Description: Tags: Customlayoutspt1

Custom Layouts
2002-2003 Custom Record Layouts

Schools, Servicers and
Software developers that
program their own Pell
Processing system will
use the Custom Record
Layouts (or Legacy
Record Layouts). Phase
In Participants will notice
minimal changes in the
legacy record layouts.
Details of the changes
are also listed in the
2002-2003
Implementation Section.
February 2002 (2002-2003) Federal Pell Grant

Program Technical Reference Custom Layouts
1-1
SAIG Transmission
• SAIG Transmission Header Record Description
• SAIG Transmission Batch Header Record Description
• SAIG Transmission Batch Trailer Record
• SAIG Transmission Trailer Record
Creating an
Origination Record
and Receiving
Acknowledgement
• Grant Batch Header Record Description
• Grant Batch Trailer Record Description
• Origination Record Description
• Origination Acknowledgement Record Description
Batch Reject
Reasons
• Origination and Disbursement Record Batch Reject Reasons
• Disbursement Record Batch Reject Reasons
• Data Request Record Batch Reject Reasons
Creating a
Disbursement
Record and
Receiving
Acknowledgement
• Disbursement Record Description
• Disbursement Acknowledgement Record Description
Receiving and
Processing ESOAs
• ESOA Record Description (Summary)
• ESOA Record Description (Detail)
Printing the ESOA

• 2002-2003 ESOA Print Format
• ESOA Printing Guidelines
• Institution Data Records and Acknowledgements
• Institution Data Record Description
• Institution Data Acknowledgement Record Description

1-2
Electronic Data
Requests
• Data Requests: Multiple Reporting, Reconciliation, SOA, YTD Record
Description
• Data Request Acknowledgements Record Description
• Multiple Reporting Record Description
• Reconciliation File Record Description
• Year-to-Date Record (Origination) Description
• Year-to-Date Record (Disbursement) Description
• Year-to-Date Record (Summary) Description
Importing Data to
Populate Databases
• External Origination Add/Change Record Description
• External Disbursement Add/Change Record Description

1-3
SAIG Transmission Records
What’s included:
• SAIG Transmission Header Record Description
• SAIG Transmission Batch Header Record Description
• SAIG Transmission Batch Trailer Record
• SAIG Transmission Trailer Record
Note: The Title IV Wide
Area Network
(TIVWAN) has been
renamed to the Student
Aid Internet Gateway
(SAIG).
Categories for the record

layouts are as follows:
• Start – First position of the field.
• End – Last position of the field.
• Length – Sum of the positions assigned to a field.
• Type – Alpha (A) or Numeric (N) character that indicates the required
value for the field.
• Field Name – General term that acknowledges the field.
• Description – Explanation that gives clear purpose of the use of the
field.
• Valid Values – Predefined content that satisfies processing
requirements to be used in the field. A “blank” listed as a valid value
also indicates that the data element is not a required field. Elements
other than those described will be rejected by the software.
• Processing Notes/Edits – Comments related to the process that merit
attention.

1-4
SAIG Transmission Header Record
Type = A
(Alphanumeric)
= N (Numeric)
= D (Date)
June 2002 (2002-2003) Federal Pell Grant

1-5
SAIG Transmission Batch Header
Record

1-6
SAIG Transmission Batch Header
Record (Continued)

1-7
SAIG Transmission Batch Trailer
Record

1-8
SAIG Transmission Batch Trailer Record
(Continued)

1-9
SAIG Transmission Trailer Record

1-10
Creating an Origination Record and Receiving
Acknowledgement
What's included:
• Grant Batch Header Record Description
• Grant Batch Trailer Record Description
• Origination Record Description
• Origination Acknowledgement Record
Categories for the record

layouts are as follows:
• Start – First position of the field.
• End – Last position of the field.
• Length – Sum of the positions assigned to a field.
• Type – Alpha (A) or Numeric (N) character that indicates the required
value for the field.
• Field Name – General term that acknowledges the field.
• Description – Explanation that gives clear purpose of the use of the
field.
• Valid Values – Predefined content that satisfies processing
requirements to be used in the field. A “blank” listed as a valid value
also indicates that the data element is not a required field. Elements
other than those described will be rejected by the software.
• Processing Notes/Edits – Comments related to the process that merit
attention.

1-11
Grant Batch Header Record

1-12
1-12
Grant Batch Header Record (Continued)

1-12A

1-13

1-14
Grant Batch Trailer Record

1-15
Grant Batch Trailer Record (Continued)

1-16
Grant Batch Trailer Record (Continued)

1-17
Origination Record

1-18
1-18
Origination Record (Continued)

1-19
•

1-20

1-21

1-22

1-23

1-24

1-25

1-26

1-27

1-28
1-28
•

1-29
1-29

1-29A

1-30
1-30

1-30A
NOTE: A change to an origination record is supplied

in this same format. Changes apply to the entire award
period

1-31
Origination Acknowledgement
Record

1-32
Origination Acknowledgement Record
(Continued)

1-33
(Continued)

1-34
(Continued)

1-35
(Continued)

1-36
(Continued)

1-37
(Continued)

1-38
(Continued)

1-39
(Continued)

1-40
1-40
(Continued)

1-41
(Continued)

1-42
1-42
1-42
(Continued)

1-43
(Continued)

1-44
(Continued)

1-45
•

(Continued)

1-46
(Continued)

1-47
(Continued)

1-48
•

(Continued)
If record has been rejected, Action Code = E, reported

data is returned on the record.

1-49
•
Batch Reject Reasons
What's included:
• Origination Record Batch Reject Reasons
• Disbursement Record Batch Reject Reasons
• Data Request Record Batch Reject Reasons

1-50
•
Origination Reject Reasons

F R
i e
e j
l e
d c
P t
o R
s e
it a
i s
o o
n n
s

1-51
•
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ri O
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ti a
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I S
D N
:
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1-51
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1-51
•
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1-51
•
g
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1-51
•
ll
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.
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ri O
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: N
F
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1-51
•
n
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.
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F d
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d n
P o
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si m
ti a
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n c
s h
3 t
3 h
t e
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3 a
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i

1-51
•
n
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g
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a
ti
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I
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.
A If
w n
a o
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t .
f A
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r o
e u
n n
ti t
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e a
s n
c n
h o
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l x
y c
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a e
r: d

1-51
•
F t
i o
e t
l a
d l
P p
o a
si y
ti m
o e
n n
s t
6 c
1 e
t il
o i
6 n
7 g
.
T If
r n
a o
n t
s n
a u
c m
ti e
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n c
N o
u r
m d
b o
e e
r: s
F n
i o
e t
l m
d a
P t
o c
si h
ti t
o h

1-51
•
n e
s E
1 li
9 g
9 i
t b
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2 e
0 A
0 p
p
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p o
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F ri
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y d
C o
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t n
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1-51
•
ti a
o t
n c
( h
E t
F h
C e
): E
F F
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e f
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o h
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2 a
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1-51
•
g
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x n
p d
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c e
t c
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1-51
•
o C
n n
t o
ri t
b i
u n
ti P
o e
n ll
U e
s li
e g
d i
C b
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: a
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d
P
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s
2
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t
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2
0
6

1-51
•
Disbursement Reject Reasons
The disbursement batch

edits are a result of the
business rules and the
information technology
used in the system.
• Processing edits can be found in the record layouts later in this

technical reference.
• The results of these edits are provided in the comment codes on the
disbursement acknowledgement record.
• The editing process may result in rejection, corrections made to data,
or warning messages.
For example, the

student's disbursement
record will be rejected if
the institution reports an
incorrect origination ID.
If the annual award
amount is miscalculated,
the Pell Processor
recalculates the amount
and reports the
recalculated amount as
the accepted value in the
disbursement
acknowledgement
record.

1-52

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Custom Layouts

2002-2003 Custom Record Layouts

February 2002 (2002-2003) Federal Pell Grant

Printing the ESOA

February 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

Categories for the record

February 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

Categories for the record

February 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

Origination Record (Continued)

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

Origination Record (Continued)

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

NOTE: A change to an origination record is supplied

February 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

June 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

Origination Acknowledgement Record

February 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

February 2002 (2002-2003) Federal Pell Grant

Origination Acknowledgement Record

If record has been rejected, Action Code = E, reported