USER TRAINING MANUAL SANG LIN TACKLE SDN BHD Oracle Cash Management

Author: Creation Date: Last Updated Date: Version Change Record: : Sudhakara Reddy Pingala June 20, 2012 Aug 13, 2012 1.1

Date 20/06/12 11/08/12

Author Sudhakar Reddy Pingala Srinivas Girnala

Version 1.0 1.1

Change Reference No Previous Document 1.0

Reviewers

Name Senthil Kumar Krishnan

Position Project Manager

Distribution Copy No 1 2 Name YGL Convergence Sanglin Tackle Location Library Penang, Malaysia
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Contents

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Overview of Cash Management ............................Error! Bookmark not defined. Benefits .............................Error! Bookmark not defined. Banks ...............................................................Error! Bookmark not defined. a. Bank Creation ................Error! Bookmark not defined. b. Bank Branch Creation ......Error! Bookmark not defined. C. Bank Account Creation ....Error! Bookmark not defined. Creating Bank Reconciliation Statements ...............Error! Bookmark not defined. a. Receipts Reconciliation.....Error! Bookmark not defined. B. Payment Reconciliation ....Error! Bookmark not defined. Cash Forecasting ................................................Error! Bookmark not defined.

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Introduction: Standard Operating Procedures is a handy document which helps in using Oracle Payables efficiently as a tool for transaction processing and information retrieval for meaningful analysis of data. Various process flows have already been discussed in the „To-Be Flows‟ document, right from inception to conclusion of each process, highlighting the control aspects at each stage of the process. This document has to be read in conjunction with „ToBe-Flows‟ document where all the processes are discussed in detail. This document covers:        Navigation paths. Explanation to various functions. Important fields in each form while entering/querying transactions. Various Defaults at each level of transaction entry. Do‟s and Don‟ts. Reports to be run. Reconciliation Aspects.

Additional Information can be obtained from the „User Guide‟ provided by Oracle.

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. To change password: Click in the Navigate window or choose Navigator from the Window menu to make the Navigate window active. to display the Password Update window. Choose Change Password. from the Edit. Preferences menu. To switch your responsibility Click in the Navigate window or choose Navigator from the Window menu to make the Navigate window active.To Log on: Use Internet Explorer to connect to ERP system using the URL ………………………………………and open the following screen: User Name Password Enter the user name and password and click on “Connect” button to log into Oracle Applications and select the appropriate responsibility. Choose OK. Choose Switch Responsibility from the File menu. Enter your old password in the Old Password field.. Enter your new password again in the Re-enter New Password field. To sign on as a different user: 4 of 37 . Enter your new password in the New Password field.

Sub-levels appear indented below the items from which they are expanded. a toolbar button can be enabled or disabled.e. choose one of the following buttons Expand All Children--expand all the sub-levels of the currently selected item Expand All--expand all the sub-levels of all expandable items in the navigation list Collapse All--collapses all currently expanded items in the navigation list 4) To open a form from the navigation list Select your form of interest. where you can expand items that begin with a plus sign (+) to further sub-levels until you find your form of interest. You can expand no further when an item displays neither a plus or minus sign 1) Choose one of the following methods to expand an expandable item to its next sub-level Double-click on the item. Enter the username and password for your other sign-on and choose Connect. The toolbar buttons which are commonly used are as follows 5 of 37 . The navigation list is organized much like the hierarchy of a file system. Navigation to Forms The forms that you can navigate to are displayed in a navigation list on the lefthand side of the Navigate window. Select the form from the list and choose OK or first reduce the list by entering a partial form title. Choose Log on as a Different User from the File menu. Select the item and choose the Tools . 3) To expand or collapse several items at once. to display the Oracle Applications sign-on window. Choose Open. where each button performs a specific action when you choose it.Open. Menu) to Open 5) To open a form using an LOV window Use the keyboard shortcut (usually Ctrl L) to open the LOV (List of Values) window. Alternatively you can double click on the Form Name (i. You can display help for an enabled toolbar button by holding your mouse over the button. Select the item and choose File . Each toolbar button replicates a commonly used menu item. Select the item and choose the Collapse button. Items that are expanded are preceded by a minus sign (-).Expand button. Depending on the context of the current field or window.Click in the Navigate window or choose Navigator from the Window menu to make the Navigate window active. 2) Choose one of the following methods to collapse an expanded item Double-click on the item. Tool Bars: The toolbar is a collection of iconic buttons.

You can quickly analyze enterprise wide cash management cash requirements and currency exposures. Benefits  Forecast cash flows in any currency and in multiple time periods Streamline the reconciliation process  Monitor for exceptions and fraud  Forecast based on historical or future transactions 6 of 37 .Overview of Cash Management Oracle Cash Management is an enterprise wide solution for managing liquidity and controlling cash. ensuring liquidity and optimal use of cash resources. Cash Management gives you direct access to expected cash flows from your operational systems.

N: Setup-> Banks -> Banks 7 of 37 . Manage the cash cycle efficiently and with control Banks: a. Bank Creation: Steps: 1.

Click on Create button 3. Enter the Country as Malaysia and Bank Name then Click on Save and Next Button 8 of 37 .2.

b. 5. Click on Create contract button for bank contract concern person if required or click on Finish button. Click on Create button for bank address if required or click on Save and Next button. Bank Branch Creation 9 of 37 .4.

3. Click on Create Branch icon 2. 10 of 37 . Enter Country name as Malaysia and Bank Name then Click on Continue button. Enter the Bank Branch Name and required data then Click on Save and Next button.1.

Click on Create Contact button for bank branch Contact information if required or click on Finish button. Click on Create button for bank branch address information or click on Save and Next button.4. C. 5. Bank Account Creation 11 of 37 .

1. 3. Legal entity name as „Sanglin_LE'. Enter the Required data and Click on Continue button. Click on Next button. Select the Bank Account Owner i. 2.e. Click on Create Account icon. 12 of 37 .

Enter the Account name.4. Account Number and Currency then Click on Save and Next button. 13 of 37 .

Enter the auto reconciliation tolerances for the payments .Enter the required accounts and fill the followings. 5.Receipts and Cash 14 of 37 .

Enter the required data and click on Apply button. And Select the organization as Sanglin Tackle unit Click on Continue button. 8. Click on Add Organization Access button. 15 of 37 . Click on Save and next button 6.Flow Interfaces.

Click on save and next button. 16 of 37 . 10.9. Click on Finish button.

Select May Bank Account and Click on Manage Payment Documents 12. Enter the required data and Apply.11. 17 of 37 . 13. Then click on Create button.

The method is ideally suited to reconciling bank accounts that have a small volume of monthly transactions. open interface transactions. Reconcile Bank Statements: Once you have entered detailed bank statement information into Cash Management. Receivables receipts. This method is ideally suited for bank accounts that have a high volume of transactions. Clearing When you reconcile a transaction. miscellaneous transactions. you can manually clear Payables payments. • Manual-This method requires you to manually match bank statement details with system transactions. You can also use the manual reconciliation method to reconcile any bank statement details that could not be reconciled automatically. 18 of 37 . Cash Management provides two methods of reconciliation: • Automatic-Bank statement details are automatically matched and reconciled with system transactions. you must reconcile that information with your system transactions. the transaction is first matched to bank statement details and then cleared (if uncleared). you can create miscellaneous transactions for bank-originated entries. The automatic reconciliation process can be set up to create miscellaneous transactions automatically. You can also manually enter Payables payments or Receivables receipts. Miscellaneous Transactions During the reconciliation process. such as bank charges and interest. Alternatively. This is useful if you want to reconcile without entering statement line information first.Creating Bank Reconciliation Statements: Cash Management lets you create new bank statement lines when reconciling available transactions.

transactions against bank statement lines if the transactions meet the following criteria: d. You can also use Automatic Clearing to clear receipts in Oracle Receivables. cleared amount. or Treasury settlements. • For remittance batches (such as Direct Debit batches). You can also use the following reports: • Bank Statement Detail Report • Bank Statement Summary Report • Bank Statements by Number Report a. When you clear a transaction. Accounting for the cleared transaction varies by the source. you must customize the CE_999_PKG package to implement reconciliation accounting. If the transaction is an open interface transaction. You cannot clear Payroll payments. and status to the transaction. If the transaction is a payment. Cash Management assigns a cleared date. Receivables automatically generates the accounting entries. Review and Summarize Results Once you have completed the reconciliation process. Receipts Reconciliation: Matching Criteria for Receivables Transactions b. Number or Receipt Batch Name matches the statement line Transaction Number f. the Remittance Batch Deposit e. The Cash Management Auto Reconciliation program fully matches Receivables c. 19 of 37 . and the transaction amount is within the reconciliation tolerance. You can review the reports that are printed automatically from the AutoReconciliation program. General Ledger journal entries. we recommend that you review your reconciliation results. Payables records the accounting information but you create the accounting entries in Payables.and Cash Management cashflows (except for those created from bank statement lines) in Cash Management prior to reconciliation to maintain more up-to-date cash account balances. If the transaction is a receipt or a miscellaneous transaction.

invoice number and customer bank account number k. receipt number j. • 1. • 3. transactions. and Rejected h. receipt.Bank Statements-> Bank Statements and Reconciliation To create a new bank statement line from reconciled transactions: 20 of 37 . Note: Also. the matching sequence searches in the following order: i. • For detail remittance transactions. the transaction amount is within the reconciliation m. invoice number and customer name l. NSF (Non-Sufficient Funds). • For NSF (Non-Sufficient Funds) or Rejected transactions the receipt must first be r. bank account number is particularly useful.g. N: . tolerance. If the bank statement does not provide a receipt number for a o. • 2. then matching to the invoice number and customer p. q. n. reversed in Oracle Receivables.

Select the detail or batch transactions that apply to the bank statement line you want to create. Choose Find. Choose reconcile. 8. Cash Management creates a new bank statement line with an Amount and Type that match the reconciled transaction(s) for that line. 21 of 37 . 7. 2. If you are entering a new bank statement. 3. or leave the criteria blank to query all existing statements. Select the statement you want to reconcile. Choose Find to see the Reconcile Bank Statements window containing the statements that meet your query criteria.1. 10. Optionally. 9. Cash Management displays the corresponding bank information. 6. Choose Available to search for detail or batch transactions that are available for reconciliation. Navigate to the Find Bank Statements window. enter the bank statement header information. choose New to enter a new bank statement. If you select an existing bank statement. and choose Review. or leave the criteria blank to search for all available transactions. 5. Enter your search criteria in the Find Transactions window. 4. Enter the query criteria for the statement you want to reconcile.

22 of 37 .Click on Find button.

Optional line information includes the bank transaction code. or journal entry lines. receipts. value date. A bank statement line's status can be one of the following: • Reconciled: Some transactions have been matched against this line. and amount. open interface transactions. The statement line may not be fully reconciled. exchange rate). miscellaneous transactions. Each line has a line number. transaction type. and a descriptive flexfield for user-defined additional information.Click on Lines button Bank Statement Lines A bank statement line can refer to one or more payments. number. cashflows. agent (customer or supplier). bank transaction identifier (such as the payment or deposit number). original amount in transaction currency. date cleared (bank transaction date). a comment. currency information (currency Overview 1-5 code. 23 of 37 . agent bank account. • Unreconciled: No transactions have been matched.

your bank statement may show three statement lines for $500. Cash Management. 24 of 37 . • External: The line does not correspond to any transaction in General Ledger. You then manually mark the statement line as External. but corresponds to a transaction in another system. Receivables. if your bank erroneously records a $50 payment as $500. <$500>. thereby providing an audit trail you can use to verify correction of bank errors. Click on Available button. and the $50 statement line against the original payment. or the Reconciliation Open Interface. You must manually mark the statement line as Error. The transaction remains unreconciled because there is no corresponding transaction to which the line can be reconciled. Payables. Payroll.• Error: This status is a warning that the linecannot be reconciled because of a bank error in the statement that cannot be resolved. You can automatically or manually reconcile correcting statement lines against error statement lines. For example. You can reconcile the <$500> correction against the $500 error statement line. Bank Statement Error Reconciliation You can efficiently manage bank errors. The above screen shows the reconciled transactions. and $50. Cash Management treats it as reconciled.

it will gives the following screen. 25 of 37 .Enable AR Receipts and click on find button.

26 of 37 .This Screen Contains three receipts ready for reconciliation. the first receipt is reconciled. click on any transaction and click on Reconcile button. choose the first one.

2. Choose Find. 9. Cash Management creates a new bank statement line with an Amount and Type that match the reconciled transaction(s) for that line. and choose Review.B. 27 of 37 . Enter the query criteria for the statement you want to reconcile. Enter your search criteria in the Find Transactions window. choose New to enter a new bank statement. Optionally. 8. Select the detail or batch transactions that apply to the bank statement line you want to create.Bank Statements-> Bank Statements and Reconciliation To create a new bank statement line from reconciled transactions: 1. enter the bank statement header information. 5. If you select an existing bank statement. Payment Reconciliation N: . Cash Management displays the corresponding bank information. If you are entering a new bank statement. Navigate to the Find Bank Statements window. Select the statement you want to reconcile. 3. Choose Find to see the Reconcile Bank Statements window containing the statements that meet your query criteria. 7. 4. Choose reconcile. Choose Available to search for detail or batch transactions that are available for reconciliation. or leave the criteria blank to search for all available transactions. 10. 6. or leave the criteria blank to query all existing statements.

28 of 37 .Click on find button.

29 of 37 . Choose AP payments and click on find button.click on available transactions.

Check the status is negotiable and click on the Reconcile Button. after that close the window. This screen show the reconciled amount.. click on Reconciled Button. 30 of 37 .

enabling you to generate a forecast for a project. Cash outflow information comes from Oracle Payables. Cash Forecasting: Cash forecasting is a planning tool that helps you anticipate the flow of cash in and out of your business.the above Payment stating that Reconcile unaccounted. Using the External Cashflow Open Interface. and Oracle Treasury. allowing you to project your cash needs and evaluate your company's liquidity position. go to the payment work bench. Oracle Purchasing. cash flow information from Oracle Projects and other Oracle Applications that store Projects-related information is also immediately accessible to the cash forecast process. Oracle Order Management. you can also include cash flows from external systems. and Oracle Treasury. Cash inflow information is immediately accessible to the cash forecast process in Oracle Cash Management from Oracle Receivables. Oracle General Ledger. do the final accounting from actions tab. Oracle Sales. In addition. Oracle General Ledger.. 31 of 37 . Oracle Payroll.

Click on Create Template. 32 of 37 . Go to forecast Template Tab.. it will get the following window.click on this .

Add Rows as Supplier invoices. Give the required data .Enter the forecast name . Description and forecast type. Click on Next. 33 of 37 . click on apply.

Click on next button. click on Go button.. Similarly add Customer Invoices and Customer receipts as row number 3 and 4. 34 of 37 .Add Supplier Payments as row.

Next Run Forecast button. 35 of 37 .Enter the columns numbers and click on Finish. Enter the forecast template name and click on go.

.Fill the required information. Click on View Forecasts. 36 of 37 . it will display the Cash Forecast. Click on Submit button.

37 of 37 .Cash Forecast displays the cash Inflows and Outflows and Net cash flows.