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Formatting and Customizing Data
"Excel Alignment - Effectively Used the Formatting Options Available in Excel 2007"
The Excel alignment formatting options are contained within the Alignment group on the Home tab. The options allow you to change alignment of the text in a cell or cells, text orientation, merge several cells together and so on. For more alignment options, you can click on the Alignment group dialog box launcher to display the Format Cells dialog box.

To align data between the left and right sides of a cell
• • • • Select the cell, or cells, you wish to align. On the Home tab, in the Alignment group, click the Align Text Left icon to align data with the left edge of the cell. Click on the Center icon to center data in the cell. Click on the Align Text Right icon to align data with the right edge of the cell.

To align data between the top and bottom of a cell
• • • • Select the cell, or cells, you wish to align. On the Home tab, in the Alignment group, click the Top Align icon to align data in the top position of the cell. Click on the Middle Align icon to centralized data vertically in the cell. Click the Bottom Align icon to align data in the bottom position of the cell.

To change the orientation of data cells
• • Select the cell, or cells, you wish to change. On the Home tab, in the Alignment group, click the Orientation icon. You will see a drop down menu allowing you to format the cell orientation.

Select the cell C5 and then on the Home tab. The text will wrap as follow: To merge several cells • • Select the cells that you wish to merge to become one cell. The entry will appear as one long line that does not 'fit' into the cell. To wrap multiple lines of data in a cell • • Type the text 'The Ultimate Guide to Excel 2007' into the cell C5 and press Enter. On the Home tab. . click the Merge & Center icon. click theWrap Text icon. To shrink the text into one cell • • Type the data you require into the cell and press Enter. Right-click on the selected cells. click Format Cells. in the Alignment group.2 • Select any one of the command. Experiment with applying some of the other orientation effects. in the Alignment group.

Note: You can also use this right-click method to do the wrap text and merge cells. Formatting is done to improve the appearance of the spreadsheet and to make the numbers easier to read and understand. percent symbols ( % ). . Number group as shown here. Commonly used number formats include adding commas ( . decimal places. tick the Shrink to fit check box and click on OK. and can be achieve with a few clicks. In Excel 2007. the basic number formatting options are located on the Home tab. and dollar signs( $ ). click on the Alignment tab. Under the Text control section. "Number Formatting in Excel 2007" What you know about number formatting? Number Formats help you to change the appearance of numbers or values in a cell in the Excel spreadsheet. ).3 • • From the Format Cells dialog box displayed. They are not difficult.

Number group. Click on the down arrow next to the Number Format drop-down list and select a suitable command.4 To change the basic number formatting • • Select the cell containing number that you wish to format. To change number formatting using the formatting icons • You can quickly change the formatting of a cell or selected range by using the following icons on the Home tab. .

Right-click on the cell and choose Format Cells from the pop-up menu. In the Symbol: drop down list. Under the Category: section. • • Select the number of decimal places you require by using the Decimal places: spin box arrows. . select Currency. select the Number tab. select the type of currency. From the Format Cells dialog box displayed.5 To format a number as a currency • • • • Select the cell or range of cells you want to format.

Number group. From the Format Cells dialog box displayed. select the Number tab. select the Number tab. which contain numeric values. From the Format Cells dialog box displayed. To round numbers using a numeric format • • • • • • Select the cell or range of cells you wish to format. You can continue to click to increase the decimals as required. select the Number tab.Number group. Select the number of decimal places you require by using the Decimal places spin box arrows. To format a number as a percentage • • • • • • Select the cell or range of cells you wish to format. Under the Category: section. Click OK. You can continue to click to reduce the decimals as required. Choose Custom from the Category: list box. Select the number of decimal places you require by using the Decimal places: spin box arrows. click on the Increase Decimal icon on the Home tab.6 • Click OK. To change colors based on the value in the cells • • • • Select the cells you wish to change. To increase a decimal place. To change the number of decimal places • • • Select the cell or range of cells. you wish to change the number of decimal places. Right-click on the cell and choose Format Cells from the pop-up menu. Right-click on the cell and choose Format Cells from the pop-up menu. click on the Decrease Decimal icon on the Home tab. . In the Category: section. select Percentage. To reduce a decimal place. From the Format Cells dialog box displayed. select Number. Click OK. Right-click on the cell and choose Format Cells from the pop-up menu.

you would select the option illustrated below. "Excel Header and Footer: How to Add it to the Excel 2007 Worksheets?" The Excel header and footer are lines of text that print at the top (header) and bottom (footer) of each page in the spreadsheet. as illustrated. dates. Click OK. Normally we type in descriptive text to add information to a spreadsheet such as titles. It can be in the top/bottom left corner. page numbers. to force all negative numbers to be displayed in red. the center. For example. etc. and the right corner of the page. . To display negative numbers that enclosed within brackets • You would edit the above example. A header or footer can appear in three locations on the page.7 • • • Use the scroll bars in the Type: section of the dialog box to view what custom number formats are available.

You can use the Page Layout view to see the headers and footers. To view a header or footer before printing the spreadsheet. To view header and footer • • • Headers and footers are not visible in the normal worksheet view. it is much simpler to add a header and/or footer to your worksheet. left. Header & Footer Elements group to insert the appropriate text. Here are the steps: To insert header and footer • • • Click the View tab. it's center align. center or right aligned.8 With the latest version of Excel 2007. Click in the area marked Click to add header. click on Go to Footer icon in the Navigation group. In the Workbook Views group. click the Page Layout icon. or color).Print). • • If you wish to go to the footer. . bold. use the Print Previewoption (Office button . • • • Choose where you want the text to be. You also can use the Header & Footer Tools Design Tab. Click the Home tab to apply formatting to the text (font. Type the desired text in the appropriate box. In our example as shown above. underline.

in the Workbook Views group. • When finish. When finish. Where do you want to do the editing in your worksheet cells? Excel 2007 allows you to specify if editing should be allowed only in the Formula bar or also in cells.. Edit or change the elements in the header or footer as you wish. click the Advanced at the left side of the dialog . To turn off the cell editing • • box.9 To edit the excel header and footer • • • From the View tab.. just press Enter. Excel 2007 allows you to edit the cell information either in the Formula bar or in the cell itself. By default. you may want to turn the in-cell editing feature off because you want to protect your worksheet cells data being modify! This tutorial shows you the steps: To edit the worksheet cells • Select the cell and press F2 key and start modifying OR simply double-click on a cell that you wish to modify. click the Page Layout icon. just press the Esc key and save your work. Click the Office Button and then click Excel Options button. in some cases. From the Excel Options dialog box displayed. However. • "How to Edit Cell or Turn Editing in Microsoft Excel 2007?" "How to Edit Cell or Turn Off Editing in Microsoft Excel 2007?" There are two easy ways to edit cell in a worksheet but before that.

10 • • Under the Editing options section. "How to Merge Cells in Excel 2007 and Vice-Versa?" Study the spreadsheet below before we start our tutorial on merges cells in Excel 2007 . Click on OK. clear the Allow editing directly in cells check box.

salary. B3 and B4 cells were merged. There are three ways to create a table in Excel 2007. department. Highlight the cells B2. in the Alignment group. Select Unmerge Cells. if each row contains information about an employee. . click on the down arrow next to the Merge and Center icon. The three cells will then become one . B3 and B4 On the Home tab. This is not three separate cells. and so on. The B2. locate the Merge and Center icon. On the Home tab. Click the down arrow to see the following options: • Click on Merge & Center. and each method has its purpose. It consists of several rows and columns and is a great way to organize little bits of data into a meaningful picture. with a color change for each individual cell. To merge cells in Excel 2007 • • • • Type the words "Items Price" into cell B2 of a spreadsheet. you'll see that the "Items Price" heading stretches across three cells.11 If you look at Row 2. For example. the columns can contain data such as name.B2. The cell B2 is now separated into 3 cells. to be exact! To unmerge cells in Excel 2007 • • • Click on the cell B2 (the cell that merged before). Creating and Formatting Tables "Excel 2007 Table: How to Create and Use the Table Feature in Excel 2007?" The Excel 2007 table is simply a rectangular range of structured data. hire date. employee number. in the Alignment group.

OR press Ctrl + T. you must first select the cells to be affected. • From the Create Table dialog box displayed.Move to the next row. and whether the table has a header row. the insertion point is place in the first cell of the If you want to apply formatting to one or more cells. make your corrections by click and drag the ranges to create the table. If not. Up Arrow . in the Tables group. Excel tries to guess the range. Most of the time. To moves between cells. • To add text to a Excel 2007 table • table. rows or columns. Here are the selection techniques: To select a row . it guesses correctly.Move to the previous cell.12 1) Use Insert Table dialog box 2) Use Table icon 3) Draw the table To create a table with Insert Table dialog box • • Open a new worksheet or workbook. you can use the mouse to click the particular cell or use the following keystrokes: Tab . When the table first appears on the worksheet. Down Arrow . Click OK.Move to the next cell. just start typing. click on the Table icon.Move to the previous row. Shift + Tab . • • To insert the data to the table. On the Insert tab.

These including changing the columns width.The Step-by-step Guide!" How you also can formats the excel table easily? This tutorial shows you how to adjust various aspects of the table's appearance to suit your needs. Excel extends the table vertically to include the new row. The mouse pointer turns into a line with arrows on each side of it. Click to select the data in the column. just active a cell in the column to the right of the table and start entering the data. click to select the data area of the table. OR press Ctrl + Space (once or twice) To select the entire Excel 2007 table • Move the mouse to the upper-left part of the upper-left cell. When the mouse pointer turns into a diagonal arrow. . To select a column • • Move the mouse to the top of a cell in the header row. A dotted line appears showing where it will go. and the mouse pointer changes to a rightpointing arrow. and the mouse pointer changes to a downpointing arrow. etc. Click a second time to select the entire table. Similarly. To change columns width and row height • • • • Position the mouse pointer on the border below the row or to the right of the column that you want to resize.13 • Move the mouse to the left of a cell in the first column. Click to select the entire table row. if you enter data in the row below a table. add rows and columns. OR press Shift + Space. Release the mouse button. To add a new column to the end of a table. row height. Click a second time to select the entire table column (including the header). Hold down the mouse button as you drag the row or column to a new height or width. You can have a column automatically resize to fit the contents of column by double-clicking on the column edge. OR press Ctrl + A (once or twice) "Formats the Excel Table As You Wish . Excel automatically extends the table horizontally.

From the Table Tools Layout tab. in the Rows & Columns group. click within the row you want to delete. • • To delete a row. To delete column or row • • Click within the column or row where you want to delete.14 To add rows or columns • • Click within the row where you want to insert a new row or column. Right-click and point to Delete from the shortcut menu and choose one of the options. Right-click and point to Insert from the shortcut menu and choose one of the options. . click the Deleteicon and from the menu select Delete Rows. To move a table within the worksheet • Move the mouse pointer to any of the table borders.

click and drag the table to its new location. Press Ctrl + V to paste the table.15 • When the mouse pointer turns into a cross with four arrows. Activate the new worksheet and select the upper-left cell for the table. Press Ctrl + X to cut the selected cells. . To move a table to a different worksheet • • • • Press Alt + A twice to select the entire table.