (CCYYMMDD) N/A Blank 442 2343 2344 2 Modified NSLDS Loan (6) 01 to 06 Left Valid Sequence Number Blank Content

May 2002 (2002-2003) (280 H)

EDE Technical Reference

Record Layouts 3-76

ISIR Record Description/Data Dictionary (Continued)
(SARA03OP, EAPS03OP, CORR03OP, ESFN03OP, ESFR03OP, FDRF03OP, SYSG03OP, YTDO03OP, YTDR03OP, YTDN03OP) Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 2398 2400 3 NSLDS Loan (6) Alpha Left 454 Contact Type N/A Blank 2401 2408 8 NSLDS Loan (6) Numeric Left 455 School Code N/A Blank 2409 2416 8 NSLDS Loan (6) Numeric Left 456 Contact Code N/A Blank 2417 2419 3 Modified NSLDS Loan (6) Alpha/Numeric Left 457 Grade Level N/A Valid Blank Content 1 NSLDS Loan (6) P = PLUS denial Left 458 2420 2420 Additional H = Health Unsubsidized Loan Professional Flag B = Both N = Neither 1 NSLDS Loan (6) Y = Yes Left 459 2421 2421 Capitalized Interest N = No Flag 6 Added NSLDS Loan (6) Right 460 2422 2427 000000 to 999999 Amount of Last N/A Disbursement Blank 2428 2435 461 8 Added NSLDS Loan (6) Date Numeric Left of Last Disbursement (CCYYMMDD) N/A Blank 2436 2450 462 15 Filler For ED Use Only Left Total 2450 Bytes

May 2002 (2002-2003) (280 H)

EDE Technical Reference

Record Layouts 3-78

Table of Reject Codes and How to Respond to Each
*These Alpha reject codes are the same as the Reject Override Codes. Reject Code Reject Reason Action A Date of birth year equals 1900 Verify or correct the Date of Birth through 1927 *B Independent student and date of Verify or correct the Date of Birth birth equals 09/01/86 or greater, and date of birth is not equal to or greater than current year. C Taxes paid equal Adjusted Verify or correct Taxes paid Gross Income (does not apply to electronic or Web transactions). *N Missing first or last name Verify or correct the student's last name or first name. P Invalid SSN range Verify or correct the student's current SSN *W Questionable number of family If the student is dependent, verify or correct members, greater than 15. Parents' Number of Family Members. Comment Code 069 072

111, 114

080 023 178, 179

1

2

If the student is independent, verify or correct Student's Number of Family Members. Simplified needs test is not met If the student is dependent, provide the 150, 151 and all asset data are blank. following: Parents' Cash, Savings, and Checking; Parents' Real Estate/Investment Net Worth and Parents' Business/Investment Farm Net Worth. If the student is independent, provide the following: Student's Cash, Savings and Checking; Student's Real Estate/Investment Net Worth and Student's Business/Investment Farm Net Worth. Incomplete Application or If the student is dependent, provide Parents' 129, 130 Renewal Application Taxed and Untaxed Income. If the student is independent, provide Student and Spouse (if married) Taxed and Untaxed Income.

May 2002 (2002-2003) (280 H)

EDE Technical Reference

Processing Codes 4-47

Correction Data Entry Specifications (Continued)
SAR Field Justify/ Field # Length Signed Name/Description 112 4 Left DRN (Data Release Number) Will only be included when the transaction was initiated at the destination point. Student's E-mail Address Valid Field Content 0001 to 9999 * = Correct to Blank N

114

50

Left

See E-mail Address Valid Content in this section.

Y

May 2002 (2002-2003) (280 H)

EDE Technical Reference

Processing Codes 4-80