Custom Layouts

2002-2003 Custom Record Layouts
Schools, Servicers and Software developers that program their own Pell Processing system will use the Custom Record Layouts (or Legacy Record Layouts). Phase In Participants will notice minimal changes in the legacy record layouts. Details of the changes are also listed in the 2002-2003 Implementation Section.

February 2002 (2002-2003) Program Technical Reference

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SAIG Transmission SAIG Transmission Header Record Description SAIG Transmission Batch Header Record Description SAIG Transmission Batch Trailer Record SAIG Transmission Trailer Record Creating an Origination Record and Receiving Acknowledgement

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Grant Batch Header Record Description Grant Batch Trailer Record Description Origination Record Description Origination Acknowledgement Record Description Batch Reject Reasons Origination and Disbursement Record Batch Reject Reasons Disbursement Record Batch Reject Reasons Data Request Record Batch Reject Reasons Creating a Disbursement Record and Receiving Acknowledgement

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Disbursement Record Description Disbursement Acknowledgement Record Description Receiving and Processing ESOAs

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ESOA Record Description (Summary) ESOA Record Description (Detail) Printing the ESOA 2002-2003 ESOA Print Format ESOA Printing Guidelines Institution Data Records and Acknowledgements Institution Data Record Description Institution Data Acknowledgement Record Description

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Electronic Data Requests Data Requests: Multiple Reporting, Reconciliation, SOA, YTD Record Description Data Request Acknowledgements Record Description Multiple Reporting Record Description Reconciliation File Record Description Year-to-Date Record (Origination) Description Year-to-Date Record (Disbursement) Description Year-to-Date Record (Summary) Description Importing Data to Populate Databases External Origination Add/Change Record Description External Disbursement Add/Change Record Description

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SAIG Transmission Records
What’s included:
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SAIG Transmission Header Record Description SAIG Transmission Batch Header Record Description SAIG Transmission Batch Trailer Record SAIG Transmission Trailer Record Note: The Title IV Wide Area Network (TIVWAN) has been renamed to the Student Aid Internet Gateway (SAIG). Categories for the record layouts are as follows:

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Start – First position of the field. End – Last position of the field. Length – Sum of the positions assigned to a field. Type – Alpha (A) or Numeric (N) character that indicates the required value for the field. Field Name – General term that acknowledges the field. Description – Explanation that gives clear purpose of the use of the field. Valid Values – Predefined content that satisfies processing requirements to be used in the field. A “blank” listed as a valid value also indicates that the data element is not a required field. Elements other than those described will be rejected by the software. Processing Notes/Edits – Comments related to the process that merit attention.

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SAIG Transmission Header Record

Type = A (Alphanumeric) = N (Numeric) = D (Date)

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SAIG Transmission Batch Header Record

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SAIG Transmission Batch Header Record (Continued)

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SAIG Transmission Batch Trailer Record

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SAIG Transmission Batch Trailer Record (Continued)

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SAIG Transmission Trailer Record

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Creating an Origination Record and Receiving Acknowledgement
What's included:
• • • •

Grant Batch Header Record Description Grant Batch Trailer Record Description Origination Record Description Origination Acknowledgement Record Categories for the record layouts are as follows:

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Start – First position of the field. End – Last position of the field. Length – Sum of the positions assigned to a field. Type – Alpha (A) or Numeric (N) character that indicates the required value for the field. Field Name – General term that acknowledges the field. Description – Explanation that gives clear purpose of the use of the field. Valid Values – Predefined content that satisfies processing requirements to be used in the field. A “blank” listed as a valid value also indicates that the data element is not a required field. Elements other than those described will be rejected by the software. Processing Notes/Edits – Comments related to the process that merit attention.

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Grant Batch Header Record

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Grant Batch Header Record (Continued)

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Grant Batch Header Record (Continued)

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Grant Batch Header Record (Continued)

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Grant Batch Trailer Record

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Grant Batch Trailer Record (Continued)

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Grant Batch Trailer Record (Continued)

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Origination Record

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Origination Record (Continued)

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Origination Record (Continued)

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Origination Record (Continued)

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Origination Record (Continued)

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Origination Record (Continued)

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Origination Record (Continued)

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Origination Record (Continued)

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Origination Record (Continued)

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Origination Record (Continued)

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Origination Record (Continued)

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Origination Record (Continued)

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Origination Record (Continued)

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Origination Record (Continued)

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Origination Record (Continued)

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Origination Record (Continued)

NOTE: A change to an origination record is supplied in this same format. Changes apply to the entire award period

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Origination Acknowledgement Record

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

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Origination Acknowledgement Record (Continued)

If record has been rejected, Action Code = E, reported data is returned on the record.

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Batch Reject Reasons
What's included:
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Origination Record Batch Reject Reasons Disbursement Record Batch Reject Reasons Data Request Record Batch Reject Reasons

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Origination Reject Reasons
F i e l d P o s it i o n R e j e c t R e a s o n s

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O ri g i n a ti o n I D : F i e l d P o si ti o n s 1 t o 2 3

If O ri g i n a l S S N a n d O ri g i n a l N a m e C o d e d o n o t m a t c h a v a l u

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e i n t h e E li g i b l e A p p li c a n t D a t a b a s e . If A tt e n d i n g P e ll I D

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d o e s n o t m a t c h t h e v a l u e i n t h e O ri g i n a ti o n I D . If A tt e n d i n

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g P e ll I D i s n o t f u n d e d o r is n o t a b r a n c h o f t h e R e p o rt i n g P e

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O ri g i n a l S S N : F i e l d P o si ti o n s 2 4 t o 3 2

ll I D . If O ri g i n a l S S N d o e s n o t m a t c h t h e v a l u e i n t h e O ri g i

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O ri g i n a l N a m e C o d e : F i e l d P o si ti o n s 3 3 t o 3 4

n a ti o n I D . If O ri g i n a l N a m e C o d e d o e s n o t m a t c h t h e v a l u e i

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A w a r d a m o u n t f o r e n ti r e s c h o o l y e a r:

n t h e O ri g i n a ti o n I D . If n o t n u m e ri c . A m o u n t c a n n o t e x c e e d

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F i e l d P o si ti o n s 6 1 t o 6 7 T r a n s a c ti o n N u m b e r: F i e l d P o si ti o

t o t a l p a y m e n t c e il i n g . If n o t n u m e ri c o r d o e s n o t m a t c h t h

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n s 1 9 9 t o 2 0 0

E x p e c t e d F a m il y C o n t ri b u

e E li g i b l e A p p li c a n t d a t a b a s e . If n o t n u m e ri c o r d o e s n o t m

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ti o n ( E F C ): F i e l d P o si ti o n s 2 0 1 t o 2 0 5

a t c h t h e E F C f o r t h e tr a n s a c ti o n n u m b e r r e p o rt e d i n t h e E li

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S e c o n d a r y E x p e c t e d F a m il y C

g i b l e A p p li c a n t d a t a b a s e . If S e l e c t e d a n d S e c o n d a r y E F

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o n t ri b u ti o n U s e d C o d e : F i e l d P o si ti o n s 2 0 6 t o 2 0 6

C n o t i n P e ll e li g i b l e r a n g e .

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Disbursement Reject Reasons
The disbursement batch edits are a result of the business rules and the information technology used in the system.
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Processing edits can be found in the record layouts later in this technical reference. The results of these edits are provided in the comment codes on the disbursement acknowledgement record. The editing process may result in rejection, corrections made to data, or warning messages. For example, the student's disbursement record will be rejected if the institution reports an incorrect origination ID. If the annual award amount is miscalculated, the Pell Processor recalculates the amount and reports the recalculated amount as the accepted value in the disbursement acknowledgement record.

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