YGL E-Manufacturing Overview

Version: 1 Contributor: Swathi Hara

Table of Contents
Introduction .................................................................................................................................................. 3 Finance Manager .......................................................................................................................................... 3 Accounts Receivable ................................................................................................................................. 3 Customer ............................................................................................................................................... 4 Payment Received................................................................................................................................. 5 Credit Note ............................................................................................................................................ 6 Customer Sales...................................................................................................................................... 7 Customer Balance ................................................................................................................................. 8 Report ................................................................................................................................................... 9 Account Payable...................................................................................................................................... 10 Vendor................................................................................................................................................. 10 Payment Made .................................................................................................................................... 12 Debit Note ........................................................................................................................................... 12 Vendor Purchase ................................................................................................................................. 13 Vendor Balance ................................................................................................................................... 14 Report ................................................................................................................................................. 15 General Ledger ........................................................................................................................................ 16 Chart of Account ................................................................................................................................. 16 Account Maintenance ..................................................................................................................... 16 Account Segment ............................................................................................................................ 17 Segment Codes ............................................................................................................................... 18 Account Structures.......................................................................................................................... 18 Type of Account .............................................................................................................................. 19 General Journal Entry.......................................................................................................................... 20 Budget ................................................................................................................................................. 21 Private and Confidential | YGL E-Manufacturing Overview 1

Posting Transactions ........................................................................................................................... 22 Posting Transaction Inquiry ................................................................................................................ 23 Bank ........................................................................................................................................................ 24 Bank Reconciliation ................................................................................................................................. 25 Purchase Manager ...................................................................................................................................... 27 Purchase Requisition............................................................................................................................... 28 Purchase Order ....................................................................................................................................... 29 Receive Entry .......................................................................................................................................... 30 Invoicing .................................................................................................................................................. 31 Return Outward ...................................................................................................................................... 32 Reports .................................................................................................................................................... 33 Sales Manager ............................................................................................................................................. 34 Quotation Management ......................................................................................................................... 35 Contract Management ............................................................................................................................ 36 Sales Order .............................................................................................................................................. 37 Pro forma Invoicing ................................................................................................................................. 38 Picking List ............................................................................................................................................... 39 Delivery Order ......................................................................................................................................... 40 Sales Invoicing ......................................................................................................................................... 41 Return Inward ......................................................................................................................................... 42 Reports .................................................................................................................................................... 43 Material Manager ....................................................................................................................................... 44 Part Master ............................................................................................................................................. 45 Bill of Material......................................................................................................................................... 47 Price Book ............................................................................................................................................... 49 Inventory Adjustment ............................................................................................................................. 50 Inventory Write Off ................................................................................................................................. 51 Inventory Receipt .................................................................................................................................... 52 Inventory Shipment ................................................................................................................................ 52 Warehouse Transfer Request - Inventory Transfer ................................................................................ 52 Inventory Count ...................................................................................................................................... 54 Private and Confidential | YGL E-Manufacturing Overview 2

Inventory Inquiry..................................................................................................................................... 54 Reports .................................................................................................................................................... 54 Production Manager ................................................................................................................................... 54 Work Centre ............................................................................................................................................ 55 Manufacturing Order .............................................................................................................................. 56 Shop Operation ....................................................................................................................................... 59 Job Costing .............................................................................................................................................. 59 Quality Assurance, Quality Inspector...................................................................................................... 60 Reports .................................................................................................................................................... 61

Introduction
Today midsize companies compete with largest companies in market. They face the same Financial Management, Supply Chain Management and Operational Performance challenges but with fewer resources. YGL E-Mac provides our customer with flexible, affordable, user friendly and industry specific ERP systems which are easy to Buy, Install and Maintain. YGL’s E-Mac ERP application provides: 1. 2. 3. 4. 5. Financial Manager. Purchase Manager. Sales Manager. Material Manager. Production Manager.

Finance Manager
The E-Mac’s Finance Manager covers modules like Accounts Receivable, Accounts Payable, and General Ledger - Chart of Account etc. Let us have a brief overview on the E-Mac Finance Manager. Accounts Receivable Account Receivable also known as debtors, is the money owned by its clients and shown on its balance sheet as an asset. It is one of a series of accounting transactions dealing with the billing of a customer for goods and services that the customer has ordered. This module contains the Records, Reports and Entries of the receiving end of a transaction.

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Group. The details of the customer should be entered in its respective fields.Customer A clear and straight forward detailed entry of the Customer to be used in a transaction can be done using “New Customer”. group. telephone number. The customer list can be viewed and edited using “View and Edit Customer”. Private and Confidential | YGL E-Manufacturing Overview 4 . Example of a Customer created in E-Mac is shown below. Email Address and the customer’s website. the ID is auto populated with the serial running number but is editable. As seen in the screen shot. The Contact tab contains the fields to enter the contact details of the POCs (Point of Contact) of the customer. A new Group can be created using Maintain .. The General tab contains fields of the customer billing address. Fax No.

Example of the payment received record in E-Mac is shown below. a new Ship via can be added using Maintain Ship via. a new Payment term can be added using Maintain . Payment Received After the SO is delivered the invoice is sent to the customer. The Customer details. The Financial tab contains the Sales.Payment Term. Reference No. Bank involved in the payment. The received goods are verified and the invoice is posted with the payment.Sales Rep. To create a new payment receive record “New Payment Receive” is used.Shipping Address tab provides space to enter addresses to ship the ordered goods in case the shipping address is different from billing address. This payment is recorded in the Payment Received. Payment and Pricing details customized to the particular customer. A new Sales rep can be added using Maintain . and the currency exchange rate in case of foreign currency is to be provided. Private and Confidential | YGL E-Manufacturing Overview 5 . to view the saved payment receive the “View and Edit Payment Receive” is used.

Invoice. To create new credit memo use “New CN/DN Entry”.Credit Note In case the Customer returns rejected goods. Return Inward No. Private and Confidential | YGL E-Manufacturing Overview 6 . Credit note is used to create the record for these received goods so as to make adjustments with the next assignment of goods or with the payment. or directly with the Part details. the received goods are recorded using the Sales Manager Return Inward and invoices are created using Sales Manager . to view the list of saved credit memos use “View and Edit CN/DN Entry”. Example of the Credit Memo in E-Mac is shown below. The E-Mac credit note can be created with reference to Invoice.

Private and Confidential | YGL E-Manufacturing Overview 7 . Different types of graphs can be generated using chart wizard. Example of Customer Sales chart in E-Mac is shown below. viewed and exported using Customer Sales.Customer Sales The graphical representation of the sales with respect to a particular customer can be generated.

viewed and exported using Customer Balance.Customer Balance The graphical representation of the credit balance with respect to a particular customer can be generated. Private and Confidential | YGL E-Manufacturing Overview 8 . Different types of graphs can be generated using chart wizard. Example of Customer Balance chart in E-Mac is shown below.

saved and printed from their respective forms by clicking on Print Preview. Private and Confidential | YGL E-Manufacturing Overview 9 . Under each Report tab provide the ranges which cover the required transactions and click on Print Preview to view the report. In order to have the detailed reports of the transactions a separate module of Reports can be used.Report All the reports corresponding to customer and other receivable transactions can be viewed.

It is a form of credit that Vendors offer to their customers by allowing them to pay for a product or service after it has already been received. Example of a Vendor created in E-Mac is shown below.Account Payable Accounts payable is money owed by a business to its suppliers and shown on its Balance Sheet as a liability. Private and Confidential | YGL E-Manufacturing Overview 10 . Vendor A clear and straight forward detailed entry of the Vendor to be used in a transaction can be done using “New Vendor”. The vendor list can be viewed and edited using “View and Edit Vendor”.

Private and Confidential | YGL E-Manufacturing Overview 11 . A new Group can be created using Maintain . Fax No. Email Address and the vendor’s website. the ID is auto populated with the serial running number but is editable. The Contact tab contains the fields to enter the contact details of the POCs (Point of Contact) of the vendor. group.Sales Rep. telephone number.As seen in the screen shot. a new Ship via can be added using Maintain Ship via.Group. a new Payment term can be added using Maintain . Remit Address tab provides space to enter addresses to ship the ordered goods in case the Remit address is different from billing address. A new Sales rep can be added using Maintain . The Financial tab contains the Sales.Payment Term.. Payment and Pricing details customized to the particular vendor. The General tab contains fields of the vendor billing address. The details of the vendor should be entered in its respective fields.

To create a new payment made record “New Payment Made” is used.Payment Made After the PO is received with the invoice from the vendor. they need to be returned / intimated to the vendor. The outward return of the goods is recorded using the Purchase Manager . the received goods are verified and the invoice is posted with the payment. Debit note is used to create the record for these received goods so as to make adjustments with the next assignment of goods or with Private and Confidential | YGL E-Manufacturing Overview 12 . This payment is recorded in the Payment Made. Bank involved in the payment. defective or excessive goods. Reference No. to view the saved payment made the “View and Edit Payment Made” is used.Invoice. Example of the payment made record in E-Mac is shown below. and the currency exchange rate in case of foreign currency is to be provided.Return Outward and invoices are created using Purchase Manager . The Vendor details. Debit Note In case the Vendor supplies wrong.

Vendor Purchase The graphical representation of the purchases with respect to a particular vendor can be generated. Return Outward No. to view the list of saved debit memos use “View and Edit CN/DN Entry”. Private and Confidential | YGL E-Manufacturing Overview 13 . The E-Mac debit note can be created with reference to Invoice. viewed and exported using Vendor Purchase. or directly with the Part details. To create new debit memo use “New CN/DN Entry”.the payment. Example of the Debit Memo in E-Mac is shown below. Example of Vendor Purchase chart in E-Mac is shown below. Different types of graphs can be generated using chart wizard.

Example of Vendor Balance chart in E-Mac is shown below. Different types of graphs can be generated using chart wizard.Vendor Balance The graphical representation of the debit balance with respect to a particular vendor can be generated. viewed and exported using Vendor Balance. Private and Confidential | YGL E-Manufacturing Overview 14 .

saved and printed from their respective forms by clicking on Print Preview. Private and Confidential | YGL E-Manufacturing Overview 15 .Report All the reports corresponding to vendor and other payable transactions can be viewed. In order to have the detailed reports of the transactions a separate module of Reports can be used. Under each Report tab provide the ranges which cover the required transactions and click on Print Preview to view the report.

Account ID and Account Category can be created using Account Maintenance. and includes accounts for assets. Because a debit in one account is offset by a credit in a different account. Account Maintenance The list of accounts with its Structure Code. revenues and expenses. A general ledger is used by businesses that employ the double-entry bookkeeping method . owners' equity. The ledger holds account information that is needed to prepare financial statements.General Ledger A company's main accounting records.where each financial transaction is posted twice. E-Mac provides a maximum length of 20 digits in an account number. the sum of all debits will be equal to the sum of all credits. A general ledger is a complete record of financial transactions over the life of a company. as both a debit and a credit. Chart of Account The chart of accounts is a listing of all the accounts in the general ledger. liabilities. E-Mac allows assigning the accounts in a logical way and follow specific standards. and where each account has two columns. Private and Confidential | YGL E-Manufacturing Overview 16 . each account accompanied by a reference number to identify it. Example of Chart of Account in E-Mac is shown below. Businesses may have thousands of accounts and require longer account reference numbers.

Account Segment The format of the account number can be set to be followed universally under the Account Segment. The set format in E-Mac is shown below. Private and Confidential | YGL E-Manufacturing Overview 17 .

Division.Division in E-Mac is shown below. Segment Code under Segment Name .Department.Segment Codes Segment codes can be added and saved under Segment Names . Structure Code screen in E-Mac is shown below. Private and Confidential | YGL E-Manufacturing Overview 18 . Region and Part Category. Account Structures The structures of the account can be set and saved under Account Structures.

Private and Confidential | YGL E-Manufacturing Overview 19 .Type of Account Type of account is used to categorize each type of transactions into credit or debit balance.

The journal entry can consist of several items. and description. amount of money. batch number. Example of Journal Entry in E-Mac is shown below. Private and Confidential | YGL E-Manufacturing Overview 20 . name. A new journal can be created using “New Journal Entry” and a saved journal can be viewed using “View and Edit Journal Entry”. accounting period. Data needed in journal entries are: Journal entry number. The total of the debits must equal the total of the credits or the journal entry is said to be unbalanced.General Journal Entry A journal entry is a logging of transactions into accounting journal items. date. each of which is either a debit or a credit.

It helps in keeping track of the expenses and the deviation from the planned expenses.Budget The budget forecasted for the fiscal year can be maintained using Budget. Private and Confidential | YGL E-Manufacturing Overview 21 . Example for the budget plan 2012 in E-Mac is shown below.

Posting Transactions The saved invoices need to be posted to process payment. This is done using Posting Transactions. Providing date range and selecting the transactions the required document is posted. E-Mac also provides a feature to Un Post an incorrectly posted transaction. After posting the documents are received in the respective Accounts Payable or Accounts Receivable modules to process payments. List of document searched according to requirements in E-Mac is shown below.

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Posting Transaction Inquiry The posted transactions can be viewed and exported using Posted Transaction Inquiry.

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Bank The Bank account details to be used in transactions are added and saved under Bank. Example of a bank list and one of the account details in E-Mac is shown below.

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and the corresponding amount shown in the organization's own accounting records at a particular point in time. To create a new bank reconciliation “New Bank Reconciliation” is used. Private and Confidential | YGL E-Manufacturing Overview 25 . or a charge made by the bank. or either the bank or the organization itself has made an error.Bank Reconciliation A Bank Reconciliation is a process that explains the difference between the bank balance shown in an organization's bank statement. such as a credit received. has not yet been recorded in the organization's books. because a cheque or a list of cheques issued by the organization has not been presented to the bank. Such differences may occur. a banking transaction. to view the saved bank reconciliation “View and Edit Bank Reconciliation” is used. as supplied by the bank. Example of one of the bank reconciliation in E-Mac is shown below.

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Production Planning.Purchase Manager Purchasing Manager Module supports:      Purchase Requisition Purchase Order. Goods Receiving. The Purchase Manager Module communicates with other modules to ensure constant flow of information. Inventory Management. The purchase department can also monitor whether the vendors perform services within the specified time frame and appraise the quality of work carried out. Vendor evaluation process is integrated with this module to enable purchase order to be raised only to the approved Vendors. The basic flow of a Purchase Order: Private and Confidential | YGL E-Manufacturing Overview 27 . and Account Payable. Invoice verification. Purchasing Manager is integrated with Inventory Control.

its quantity and the time frame with in which it is required. Quantity. Example of a Purchase Requisition Entry in E-Mac can be seen in the screen shot below. Delivery instructions. Description of the goods or service.Purchase Order Process: Phase Purchase Requisition Start Enter Purchase Requisition No Approved? Yes End Purchase Order Enter Purchase Order No Approved? Yes No Goods Receiving Enter Receive Entry No Yes QC Pass? Warehouse Return Outward Update Stock Balance (Background Process) Invoicing CN/DN Create Invoice Purchase Requisition Purchase Requisition is a document created by the store manager to notify the purchase department of the items to be ordered. Private and Confidential | YGL E-Manufacturing Overview 28 . The Purchase Requisition form contains the following details to be entered by its request raiser:    Suggested Vendor. The copy of an existing Purchase Requisition can be done using “Copy Purchase Requisition”. A New Purchase Requisition can be created by “New Purchase Requisition”. Purchase of goods and services are done only on an approved requisition. Purchase requisition should be created and approved before commitment to a vendor. The list of saved Purchase Requisition can be viewed by “View and Edit Purchase Requisition”. Total Amount.

Private and Confidential | YGL E-Manufacturing Overview 29 . the PO needs to be accepted by the Vendor to proceed with the transaction. a contract is formed between the buyer and the seller. The Vendor. An approved Requisition can be ordered directly with the saved data or a new independent Purchase Order can be created. Remit to Address. Product details with description and the agreed cost are the mandatory details to be provided in a Purchase Order form. Once approved. Shipping Address. once accepted by the Vendor. A Purchase Order can be sent only after being approved by the authorized manager.Purchase Order A document issued by the buyer to the seller with detailed instructions of the goods and services and its pricing to be provided by the seller is a Purchase Order. An Example of a Purchase Order in E-Mac is shown below.

An Example of a Receive Entry in E-Mac is shown below. The Receive entry keeps track of the remaining goods which are yet to be received. The Goods receiving list can be viewed by “View and Edit Goods Receiving”.Receive Entry When the PO is accepted and the vendor delivers the ordered goods and services a Receive Entry is made. A new Receive entry can be created using “New Goods Receiving”. A receive entry receives its input from the approved PO. The status of this form remains open until all the goods and services are delivered by the vendor. The receiver enters the Received Qty into a Warehouse. Once received and payment completed the record is in Paid in full status. Private and Confidential | YGL E-Manufacturing Overview 30 . Using the Apply to Purchase tab a record independent to PO can be created.

A purchase invoice can be used to prove that something was bought and how much was paid for it. Private and Confidential | YGL E-Manufacturing Overview 31 . A Purchase Invoice can be saved using “New Purchase Invoice” and past Purchase Invoices list can be viewed using “View and Edit Purchase Invoice”. In a Purchase Invoice the details cannot be edited.Invoicing A commercial document or bill presented to the buyer by the seller or service provider for payment within a standard time frame that indicates what has been purchased. is selected and the details are auto populated and invoice is to be saved for payment. The Receive Entry No. in what amount and what price. Example of a Purchase Invoice in E-Mac is shown below.

Example for Return Outward Entry in E-Mac is given below.Return Outward In case faulty or wrong goods are received it is returned back to the vendor. When goods are returned back to the vendor. the amount we awe them reduces as we do not need to pay them for the wrong pieces. Private and Confidential | YGL E-Manufacturing Overview 32 . The returned goods can be recorded by selecting the receive entry number under the Apply to Invoice tab or can be independently created under Apply to Purchase tab. this record is created using a Return Outward form.

and Return Outward can be viewed. Receive Entry. Purchase Order. Under each Report tab provide the ranges which cover the required transactions and click on Print Preview to view the report. Invoice.Reports All the reports corresponding to Purchase Requisition. Private and Confidential | YGL E-Manufacturing Overview 33 . In order to have the detailed reports of the transactions made while purchasing a separate module of Reports can be used. saved and printed from their respective forms by clicking on Print Preview.

issuing and shipping operations. Delivery Order.Sales Manager The Sales Manager supports:       Quotation Management. The basic flow of a Sales Order: Private and Confidential | YGL E-Manufacturing Overview 34 . Sales Order. The Sales Manager modules maintains customer information. shipping information is edited during sales order entry process. Contract Management. Sales Order processing. The entire administrative. generates sales orders. Delivery and manages Returns. Returns. product. pricing. and checks credit. defines pricing and tax information. Picking. Invoice Verification. manages picking. E-Mac provides Quotation. Inventory Management. Invoicing.

Example of the Quotation Entry in E-Mac is shown below. a new Quotation can be created by copying an existing Quotation using “Copy Quotation”. The quotation can be created in the Quotation Entry form by giving details of Customer. Private and Confidential | YGL E-Manufacturing Overview 35 . the quotation list can be viewed using “View and Edit Quotation”. Quantity to be ordered.Sales Order Process: Phase Sales Management Start Enter Quotation Management No Approved? End Yes Enter Sales Ordering Approved? Yes Warehouse Pick Stock (Background Process) Update Stock Yes Sufficient Stock? No Purchase Management No Enter Purchase Ordering Approved? Yes Enter Goods Receiving Delivery Order Enter Delivery Ordering No Approved? Yes Finance Management Create Invoice Quotation Management To receive a purchase order a Quotation has to be sent to the Customer. Product and Service. The Quotation should be approved by the quotation manager and accepted by the Customer to generate a Sales Order. Price Quoted etc. A new quotation can be created using “New Quotation”.

This module increases claim accuracy and speed of payment. cost. E-Mac Contract Management taken in detailed information about the quotation with product. decreases error. quantity. delivery methods and time and helps prepare the Contract in an organized manner. dispute and time.Contract Management Contract Management is a complex and error prone process. Private and Confidential | YGL E-Manufacturing Overview 36 . A new contract can be created using “New Contract Management” and the list of saved contracts can be opened with “View and Edit Contract Management”. Example of Contract Management in E-Mac is shown below.

Once SO is approved a delivery order can be booked. A new independent SO can be booked by entering Part No. the list of saved SO can be opened by “View and Edit Sales Ordering”. A new SO can be created using “New Sales Ordering”.Sales Order Sales Order is a document created to book a delivery of goods or services to a customer. After receiving a purchase order from the customer the business opens a fresh sales order or with reference to an approved quotation. Order qty and Pricing details. Private and Confidential | YGL E-Manufacturing Overview 37 . a new SO can be created by copying an existing SO by “Copy Sales Ordering”. details. EMac auto populates the product and its order qty details if SO booked using approved quotation. Example of the Sales Order in E-Mac is shown below.

Pro forma Invoicing Pro forma Invoicing is a conformation document in which the buyer and seller agree on the Product Detail and Cost to be shipped to the buyer. Example of Pro forma Invoicing in E-Mac is shown below. It is used to declare the value of the trade. A new Pro forma Invoice can be created using “New Pro forma Invoicing” and list of invoices can be viewed using “View and Edit Pro forma invoicing”. Private and Confidential | YGL E-Manufacturing Overview 38 . Using an approved and saved SO the details of the customer and product are auto populated in the Pro forma Invoicing screen.

Customer is selected. Private and Confidential | YGL E-Manufacturing Overview 39 . a list of SO of the selected customer will be listed in the dropdown “Select SO”. A picking list can be created using “New Picking List” and the saved picking list can be viewed using “View and Edit Picking List”. It specifies the Warehouse locations and also consolidates from more than one order. on selecting the required SO all the product details and its Warehouse location is displayed. To create a new picking list .Picking List A Picking List is a list of all the components and material required to fill a specific SO. Shipping items in this list will make changes in the Warehouse inventory count. Example of the Picking List in E-Mac is shown below.

A Delivery Order can also be created independent to a SO using “Apply to Sales” tab. Details of the mode of transport and product details are required to start shipping.Delivery Order Delivery order is created when the goods are ready to be delivered to the customer. Private and Confidential | YGL E-Manufacturing Overview 40 . A new DO can be created using “New Delivery Order” and the list of delivery orders can be viewed using “View and Edit Delivery Order”. When the SO is selected the product details are auto populated. Example of a Delivery Order in E-Mac is shown below.

Sales Invoicing Invoice or bill to be sent to the customer after delivery is called a Sales Invoice. A new Invoice can be created using “New Sales Invoicing” and the list of saved invoices can be viewed using “View and Edit Sales Invoicing”. Example of a Sales Invoice in E-Mac is shown below. Private and Confidential | YGL E-Manufacturing Overview 41 . It affects the account receivable. An Invoice can be created with respect to the Delivery Order which is in partially shipped or fully shipped status.

Example of a Return Inward in E-Mac is shown below. The returns can also be recorded independent to the invoice using “Apply to Sales” tab. When the return inward is created using Invoice the product details are auto populated. New returns can be recorded using “New Return Inward” and the list of the recorded returns can be viewed using “View and Edit Return Inward”.Return Inward A Return Inward is created when goods are rejected and returned by the customer. Private and Confidential | YGL E-Manufacturing Overview 42 .

Pro forma Invoice. Private and Confidential | YGL E-Manufacturing Overview 43 . Under each Report tab provide the ranges which cover the required transactions and click on Print Preview to view the report. Sales Invoice. In order to have the detailed reports of the sales transactions a separate module of Reports can be used. saved and printed from their respective forms by clicking on Print Preview.Reports All the reports corresponding to Quotation Management. Sales Order. and Return Inward can be viewed. Delivery Order.

Material Manager Material Manager Module supports: Private and Confidential | YGL E-Manufacturing Overview 44 .

purchased or something to be stored and it has to have a price. Material Receipts and Replenishments. Bill of Materials. Private and Confidential | YGL E-Manufacturing Overview 45 . A new part can be created using “New Part Master”.      Product Catalog. saved parts list can be viewed using “View and Edit Part Master”. They can be Raw Material. A collection of items are given a storage location in a Bin of a Warehouse. Decisions of purchasing and selling goods are taken by the procurement team. Services. This module requires communication with the Purchasing and Sales Manager modules to update inventory count. Part Master A Part or a Product is something which can be sold. Price Lists. Costing of Products and Services. Assembled Goods or Outsourced goods or services. The Part Master screen in E-Mac looks as below. pricing structures or accounting rules. Items can also be categorized with similar characteristics. Distribution and Multi-Warehouse control. In E-Mac the detailed Part information is stored using a Part Master.

Sales Price Information can be entered in detail. Parts can be saved with serial bar code recognition. can be marked for inspected before receive or sale. Part type . To view the Beginning balance of the previously saved parts Part Beginning balance . Category. this price will auto populated when used in transactions. The Parts can be marked as Sellable or Purchasable. Outside Processing needs to be declared.If the Part is marked Inactive the Part cannot be used in any transactions. Category. The Warehouse tab takes the storage location information of the parts. can be subjected to Commission. Declaring the part under a Stock type . The values can be declared using Maintain . UOM.Warehouse. The General tab takes the information on Group. by default the part balance is 0. Beginning balance can be set using the Beginning Balance button.Raw Material. Service. Warehouse can be declared using Maintain . Assembly.“View and Edit Part Beginning Balance” can be used. Knitting will help in filtering the parts list. UOM and Stock level. Private and Confidential | YGL E-Manufacturing Overview 46 . Warehouse and Bin location are entered under this tab.Group.Stock. Non Stock.

Tax. detail are auto populated when the Vendor is selected. Accounting tab takes the accounting category and account set details. Routing is another important base of production module. Private and Confidential | YGL E-Manufacturing Overview 47 . Purchase tab takes Vendor details. Tax can be declared under the System Manager . during transactions of PO this Part No. during transactions of SO this Part No. which are used to build the product through production operation(s). The main use of BOM is to define product structure of a manufactured end item. detail are auto populated when the Customer is selected. Tax tab is used to declare tax class for Sales and Purchase with description.UOM. Sales tab takes Customer details. When Customer is declared for a Part. A new BOM can be created using “New Bill of Material” and saved BOMs can be viewed using “View and Edit Bills of Material”. which defines the method of manufacturing.Account sets. Method or route to be followed for manufacturing a product is a prerequisite for setting up production module. When Vendor is declared for a Part. The BOM screen in E-Mac looks as below. During transactions the UOM declared under this tab can be selected from the dropdown.Under the UOM tab Unit of Measurement which can be used in transactions of this part can be declared. Bill of Material Bill of Material (BOM) is used for setting up production module. UOM can be declared using Maintain . Account sets can be declared using Maintain . A manufactured item consists of components.

Revision Under the revision tab the details of the latest revision are entered. is entered as 1 and when changes are made to it in future the revised version can be saved with revision No. Header The Build Qty is the number of parts which can be assembled with the materials declared in the Material tab.The Part used in to create a BOM should be of assembly type. they are auto populated when the material and routing are saved. 2 and so on. Revision Date. Material Private and Confidential | YGL E-Manufacturing Overview 48 . Effective date range. The Cost Breakdown has the detailed individual costs of the assembly. Author. When a new BOM is created the Revision No.

The work centers related to these parts are identified. Unit cost and Warehouse details are to be entered. Bill of Material The complete routing with the material used on every level is displayed under the Bill of Material tab. Routing The route to follow during the manufacturing is entered under the routing tab. The Order Entry modules automatically displays the correct price in the part’s currency or your local currency based on the controlling currency established for that part. Example of routing in E-Mac is given below. The sequence of task linked operations to be carried out to work centers is established. Price Books can be defined in the local or foreign currency. Example of the Material tab is shown below. Private and Confidential | YGL E-Manufacturing Overview 49 . Example of Bill of Material summary in E-Mac is shown below.    All tasks required to manufacture an item are determined. The Required Qty. Price Book The Price Book defines pricing and tax information. generating price lists. Price books for parts can be defined.The Parts used in the assembly are entered under the material tab.

saved price books can view using “View and Edit Price Book”. Private and Confidential | YGL E-Manufacturing Overview 50 . An Example of the Inventory adjustment in E-Mac is shown below. A new adjustment can be saved and posted using “New Inventory Adjustment”. Inventory Adjustment The stock level of the inventory can be manually adjusted using Inventory Adjustment. saved inventory adjustments can be viewed using “View and Edit Inventory Adjustment”.New price book can be created using “New Price Book”. Example of Price Book in E-Mac is shown below.

spoilt. Inventory Write Off A Qty of a part in the warehouse which are lost. Qty on Hand = 700. Example of Inventory Write Off in E-Mac is shown below. scrapped out during manufacturing needs to be written off to have a record of all the goods. Balance Qty on Hand becomes = 504+100=604. Private and Confidential | YGL E-Manufacturing Overview 51 . New inventory write off can be done using “New Inventory Write Off”. saved write offs can be viewed using “View and Edit Inventory Write off”. Enter Adjustment Qty = -2. Inventory Write Off keeps a record of the goods which are scrapped off. Balance Qty on Hand becomes = 698. Enter Adjustment Qty = 100. the cost cutting due to this deduction and the remaining stock level in the warehouse.Qty on Hand = 504.

This request is raised and posted with the part details which need to be transferred to a new warehouse. Example of the Inventory Shipment in E-Mac is shown below. this request is the Warehouse Transfer Request. Once the transfer of Private and Confidential | YGL E-Manufacturing Overview 52 . This can be done using Inventory Transfer. Example of the Inventory Receipt in E-Mac is shown below. Once approved an inventory transfer needs to be done to move the goods from the warehouse 1 to warehouse 2. New inventory shipment can be created using “New Inventory Shipment”. saved inventory shipment records can be viewed using “View and Edit Inventory Shipment”. It contains the part details and the expected arrival date. It contains details of the Part. New inventory receipt can be created using “New Inventory Receipt”. Inventory Shipment Goods going out of a warehouse for shipping are recorded into an Inventory Shipping report.Inventory Receipt After the goods are received into a warehouse a receipt needs to be created. saved inventory receipt can be viewed using “View and Edit Inventory Receipt”.Inventory Transfer To transfer goods from one warehouse to another a request needs to be raised by the warehouse in charge. the Total Qty taken out for shipping. an email is sent as a notification to the receiving warehouse in charge to send back an approval to the request. Inventory Receipt helps create this receipt. Unit Cost etc. Warehouse. Warehouse Transfer Request .

Transit Receipt in E-Mac is shown below.inventory is done a receive inventory is created using the same inventory transfer form. to view the saved warehouse transfer requests “View and Edit Warehouse Transfer” is used. To create a new inventory transfer “New Inventory Transfer” forms is used. to view the saves inventory transfer records “View and Edit Inventory Transfer” is used. Example of the Inventory Transfer .Transfer in E-Mac is shown below. Example of the Warehouse Transfer Request in E-Mac is shown below. Private and Confidential | YGL E-Manufacturing Overview 53 . To create a new warehouse transfer request “New Warehouse Transfer Request” form is used. This to keep track of what was sent and what was received. Example for the Inventory Transfer .

Using chart wizard different type of graphs can be created. saved and printed from their respective forms by clicking on Print Preview.BOM. In order to have the detailed reports a separate module of Reports can be used. Reports All the reports corresponding to Stock. Inventory Inquiry The graph of the on hand qty goods can be built using Inventory Inquiry. The Part for manufacturing should be of assembly type and BOM needs to be created using Material Manager . E-Mac provides the shop operation for discrete manufacturing. Inventory transfer. can be viewed. BOM etc. Under each Report tab provide the ranges which cover the required transactions and click on Print Preview to view the report.Inventory Count Inventory check is done on a cyclic schedule. Counting the physical goods in warehouses can be done using the Inventory Count. Production Manager Manufacturing orders are created and shop operations are monitored using Production Manager. Private and Confidential | YGL E-Manufacturing Overview 54 . inventory re-order.

Work centers can be grouped to use in case of large manufacturing assignment. Header tab saves the Shift. A new shift can be added using System Manager Production Shift. A new work centre can be created using “New Work Centre”. Warehouse details. A new warehouse can be added using Material Manager . saved work centers list can be viewed using “View and Edit Work Center” and saved work center group list can be viewed using “View and Edit Work Centre Group”. a work centre group can be created using “New Work Centre Group”. Private and Confidential | YGL E-Manufacturing Overview 55 . Example of Work Centre in E-Mac is shown below. a Work center is a group of resource units used as a functional planning unit. Inspection required for the products manufactured in this warehouse can be set here using the checkbox. Thus. Resources (like men and/or machines) are linked to a work centre.Warehouse.Work Centre A Work Center is a place where production activities are performed.Maintain .

Finally. the production order is closed when final outcome of cost. material issued and hours worked are posted to the production order. Person in Charge tab takes the details of the POC. Example of a Work Centre Group in E-Mac is shown below. It can be edited when used in manufacturing order. APS tab takes the resource count details. Manufacturing Order The manufacturing of the required goods will begin after a Manufacturing Order is created.Material tab saves the materials usually brought into the work centre. Private and Confidential | YGL E-Manufacturing Overview 56 . print production order documents containing details of required components and operations. The functionality enables user to create manual production order. released. release order to shop operation for execution and record status of the order such as planned. active and completed. The basic Production flow is shown below.

Start Create BOM Create Routing Create MO Release MO Start Shop Operation Close Shop Operation Complete Job Costing Close MO End Private and Confidential | YGL E-Manufacturing Overview 57 .

On selecting the Build Part No. Changes can be made to the MO before releasing it. Manufacturing Order allows:      Changing the operations (tasks).BOM needs to be created before creating a MO. Changing the content of the order (reference dates) – for re-planning the order. Routing tabs are auto populated with the data saved in BOM. Changing sequence of operations (routing) . A new MO can be created using “New Manufacturing Order”. Private and Confidential | YGL E-Manufacturing Overview 58 .to alter the structure of the routing. material etc cannot be made. Changing material belonging to the order (estimated materials). saved MO can be viewed using “View and Edit Manufacturing Order”. An Example of the MO in EMac is shown below. and BOM revision Material. Once the MO is released changes of routing. Changing order sequence (dates and scheduling on a work center).

After all the operations are completed the shop operation is closed and the job costing is verified. Example of Shop Operation in E-Mac is shown below. Shop operation can be opened using Process Shop Operation button on the released MO screen or from the Shop Operation module. the completed cost can be viewed. Only released MO can begin shop operation. Under this tab the estimated cost vs. Private and Confidential | YGL E-Manufacturing Overview 59 . The Start and Complete checkboxes are used to sequentially record the start and completion of the operation. Job Costing Job costing can be viewed using the Cost tab of MO.Shop Operation After releasing MO the Shop Operation has to be processed. Example of a partially completed shop operation’s job costing in E-Mac is shown below.

saved quality inspectors can be viewed using “View and Edit Quality Inspector”. A new report is created using “New Quality Assurance”. Quality Inspector Goods received. to be sold and manufactured needs to be cleared by the Quality Inspector. Quality Assurance.After the Shop Operation the MO is closed. Private and Confidential | YGL E-Manufacturing Overview 60 . A Quality Assurance report is created by the inspector when goods are sent for inspection. Example of a Quality Assurance report in E-Mac is shown below. A Quality Inspector can be added using “New Quality Inspector”. The Quality Inspector gives a Quality Assurance check of the goods sent for inspection. saved reports can be viewed using “View and Edit Quality Assurance”.

Work Centers. In order to have the detailed reports a separate module of Reports can be used. can be viewed. Reports All the reports corresponding to Manufacturing Orders. Private and Confidential | YGL E-Manufacturing Overview 61 . saved and printed from their respective forms by clicking on Print Preview.Example of create new Quality Inspector in E-Mac is shown below. Under each Report tab provide the ranges which cover the required transactions and click on Print Preview to view the report. and BOM etc.

Private and Confidential | YGL E-Manufacturing Overview 62 .

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