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AUC Down Payment and AUC Settlement

Applies to:
This document applies to SAP FI-AA AUC down payment and AUC settlement in ECC 6.0. For more information, visit the Enterprise Resource Planning homepage.

Summary
This article explains the creation of down payment process for Asset under construction and settlement process of Asset under construction. Author: Sreehari Annavaram

Company: Applexus Technologies Pvt. Ltd., Created on: 08 April 2011

Author Bio
Sreehari Annavaram is an SAP Functional Consultant (FICO), working with Applexus Technologies Pvt. Ltd.,

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AUC Down Payment and AUC Settlement

Table of Contents
Introduction ......................................................................................................................................................... 3 Process Flow ...................................................................................................................................................... 3 1. Down Payment Request t-code F-47 ................................................................................................ 4 Pre-requisites .................................................................................................................................................. 4 Special G/L Account Determination ................................................................................................................ 4 Create Down Payment Request Post Vendor down Payment 2. t-code F-47 ............................................................................................... 6 t-code F-48 ..................................................................................................... 8

Acquisition of Asset t-code F-90 .......................................................................................................... 11 Prerequisites ................................................................................................................................................. 11 Creation of AUC Asset Master Asset acquisition invoice posting Display Asset Explorer Display vendor line item Clear vendor open items Vendor line item display AS01 ......................................................................................................... 11 t-code F-90 ........................................................................................... 12 t-code F-54 ................................................................. 15

t-code AW01N ...................................................................................................... 14 t-code FBL1N..................................................................................................... 17 t-code F-44 ........................................................................................................ 17 t-code FBL1N ...................................................................................................... 19

Clearing down payment against asset acquisition

3. 1) 2) 3)

Asset Under construction settlement ................................................................................................... 19 Prerequisites: ................................................................................................................................................ 19 Define settlement profiles .................................................................................................................... 19 Assign Settlement Profile to Company Code ...................................................................................... 21 Maintain Number Ranges for settlement documents .......................................................................... 21 Tcode AIAB .................................................................................................................... 22 t-code AW01N ......................................................... 26

AUC Settlement

Prerequisites ................................................................................................................................................. 22 Check the asset explorer for asset no 400002 AUC Document display To see the settled Asset Explorer ................................................................................................................. 26 t-code FB03 ................................................................................................................. 27 t-code FBL3N ........................................................................... 27 To see the GL Account line item Display

Related Content ................................................................................................................................................ 28 Disclaimer and Liability Notice .......................................................................................................................... 29

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Here mentioned the clarifications with all required process scenario screen shots.sdn. Process Flow SAP COMMUNITY NETWORK © 2011 SAP AG SDN .bpx. how to create the down payment request and posting of down payment by using the down payment request and its pre-requisites and clearing of down payment posting.AUC Down Payment and AUC Settlement Introduction This document explains the Asset under construction down payment process and Asset under construction settlement process with step by step.com | BPX .com | BOC .uac.com 3 .sap.sap.sap. How to create the asset master.boc. Asset under construction distribution of percentage settlement to the new receiver asset and complete settled Asset.com | UAC .sap.

Down Payment Request Pre-requisites t-code F-47 We have to maintain the account determinations for creating the down payment process Special G/L Account Determination a) For Downpayment Request t-code OBYR Double Click on Special GL Indicator “F” Down payment request.com | BOC .com 4 .sap.com | UAC .sap.sap.bpx.AUC Down Payment and AUC Settlement 1.uac.sdn.boc.com | BPX .sap. In above screen you have to give the GL account numbers for vendor reconciliation account and down payment request special GL account number after entering the above mentioned data click on Click on button to get the previous/first screen SAP COMMUNITY NETWORK © 2011 SAP AG SDN .

AUC Down Payment and AUC Settlement b) For Down Payments Double Click on “ A” Dwn pmt. Here also maintain the all required data like reconciliation account number and special GL account number for down payments on current assets then Click on SAP COMMUNITY NETWORK © 2011 SAP AG SDN .sap.sap.com 5 .boc.sap.sap.com | BPX .com | BOC .bpx.uac.com | UAC .sdn.

com | UAC .sap.com | BPX .com 6 .sap.sap.uac.AUC Down Payment and AUC Settlement Create Down Payment Request t-code F-47 Here using the transaction F-47 to create the down payment request after entering the all required fields click on Enter In above screen you have to enter the required fields Amount and text then click on button SAP COMMUNITY NETWORK © 2011 SAP AG SDN .com | BOC .boc.sdn.bpx.sap.

sap.sdn.com | BOC .bpx.sap.sap.boc.com | UAC .com | BPX .sap.com 7 .uac.AUC Down Payment and AUC Settlement Here one credit line item is created for vendor with special GL indicator F and then Save/Post To see the created down payment request document 500002 go to transaction FB03 Click on Enter SAP COMMUNITY NETWORK © 2011 SAP AG SDN .

sap.com 8 .com | BOC .com | BPX .sap.sap.com | UAC .boc.sdn.bpx.AUC Down Payment and AUC Settlement Post Vendor down Payment t-code F-48 Use the transaction F-48 to post the vendor down payment by using the “Request” In above screen enter the all required fields include special G/L indicator “A” and then Click on button SAP COMMUNITY NETWORK © 2011 SAP AG SDN .uac.sap.

com | UAC .com | BOC .sap.uac.sap.sap.sap.com | BPX .bpx.com 9 .AUC Down Payment and AUC Settlement Here select the 500002 line item And then click on button In above screen is showing the vendor down payment posting and then Save/Post SAP COMMUNITY NETWORK © 2011 SAP AG SDN .boc.sdn.

bpx.com | BPX .boc.uac.com 10 .com | UAC .sdn.com | BOC .sap.sap.sap.sap.AUC Down Payment and AUC Settlement To see the posted document 400001 use transaction FB03 Hit Enter SAP COMMUNITY NETWORK © 2011 SAP AG SDN .

Acquisition of Asset Prerequisites t-code F-90 Before Asset Acquisition posting Create ACU Asset master data Creation of AUC Asset Master AS01 Click on Enter Go to tab SAP COMMUNITY NETWORK © 2011 SAP AG SDN .com | UAC .sap.sap.com 11 .boc.sap.uac.bpx.AUC Down Payment and AUC Settlement 2.com | BPX .sdn.sap.com | BOC .

sap.sap.sdn.sap.com 12 .AUC Down Payment and AUC Settlement And Save Asset acquisition invoice posting t-code F-90 Click Enter SAP COMMUNITY NETWORK © 2011 SAP AG SDN .sap.bpx.com | BPX .boc.com | BOC .com | UAC .uac.

com | BOC .com 13 .bpx.sap.com | UAC .AUC Down Payment and AUC Settlement In above screen enter the all required fields include the debit line item posting key 70. Asset number 4000020 and transaction type 100 for acquisition and then click Enter After entering required fields go to Simulate SAP COMMUNITY NETWORK © 2011 SAP AG SDN .sap.sap.sap.com | BPX .boc.uac.sdn.

com | UAC .com | BPX .sap.boc.bpx.sap.com 14 .com | BOC .sap.AUC Down Payment and AUC Settlement And Save Display Asset Explorer t-code AW01N In the above asset explorer screen shows the acquisition value and asset value date for Asset 400002-0 Materials SAP COMMUNITY NETWORK © 2011 SAP AG SDN .sap.uac.sdn.

sap.com | BOC .sap.bpx.com | BPX .sap.sdn.com 15 .boc.uac.sap.com | UAC .AUC Down Payment and AUC Settlement Clearing down payment against asset acquisition t-code F-54 Here you have to clear the vendor down payments to transfer the down payment posting for vendor payments Click on SAP COMMUNITY NETWORK © 2011 SAP AG SDN .

AUC Down Payment and AUC Settlement In above screen enter the amount in transfer posting filed and double click on line item and then Simulate And Save/Post SAP COMMUNITY NETWORK © 2011 SAP AG SDN .com | UAC .com | BOC .com | BPX .sap.uac.sdn.boc.sap.com 16 .bpx.sap.sap.

sap.sdn.AUC Down Payment and AUC Settlement Display vendor line item t-code FBL1N Clear vendor open items t-code F-44 Use the transaction to clear the vendor open items (vendor invoice and vendor payment) After entering the required fields click on button SAP COMMUNITY NETWORK © 2011 SAP AG SDN .bpx.sap.boc.com | UAC .sap.uac.com | BPX .com 17 .sap.com | BOC .

boc.com | BPX .sap.sdn.com 18 .bpx.sap.AUC Down Payment and AUC Settlement And then Simulate And Save SAP COMMUNITY NETWORK © 2011 SAP AG SDN .com | UAC .uac.sap.com | BOC .sap.

sap. Asset Under construction settlement Prerequisites: 1) 2) 3) Define settlement profile Assign settlement profile to company code Maintain number ranges for settlement document 1) Define settlement profiles Financial Accounting -.> Asset Accounting -.> Transactions -.uac.sap.bpx.sdn.sap.sap.com | BPX .AUC Down Payment and AUC Settlement Vendor line item display t-code FBL1N 3.com 19 .com | UAC .> Capitalization of Asset Under Construction -.> Define/Assign Settlement Profiles Double click on Define Settlement Profile SAP COMMUNITY NETWORK © 2011 SAP AG SDN .com | BOC .boc.

AUC Down Payment and AUC Settlement Here I am selecting the standard “ AI Settlement assets under const.com | BOC .com | BPX .bpx.sap.sap.boc.sdn.uac.com 20 .sap.” (Otherwise select AI line and click on and give own settlement profile) Click on After maintain above details click on Save Click on SAP COMMUNITY NETWORK © 2011 SAP AG SDN .sap.com | UAC .

uac.boc.com | BOC .com | BPX .com | UAC .sap.sap.com 21 .sap.AUC Down Payment and AUC Settlement 2) Assign Settlement Profile to Company Code Double click on Assign Settlement profile to Company Code And Save 3) Maintain Number Ranges for settlement documents SPRO: Controlling --> Internal Orders --> Actual Postings --> Settlement --> Maintain Number Ranges for Settlement Documents In above screen Click on button SAP COMMUNITY NETWORK © 2011 SAP AG SDN .sap.bpx.sdn.

sap.boc.com | BOC .bpx.sdn.sap.AUC Down Payment and AUC Settlement Double click on under not assigned items 2651 and select the check box standard accounting document and Click on button And click on save AUC Settlement Prerequisites (If you need to settle to the new asset create one new asset master in AS01) AUC settlement Screen Tcode AIAB SAP COMMUNITY NETWORK © 2011 SAP AG SDN .com | UAC .sap.sap.uac.com 22 .com | BPX .

com 23 .sap.sap.com | UAC .uac.sdn.bpx.com | BOC .com | BPX .boc.AUC Down Payment and AUC Settlement In above AUC Settlement screen after entering the required data click on button In abive screen select the line item what ever you want to settle in case of more line items and then click on button to Enter distribution rule Give the all required fields as shown as above screen. here I mentioned the 80% settlement from AUC and then click on button SAP COMMUNITY NETWORK © 2011 SAP AG SDN .sap.sap.

sap.sap.bpx.sdn.AUC Down Payment and AUC Settlement And click on button After saving in this screen select the line item and click on button After entering the all required fields click on Click on SAP COMMUNITY NETWORK © 2011 SAP AG SDN .boc.com 24 .com | BOC .com | BPX .uac.sap.com | UAC .sap.

com 25 .uac.sap.com | UAC .sap.com | BOC .boc.sdn.com | BPX .sap.sap.bpx.AUC Down Payment and AUC Settlement And then click on twice and deselect test run and click on button SAP COMMUNITY NETWORK © 2011 SAP AG SDN .

com | BPX .sap.AUC Down Payment and AUC Settlement Check the asset explorer for asset no 400002 AUC t-code AW01N In the above asset explorer screen is showing the after AUC settlement condition of the asset 400002-0 Materials To see the settled Asset Explorer And also check the settled AUC asset explorer with asset number 500004-0 Furniture0408 SAP COMMUNITY NETWORK © 2011 SAP AG SDN .com | BOC .sap.bpx.com | UAC .sap.boc.com 26 .sdn.uac.sap.

sap.uac.com | BPX .sap.com | BOC .sap.sap.com 27 .boc.AUC Down Payment and AUC Settlement Document display t-code FB03 Click on enter To see the GL Account line item Display t-code FBL3N SAP COMMUNITY NETWORK © 2011 SAP AG SDN .sdn.bpx.com | UAC .

uac.com | BOC .sap.sap.com | UAC . SAP COMMUNITY NETWORK © 2011 SAP AG SDN .com | BPX .AUC Down Payment and AUC Settlement Related Content ERP Financial-Asset Accounting forum ERP Financial-Asset Accounting forum 2 SAP Business Process Expert Community Home Page Financial Excellence Home Page SAP Business Process Expert Community Home Page For more information.boc.sdn.com 28 .sap. visit the Enterprise Resource Planning homepage.bpx.sap.

SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample.AUC Down Payment and AUC Settlement Disclaimer and Liability Notice This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP.bpx. SAP responsible or liable with respect to the content of this document.sap. SAP COMMUNITY NETWORK © 2011 SAP AG SDN .sdn. and anyone using these methods does so at his/her own risk.boc.sap. You agree that you will not hold. or seek to hold. including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade. code or methods suggested in this document.com 29 .uac.com | BPX .com | UAC .com | BOC . SAP will not be held liable for any damages caused by using or misusing the information.sap.sap.