Origination Record Batch Edit Codes...........................................................................1 Origination Acknowledgment Edit Codes........................................................................4 Type.............................

.........................................................................................................7 Data Request Acknowledgement Edit Codes......................................................................9 *E = Error – RFMS rejects the record............................................................................10

APPENDIX D: EDIT CODES AND MESSAGES

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Origination Record Batch Edit Codes EDIT CODE 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 MESSAGE Missing Grant Batch Header Missing Grant Batch Trailer Duplicate Grant Batch Header Duplicate Grant Batch Trailer Trailer Preceeded Header Data Record Length must be numeric Reported Number of Records must be numeric Reported Total of Batch must be numeric Invalid Batch Number Year must be numeric Pell Id must be numeric Pell Id invalid or not found. Creation date must be numeric Creation time must be numeric Type Invalid Grantee DUNS does not match the Institutions Reporting Pell ID in Batch Number. Discrepancy between different records with identical Batch Number. Reported Number of Records does not equal count of detail records Total of Batch does not equal computed total of detail record amounts Reported Sign Indicator must be a valid indicator. Reporting Campus Pell Institution ID is a branch TYPE E E E E E E E E E E E E E E E E E W W W E

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campus

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222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238

Institution is currently ineligible upon receipt of batch at RFMS Branch Campus is unable to send in batches Invalid Message Class Data Record Length is not valid for Message Class Batch type code in Batch Number must equal record type for message class. Batch Create Date is greater than current system date Batch Number indicates you have included a batch with data from a different Award Year Batch submitted prior to system start-up date. Disbursements submitted prior to award year start date. Reporting Institution is not eligible to send normal Disbursements No detail records in Batch Invalid Destination Mailbox ID Institution does not have an agreement with TIV WAN Blank Output Media Type. Set to Media Type that was received. Trailer Message Class does not match the Header Trailer Batch Number does not Match the Header Trailer Destination Mailbox ID does not match the Header

W W E E E E E E E E E E E W E E E

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Origination Acknowledgment Edit Codes

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16.

Edit Code 301 302 303 304 305 306 307 308 309 310 311 312 313

Message Invalid Origination ID Duplicate Origination Invalid Original SSN / Applicant not on Eligible Applicant file. Invalid Attending Pell ID or Attending and Reporting/Funded campus mismatch Invalid Award Amount / Correction Applied Invalid Disbursement Date / Correction Applied Invalid Enrollment Date / Correction Applied Invalid Low Tuition & Fees Code / Correction Applied Invalid Verification Code / Correction Applied Invalid Incarcerated Federal Pell Recipient Code / Correction Applied Invalid Transaction Number Invalid Expected Family Contribution Invalid Secondary Expected Family Contribution / Correction

Type E E E E W W W W W W E E W
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C-5.2.7C Electronic Data Exchange (EDE) Pell Technical Reference (1999-2000)

Edit Code 314 315 316 317 318 319 320 321 322 323 324

Message Applied Invalid Academic Calendar / Correction Applied Invalid Payment Methodology / Correction Applied Invalid Number of Payment Periods / Correction Applied Invalid Cost Of Attendance / Correction Applied Invalid Enrollment Status / Correction Applied Invalid Weeks if Instructional. Time in program’s definition of Academic Year / Correction Applied Invalid Weeks of Instructional. Time used to calculate payment / Correction Applied Invalid Credit/Clock hours in program’s definition of academic year / Correction Applied Invalid Credit/Clock hours in all payment periods expected to complete this school year / Correction Applied Origination is ‘Over Paid’ and negative disbursement is expected. Invalid Secondary Expected Family Contribution

Type W W W W W W W W W W E

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Disbursement Acknowledgment Edit Codes Edit Code Message 401 Invalid Origination ID (Not in Valid Format) 402 Origination ID Does not match on RFMS 403 Disbursement Reference Number Not Valid 404 Debit/Credit Indicator Flag Not Valid 405 Disbursement Amount Not Valid 406 Disbursement Amount Is Not in range 407 Disbursement Date is Not Valid Date Format 408 Disbursement Date is Not Valid for Processing Date Or Not in valid Range 409 Institution must submit special disbursement 410 Potential Concurrent Enrollment - Multiple Reporting Separately 411 Potential Overaward Payment - Multiple Reporting Sent Separately 412 Negative disbursement cannot be accepted without a previous positive disbursement 413 Insufficient negative disbursement amount. Negative disbursement is expected for difference amount 414 Origination is in “Overpaid” status. Positive disbursement cannot be accepted. 415 Institution Status indicates the institution must submit a Special Disbursement Record 416 Negative disbursement adjusted to reflect accepted previous disbursement balance 417 Disbursement submitted after end of processing year and institution has not been granted administrative relief 418 Origination indicates Verification Status 'W', disbursement Adjusted to 50% of origination award amount. 419 Origination indicates Verification Status 'W', maximum Allowable disbursement for this student is 50% of award Amount 420 Origination indicates Verification Status 'W', only one disbursement allowed. 421 Disbursement generated after Verification Deadline Date

Type E E E E E W E E E W W E W E E W E W W E E

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Special Disbursement Acknowledgment Edit Codes Edit Code Message 501 Invalid Origination ID (Not in Valid Format) 502 Origination ID Does not match on RFMS 503 Disbursement Reference Number Not Valid 504 Disbursement with this reference is already exists (Duplicate Special Disbursement) 505 Disbursement Amount Not Valid 506 Disbursement Amount Is Not in range 507 Debit/Credit Indicator Flag Not Valid 508 Disbursement Date is Not Valid Date Format 509 Disbursement Date is Not Valid for Processing Date Or Not in valid Range 510 Invalid Payment Period Start Date or not within valid Range 511 Invalid Payment Period End Date or not within valid Range 512 Payment Period End Date is prior to Payment Period Start Date 513 Invalid Total Payment for Payment Period 514 515 516 517 518 519 520 521 522 523 524 525 526 527 528 Invalid Academic Calendar Invalid Payment Methodology Invalid Number of Payment Periods Number of Payment Periods is less than the Payment Period Number on the last accepted disbursement Invalid Payment Period Number (not in valid format) Invalid Cost of Attendance Invalid Enrollment Status Invalid Weeks of Inst. Time in Program’s definition W of academic year Invalid Weeks of instructional time used to calculate Payment Invalid Cr/Clock hrs in program’s definition of academic year Invalid Cr/Clock hrs in expected to complete in this Payment Period Origination is in “Overpaid” status. Positive disbursement cannot be accepted. Potential Concurrent Enrollment – Multiple Reporting Sent Separately Potential Overaward Payment – Multiple Reporting Sent Separately Negative disbursement cannot be accepted without a previous positive disbursement

Type E E E E E W E E E E E W W W W E W E W W W W W W E W W E

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529 530 531 532 533 534 535 536 537

Insufficient negative disbursement amount. Negative disbursement is expected for difference amount Institution is ineligible to submit a positive disbursement for this Payment Period Disbursement submitted after end of processing year and institution has not been granted administrative relief Origination indicates Verification Status ‘W’, disbursement Adjusted to 50% of origination award amount Origination indicates Verification Status ‘W’, maximum allowable disbursement for this student is 50% of award Amount Origination indicates Verification Status ‘W’, only one disbursement allowed. Special Disbursement would result in a negative balance Special Disbursement amount adjusted due to prior disbursement balance Payment Period Number is greater than the number of Payment Periods in the Student’s School Year

W E E W W E E W E

Data Request Acknowledgement Edit Codes Edit Message Code 601 Invalid Attending Pell ID 602 Invalid Data Request Type 603 Invalid Requested Output Media Type 604 Invalid Pell Batch Number 605 Invalid Multiple Reporting Request Code 1 606 Invalid Multiple Reporting Request Code 2 607 Invalid MR Student ID 608 Invalid MR Institution ID 609 Requested/Matching Data Not Found 610 Student Not Originated at Requesting Institution Institutional Data Record Edit Codes Edit Message Code 701 Invalid Attending Pell ID 702 Invalid State in mailing address 703 FAA phone number not numeric 704 FAA fax phone number not numeric 705 Invalid Institution Type 706 Invalid Financial Control Code
C-5.2.7C Electronic Data Exchange (EDE) Pell Technical Reference (1999-2000)

Type * E E E E E E E E E E

Type * E E E E E E
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Edit Code 707 708 709 710

Message Invalid Academic Year Code Invalid Weeks in institution academic year Invalid Credit/Clock hours in institution academic year No input data or data matched current data

Type * E E E W

*E = Error – RFMS rejects the record W = Warning – RFMS accepts the record as submitted and provides comment(s), or corrects invalid data values, as appropriate, and provides comments.

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