Guidebook for Preparing Applications for the Jacob K.

Javits Gifted and Talented Students Education Grant Program 84.206A

FY 2005 Program Competition

March 3, 2005 Dear Colleague: Thank you for your interest in the Javits Gifted and Talented Students Education Program grant. This Guidebook is not an application and does not contain the detailed information provided in the “Notice Inviting Applications” and the “Application Package.” All applicants should read the “Notice Inviting Applications” and use the “Application Package” to apply for a grant. These documents can be found on the Javits Program Web site: http://www.ed.gov/programs/javits/index.html. Applicants should not rely on this Guidebook as the sole source of information, and nothing in this document is intended to impart specific rights to applicants. We encourage applications for grants under this program to be submitted electronically using the Electronic Grant Application System (e-Application) available through the Department’s e-Grants system: http://e-grants.ed.gov. For technical assistance questions regarding e-Grants, please contact the e-Grants Help Desk at 1-888-336-8930 between 8:00am–6:00pm EST. A Demo for applying electronically is also available at the e-Grants Web site http://e-grants.ed.gov. At the web site’s home page, please click on “Continue” at the bottom of the screen, then “e-Applications” at the top of the screen. A drop down menu should appear. Please choose “Demo” on that menu. This will provide training for using the U.S. Department of Education’s e-Application system. For eApplications, it is recommended that you go online and print all of the pages/forms, then work offline and save everything in MSWord to upload later. Again, thank you for your interest in applying for the Javits Gifted and Talented Students Education Program grant and good luck in your endeavors. Regards, Danita A. Woodley Program Officer Javits Gifted and Talented Students Education Program

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Table of Contents

The Purpose of the Javits Program…………………………………...

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Applying for a Javits Grant…………………………………………… 8 Program Elements and Narrative……………………………………… 16 The Application………………………………………………………… 17 Assembling the Application……………………………………………. 22 Application Checklist……………………………………………………. 24 Further Information……………………………………………………... 25

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Section 1: The Purpose of the Jacob K. Javits Gifted and Talented Students Education Program Program Description Program Purpose The purpose of the Javits Gifted and Talented Education Program is to carry out a coordinated program of scientifically based research, demonstration projects, innovative strategies, and similar activities designed to build and enhance the ability of elementary and secondary schools to meet the special educational needs of gifted and talented students. The major emphasis of the program is on serving students traditionally under represented in gifted and talented programs, particularly economically disadvantaged, limited English proficient, and disabled students, to help reduce the serious gap in achievement among certain groups of students at the highest levels of achievement. Authorizing Legislation The Jacob K. Javits Gifted and Talented Students Education (Javits) program is a discretionary grant program that is authorized by Title V, Part D, Subpart 6 of the Elementary and Secondary Education Act of 1965, as amended (ESEA).

Javits Performance Indicators The FY 2005 target for Javits is to establish baseline data that is based on the following Javits program performance indicators: Indicator 8.1.1 Model Effectiveness: The number of new evidence-based project designs, targeting at-risk children that are deemed to be of high quality by an independent review panel of qualified scientists and practitioners. Indicator 8.1.2 Model Effectiveness: The number of projects with significant gains in academic achievement among target student populations as indicated by scientifically based evaluations.

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Indicator 8.1.3 Capacity Building: The number of high quality projects targeting at-risk children, with evidence of effective professional development focusing on Gifted and Talented education delivered to a significant number of practitioners, as measured by an independent review panel of qualified scientists and practitioners. Applicants are encouraged to include one or more of the aforementioned indicators into their program goals/objectives if applicable. For more information regarding the Javits FY 2005 Performance Indicators, visit our website at: http://www.ed.gov/about/reports/annual/2005plan/edlite-esea-javits.html Shift of Focus In FY 2002, under the reauthorization of the ESEA (the No Child Left Behind Act), absolute priorities were established to encourage activities that contribute to an understanding of the most effective ways to educate gifted and talented students who are economically disadvantaged, limited English proficient, or who have disabilities. This shift in focus builds upon the outcomes of nearly 125 demonstration programs and practices for educating talented students nationwide since the inception of the Javits program in 1989. Leadership The Javits program provides information and technical assistance to grantees for improving education for students with outstanding talents. For example, conferences, seminars, and meetings are held for State-level staff responsible for gifted and talented education, grant recipients, and leading researchers and practitioners. These gatherings help broaden and deepen the understanding of gifted and talented education throughout the nation. Research The Javits program funds the National Research Center on the Gifted and Talented located at the University of Connecticut at Storrs, in collaboration with the University of Virginia, Yale University, and Columbia University. The consortium includes over 360 public and private schools, 337 school districts, 52 State and territorial departments of education, and a consultant bank of 167 researchers associated with 86 universities throughout the United States and Canada. The Center conducts and analyzes research to develop information needed to meet the educational needs of gifted and talented students. The Center is a comprehensive research resource for schools looking for better, more effective 5

ways to identify and help gifted and talented students from populations traditionally underserved and underrepresented in gifted and talented programs. The Center regularly publishes research results under project components designed to answer the following basic questions: • What are the most effective ways of identifying, nurturing, and developing the many talents of students from diverse ethnic and socioeconomic backgrounds? • How can programs developed for gifted and talented students be used to improve the education of all students within a school? • How can researchers, practitioners, policymakers, and others work together to design and conduct research and ensure that it informs policy and practice? A wealth of information on the program is available at: www.ed.gov/programs/javits Funding Priorities For some programs, the Department publishes funding priorities in the Federal Register to identify the activities that will be funded in a given year. The Department uses three kinds of funding priorities in its programs: absolute, competitive, and invitational.

An absolute priority for a program means that only those applications that address that priority will be considered for funding. A competitive priority means that additional points will be given during the competitive review process for projects that meet the requirements of the competitive priority. An invitational priority encourages applicants to address certain issues in their project design. However, an application that meets the priority receives no competitive or absolute preference over applications that do not meet the priority. Absolute Priority for the FY 2005 Javits Grant Competition Under this priority, the Javits funds will support projects that improve services to gifted and talented students and develop the capacity of the State and local educational agencies to serve these students more effectively. For FY 2005, under 34 CFR 75.105 (c)(3) only applications that meet this priority will be considered for funding.

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Eligible Applicants: A state educational agency (SEA), local educational agency (LEA(s)) and/or both may submit an application. Either the SEA or LEA is eligible to serve as the fiscal agent. Allowable Activities: Applicants must propose to carry out one or more of the following activities:
• Conducting professional development (including fellowships) for personnel (including leadership personnel) involved in the education of gifted and talented students. Establishing and operating model projects and exemplary programs for serving gifted and talented students, including innovative methods for identifying and educating students who might not be served by traditional gifted and talented programs (These model projects might include summer programs, mentoring programs, service-learning programs, and cooperative programs involving business, industry, and education). Implementing innovative strategies, such as cooperative learning, peer tutoring, and service learning. Providing programs of technical assistance and information dissemination, including assistance and information with respect to how gifted and talented programs and methods, where appropriate, may be adapted for use by all students. Making materials and services available through State regional educational service centers, institutions of higher education, or other entities. Providing challenging, high-level course work, disseminated through technologies (including distance learning), for individual students or groups of students in schools and LEAs that would not otherwise have the resources to provide such course work.

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Section 2: Applying for a Javits Grant Overview This is a non-technical summary of the Department of Education's discretionary grant process and the laws and regulations that govern it. The reader should not rely on it as the sole source of information. Nothing in this document is intended to impart specific rights to applicants or grantees. Finding Information The Department maintains a site on the World Wide Web. You can access information on discretionary grant funding at: www.ed.gov by searching under “Grants & Contracts” http://www.ed.gov/fund/grant/about/grantmaking/index.html. The Web address for the Javits Gifted and Talented Education program is www.ed.gov/programs/javits. Eligibility The first thing to consider before applying for any grant is to determine whether your organization is eligible under the program. Most programs have specific eligibility criteria that are contained in the authorizing statute. For the FY 2005 Javits grant competition, a State educational agency (SEA), a local educational agency (LEA), and/or both that collaborate on a proposed project may submit an application. Either the SEA or the LEA is eligible to apply and to serve as the fiscal agent. The following further clarifies the eligibility requirements: What is a Local Educational Agency (LEA)? The eligibility criterion for the FY 2005 Javits program is that the applicant must be a state education agency (SEA), local educational agency (LEA), or both. An LEA is defined in section 9101 of the Elementary and Secondary Education Act. Generally, State educational agencies (SEA) designate LEAs for purposes of Federal education programs. Specifically: • School districts are the most familiar form of LEAs. • Some charter schools in some states are also considered LEAs. Charter Schools should check with their chartering agency to see if they are 8

considered an LEA. Charter Schools applying for this grant must include information on their LEA designation in the abstract of their application. Regional Service Agencies in many states are considered LEAs by the SEA. These entities may apply as part of a consortium with eligible LEAs in their service areas. State Administered Schools, such as Schools for the Deaf and the Blind, State Arts Schools, etc., may also be eligible to apply if they are considered LEAs by the SEA.

What is a State Education Agency (SEA)? A State Education Agency (SEA) includes the state board of education or other agency or officer primarily responsible for the supervision of public elementary and secondary schools in a state and is authorized under federal law to administer federal funds directed to education in the state. Applying Asking for grant funds from the Department of Education is not a complicated process, but it requires that you give us specific information to enable us to consider your request fairly and completely. When you apply for discretionary grant funds, you must complete an application and send us information on a number of forms. What is an application package? A discretionary grant application package contains all of the information and forms that you will need to apply for funds from the Department. Application packages typically include the application notice, program regulations and/or legislation, and application instructions and forms. What are certifications and assurances? Various federal requirements are imposed on applicants and grantees as a condition of receiving grant funds. Application packages contain forms that an applicant is required to sign, promising to abide by various federal laws, regulations, and executive orders that apply to grantees. Certifications relate to issues such as maintaining a drug-free workplace. Assurances relate to issues such as complying with nondiscrimination laws.

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Electronic Applications (E-Application) Important information for the FY 2005 Javits competition: Electronic applications are encouraged and can be submitted for the Javits grant competition using the Electronic Grant Application System (e-Application) available through the Department’s e-Grants system accessible through the e-Grants portal page at: http://e-grants.ed.gov A Demo for applying electronically is available at the e-Grants Web site http://egrants.ed.gov. At the Web site’s home page, please click on “Continue” at the bottom of the screen, then “e-Applications” at the top of the screen. A drop down menu should appear. Please choose “Demo” on that menu. This will provide training for using the U.S. Department of Education’s e-Application system. For technical assistance questions regarding e-Applications, please contact the e-Grants help desk directly at 1-888-336-8930. Please note the following: When you enter the e-Application system, you will find information about its hours of operation. We strongly recommend that you do not wait until the application deadline date to initiate an e-Application package. You must submit all documents electronically, including the Application for Federal Education Assistance (ED 424), Budget Information--Non-Construction Programs (ED 524), and all necessary assurances and certifications. Your e-Application must comply with the suggested page limit requirements described in the Federal Register Notice and the application package. After you electronically submit your application, you will receive an automatic acknowledgement, which will include a PR/Award number (an identifying number unique to your application). Within three working days after submitting your electronic application, fax a signed copy of the Application for Federal Education Assistance (ED 424) to the Application Control Center at (202) 245-6272 with a cover sheet stating ATTENTION: Javits, after following these steps: 1. Print ED 424 from e-Application. 2. The institution’s Authorizing Representative must sign this form.

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2. Place the PR/Award number in the upper right hand corner of the hard copy signature page of the ED 424. We may request that you give us original signatures on other forms at a later date. Application Deadline Date Extension in Case of System Unavailability: If you are prevented from submitting your application on the application deadline date because the e-Application system is unavailable, we will grant you an extension of one business day in order to transmit your application electronically, by mail, or by hand delivery. We will grant this extension if-1. You are a registered user of e-Application and you have initiated an eApplication for this competition; and 2. (a) The e-Application system is unavailable for 60 minutes or more between the hours of 8:30 a.m. and 3:30 p.m., Washington, DC time, on the application deadline date; or (b) The e-Application system is unavailable for any period of time during the last hour of operation (that is, for any period of time between 3:30 p.m. and 4:30 p.m., Washington, DC time) on the application deadline date. We must acknowledge and confirm these periods of unavailability before granting you an extension. To request this extension or to confirm our acknowledgement of any system unavailability, you may contact the e-GRANTS help desk at 1-888-336-8930. Number of Copies: All applicants are required to submit one signed original and two copies of the application. Each copy of the application must include a SF 424 form. Applicants are requested to submit three additional copies of the entire application, including the SF 424. The reviewers will use these copies. This is a total of six applications. Remember--each application must be a self-contained document. The application should not be bound or enclosed in a folder. The preferred method is to clip or staple the application. All sections of the application and all

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appendices or attachments must be suitable for photocopying in order to be included in the materials given to the reviewers. Please Note: If you submit your application in paper format by mail (through the U.S. Postal Service or a commercial carrier), you must send the original and two copies of your application, on or before the application deadline date, to the Department at the applicable following address: By mail through the U.S. Postal Service: U.S. Department of Education Application Control Center Attention: (CFDA Number 84.206A) 400 Maryland Avenue, SW. Washington, DC 20202-4260 The Application Control Center will mail a Grant Application Receipt Acknowledgment to you. If you do not receive the notification of application receipt within 15 business days from the mailing of your application, you should call the U.S. Department of Education Application Control Center at (202) 2456288. You must show proof of mailing consisting of one of the following: 1. A legibly dated U.S. Postal Service postmark; 2. A legible mail receipt with the date of mailing stamped by the U.S. Postal Service; 3. A dated shipping label, invoice, or receipt from a commercial carrier; or 4. Any other proof of mailing acceptable to the U.S. Secretary of Education. If you mail your application through the U.S. Postal Service, we do not accept either of the following as proof of mailing: 1. 2. A private metered postmark, or A mail receipt that is not dated by the U.S. Postal Service.

*If your application is postmarked after the application deadline date, we will not consider your application. Applicants should note that the U.S. Postal Service does not uniformly provide a dated postmark. Before relying on this method, you should check with your local post office.

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Applications Delivered by Commercial Carrier: Special Note: Due to recent disruptions to normal mail delivery, the Department encourages you to consider using an alternative delivery method (for example, a commercial carrier, such as Federal Express or United Parcel Service; or U. S. Postal Service Express Mail) to transmit your application for this competition to the Department. Applications that are delivered by commercial carrier, such as Federal Express, United Parcel Service, etc. should be mailed to the: U.S. Department of Education Application Control Center – Stop 4260 Attention: CFDA# 84.206A 7100 Old Landover Road Landover, MD 20785-1506 Applications Delivered by Hand You or your courier must hand deliver the original and number of copies requested of the application by 4:30 p.m. (Washington, DC time) on or before the deadline date. To help expedite our review of your application, we would appreciate your voluntarily including an additional 3 copies of your application. Please hand deliver copies to: U.S. Department of Education Application Control Center Attention: CFDA# 84.206A 550 12th Street, SW Room 7041, Potomac Center Plaza Washington, DC 20202 – 4260 The Application Control Center accepts application deliveries daily between 8:00 a.m. and 4:30 p.m. (Washington, DC time), except Saturdays, Sundays and Federal holidays. Application packages for the 2005 Javits grant competition can be found at the following:

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 

On-line at the program Web site: www.ed.gov/programs/javits In hard copy through the Education Publications Center (ED Pubs), P.O. Box 1398, Jessup, MD 20794-1398. Telephone (toll free): 1-877-433-7827. FAX: (301) 470-1244. If you use a telecommunications device for the deaf (TDD), you may call (toll free): 1-877-576-7734.

You may also contact ED Pubs at its Web site: http://www.ed.gov/pubs/edpubs.html or at the following e-mail address: edpubs@inet.ed.gov. If you request an application from ED Pubs, be sure to identify this competition as follows: CFDA number 84.206A. Individuals with disabilities may obtain a copy of the application package in an alternative format (e.g., Braille, large print, audiotape, or computer diskette) through the program contacts listed on the program Web site. Additional Help Most of the Department's application packages contain detailed instructions on “how to” complete an application. However, if something is still not clear to you after reading the instructions, you can contact the Javits program office by email at danita.woodley@ed.gov or 202-260-8735. For specific technical assistance questions regarding the e-Application, contact the e-Grants HELP DESK directly at 1-888-336-8930. Grant Review Peer review is a vital part of the Javits grant competition. The Department invests a substantial amount of time and effort into recruiting peer reviewers from outside the federal government who have unique expertise working with gifted and talented students/programs. After the reviewers score the applications, the program staff conducts an internal review to assure that the reviewers' scoring sheets are correctly completed and that the application meets all of the requirements of the program. The Department may also standardize the reviewers’ scores to ensure that each proposal has received a fair and impartial review (see scoring). The review process is the basis for a final listing of applicants that are considered for funding. Criteria Applicants are strongly encouraged to use the selection criteria when preparing the program narrative. Reviewers score each application against the selection 14

criteria published in the “Notice Inviting Applications” and included in the “Application Package.” In reviewing applications, reviewers are not permitted to use additional criteria or consider any information that is not in the application. Scoring Peer reviewers assign points to applications based on a review of how well the proposal addresses the selection criteria. Applicants may find that the scores of the reviewers vary by more than a few points. Department policy requires that each reviewer must provide an independent review. This means that reviewers are not asked to form a consensus decision. They are, however, asked to document the reasons for their scores. The Javits program may use a statistical program to normalize (or standardize) reviewers' scores. This normalization compensates for the tendencies of some reviewers to score applications higher or lower than other reviewers for the same group of applications. With normalized scores, program staff is able to prepare a rank order list of applications that negates, as much as possible, any unusual variations in scoring. It should be noted that even if your proposal ranks high your application still might not be funded because of the large number of high quality applications that were received under the competition. The Javits program also has a requirement to maintain urban/rural and geographic distribution for grants awarded. Timeline Although the time varies from program to program, it takes approximately four to six months from the time the Department receives a new application to the time the award is made. The Department must carefully follow its own procedures, as well as requirements established by Congress and the Office of Management and Budget (OMB), in reviewing applications and awarding grants. We must assure that the review and award process is fair to all applicants. As the Department adopts new technology, we expect the time required to process applications will be reduced.

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Section 3: Program Elements and Narrative This part of the application is typically referred to as the “Program Narrative” and is the heart of the proposal. This is where the applicant explains to the reviewer what they will do, how they will do it and what they expect to accomplish as a result. Many applicants divide the narrative into sections, based on the selection criteria. This is particularly helpful to reviewers who must use the selection criteria to evaluate proposals. The authorizing statute for the Javits program describes the elements that must be addressed by each application. While the selection criteria are expressed in statutory language, they address five key questions:

Selection Criteria Need for the project (20 pts.) Quality of the project design (25 pts.) Quality of the project personnel (10 pts.) Quality of the management plan (20 pts.) Quality of the project evaluation (25 points)

Question Why does this need to be done? Are the goals, objectives, and outcomes clearly specified, measurable and linked to the GPRA performance indicators? Why are the key personnel identified as the best for this project? Are the responsibilities, timelines and milestones clearly defined? How does the project evaluation generate data that will demonstrate progress towards meeting objectives?

The questions are based on our best professional judgment and do not represent the only or most complete way in which an individual applicant might address each criterion.

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Section 4: The Application The program elements outlined in the previous section make up just one part of the overall application. The full application contains other essential information, such as forms, budget information, resumes, and certifications and assurances. Cover Sheet–Standard Form 424 This page identifies the applicant (LEA/SEA), project director and authorizing official. In most cases, the authorizing official is the District Superintendent. It also tells the Department which program (CFDA 84.206A) you are applying for. It is very important to read the instructions and provide all requested information in the appropriate spaces, including email addresses. Table of Contents The Table of Contents shows where and how the important sections of your proposal are organized. Abstract The abstract should include a concise description of the project objectives and activities, and should be no more than 1-2 pages. Program Narrative The narrative should respond to the program selection criteria described in detail in the previous section of this Guide. Each criterion has an assigned point value, and reviewers will be scoring each application according to all of the criteria. Please keep your narrative concise and focused. A “page” is 8.5" x 11", on one side only, with 1" margins at the top, bottom, and both sides. All text in the narrative must be double-spaced, and in a 12 point font. Appendices to the narrative are not permitted, with the exception of resumes and endnotes. None of the material sent as appendices to the narrative, with the exception of resumes and endnotes, will be sent to the reviewers. All charts and tables sent in, as a part of the application must be included in the narrative, will count toward the 20-page limit, and must also be double-spaced and use a 12-point font. (Please note: The page limit is for the narrative only and does not apply to the title page form (ED 424), the abstract, the budget summary form and budget narrative, 17

endnotes, the resumes, or the assurances and certifications). Instructions for attaching resumes and endnotes can be found at the following website http://egrants.ed.gov/e-app/eaHome.asp under e-Application User Guide. Budget Each applicant must provide a budget in two formats – a Summary Budget (Form 524) and a detailed budget justification that explains the Summary Budget. The budget should include costs to be supported by Javits funds. Only those costs attributable to achieving specific project activities should be included. Summary Budget – Form 524 The Summary Budget should clearly identify the amount requested from Javits by category. The categories are: Personnel (line 1): Enter project personnel salaries and wages only. Include fees and expenses for consultants on line 6. Fringe Benefits (line 2): The institution’s normal fringe benefit contribution may be charged to the program. Travel (line 3): Indicate the travel costs of employees and participants only. Include travel of such persons as consultants and trainees on line 6. Equipment (line 4): Indicate the cost of non-expendable personal property that has a usefulness of greater than one year, and acquisition cost that is the lesser of the capitalization level established by the applicant entity for financial statement purposes, or $5,000 per article. Lower limits may be established to maintain consistency with the applicant’s policy. Supplies (line 5): Show all tangible personal property except that included on line 4. Contractual (line 6): Include consultant travel costs and fees, project evaluators, and equipment rental. Construction (line 7): Not applicable.

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Other (line 8): Indicate all direct costs not covered on lines 1-6. Examples are required fees, communication costs, or printing costs. Total Direct Costs (line 9): The sum of lines 1-8. Indirect Costs (line 10): Indicate the applicant’s approved, unrestricted, indirect cost rate, per sections 75.560 – 75.580 of EDGAR. If an applicant is an LEA and does not have an approved indirect cost rate agreement, then he/she should contact its SEA to have one calculated and approved. SEAs without indirect cost rate agreements, should contact their cognizant federal agencies to have their indirect cost rates calculated and approved. Training Stipends (line 11): This line is not applicable to this program. Stipends belong under the “Other” line item. Please note: The training stipend line item only pertains to costs associated with long-term training programs and college or university coursework, not workshops or short-term training supported by this program. Total Cost (line 12): This should equal the sum of lines 9-11 (total direct costs + indirect + stipends). The sum for column one, labeled Project Year 1 (a), should also be equal to item 13a on the application face sheet (ED Form 424) Detailed Budget Narrative Each application must provide a Budget Narrative for requested Federal funds. We suggest that you limit your Budget Narrative to the equivalent of no more than 3 double-spaced pages. The Budget Narrative for requested Federal funds should provide a justification of how the money requested per budget category is intended to be spent. This Budget Narrative provides an opportunity for the applicant to identify the nature and amount of the proposed expenditures. There should be enough detail to enable reviewers and project staff to understand what funds will be used for, how much will be expended, and the relationship between expended funds and project activities and measurable outcomes. Applicants’ narratives should contain the following information: Personnel (This should match the resumes) • Provide the title of each position. • Provide the salary for each position. • Provide the amount of time each person will devote to the project. 19

Explain the importance of each position to the success of the project.

Fringe Benefits • Give the fringe benefit percentages of all personnel in the project. Travel • Explain the purpose of the travel and how it relates to project success, and which staff will participate. • Applicants should budget for one trip to Washington, DC to attend the Javits annual conference/meeting-date TBD. Equipment • Identify each type of equipment. • Provide the cost per equipment item. • Explain the purpose of the equipment, and how it relates to project success. Supplies • Identify the type of supplies by general category (e.g. instructional materials, office supplies, etc.) • Provide the purpose for purchasing the supplies.

Contractual • Provide the purpose and relation to project success. • Identify the name(s) of the contracting party, including consultants, if available. • Provide the cost per contractor. • Provide the amount of time that the project will be working with the contractor(s). Construction No construction costs allowed. Other Direct Costs • Identify each type of cost in the Other category (e.g., communications, printing, postage). • Provide the cost per item (printing = $500, postage = $750). • Provide the purpose for the expenditures and relation to project success. Total Direct Costs The amount that is the sum of expenditures, per budget category, of lines 1-8. 20

Indirect Costs See previous reference to Indirect Costs on page 19.

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Section 5: Assembling the Application Many applicants find that the last step of preparing the application – assembling all the pieces – one of the most difficult aspects of applying for a grant. To help ease that last step, the following list includes the different sections of the Jacob grant application. An application should include the following materials organized in the order listed: 1. Cover Sheet (Standard Form 424) with original signature on one copy) 2. Table of Contents 3. Abstract of no more than 1-2 pages, containing the following elements: 1) project title; 2) description of project goals and major activities; 3) number of staff/students to be served; and 4) anticipated results 4. Narrative • • • • Follow the order listed in the selection criteria. Provide sufficient information for reviewers to evaluate all criteria Should address the Program Elements and Selection Criteria Use headings, bold type, a list of references to page of section numbers, or some means to lead reviewers to the discussion of each evaluation criteria. Use 8.5 by 11 inch paper Number all pages Use a typeface that contains no more than six lines per vertical inch Use a typeface with standard spacing between letters Charts and tables should be single spaced

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5. Project Budget (Summary and Budget Justification) 6. Resume(s) for key project personnel 7. Statement of Equitable Access (GEPA 427) 8. Certifications and Assurances • SF 424B – Assurance – Non-Construction Programs

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ED 80-0013 Form – Certifications Regarding Lobbying; Debarment, Supervision and other Responsibility Matters; and Drug-free Workplace Requirements ED 80-0014 Form – Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions SF LLL Form – Disclosure of Lobbying Activities (if applicable)

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Section 6: Application Checklist This checklist will help you arrange the sections of the application in the correct order while submitting your application electronically.

Cover Sheet-Standard Form 424 Table of Contents Abstract Narrative Budget   Summary Budget Justification

Resumes Certifications and Assurances

See page 10 of this guide for information on how to apply electronically, or visit the Department’s e-Grants Web site: http://e-grants.ed.gov If you file your application in hard copy you must do the following:   Send in one unstapled, loose-leafed original [with original signature(s) of authorizing official(s)] plus at least two copies of the entire application. We ask applicants to voluntarily submit three additional copies of the application to expedite the peer review process.

*Do not place the original or copies in binders or notebooks. Delivering the Application The “Notice Inviting Applications” highlights when the application is due to the Department and includes specific information on where the package is to be mailed. Those directions should be followed explicitly. The “Notice Inviting Applications” and the full “Application Package” can be found on the program Web site www.ed.gov/programs/javits under “Applicant Info.” 24

Please note all of the first-class and Priority mail sent to the Department of Education is sent through an irradiation process, which results in lengthy delays in mail delivery. Please consider using commercial delivery services. Section 7: Further Information If you need additional information regarding the Javits Gifted and Talented Students Education program, contact: Website: Program Officer: http://www.ed.gov/programs/javits/index.html Danita A. Woodley danita.woodley@ed.gov 202-260-8735

e-Grants HELP DESK: 1-888-336-8930 (For technical assistance with eApplications) Additional Resources/Links: U.S. Department of Education e-Grants Website http://e-grants.ed.gov

Javits Gifted and Talented Students Education Website http://www.ed.gov/programs/javits/index.html Javits FY 2005 Performance Report Indicators

http://www.ed.gov/about/reports/annual/2005plan/edlite-esea-javits.html

Previous Javits Awards http://preview.ed.gov/programs/javits/awards.html

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