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Getting Started

"Microsoft Excel 2007 - Getting Started Guide"
The Microsoft Office Excel 2007 is a member of the Microsoft Office 2007 suite of programs. It is a powerful tool for analyzing, sharing, and managing information to help you make more informed decisions. The first impression when you open the program - brand-new Ribbon user interface being introduced to replaced the old menus. As part of the new and improved Excel 2007 user interface, the program includes all sorts of graphical improvements such as Live Preview, Page Layout and full of pop-up galleries that make spreadsheet formatting and charting a real easy.

To start Excel 2007 from the Start Menu
• Click on the Start button, point to All Programs then Microsoft Office and click on Microsoft Office Excel 2007.

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• The first screen that you will see a new blank worksheet that contains grid of cells. This grid is the most important part of the Excel window. It's where you'll perform all your work, such as entering data, writing formulas, and reviewing the results.

Microsoft Excel 2007 Workbook and Worksheet
• • … ). • • A cell is identified by column and row. For example, B8 is the address of a cell in column B (the second column), and row 8 (the eighth row). A worksheet in Excel 2007 consists of 16,384 columns and over 1 million rows. The worksheets in turn are grouped together into a workbook. A worksheet is the grid of cells where you can type the data. The grid divides your worksheet into rows and columns. Columns are identified with letters (A, B, C … ), while rows are identified with numbers (1, 2, 3

the next is Sheet2 and so on as shown here. which are identified by tabs displaying along the bottom of your screen. do you really know the Excel 2007 screen elements and it function? When you first launch Excel 2007.3 • By default each workbook in Excel 2007 contains 3 blank worksheets. The Excel 2007 program window containing this worksheet of the workbook is made up of the following components: To know the excel 2007 screen elements . the program opens up the first of three new worksheets (named Sheet1) in a new workbook file (named Book1). "Discover the Excel 2007 Screen Elements and it Functions" With the new user interface. By default the first worksheet is called Sheet1.

4 • • Office button: When clicked. Ribbon: A combination of old versions menu bar and toolbar. Zoom control: Use to zoom the Excel screen in or out by dragging the slider. Undo. Excel 2007's user interface is based on the ribbon. Name box: Displays the address of the active cell on the left edge. arranged into a series of tabs ranging from Home through View. and commands.Discover the New Ribbon Elements in Excel 2007!"Excel 2007!" The Excel 2007 Ribbon…a new outlook that replaces the previous versions menu bar and drop down menus. this button opens the Office menu. With the Ribbon. it shows you all the most commonly used options needed to perform a particular Excel task and you just click on it to take action. and Redo buttons. Each tab contains buttons. from which you can open. • Yes. using numbers along the left edge with tabs for selecting new worksheets. • • • • • • • "Excel 2007 Ribbon . Status bar: Reports information about the worksheet and provides shortcuts for changing the view and the zoom. print. and exit as well as the Excel Options button that enables you to change Excel's default settings. Sheet tabs: Excel 2007 contains 3 blank worksheet tabs by default. You also can customize quick access toolbar. lists. which is a bar across the top of the window that contains tabbed pages of commands and icons/buttons.Discover the New Ribbon Elements in "Excel 2007 Ribbon . Here are some important terms related to Excel 2007 ribbon: . Click on the intended tab will go to the particular worksheet. Worksheet area: This area contains all the cells of the current worksheet identified by column headings. and row headings. using letters along the top. Quick Access Toolbar: A small toolbar next to the Office button contains shortcuts for some of the most common commands such as Save. save. and it also shows you the current cell's contents.

Page Layout: Use this tab when preparing a spreadsheet for printing or reordering graphics on the sheet. and marking up a spreadsheet for review by others. For example. and Editing. View: Use this tab when changing the display of the Worksheet area and the data it contains. Office Button: On the far left side of the Ribbon. and subtotaling the data placed into a worksheet's data list. This bar keeps you informed of the program's current mode and any special keys you engage. the Home tab has the following groups: Clipboard. you also can customize the status bar! . Styles. outlining. and Scroll Lock keys on your keyboard. and editing a spreadsheet. Clicking a tab name once activates the tab. Formulas: Use this tab when adding formulas and functions to a spreadsheet or checking a worksheet for formula errors. Group: A section of a tab that organizes related command buttons into subtasks. Caps Lock. This information included the status of the Num Lock. including all of the tabs. formatting. Dialog box launcher: A small icon in the bottom-right corner of a group. Number. Cells. Quick Access Toolbar: Located on top of the Excel screen beside the Office Button. the Office Button lets you perform tasks that are common across many Office applications. Font. Data: Use this tab when importing. querying. Exce"Excel 2007 Status Bar . hyperlinks. Tab: Excel's main tasks are brought together and display all the commands commonly needed. Alignment.Customizing Status Bar Options in Excel 2007"l 20 07 Screen Elements and it Functions" • Excel 2007 status bar provides you with additional information when you select a range of cells. However. and headers and footers) to a spreadsheet. from which you can open a dialog box related to that group.5 • • • • • Ribbon: The whole bar. Review: Use this tab when proofing. and enables you to select a new worksheet view and to zoom in and out on the worksheet. PivotTables. charts. protecting. • To understand tabs on the Excel 2007 ribbon • • • • • • • • • Home: Use this tab when creating. Insert: Use this tab when adding particular elements (including graphics.

. When finished. and remove certain options/elements to the status bar. To add options to the Status Bar • Right-click the Status Bar to bring up the Customize Status Bar menu.6 Customize the status bar in Excel 2007 and make the overlooked status bar keep you up to date on the status of certain items within your Excel spreadsheet. click again if you do not want the item displayed. • • Click to select the options you want. This tutorial will show you how to add. click anywhere on the spreadsheet to close the menu. To remove options from the Status Bar • Right-click on the Excel status bar and click on any option that you wish to remove from the status bar.

Press the Enter key. to start using Excel. The numbers will be right aligned by default. Type in the date or time. To enter numbers into a worksheet • • • • • Select the cell in which you want to enter a number. you type a full stop such as 125. The menu's options are enabled (selected) when a check mark appears next to them and vice- "How to Enter Data into Excel 2007 Worksheet?" Enter data into excel 2007 worksheet? Yes. The tutorial here shows you the very basic of entering text. number. To enter text into a worksheet • • • Select the cell in which you want to enter the text.7 • versa. Separate the date with either hyphens (-) or slashes (/). type a minus sign in front of it or enclose it in parentheses (bracket). Press Enter. you need to know how to enter data into the Excel worksheet.g. To indicate decimal places.89. Text entries are left aligned by default. To enter the current time. To enter dates and times into a worksheet • • • • • Select the cell in which you want to enter the date or time. Type in the text/data into the cell. -15 or (15). press Ctrl+. Type in the number into the cell and press Enter. date and time into the worksheet. press Ctrl+: . If you want to enter a negative number. e. To enter the current date.

To save a workbook (first time) • From Office Button. "Save a Workbook? And Backup Copy…" Do you know how to save a workbook in Microsoft Excel 2007?"Save a Workbook? A Yes. Once saved. To speed up your data entry • • • • Enter key: Pressing the key will enters the data and moves the active cell highlight down to the next cell in the current column. Below is a list of keys that you can use when you want to quickly enter your data. you can either save the workbook in your computer hard drive or other device such as diskette or handy/flash drive. Esc key: Pressing the key will cancels the current data entry. . Arrow keys: Pressing the key will enters the data and moves the active cell highlight to the next cell in the direction of the specific arrow key pressed. you should never rely on Excel AutoRecover feature. Although Excel AutoRecover feature may recover your unsaved file. ensure that you browse to the folder/disk drive that you would like to save the file.8 You may utilize the keyboard to help you speed up the data entry process. Tab key: Pressing the key will enters the data and moves the active cell highlight to the next cell in the current row. If you never save the file. click Save OR Click the Save button on the Quick Access Toolbar. Saving your work frequently is a good idea. you will be unable to view the file in the future. you can re-open the file for viewing or editing. • From the Save As dialog box displayed.

Click on the Save button.9 • • Enter the file name in the File name: text box. To save a backup copy (subsequent times) • • • From the Office Button. To adjust this setting (or turn if off). click Close. . The file name can be up to 255 characters in length. To close a file • • From the Office Button. Enter a name in the File name: text box. Click on the Save button. You will be asked if you wish to save any changes you have made to the file. use the Save tab of the Excel Options dialog box (Office Button . Note: By default. point to Save As and click Excel Workbook.Excel Options). Excel saves a copy of your work automatically every ten minutes.

Click the arrow just to the right of the Font Color icon. You'll see some colors appear.How Effective Are You?" ?" Excel Navigation . you need to move from one cell to another in Excel from time to time? Also.10 • Click Yes to save the workbook OR click No to ignore (without saving) the changes OR click Cancel to cancel the operation To conclude. If you use Save on a new file that hasn't been saved before. From the Home tab. you have two choices for saving a spreadsheet file: • • Save As .How to move from one place to another in an Excel worksheet?How to Enter Data into Yes. To move to a particular cell using the mouse • Place the mouse pointer on the particular cell and click. we show you how to move between Excel worksheets by using either mouse or keyboard.this choice allows you to save your spreadsheet file with a new name and choose the location to save the file. This tutorial will show you how to effectively move from one place to another in the worksheet using the simple steps. Select a color just like you did for the background color of the cell. . it has the same effect as Save As. • Start Exploring Excel To change the text color • • • • Highlight the text that you want to change color.this option updates the spreadsheet file with your most recent changes. Save . in the Font group. "Excel Navigation . point to the Font Color icon.

11 To move to a particular cell (quick way) • Enter the cell that you wish to jump to into the Name Box (at the top. To move between worksheets using the mouse .To the left one cell. left of the screen). Shift + Tab . Shift + Enter . To move from cell to cell using the keyboard • To move from cell to cell. When you press the Enter key you will jump to the cell you entered. use one of the following methods: To move within a selected range of cells • • Select the range of cells by dragging the mouse. Use one of the following combinations key to move from one cell to another: Tab .One cell down. In the example shown the cell reference D12 has been entered.To the right one cell.One cell up. Enter .

We'll start with the cells A2 to B5. Actually you can change the color of any cells in the spreadsheet. To move between worksheet tabs using the keyboard • • To move one tab to the left. You'll see some colors appear: • • Move your mouse over any of the colors and the cells will change automatically. click on More Colors option. Once you have the number cells formatted in a different color.The Easy Way" How to change the Excel cell color to the color that you like? This tutorial shows you the steps. To change the Excel cell color background • • • Highlight the cells that you want to alter. You can then see what the new color looks like. Click with the left mouse button to set the color you want. press Ctrl+Page Up.12 • Click on the appropriate worksheet tab displayed along the bottom of the worksheet. just do the same thing for some other cells. If you don't like any of the colors displayed. To move one tab to the right. point to the Fill Color icon. You can choose a contrasting color for the background to add more effects to your Excel spreadsheet. From the Home tab. press Ctrl+Page Down. Click the arrow just to the right of the Fill Color icon. in the Font group. . "Changing the Excel Cell Color .

This page going to explains to you the Excel 2007 paste special options. Click the arrow just to the right of the Font Color icon.13 • From the Colors dialog box displayed. How about the paste special? Paste Special allows you to specify that only the entries be copied (without the formatting) or that just the formatting be copied (without the entries). • "Discover the Excel 2007 Paste Special Secrets!" • Discover the secret of Excel 2007 Paste Special feature! Maybe you are familiar with the basic copy and paste feature. To change the text color • • • • Highlight the text that you want to change color. in the Font group. . and other values you enter. formulas. Select a color just like you did for the background color of the cell. From the Home tab. text. point to the Font Color icon. whereby Excel copies all the information in the range of cells you selected: formatting. You'll see some colors appear. choose a color and click OK.

in the Clipboard group. in the Clipboard group. select the necessary option from the Paste section: Each option is explain as follow: . click the down arrow of the Paste icon and click the Paste Special option. On the Home tab. On the Home tab. click Copy icon. OR press Ctrl+C. • • • Click the cell where you want to paste the range. From the Paste Special dialog box displayed.14 To use the Paste Special dialog box • • Select the range of data you wish to copy.

click Copy icon. On the Home tab. It is useful if you're copying a range to another area but don't want the blank cells in the copied range to overwrite existing data. For example. Excel adds the corresponding values in the source range and the destination range and replaces the destination range with the new values. OR press Ctrl+C.Solving your Excel Hassle!" The Excel 2007 Help system is an excellent source of information that many users tend to forget about it. The Skip Blanks option prevents Excel from overwriting cell contents in your paste area with blank cells from the copied range."Discover the Excel 2007 Paste Special Secrets!" . in the Clipboard group. • To use the Transpose option • • Select the range of data you wish to copy and transpose. if you select the Add option.15 • • • In the Operation section. click the down arrow of the Paste icon and click Transpose. On the Home tab. if the original cells' entries run down the rows of a single column of the worksheet. select the available suitable option. • • "Excel 2007 Help . The Transpose option can change the orientation of the pasted entries. For example. in the Clipboard group. the transposed pasted entries will run across the columns of a single row (see steps below). • • Click the cell where you want to place the range.

Excel attempts to use your Internet connection to update its . • topics. if you encounter any problem while using the Excel 2007. So. just press F1 key to displays Excel Help in a new window. Or. you can use this Help topic to solve your problem.16 This Help information is available by clicking the question mark icon in the upper-right corner of Excel's window. This page will guide you how to use the Excel 2007 help feature effectively. The Excel Help window is displayed. To get help in Excel 2007 • Click on the Microsoft Office Excel Help icon (top-right of the screen with question mark icon) OR press F1.

As an example. . click on the What's new link. You will see the following.17 • The various ranges of help topics are displayed. You can click on any topic to get help.

From the Excel Help window. type in a keywords or words relating to the help you need within the text box near the top of the window. When you have finished experimenting.18 • • You can click on any link topics and continue reading the particular topic. . To search for help • • Press F1 to open the Excel Help window. close the Excel Help window.

You will now see a Table of Contents displayed down the left side of the Excel Help window. You will see a range of topics related to printing.19 • • For instance. To display Help Table of Contents • Press F1 to open the Excel Help window. Clicking on any of these topics will display more information about Excel printing. • Click on the Table of Contents icon (the one with book icon). Click on theSearch button next to the text input box. to display help about printing. type in the word ' print'. .

Click on the Print icon displayed within the Excel Help toolbar.20 To print a help topic • • Display an item of interest within the Excel Help window. "Discover the Excel 2007 Paste Special Secrets!" . This will print the current page.

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