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MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.
Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street March 25, 2013 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:
Sham, Messina, Yamauchi, Ayala, Placido Led by Mayor Placido
READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.
PRESENTATION/DISCUSSION 1. PRESENTATION BY SILVERADO REGARDING A PROPOSED REMODEL & ADDITION TO THE SILVERADO SENIOR LIVING PROPERTY ON STONEMAN AVENUE – F2M13-16 Representatives from Silverado Senior Living will give a brief presentation regarding their proposed project located on the east side of Stoneman Avenue between Huntington Drive and Pine Street. Silverado is in the process of acquiring the adjacent property along Stoneman Avenue to the south for a proposed remodel and addition to the existing facility. The proposed 14,782 square foot addition will expand the existing facility to add 38 new beds and an enclosed atrium while continuing the architectural style of the existing building and extending the landscaping across the front of the addition. Because Silverado’s residents no longer drive, the applicant will be seeking a variance for parking from the Planning Commission to allow for fewer spaces. The proposed project includes seven new guest parking spaces. Recommended Action: City Council receive the presentation and provide comments.
CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M13-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the City’s Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the City’s Labor Negotiators as follows; provided, however, 2 3-25-13
prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(d)(1): Spector v. City of Alhambra, LASC Case No. BC483110 Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(d)(2): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4): 3 matters. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with City’s Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Officers’ Association, Alhambra Fire Fighters’ Association, and the Alhambra City Employees’ Association.
RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required.
PRESENTATIONS/DISCUSSION 2. ENERGY WISE PARTNERSHIP WITH THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (COG) UPDATE – F2M10-53 Andrea Travis-Miller, the new Executive Director of the San Gabriel Valley Council of Governments, will provide the City Council with an update on the San Gabriel Valley Energy Wise Partnership. Recommended Action: This item is for information only; no action is required at this time by the City Council. 3. ANNUAL BOARDS AND COMMISSIONS APPOINTMENTS – F2M13-24 The terms of office for all members of the City’s various Boards and Commission expire on March 25, 2013; therefore, it is appropriate for Councilpersons to appoint or reappoint their representatives at this time. With the exception of the Youth Commission, each representative may serve for a maximum of eight consecutive terms of one year each. Appointments will be effective for a one-year period commencing March 25, 2013 and ending March 24, 2014. Recommended Action: The Mayor and each Councilperson shall announce his/her new appointments to the Civil Service Commission/Board of Appeals, HCDA Citizen Advisory Committee, Board of Library Trustees, Parks & Recreation Commission, 3 3-25-13
Planning Commission, Design Review Board, Transportation Commission, Youth Commission, the Alhambra City Arts & Cultural Events Committee and the Environmental Committee with each such appointment to be effective for a one-year period commencing March 25, 2013 and ending March 24, 2014. Other than announcing names of new appointees, no action is required.
USE OF CURRENT TECHNOLOGIES BY THE POLICE DEPARTMENT TO ENHANCE COMMUNITY POLICING – F2M13-16 The Chief of Police will provide an update to the City Council on the current technology that is being used to impact crime, as well as outreach and engage with the community. Recommended Action: This item is for information only; no action is required at this time by the City Council.
JULIO J. FUENTES ALHAMBRA GATEWAY GARDEN – F2M13-16 Staff wishes to present the City Council with a preliminary design concept for the Julio J. Fuentes Alhambra Gateway Garden dedication monument, which will be located at the northwest corner of Fremont Avenue and Valley Boulevard. Recommended Action: City Council receive the presentation and provide comments.
CONSENT AGENDA (Item Nos. 6 – 16) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 6. REORGANIZATION: ALHAMBRA CITY COUNCIL APPOINTMENTS – F2M13-25 As required by the Alhambra City Charter, the City Council reorganized itself on February 25, 2013. However, in order to complete the reorganization, the following actions are required to be taken in connection with the reorganization; i.e., the appointment of Director or Representative/Delegate and Alternate to the following organizations for the period commencing February 25, 2013 to and including November 25, 2013: a) Board of Directors, League of California Cities, Los Angeles: Director – Luis Ayala, Alternate – Gary Yamauchi. San Gabriel Valley Economic Partnership: Representative – Stephen Sham, Alternate – Dr. Steven Placido. Independent Cities of Los Angeles County: Representative – Gary Yamauchi Alternate – Stephen Sham. 4 3-25-13
San Gabriel Valley Council of Governments (SGVCOG): Governing Board Representative – Barbara A. Messina, Alternate Governing Board Representative – Dr. Steven T. Placido. Southern California Association of Governments (SCAG): Representative – Barbara A. Messina, Alternate – Luis Ayala. Alhambra Museum Board of Directors: Representative – Dr. Steven Placido, Alternate – Barbara A. Messina. Independent Cities Risk Management Authority (ICRMA): Representative – Gary Yamauchi. City Selection Committee: Representative – Luis Ayala, Alternate – Gary Yamauchi.
Recommended Action: No action required, the appointments listed will be affirmed, unless City Council wishes to change any of the above designations. 7. NIB: CLOSED CIRCUIT TELEVISION (CCTV) SECURITY SYSTEM – F2M13-29, N2M13-41 Staff requests that the City Council authorize staff to solicit bids for a new Closed Circuit Television (CCTV) Security System at the Alhambra Police Department. The current security camera system in use at the Police Department was installed during the construction of the facility in 1994. The current equipment is aged and severely outdated. The capabilities of the current camera system is limited and in need of replacement. The Police Department has identified the cost of the project in the fiscal year 2012-2013 budget and $250,000 is available in the Police Facility Assessment account. Recommended Action: City Council authorize staff to solicit bids for a new Closed Circuit Television (CCTV) Security System at the Alhambra Police Department. 8. NIB & APPROPRIATION OF FUNDS: MOBILE COMPUTER TERMINALS FOR POLICE DEPARTMENT PATROL VEHICLES – F2M9-81, N2M13-42, M2M13-26 Staff requests that the City Council authorize staff to solicit bids for the purchase of Mobile Computer Terminals, mounts and center consoles to be used in patrol vehicles of the Police Department; and, to appropriate additional funding from the Supplemental Law Enforcement Services Fund to be used towards this purchase. Mobile Computer Terminals wirelessly connect police vehicles to the City’s computer network. These terminals provide access to several databases and disseminate critical information that is obtained from emergency communication dispatchers. Recommended Action: City Council authorize staff to solicit bids for Mobile Computer Terminals, mounts, and center consoles at the Alhambra Police Department; 5 3-25-13
and, appropriate $33,000 to the Supplemental Law Enforcement Services Fund (account 201.20.2010.64344) to be used towards the purchase. (M2M13-26)
NIB: 2013 U.S.D.A. SUMMER LUNCH PROGRAM – F2M6-60, N2M13-43 Staff requests that the City Council approve of the City’s participation in the Summer Food Service Program for 2013 and authorize the staff to circulate a Notice Inviting Bids to secure a vendor to provide prepared lunches and snacks for the program. Lunches and snacks will be served at Alhambra Park, Almansor Park, Granada Park, and Story Park, Monday through Friday, beginning June 3 through August 9, 2013, between the hours of 11:00 a.m. – 2:00 p.m. (lunches) and 3 p.m. – 4 p.m. (snacks), depending on the location. Recommended Action: City Council approve participation in the 2013 Summer Food Service Program and authorize staff to circulate a Notice Inviting Bids to prospective vendors to provide lunches and snacks for said program.
TREASURER’S REPORT - F2M13-1 Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of February, 2013, listing all of the City's investments as of February 28, 2013.
MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the March 11, 2013 regular Meeting of the Alhambra City Council.
CLASS SPECIFICATION: RECREATION SUPERVISOR – F2M13-2, M2M13-23 Before a class specification becomes effective, it must be approved by the City Council. An assessment of the existing class specification by the Personnel and Community Services Departments for the position of Recreation Supervisor has sustained the need for an update of the representative duties and qualification guidelines to more accurately reflect the current duties and qualifications of this classification. Therefore, staff requests that the City Council approve the adoption of the class specification for the position of Recreation Supervisor. Recommended Action: City Council adopt the revised class specification for the position of Recreation Supervisor as described in the Assistant City Manager/Personnel Director’s March 25, 2013 report on file in the Office of the City Clerk. (M2M13-23)
CLASS SPECIFICATION: DEPUTY FIRE MARSHAL – F2M13-2, M2M13-24
Before a class specification becomes effective, it must be approved by the City Council. 6 3-25-13
An assessment by the Personnel and Fire Departments sustained the need to amend a recently approved class specification for the position of Deputy Fire Marshal to accurately reflect the duties and qualifications of this classification. Therefore, staff requests that the City Council approve the adoption of the class specification for the newly established position of Deputy Fire Marshal. Recommended Action: City Council adopt the class specification for the position of Deputy Fire Marshal as described in the Assistant City Manager/Personnel Director’s March 25, 2013 report on file in the Office of the City Clerk. (M2M13-24)
CLASS SPECIFICATION: REVENUE SUPERVISOR – F2M13-2, M2M13-25 Before a class specification becomes effective, it must be approved by the City Council. An assessment by the Finance and Personnel Departments sustained the need to create a new position of Revenue Supervisor and to accurately reflect the duties and qualifications of this classification. Therefore, staff requests that the City Council approve the adoption of the class specification for the newly established position of Revenue Supervisor. Recommended Action: City Council adopt the class specification for the position of Revenue Supervisor as described in the Assistant City Manager/Personnel Director’s March 25, 2013 report on file in the Office of the City Clerk. (M2M13-25)
PERSONNEL ACTIONS – F2M13-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated March 25, 2013 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
DEMANDS - F2M13-1 Recommended Action: City Council approve as submitted Final Check List (142567 thru 143736) in the amount of $883,017.12 for the period ending March 7, 2013, Schedule of Wire Transfers in the amount of $1,927,622.94 for the week ending February 22, 2013 and Schedule of Wire Transfers in the amount of $1,755,622.04 for the week ending March 8, 2013; and, Final Check List (143737 thru 143913) in the amount of $289,355.70 for the period ending March 14, 2013.
ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record.
Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas. COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M13-7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will be held on Monday, April 8, 2013 at 5:30 p.m., in the Alhambra City Hall Council Chambers, 111 South First Street, Alhambra, California. NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
LAUREN MYLES, CMC CITY CLERK
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