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Issue: 01/2011

Evaluation
OUTSTANDING Excellent Very Good Average Below Average

APPRAISALS
Appraisals
Editorial Appraisals Heavy Weather Injuries
SLOW LAZY

Dear Colleagues, Another year has gone by. It has been a good year for our QHSE performance. Our PSC statistics are better and injury rates have reduced. Our pre-sea training college in Mumbai has expanded capacity and 240 students will pass out each year. From April, we will also be starting 2nd Mates competency preparatory courses in Delhi. Since your performance defines the quality of service to our clients, we have decided to focus on ‘Appraisals’ in this issue. It is important that appraisals are done seriously, as they are an opportunity to improve the individual’s performance. We hope you find the advice useful. We wish you a safe year ahead! – Pradeep Chawla

Did You Know? Hot spots – Good Practice Shipboard Concentrated QHSE Campaign No. 4 Medical Care On Board Ship and Ashore – MLC 2006 Regulation Update

BAD ATtITUDE

Appraisals are essential to build up a profile of an employee. This profile is needed for promotions and for choosing the person for specific tasks that may be suited to the individual’s strengths. The career of a person is dependent on your appraisals; hence it is important that they are done seriously and in a fair manner. Aim should be to mention the individual strengths and not focus only on the weaknesses. An appraisal is an opportunity to improve the individual. Any discussion of Performance Appraisals would not be complete without mentioning some of the more common errors made by appraisers. It should be noted that these mistakes are universal in nature and should be viewed as tendencies that even experienced appraisers have to be on guard against. Halo Effect: This refers to the tendency to rate an individual either high or low on all facets of the job because the appraiser likes or dislikes one aspect of the individual’s performance. e.g. High confidence level of an individual. Central Tendency: This refers to the problem of rating all employees as middle or average performers. In effect, this “keep the peace” appraisal strategy punishes superior performance and rewards mediocrity. Personal Bias: Refers to the unfortunate tendency of some appraisers to rate an employee unfairly because of the appraisers personal feelings or biases about an individual or individuals. Like-Me: This refers to appraisers who have a tendency to rate employees higher who are closer to themselves in style, attitudes, and work habits than employees who exhibit different characteristics.
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Always comply with the Company’s heavy checklist D/12 & always Stay Alert! the past fatalities were on weather Contributed by – Capt. everyone will be disheartened – and will have little incentive to do their best if they know they will always fall short. In other words. Most of the printers have a facility for printing on both sides of the paper. no one understands what merits a positive evaluation. 1200 kilograms of coal. Nimit Gupta . 2. If you expect something to be done by a certain date. Giving evaluations can be difficult.17 injuries. 46 kilograms of sulphur. resentment is inevitable. Contributed by – Capt. Don’t make your standards too easy to achieve. 3. if possible. ♦ One ton of paper requires 208000 litres of water. Do not venture out or work on deck. manually or automatically. Exaggerated movements increase the risk of slips. For un-important and non-official printouts. 9 kilograms of dyes and pigments and 112 kilowatt hours of power! You can contribute to saving trees and conserve energy with each page of paper you save by taking a few simple steps and using a little bit of your time. trips and falls in cluttered work spaces 2. Some individuals react to criticism defensively. Personnel (crush) injuries due to unexpected movements of unsecured moveable objects. This will result in a 50% reduction of paper consumption. Some of the other hazards associated with heavy weather are: 1. Killed or injured (due to impact) when a wave is washed inboard particularly at the forward end of the ship. If your employees feel that you take it easy on some of them while coming down hard on others. Never under estimate the power of the sea! An absolutely fundamental element of passage planning is to assess the risk involved in a particular voyage and one hazard. even if it is uncomfortable. Give deadlines: If you want to see improvement. but do take into account the realities of your workplace. etc 3. Be realistic: If you set unrealistic or impossible goals and standards. give the worker a timeline to turn things around. Be complete: Write your evaluation so that an outsider reading it would be able to understand exactly what happened and why. i. Reduce margins on all sides before you print. you may use rough paper (used paper). 22 accidents and 4 occurred of which largest proportion of them container ships.[Contd. the worker won’t know that he or she needs to improve. MAIB accident database records show that in 10 years . Use both sides of the paper. doors. Be sure to give the bad news.e. This will result in approximately 5% reduction in paper consumption.67 reams (500 sheets each) of copy paper. say so. Check your printer for instructions on how this can be done. This will result in 100% reduction of paper consumption. raters may be more critical of performance when appraisals are used for developmental reasons than for appraisals used for promotion. Here’s how: 1. give specific examples of what the employee did to achieve – or fall short of – the goal. from page 1] Use Bias: This refers to the tendency of letting the purpose of the appraisal unduly influence the ratings. Be honest: If you avoid telling a worker about performance problems. And. 159 kilograms of lime. Sanjeev Mathur ♦ A 40 foot tall tree needs to be cut to make 16. sometimes. 131 kilograms of clay. that will always be present is Heavy Weather. Be specific: when you evaluate a worker. without explicit permission of the Master.

7.11) not onboard 2.4.4. All the Bunker Delivery Notes (BDN) records for past 3 years not onboard (SBP 201A.3. 3. 3.9)/Spare Bilge Pump Motor & Stator (EMS 204 – Part 1. Sewage Treatment/Holding Tank & Bilge Holding Tank manholes not sealed with Environment Seals (EMS 204 – Part 1.2. 11. C. on page 4] . provides comprehensive rights and protection at work for the seafarer’s. 11.2) 9. which was in use earlier. a Medical Care On Board Ship and Ashore – MLC 2006 Shield box for indicator cocks with an opening at the top. C. C. Various oil leakages in Engine Room (H & S 202. 7.10) 8. Annex 4) 7. Shield box for indicator cocks with opening fabricated on the side (post box type) only – Final temperature 43 deg. Spare set of Filter Cartridges (EMS 204 .4. 3.2) 4. 3.5 Contributed by Praveen Kumar.Hot Spots – Good Practice (1) Auxiliary engine turbo charger outlet exhaust gas thermometer pocket was 250 deg. C/E LPG/C Oriental Queen The MLC has been described as the “seafarers’ bill of rights” [Contd. 3.4.4)) 3. Refer to Company SMS Manual H & S 7. defining standards applicable to the entire industry. Environment seals insufficient/Spares not onboard (EMS 204 – Part 1. Glass wool clad pads were fixed on all three A/E’s – Final temperature 63 deg C Shipboard Concentrated QHSE Campaign No. 2006.6. Environmental Compliance Reporting Form/ Declaration not signed by off signers (EMS 204 – Part 1.3) (2) Auxiliary engine base of turbo charger at exhaust gas inlet temperature was 276 deg. Insulation renewed – Final temperature 49 deg C (3) All indicator cocks were indicating temperature range of 250-296 deg.6. Valid Flag State certificates/endorsements for crew pending/not onboard (MSM 201.2) 6. 4 Summary of deficiencies noted in the campaign conducted from Oct to Dec 2010 – MARPOL and PSC deficiencies 1. Vent head floats for ballast air pipes damaged (MTM 208.Part 1.4.5.6) 5. Oil Content Meter – No certificate issued by shipyard for OWS test/No records onboard (EMS 204 – Part 1. 7. C The ILO’s Maritime Labour Convention.

requirements for inspecting. Hong Kong Tel: (852) 2863 6111 Fax: (852) 2861 2419 Email: aeqa. specific antidotes and personal protective devices should be on board whenever dangerous goods are carried ● ● presence of qualified doctor on vessels carrying more than 100 persons. prearranged system that medical advice by radio or satellite communication to ships at sea. 248 Queen’s Road East. 1.com . injuries and diseases on board ship. If VGP deficiencies are noted (within PSC examination). they will be corrected on the spot and reported to Environmental Protection Agency (EPA) (See US Regulation Update – US 60) 01 May 2011: Amendments to MARPOL Annex V – New Wider Caribbean Special Area Disposal of garbage from ships within the new “Wider Caribbean Region” special area will take effect as provision of adequate reception facilities by states has been fulfilled (See Regulation Update – RU 57) ● ● ● ● ● ● ● Anglo Eastern Group 23/F. stock control. documentation/ permissions. medical equipment and medical guide. welfare measures and other forms of social protection. including specialist advice. food and personal hygiene.[Contd. Wanchai. environmental protection and catering health & safety ● providing and maintaining decent accommodations and recreational facilities for seafarers’ working or living on board.com Website: www. adequate and accountable system for finding employment on board ship without charge to the seafarer.angloeasterngroup. medical care. injuries and diseases ship-owners to conduct risk evaluation in relation to management of occupational safety and health with respect to appropriate statistical information from their ships and from general statistics provided by the competent authority reasonable precautions to prevent occupational accidents. or both. food storage. Some key points with respect to health and medical care addressed in the MLC 2006 are: ● all seafarers’ shall have access to an efficient. 2. provision of medical chest. covers practical cookery. reporting and correcting unsafe conditions and for investigating and reporting on-board occupational accidents. requesting documentation and inspecting the ship. vessels without qualified doctor to have an officer nominated to be in charge of medical facilities on board. fines. catering staff shall be properly trained or instructed for their positions training course for Cooks approved or recognized by the competent authority.hkg@angloeasterngroup. Contributed by – Capt. training of crew) for all operational/work related activities (See Regulation Update – RU 58) 13 March 2011: Vessel General Permit (VGP) enforcement by USCG USCG boarding officers will establish the applicability of the VGP to all vessels by asking series of questions. is available 24 hours a day. from page 3] Article IV of the MLC 2006 states among others the Seafarers’ right to decent working and living conditions on board the ships and their right to health protection. consistent with promoting the seafarers’ health and well-being implementation and promotion of occupational safety and health policies and programs on ships on-board programs for the prevention of occupational accidents. including measures to reduce and prevent the risk of exposure to harmful levels of ambient factors and chemicals as well as the risk of injury or disease that may arise from the use of equipment and machinery on board ships. Sudipto Dasgupta ● ● ● 01 Feb 2011: Ships and their operational activities related to marine environment pollution prevention and control by PRC China has concluded or acceded to international treaties for control of marine environment by detailing stricter pollution prevention measures (includes certificates.