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Assistant Program Officer, Scholarship Services March 2013

Position Title: Department: Reports to: FLSA Status: Position Level:

Assistant Program Officer Scholarship Services Director, Scholarship Services Exempt Full Time 14

Summary: The Assistant Program Officer, Scholarship Services position coordinates the logistical aspects of the scholarship programs selection and awarding process for the College Success Foundation. These scholarship programs include, but are not limited to, the Foundations Washington State Opportunity Scholarship, Leadership 1000 Scholarship, Washington State Governors Scholarship for Foster Youth, and Achievers Scholarship program. This position collaborates with the Director of Scholarship Services, and works closely with the IT and Marketing team. Responsibilities: Responsible for awarding and revising scholarship funds via the FAST database, which includes the Out of State College process and summer awarding. Utilize a high level of computer technical skills to fulfill program needs, in particular expert usage of Microsoft Excel for applicant data management, including pivot table reports, vlookup and other related functions. Quarterly review of scholarship disbursements and updates student status. Review and update the on-line scholarship applications. Review and update the web pages related to each scholarship. Implement the student notification process, which includes collaborating with the Foundation Marketing team regarding the development of scholarship promotional materials. Manage the in-take of required documents and review for eligibility, which includes corresponding with applicants to ensure program eligibility, application completion and notification of receipt. Respond to student, parent, college and high school inquiries regarding both the application process, as well as, questions related to awarding. Coordinate selection process. Manage logistical arrangements for meetings and special events related to selection efforts, (may include travel, facilities, lodging, etc.). Work with College financial aid offices to maximize student aid. Provide support in notifying scholarship applicants of the status of their application. Produce high-quality reports and analyses of selection data as needed. Review and update program orientation materials for students, including scholarship expectations. Document departmental policies and procedures. Perform other relevant duties as assigned. Qualifications: Proficient in the use of Microsoft Office programs, especially Excel, including pivot table reports, vlookup and other related functions. Excellent people skills and demonstrate a commitment to extraordinary customer service and be a team player. Ability to multi-task and perform with a high level of attention to detail and accuracy. Experience in managing complex, time-sensitive processes. Ability to work and communicate well with diverse populations and age groups. Excellent organizational skills and attention to detail. Ability to self-start and work independently to reach program goals. A commitment to the mission of the College Success Foundation.

Assistant Program Officer, Scholarship Services March 2013

Requirements: A bachelors degree. A minimum of three years related work experience in similar type position. Financial aid process experience preferred. Proficiency with Microsoft Office, especially Word, Excel, pivot tables and vlookup. Strong Project Management Skills. Work Environment and Physical Demands: The work environment and physical demands described here are representative of those required by an employee to perform the responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment: Work is generally conducted in an office environment with minimal exposure to excessive noise or adverse environmental issues. Physical demands: Use of a computer to access information; Sitting for extended periods of time; Occasional standing, walking, lifting needed to carry out everyday activities; Travel is required 0-10% of the time. Compensation and Benefits: Salary will be commensurate based on the applicants education level, relative work experience, and other attributes. The Foundation offers outstanding benefits including medical, dental, vision, LTD, and Life/AD&D insurance for employees; a generous retirement contribution; holiday pay and 15 days of annual vacation. To Apply: Each applicant must submit a letter of interest and a resume (Word or PDF files please). Screening of applicant materials will begin immediately and we will continue to accept applications until the position is filled. Selected applicants will be invited for an interview and will be asked to provide 3 references. E-mail application materials to:, and indicate Assistant Program Officer, Scholarship Services in the subject line.
Equal employment opportunity and having a diverse staff are fundamental principles at the College Success Foundation. To learn more about the College Success Foundation, please visit our web site at Employment at the College Success Foundation is contingent upon successful completion of drug testing and criminal background screening as well as successful past employer reference checks. The College Success Foundation is an at will employer.