SCHOOL OF ORIENTAL AND AFRICAN STUDIES POSTGRADUATE RESEARCH REGULATIONS 2010-2011

 

POSTGRADUATE RESEARCH REGULATIONS 2010-2011

Contents REGULATIONS & PROCEDURES Code of Practice for Research Degrees Procedures in Respect of Research Degree Registration Regulations for Students of SOAS Tuition Fees 2010/2011 4 21 26 34 2    .

REGULATIONS & PROCEDURES 3    .

School of Oriental and African Studies Code of Practice for Research Degrees June 2010 4    .

Contents Introduction MPhil and PhD Degree Definitions Admission and Selection Procedures Arrival Procedures Modes of Study Full-time/Part-time Study Status Extension of Writing-up (Continuation)/Interruption/ Maintenance Status Programme Requirements Annual Progression Transfer from MPhil to PhD Training and Research – The PhD Training and Research – The MPhil Overseas Fieldwork Writing-up Entry to Examination Responsibilities Joint Responsibilities of Supervisor and Student Supervisory Committee Responsibilities Supervisor Second Member Third Member Research Student Responsibilities Departmental Responsibilities Research Tutor Head of Department Faculty Responsibilities Faculty Research Committee Associate Dean (Research) School Responsibilities Research Students Management Group Registry Student Services Pro-Director Complaints and Appeals Complaints about Training or Supervision Appeal Procedures Further Reading 6 6 7 7 8 8 9 9 9 10 10 11 11 12 13 14 14 15 16 16 16 17 17 17 17 18 18 18 19 5    .

uk/registry/pgresearch/pgrstudents/) _______________________ 1 Subject to satisfactory progress and completion of a draft thesis students may enrol for a maximum of three further terms on Extension of Writing-up (Continuation) status. the type of research undertaken. b) form a distinct contribution to the knowledge of the subject and afford evidence of originality by the discovery of new facts and/or by the exercise of independent critical power. Departmental practice may supplement this Code.london. c) be an integrated whole and present a coherent argument. entry to examination will not be permitted to enter the examination after this deadline. and indicate in what respects they appear to the candidate to advance the study of the subject. It is the responsibility of students to be aware of the regulations and procedures applicable to their degree registration. For students who started in or after September 2007. 2. and include a discussion of those findings.ac. however. e) be written in English and the literary presentation shall be satisfactory. d) give a critical assessment of the relevant literature. inevitable. and f) include a full bibliography and references. The University of London regulations for a PhD thesis state that the scope of the thesis shall be what might reasonably be expected after three years or at most four years of full-time study. 6.html). Students registered for research degrees at SOAS are formally registered for degrees of the University of London and subject to the Regulations of the University (http://www. MPhil and PhD Degree Definitions 3. The purpose of this Code is to provide guidelines both for academic staff involved in research supervision and for research students working for MPhil and PhD degrees at SOAS.CODE OF PRACTICE FOR RESEARCH DEGREES Introduction 1. influenced by many factors including the nature of the individuals involved. but must not deviate substantially from its aims and provisions.ac. Supervision of research students is. describe the method of research and its findings. and the character and requirements of the discipline pursued. The aim of this Code is further to establish a set of standard procedures for all departments in the School based upon common structures and a definition of specific responsibilities on the part of all those principally concerned.soas. 4. Some variation between departments is. 5. It is intended to ensure that research students are fully and effectively supervised and that every effort is made for research degrees to be completed within the prescribed period of study of three years full-time 1 enrolment (six years part-time). The thesis shall: a) consist of the candidate’s own account of his/her investigations and must indicate how they appear to him/her to advance the study of the subject. These regulations are available in the SOAS Postgraduate Research Handbook and online on the Postgraduate Research Section website (http://www. 6    . The deadline for submission of the thesis is 48 months from initial registration (84 Months part-time).uk/research_degrees. therefore.

During the first six weeks following registration all research students should be assigned a supervisory committee (normally consisting of the supervisor. While informal discussion between potential supervisor and student is welcomed. the offer of a place at SOAS for a research degree is normally dependent on submission and approval of a suitable research topic (usually in the form of a statement of 1.000-2. it becomes evident that the student’s knowledge and use of English is inadequate for the purpose of a research degree. and the Registry should all be informed in writing of the composition of the committee by the departmental research tutor. 11. Admission and Selection Procedures 9. As stated in the Postgraduate Prospectus. outlining the research method and sources likely to be used). decisions on admissions should only be communicated to prospective students through Registry. The School uses the term MPhil in two different ways. 8. 12. or subsequently. with respect to language training). In exceptional cases joint supervision may be appropriate. It is the responsibility of the departmental Research Tutor and the Associate Dean (Research) in the relevant faculty to ensure that applications are processed expeditiously and a potential supervisor identified. If on arrival. London. If a student is not considered to have produced work suitable for transfer to PhD they may be advised to continue enrolment on the MPhil degree. Arrival Procedures 10. normally located in the department with which he/she is registered. different kinds of research and a shorter thesis than the PhD. All new research students initially enrol on the MPhil/PhD programme (unless undertaking to do an MPhil only) until they have satisfied their supervisory committees of their suitability for transferring to PhD status.g. However.7. 13. All students are required to meet the School’s standards for proficiency in English. The MPhil can be a research degree in its own right. where a student’s research project crosses more than one field of study. This can include supervisors from two different departments (subject to approval by the relevant Associate Dean(s) (Research). involving a shorter period of study. the department’s research tutor and one other member of staff from the same or a second department). 7    . A research student should normally have one main supervisor. this should be agreed upon by the student and his/her supervisor as soon as possible. but it is essential that all concerned are clear as to who will be the lead supervisor and thus required to take primary responsibility for the student. If the research topic has not already been determined. the members of the Supervisory Committee. The Registry should be fully informed of any additional requirements (e. Except during periods of approved overseas fieldwork research students are expected to be undertaking research for their degree being based at SOAS. The student. At least two members of academic staff should normally be involved in the selection of MPhil/PhD students. Where appropriate an applicant’s file may be passed to another department for consideration.000 words. and not later than six weeks after registration. he or she may be required to undertake English language tuition and a timetable for this should be agreed between the supervisor and student. a supervisor can be appointed from another department.

Subject to satisfactory progress and production of a draft thesis by the relevant deadline. PhD) Registration for conditions of part-time enrolment). All research students (including those studying part-time) are normally required to attend a research training programme and to fulfil the stated requirements of the course. 8    . Students enrolled on a part-time basis are expected to be in attendance for half the equivalent full-time enrolment and complete their active research and a draft thesis within six years of initial enrolment. all students (whether full-time or part-time) may enrol for a maximum of three terms on Extention of Writing-up (continuation) status during which time they retain the right to submit the thesis for examination (See Item 6 of the Procedures in Respect of Research Degree (MPhil.Students and supervisors are expected to familiarise themselves with the regulations relating to these forms of registration status before seeking or approving continuation. The maximum period of interruption normally allowed in any research programme is three terms. Any further training or skills required should be discussed at an early stage by the student and supervisor and. travel discounts and visas. Interruption of Study and Maintenance of Registration 18. 21. Students enrolled on a full-time basis are required to complete active research and a draft thesis within three years of initial enrolment. All interruptions will be subject to the approval of the relevant Associate Dean (Research) and will only be granted for exceptional circumstances such as pregnancy. Interruption of study cannot normally be applied for retrospectively. Extension of Writing-up (Continuation) Status. Extension of Writing-up (Continuation). the approval of the Associate Dean (Research) should be sought. 19. In some cases students may not be able to continue with their normal registration and an interruption of study may be sought. Modes of Study Full-time/Part-time Study 15. serious illness or exceptional personal circumstances. 20. Students wishing to enrol on a part-time basis must sign a declaration that they are not intending to study on a full-time basis (See Item 1 of the Procedures in Respect of Research Degree (MPhil. interruption and maintenance status and to comply with the relevant School regulations and procedures concerning them. Interruption of Study and Maintenance of Registration may affect issues such as council tax exemption. 16.14. Students at SOAS are normally registered on a full-time basis for research degrees but may also enrol on a part-time basis subject to approval of the supervisor and relevant department. 17. Students and supervisors should seek advice from the Registry where necessary. Research programmes are intended to be continuous. PhD) Registration). where necessary.

Part-time students are considered for transfer to PhD in May/June of their second year of part-time enrolment. Students may not leave for overseas fieldwork unless transferred to PhD. or the student wishes to appeal against not being transferred. this should be recorded on the Registry form. PhD work in Britain differs from the typical American PhD because it places greater emphasis on individual research and less on taught courses. It is expected that candidates will have already completed postgraduate taught courses in the form of a UK taught Masters degree (MA. A transfer should not be approved unless the student has fully satisfied the supervisory committee as to the student’s competence in written and spoken English as well as to the research content of the thesis. most are initially registered for an MPhil and. in preparing written work (including draft chapters). subsequently transferred to PhD status. or an equivalent recognised by the School. at which the student may be asked to give an oral presentation. or d) that the programme of study be terminated. the matter should be referred by the departmental research tutor or Head of Department to the Associate Dean (Research). 27. 28. 24. MSc. MMus or LLM for example). and in making oral presentations (including seminars) to a suitable standard. Where possible. Although some research students are enrolled for an MPhil degree only. consideration for transfer will take place in May/June of the first year. the process should include a meeting between the student and his/her supervisory committee. and obtained good results before starting a PhD Programme. 9    . The process of transfer from MPhil to PhD should involve consideration by the supervisory committee of the student’s progress in meeting the requirements of the MPhil training programme. subject to satisfactory progress. Where the Supervisory Committee decides against transfer. but the student can continue for an MPhil degree only. b) that the student’s transfer has been deferred to a specific date and subject to certain stated requirements. Where there is disagreement over transfer among members of the Supervisory Committee. c) that the transfer is not approved. Transfer from MPhil to PhD 23. Training and Research – The PhD 29. 25. Any extensions to this timetable are subject to the approval of the Associate Dean (Research) and all full-time students must be transferred to PhD before the start of year two. The outcome of the process should clearly indicate one of the following: a) that the student will be transferred to PhD status. 26. For full-time students. which should also record whether this decision is final or subject to a further review of the student’s progress. Students enrolled on a research degree at SOAS are assessed by annual report and will not be permitted to re-enrol for the following academic session without confirmation of satisfactory progression. The PhD involves three years of full-time supervised study (six years part-time) followed by submission of the thesis for examination no later than four years from initial enrolment (seven years part-time).Programme Requirements Annual Progression 22. Transfer of registration must be approved by the Supervisory Committee on the appropriate Registry form.

letters of recommendation and other documents need to be obtained before the fieldwork begins. Confirmation that a risk assessment has been undertaken must be given on the Fieldwork Application Form. No student will be permitted to proceed to overseas fieldwork until transferred to PhD status and their fieldwork has been approved by the Registry. It is extremely important for students to submit a Fieldwork Application Form and lodge this with the Registry for checking well before their departure. In some cases. Non-standard fieldwork applications will need the approval of the Associate Dean (Research). If you are not completing a log book electronically. The School advises all students to consult Foreign Office guidance and NOT to travel to countries or areas contrary to FO advice. However requirements will vary from one student to another and from one topic or discipline to another. many supervisors expect a written report on the progress made during the fieldwork period. on returning. 10    . A risk assessment of the proposed fieldwork must be made. Fieldwork outside the UK is often an important part of research work at SOAS. by letter or e-mail. Training and Research – The MPhil 31. Students then enrol for a second year of active research and are expected to complete a draft thesis by the end of year two. the need for additional research funds (and any applications that need to made as a result). Before overseas fieldwork is approved the student and supervisor should discuss in some detail and well in advance the purpose of this fieldwork. Overseas Fieldwork 32. especially in the first year of study (two years part-time). it is likely that MPhil students will spend less time (if any) in overseas fieldwork and that the bulk of research will be done in the UK. Any longer periods require the special permission of the relevant Associate Dean with responsibility for research students who will only approve cases where clear academic grounds have been presented by (or through) the supervisor. it may be better to have two shorter periods of fieldwork rather than one long one. the nature. However. with the supervisor and others. In many cases. Although there is no equivalent to the transfer procedure for PhD students. as necessary. Training requirements vary between departments and full details of departmental training requirements will be available from your Faculty or Department. Nonetheless the PhD does include elements of teaching and of research training. MPhil students should have satisfied their supervisor and supervisory committee by the end of the first year that their work is suitable for an MPhil degree. Subject to satisfactory progress and completion of a draft thesis students may then enrol for a maximum of three terms on Extension of Writing-up (Continuation) status during which time they retain the right to submit their thesis for examination. the log book is lodged with the supervisor while a student is on fieldwork and must continue to be completed. the MPhil degree is essentially a two year full-time research degree. and how (and how often) contact between student and supervisor is to be maintained. which may exhaust the research student and weaken contact between student and supervisor. It is important for students to contact both the supervisor and the Registry if fieldwork plans change. what visas. it is important for students to contact the Registry as well as their supervisor. A maximum of three terms’ overseas fieldwork is normally permitted in a full-time PhD Programme. At least monthly contact. research seminars and any courses deemed necessary for their research. Research students intending to submit for an MPhil degree are expected to attend the relevant training programme. It is the student's responsibility to assess the risk and discuss it. 34. especially with PhD students. location and duration of the research. [See Procedures in Respect of Research Degree (MPhil/PhD) Registration] 33. where funds and timing permit. On return. Similarly.30. what health measures may be necessary. the research proposal will plan a period of extended fieldwork outside the UK during the second year of full-time registration. is expected (even when there seems too little – or too much – to report). Unlike the PhD.

It is especially important to follow the maximum length for MPhil (60. but can be present at the viva (oral examination) if the candidate so wishes. both student and supervisor must begin to plan for the final stages – the submission and examination of the thesis. When the MPhil or PhD thesis is nearing completion. 41. 36. These forms should be completed and returned to Registry TWO MONTHS before the intended date of submission to avoid delays in appointment of examiners and arrangement of the examination. including use of the SOAS Library. For MPhil candidates a completed draft thesis is required by the end of year two (or part-time equivalent). 44. Entry to Examination 40.000 words) theses.000 words) and PhD (100. 38. Subject to satisfactory progress and completion of a draft thesis by the end of year three (or parttime equivalent) students may enrol for a maximum of three terms on Extension of Writing-up (Continuation) status. 43. The School does not support requests to submit theses which exceed the word length. Extension of Writing-up enrolment is at a significantly reduced fee from full-time or part-time enrolment and is available on the understanding that: a) b) the student is at an advanced stage of writing up and requires only reduced supervision. The examiners of a PhD thesis have a number of options open to them: they can deem the candidate as having fully met the requirements of a PhD (or ask for only minor amendments to be made). 42. Under Extension of Writing-up (Continuation) status students will continue to have access to School facilities.The third year of the PhD (or part-time equivalent) is normally devoted to drafting and re-drafting the chapters. 37. Examiners for an MPhil thesis also have the options of approving the degree (or calling for minor changes). It is the responsibility of the supervisor to recommend examiners – one from within the University of London and one from outside the University (but normally within the UK). but are entitled to receive only a reduced level of supervision. or they may fail the candidate entirely. 39. requiring a revision and re-submission. The student will need to fill in the appropriate examination entry forms for submitting the thesis. A complete draft of the thesis is required by the end of year three.Writing-up 35. University of London Regulations clearly state that only the student. they can decide that the candidate has failed to meet the standard required for a PhD but may be offered an MPhil degree instead. 11    . or failing the candidate. The supervisor is not one of the examiners. they can require more substantial changes to be made and the revised thesis represented within 18 months (usually this is done without a second viva). For both MPhil and PhD degrees candidates are required both to submit a thesis of the required standard (see below) and to defend their work to the satisfaction of the examiners in a viva (oral examination). It is also the responsibility of the student to see that the thesis is prepared in the approved format and with the required number of copies. the appointed examiners and the supervisor are permitted to attend the examination. the student will complete writing up and submit the thesis for examination within three terms or by their thesis submission deadline (whichever is sooner).

It is the responsibility of both the research student and his/her supervisor to maintain cordial and constructive relations with a view to ensuring effective supervision and satisfactory completion of the thesis. However. 48. Normally this should be done via the logbook. They should keep a record of when meetings are held. Where necessary. and clearly indicate when a response will be given. They are also advised to keep note of the main issues and problems discussed. If because of the length or complexity of the written work. or. either orally or in writing. (ii) the Departmental Research Tutor. a student expecting to be absent from SOAS for more than one month during term time (and outside agreed periods of fieldwork) must inform the supervisor and. or because of ill health. When this is the case arrangements must be agreed for these periods (whether by adjustment to the meeting schedule or by correspondence and/or telephone) to reflect that research degrees involve year round enrolment. study and academic support. The plan should clearly mark out the stage by which a student is expected to have completed a given point in the research. (iii) the Head of Department. supervisor and student should agree an agenda for future meetings.Responsibilities Joint Responsibilities of Supervisor and Student 45. where necessary. 12    . 47. by e-mail) or through the Supervisory Committee. Likewise. A supervisor should respond to any written work. in the view of the research student and/or supervisor. During the first year of full-time registration. the supervisor is unable to respond within one month. (iv) the Associate Dean (Research). the supervisor and student should work together to draw up a research plan and a timetable for the research. or as soon as possible thereafter. As a general rule. These should normally be of at least one hour’s duration. An agreed record of the number and nature of supervision meetings will be particularly valuable for the completion by supervisor and student of the annual report forms and in any appeals procedure. It is to be expected that Supervisor and student availability may require adjustments to this schedule outside the School’s taught course term dates. or in cases where this is not appropriate. or pressing demands on his/her time. he/she should inform the student and departmental research tutor accordingly. 50. If a supervisor expects to be absent from SOAS for a period of more than one month during term time.g. including any periods of fieldwork. alternative arrangements must be made either to maintain active contact by other means (e. Intervals between meetings may vary according to the stage the student’s work has reached. Each research student has a log book which must be maintained by the supervisor and the student with a record of supervisory meetings. and the date and time of the next meeting. if a satisfactory solution has not otherwise been found. research progress and issues arising. to propose an alternative supervisor. The log book should be completed for each meeting. make alternative arrangements for supervision. in situations where. It is a fundamental requirement that there should be regular meetings between the research student and his/her supervisor. he/she should inform the student of this at the time the work is submitted. within one month of it being submitted. 49. must take into account the restraints of time and resources and should allow for completion of active research and submission of draft thesis within 36 months of initial registration (72 months part-time) and submission of the thesis for examination within 48 months (84 months part-time). full-time students and their supervisors should meet fortnightly during the first year and monthly during subsequent years of the full-time enrolment (or part-time equivalent). relations between them have broken down. As far as possible. the nature of (and deadlines for) any work to be completed or submitted. 51. 46. the student or supervisor may ask (i) other members of the supervisory committee.

Supervisory Committee Responsibilities The Supervisor 53. or affecting. to agree with the student a realistic timetable for completion of the research and writing-up of the thesis. The responsibilities of the supervisor are: a) to agree with the student a suitable topic for research that can be completed and written up within the prescribed period of study. to establish a timetable of regular meetings with the student. This is normally fortnightly during the first year and monthly during subsequent years of full time enrolment or part-time equivalent (see item 45) at which all matters relating to. an appropriate research method. where transfer has not been initiated in May/June of the first year (for full-time students) to raise with the departmental research tutor and the Associate Dean (Research) the question of whether or not the student should be given a further opportunity to proceed to a PhD. and a realistic plan of work. This must allow for completion of active research and a draft thesis within 36 months of initial enrolment (72 months part-time) and submission of thesis for examination no later than 48 months from initial enrolment (84 months part-time). and procedures relating to transfer from MPhil to PhD.52. to advise the research tutor and to inform the student of the result and consequences of the decision concerning transfer. no later than 12 months after registration for MPhil-only students. and twenty-four months for PhD students. and agreed with the research student. or have his/her registration terminated. b) c) d) e) f) g) h) i) 13    . to initiate the transfer at the appropriate time. to assist the student in making full use of the facilities provided by the School and to encourage him/her to play a full part in the intellectual and social life of the School. to monitor progress of the student in accordance with the agreed schedule and to advise Registry and the Associate Dean (Research) of any issues as they arise. Particular attention must be given by the Departmental Research Tutor and supervisory committee to the impending retirement or departure of an existing supervisor or periods of research leave. It is the responsibility of the research tutor and Head of Department to ensure that arrangements are made well in advance. and to advise on any additional skills required. concerning a replacement supervisor. to arrange (in consultation with the supervisory committee and the research tutor) for a replacement supervisor in the event of absence during term-time in excess of four weeks. remain as an MPhil student. Full-time students are required to submit within four years (three full-time years and the writing-up year) and part-time students within seven years (six part-time years and the writing-up year). to inform the student about requirements for. no later than six weeks after registration to agree with the student the subject and basic structure of the research project. his/her work are discussed. to liaise with other members of the supervisory committee concerning the transfer and to supply them with copies of written materials for assessment.

k) l) m) Second Member of the Supervisory Committee 54. as far as possible. termination 14    . The responsibilities of the second member of the Supervisory Committee are: a) where possible the second member of the Supervisory Committee should be selected before. b) where required the third member should enhance or augment the supervision of the student by contributing additional guidance and expertise. to enhance or augment the supervision of the student by contributing additional guidance and expertise. at an appropriate point in the student’s study (and in accordance with University of London regulations) make recommendations for the appointment of internal and external examiners and ensure that the student enters for the MPhil or PhD examination in good time (at least two months before submission) and submits the thesis within the School deadline. termination of registration. and d) to act on behalf of the supervisor during unforeseen periods of absence Third Member of the Supervisory Committee 55. For students admitted in September 2007 and after. report promptly on the student’s progress when required to do so by the Associate Dean (Research) or external funding bodies. including the dangers of plagiarism. c) to maintain an active involvement with the general progress of the student’s work and to participate in decisions relating to his/her transfer from MPhil to PhD. and c) to maintain awareness of the students progress in the degree and participate in decisions relating to his/her transfer from MPhil to PhD. The responsibilities of the third member of the Supervisory Committee are: a) where possible the third member of the Supervisory Committee should be selected before. to advise the student on correct research procedures. seven years (part-time). or as soon as possible after.j) the supervisor must make himself/herself aware of the requirements of the student’s funding body. that the student completes within the prescribed period. i. b) where the supervisor considers it desirable. a research student’s enrolment and no later than the end of the first term. where necessary.e. including plagiarism. a research student’s enrolment and no later than the end of the first term. eligibility for enrolment on Extension of Writing-up (continuation) status or. and to report to the Associate Dean (Research) any persistent research misconduct. and to advise the student on University regulations about research theses and procedures relating to research degree vivas and their outcomes. or as soon as possible after. eligibility for enrolment on Extension of Writing Up (Continuation) Status or. where necessary. entry to the examination will not be permitted after 48 months (full-time) or 84 months. and ensure.

any MPhil/PhD training programme to which he/she may be assigned. Subject to satisfactory progression students may then enrol for a maximum of three terms on Extension of Writing-up (continuation) status and must submit their thesis for examination within 48 months of initial enrolment (84 months part-time). h) to be pursuing active research based at the School of Oriental and African Studies. e) to follow the School’s procedures with respect to transfer of registration from MPhil to PhD. where appropriate. except during periods of approved interruption or overseas fieldwork. to meet agreed deadlines for work. d) to agree and abide by a timetable for regular meetings with the supervisor. to an approved standard. London. and satisfy the requirements of. to bring any complaints or problems (including those of a medical nature) to the attention of the supervisor and/or Departmental Research Tutor. and to inform the supervisor of any problems seriously affecting the progress of research and writing. Students are expected to complete active research and a draft thesis within 36 months of initial enrolment (72 months part-time). 15    . and to inform the supervisor of any likely absence of more than four weeks’ duration during term time (apart from approved periods of fieldwork). The responsibilities of the research student are the following: a) to attend meetings with the supervisor as and when arranged. and within the prescribed period of study. c) to participate in. to submit written work (allowing sufficient time for the supervisor to read and comment on the work) and to make such oral or seminar presentations as may be required by the supervisor or departmental research tutor. f) to complete such reports and returns as are required by the supervisor and Departmental Research Tutor. i) j) to remain in contact by appropriate and agreed means with the supervisor during periods of fieldwork. and l) to follow the requirements of the School and University with respect to the submission and examination of research theses. g) to contact the other members of the Supervisory Committee when requested to by the main supervisor. to agree an agenda for future meetings and bring to supervision meetings topics or research material for discussion.The Research Student Responsibilities 56. b) to carry out his/her research effectively. k) to consult in confidence with the Departmental Research Tutor (or. the Head of Department) if it is felt that a change of supervisor is necessary.

and b) to provide a forum for all departments and student representatives to discuss matters relating to research students and research degrees. c) to ensure the distribution and the prompt completion and return of annual report forms and other reports concerning research students. monitoring of progress. and to assist him/her in ensuring the maintenance of satisfactory completion and success rates. upgrade procedures. 16    . run) a training programme for MPhil/PhD students. b) to ensure that the requirements set out in this Code of Practice are followed and in particular to ensure that the procedures for effective supervision and monitoring of students are fully implemented. The Head of Department 58. completion and success rates. and c) to delegate. The responsibilities of the Head of Department are as follows: a) to exercise overall responsibility for the welfare. d) to ensure the effective operation of departmental procedures for students’ transfer from MPhil to PhD status. b) to organise (and. where appropriate. The responsibilities of the Departmental Research Tutor are: a) to oversee the selection and admission of new MPhil/PhD degree students and the allocation and notification to those concerned of supervisors and supervisory committees. Student progression is dependent on receipt of a satisfactory annual report from the supervisor and enrolment for the next year of the programme will not be permitted without this. with Registry. where appropriate. Faculty Responsibilities Faculty Research Committee 59. responsibility for day-to-day organisation of graduate training and supervision in the department to a departmental research tutor. examination procedures and quality assurance. and f) in association with the Head of Department and the Faculty’s Associate Dean (Research). The responsibilities of the Faculty Research Committee are: a) to oversee all matters relating to research degrees on behalf of the faculty including training.Departmental Responsibilities Departmental Research Tutor 57. academic progress and support facilities of research students in the department. to achieve or maintain satisfactory completion rates within the department. e) to maintain. an accurate and up-to-date record of student’s registration status.

e) to support departments and faculties in monitoring and review of procedures and performance. b) to assist students to manage practical. The responsibilities of the Research Student Management Group are: a) to co-ordinate the management of the School’s Postgraduate Research Degrees b) to report to the Research and Enterprise Committee on policy and procedural changes relating to the School’s research degrees and to seek approvals from REC where required Registry 62. and c) to represent the Faculty at the School Research Students Management Group. The responsibilities of the Associate Dean (Research) are: a) to chair the Faculty Research committee.ac. and 17    . The responsibilities of Student Services are: a) to provide a prompt. confidential advisory and support service to SOAS students.uk/registry/pgresearch/). The responsibilities of the Registry are: a) to monitor and advise relevant departments and committees on quality assurance issues relating to research degrees.. School Responsibilities Research Students Management Group 61. personal and emotional concerns that may impact on their academic progress.. staff and students on issues relating to research degrees.Associate Dean (Research) 60. b) to consider applications for exceptions to the normal study pattern or degree requirements. d) to develop and encourage the sharing and promoting of good practice. Student Services 63. f) to provide advice to departments. b) to oversee the administration of SOAS research degrees from application to examination. and g) to maintain clear and accessible information on regulations and procedures relating to research degrees on the Postgraduate Research Section web pages (http://www.soas. c) to ensure the existence of clear and transparent procedures.

and 18    . Their authority only extends to requiring the Supervisory Committee to reconsider its original decision. Appeal against non-transfer from MPhil to PhD a) A student may appeal against a decision not to permit transfer of registration from MPhil to PhD. visa requirements etc. to a specially constituted tribunal. Pro-Director 64. b) The Appeals Tribunal shall consist of: (i) the Pro-Director. if necessary. (ii) a senior member of a department other than that with which the student is registered. The purpose of the tribunal is to ensure that the proper School procedures have been followed with respect to supervision and the responsibilities outlined in this Code of Practice. where there is concern that the process may not have been conducted in accordance with the relevant Codes and/or Regulations. The responsibilities of the Pro-Director are: a) to be overall responsible for the management of research degrees within the School. within thirty days of the issue of the notification of termination and subject to the approval of the Director of Registry and Student Services. c) Those considering an appeal do not have the authority to direct or overturn the decision of the Student’s Supervisory Committee. Appeal against a decision to terminate registration a) In cases where termination of a student’s registration has been recommended. equality. The appeal should be made to the Departmental Research Tutor in the first instance. the student can appeal. A student may complain about a perceived deficiency in research training or supervision under the terms of the Student Grievance Code of Practice. but. Appeal Procedures 66. the student can thereafter appeal to the Head of Department and. the relevant Associate Dean (Research).c) to provide advice on issues relating to disability. if this fails to resolve the issue. to the Associate Dean (Research). The matter should be raised informally with the supervisor or with the Departmental Research Tutor in the first instance but. b) to chair the Research Students Management Group and the School Research and Enterprise committee Complaints and Appeals Complaints about Training or Supervision 65. or where there is evidence of circumstances which might have adversely affected the student's performance. general welfare. 67. if this fails to resolve the issue. b) The School will only consider representations from candidates concerning non-transfer made on the grounds of irregularity or administrative error. the student can thereafter approach the Head of Department and. if necessary.

soas. no subsequent appeal will be allowed.soas. available from the Postgraduate Research Section of the Registry and on the SOAS web site. The Handbook includes regulations and information on all aspects of SOAS research degrees.ac. 68. It is required to make its report and to inform the student of its decision within seven days of the meeting and to report its decision to the School’s Learning and Teaching Quality Committee.uk/registry/pgresearch/ Faculty and Departmental Websites http://www. c) Internet Resources There are various places on the web to find further information and advice regarding SOAS research degrees including: The Postgraduate Research Section website http://www. Further Reading a) The Postgraduate Research Handbook is produced annually for research students at SOAS. In the event of (i). Appeal against a decision by examiners to fail an MPhil or PhD Students should consult the Procedure for Consideration of Appeals by Candidates for Research Degrees and associated guidelines.html SOAS regulations and procedures are in the Postgraduate Research Handbook and in this code of practice.uk/academic/ Research Students Portal http://www. These are available online at http://www.london.uk/registry/pgresearch/pgrstudents/ b) Official Regulations and Procedures SOAS research degrees are awarded by the University of London and subject to the Regulations for the Degrees of MPhil and PhD.ac. Students must also be aware of individual departmental procedures relating to issues such as research degree training.ac. or (ii) to require registration to be resumed (with whatever conditions may appear to the tribunal to be appropriate).ac.uk/research_degrees. 69.soas.ac.soas. These are included in Faculty and/or Departmental handbooks available on relevant departmental web pages. This is available online via the Postgraduate Research Section website at http://www.uk/research/rsp Research Students Society website http://www.org/ 19    . c) The tribunal can receive written and/or oral evidence from the student and supervisor.(iii) either a SOAS academic of the student’s choosing or a postgraduate student representative from the appellant’s department.soas. d) The tribunal can decide (i) to uphold the decision to terminate the student’s registration.ac.uk/research/rsp/rss/ SOAS Students Union http://soasunion.

ac.Student Services http://www.uk/admin/governance/policies/ Marcus Cerny Postgraduate Research Manager June 2010 20    .soas.soas.uk/directorate/services/ School Policies http://www.ac.soas. http://www.html Directorate of Professional and Support Services This page includes the Student Disciplinary Procedure and the Student Grievance Procedure.ac.uk/students/services/index.

The Conditions for Part-time Study are as Follows: a) Part-time study is half full-time and the expected attendance and supervision will be on that basis. The School’s convention is to use academic terms and calendar years for enrolment periods.SCHOOL OF ORIENTAL AND AFRICAN STUDIES (University of London) PROCEDURES IN RESPECT OF RESEARCH DEGREE (MPhil. PhD) REGISTRATION 1 Full-time / Part-time Students normally register/enrol on a full-time basis for research degrees. even if the student attends methodological or other courses alongside full-time students in the first year. If a case exists for a shorter period of enrolment this must be made and approved before enrolment. For research students terms begin in September. Entry to research degree examination will not be permitted until any outstanding fees have been paid. be credited with a previous period of study at another UK institution). A part-time PhD programme is normally six years (18 terms). 21    . 3 Minimum Registration / Enrolment Period University regulations specify a minimum full-time equivalent registration period of two calendar years for MPhil and PhD (unless a student can. The summer vacation period counts as an extension of the summer term and does not in itself count as a separate enrolment period. January and April/May and end the day before the beginning of the next term. with reference to the number of terms they are submitting in advance. Students may enrol on a part-time basis only if the relevant academic department is prepared to accept them on this basis and they provide a signed undertaking that they do not intend to study on a full-time basis. and additional fees will be due retrospectively (pro rata at the fee level prevailing at the time of submission). Consideration of transfer to PhD status normally takes place in the sixth part-time term. exceptionally. b) c) d) 2 Terms / Calendar Years SOAS research degrees are year long courses with the enrolment running from the first day of the academic session until the day preceding the first day of the next academic session. If a thesis is submitted for examination in less than 18 terms the student will be deemed to have been studying on a full-time basis for some or all of the programme.

is made on the recommendation of the student’s Supervisory Committee and is subject to satisfactory progress.The School specifies a full-time equivalent enrolment period of two calendar years (six terms) for MPhil and three calendar years (nine terms) for PhD (see section 1 in respect of part-time study. or two full-time terms (or part-time equivalent) for an MPhil. a student’s supervisor and Supervisory Committee may recommend to the relevant Associate Dean for Research. Short trips abroad for datagathering. Overseas fieldwork cannot normally be undertaken in the first year of enrolment or during the last term of the student’s prescribed enrolment period. back dated to the original date of registration for the MPhil.) In exceptional cases. in very exceptional cases. are subject to the approval of the relevant Associate Dean for Research but must allow for completion of research within the prescribed deadlines. in exceptional cases. Requests for an extension of overseas fieldwork. Students must be transferred to PhD status before leaving for any significant period of overseas fieldwork. or two full-time terms (or part-time equivalent) for MPhil. However. 5 Overseas Fieldwork An Application for Approval to Undertake Overseas Fieldwork/Research form must be completed in advance for each period of overseas fieldwork requested and the fees for the overseas fieldwork period must be paid in advance. A student’s offer of a place to study at the School will normally specify that the full-time equivalent period of three calendar years enrolment (nine terms) will be required for a PhD programme. Consideration for transfer to PhD should normally take place during May/June of the first year of enrolment (second year for part-time students). during the normal prescribed period of enrolment (see section 3 above). Transfer to PhD. that a fulltime student be permitted to submit a thesis for examination for PhD after six. will count towards a student’s prescribed enrolment period. seven or eight terms of full-time study. Students are deemed to be registered for fieldwork status where more than 50% of the term will be spent on approved overseas fieldwork. Agreed overseas fieldwork periods of up to three full-time terms (or part-time equivalent) for PhD. the School may require a student to be enrolled for a longer period. 4 Transfer from MPhil to PhD Registration All students are registered initially for the MPhil. which do not affect the student’s enrolment or fee status. are permitted. 22    . Students are normally permitted to spend a maximum of three full-time terms (or part-time equivalent) on overseas fieldwork for a PhD.

The Extension of Writing-up period is for a maximum of three terms or until a candidates deadline for thesis submission (whichever is sooner) Requests for an extension of a student’s Extension of Writing-up status cannot normally be considered. 6 Extension of Writing-up (Continuation) Status Students who have completed the School’s prescribed period of enrolment and who have completed a draft thesis. An Application for Extension of Writing-up (Continuation) Status form must be completed. Interruption is permitted only in exceptional circumstances and is not normally allowed for more than a maximum of three terms during a student’s prescribed period of study. All applications for periods of interruption are subject to the approval of the relevant Associate Dean for Research.Research degrees are year long programmes and do not follow the School taught course term dates. 23    . A student who has not completed their normal School enrolment period but needs to interrupt their studies for reasons found acceptable to the School. The Continuation period will not be designated as either full-time or parttime study. or to supervision by members of the academic staff. If a candidate has extenuating circumstances for consideration these should be sent to the Postgraduate Research Section of the Registry for the consideration of the Associate Dean (Research). Re-enrolment to the research programme will not be permitted until any outstanding fees have been paid (see also section 10). Applications for interruption must be supported by the supervisor of the student and include supporting documentation (e. They cannot attend classes. its Library or other facilities. will be required to submit an Application for Interruption of Programme of Study form. with the recommendation of their Supervisory Committee.g. Students on Extension of Writing-up status will be allowed to use the SOAS library but will only be entitled to the minimum level of supervision appropriate to their status. Interruption of study periods do not count towards a student’s prescribed period of study. Students granted interruption status will not be actively enrolled students. See section 2 for details of research degree term periods. may. They will have no automatic right of access to the School. apply to re-enrol on Extension of Writing-up (continuation) status paying a much reduced fee. medical certificates). 7 Interruption of Study A programme of study must normally be continuously pursued. during the period of interruption. The School will not consider retrospective applications for interruption of study.

However. examination fees are payable in respect of re-examination.soas. Students who enrolled in or after September 2007 are not be permitted to submit their thesis for examination later than 48 months from initial enrolment (84 months parttime).uk/registry/pgresearch/examprocedures/. The maximum length of time permitted for Maintenance status is five years (see also section 10). Examination entry forms and guidelines regarding the conduct of MPhil and PhD examinations are available on the Postgraduate Research Section website at http://www. Students with Maintenance Status will not be actively enrolled students. its Library or other facilities. will be maintained on the School’s list of students registered for the degree but not in active enrolment. 11. Students are not required to pay a separate fee for examination. 9 Entry to Examinations Research students should enter for examination two months prior to submission of the thesis. 10 Reactivation of Research In respect of students on Interrupt status or Maintenance Status.8 Maintenance of Registration Maintenance of Registration Status is only available to students who enrolled in September 2006 or earlier. Students who are eligible for maintenance status.ac. the School reserves the right to refuse. Maintenance periods do not count towards a student’s prescribed period of study. or to supervision by members of the academic staff. Fees Details of School tuition fees are published in a tuition fees schedule issued annually. who have completed the period of enrolment prescribed for them by the School (and may have been enrolled for a period as Continuation students) but are not quite in a position to submit their thesis for examination. to allow students to reactivate their research in cases where the student’s supervisor (or Head of Department in the absence of the supervisor) and the relevant Associate Dean for Research decide that the current academic validity of work undertaken during the original enrolment period is in doubt or where the School is no longer able to provide appropriate supervision. on academic grounds. during the period of Maintenance. 24    . They will have no automatic right of access to the School.

12. University of London Regulations SOAS Research Degrees are awarded by the University of London and research students should also refer to the University’s Regulations for the degrees of MPhil and PhD. Marcus Cerny Postgraduate Research Manager June 2010 25    .

14 and 15. 4 Admission to the School 4. Offers of admission are made for a specific entry date. in its own name under the provisions of its Charter of Incorporation. Admission to the School is conditional upon an applicant signing a declaration and undertaking that he/she will abide by the regulations of the School laid down by. other than degrees.July 2010 SCHOOL OF ORIENTAL AND AFRICAN STUDIES (University of London) REGULATIONS FOR STUDENTS OF THE SCHOOL OF ORIENTAL AND AFRICAN STUDIES (subsequently referred to as the School) Scope of these Regulations These Regulations apply to students of the School registered for degrees of the University of London at the School and for qualifications of the School. or with the authority of. 3 University and School Qualifications Awarded by the School The School may award only those degrees and other qualifications as approved from time to time by the School.1 Applications to study at the School must be submitted by the specified deadlines on the appropriate application forms. they apply in whole or in part to students of the School not registered for a degree or other qualification and to students of other Colleges of the University of London admitted to follow courses at the School. 4. No promise or purported offer made otherwise than in accordance with this Regulation has any validity. may apply to the Director of Student and Registry Services to have his/her offer of a place deferred to the next normal entry date. An applicant who is unable to enrol by the specified date. 2 Awards of the School The School may award qualifications. 1 University of London Degrees Under University of London Ordinance 13 the School is authorised to award University of London degrees.3 4. subject to compliance with Ordinances 12.4 4. All offers of admission to pursue a programme of study as a student of the School are made by the Director of Student and Registry Services or an authorised deputy. must apply through the Universities and Colleges Admissions Service (UCAS). and has not been given permission to enrol late.5 26    . including those for entry to other than the first year. as from time to time varied or modified by that Body. the School’s Governing Body.2 4. Applicants for first degrees. Students are subject to the Regulations in force for the relevant session. An applicant will not be enrolled as a student of the School unless he/she has received an offer of admission to pursue the programme of study for which he/she seeks enrolment and has accepted that offer in writing. In addition. together with requested supporting documentation.

Registration. Applicants or students may not attend classes or use School facilities until they have completed enrolment or re-enrolment procedures. the Academic Board. as appropriate. will not normally be granted and. any additional entry requirements for the programme of study applied for and any further conditions set in the individual offer of the place. Registration for a qualification remains valid until the qualification sought has been obtained or registration is terminated or lapses. 5.4 6 Registration. enrolment and re-enrolment procedures will be laid down by the Director of Student and Registry Services of the School from time to time and all successful applicants or students must register.1 Before beginning their programme of study at the School successful applicants must complete enrolment procedures. Students following programmes of study of more than one year duration must re-enrol at the beginning of each subsequent academic session as determined by the structure of their programme of study. in accordance with these procedures. Enrolment and Re-enrolment 6. therefore. Admission to the School is conditional upon the possession of a sound knowledge of written and spoken English.1 5.2 In order to be admitted to the School. in these circumstances. Applications for deferral beyond the next normal entry date. In respect of programmes of study leading to the award of a qualification. enrol or reenrol.2 6. The School’s requirements in respect of English language competence are laid down from time to time by. 4. Applicants for admission may be required. whichever is the sooner. be required to provide evidence of their competence in written and spoken English. Candidates for admission may be called for interview and may be required to take an entrance test. initial enrolment will include registration for the qualification being sought. Taught course students must return their duly completed course registration forms no later than the last day of teaching week 1 of Term 1. 4.7 5 Entrance Requirements 5.3 6.Approval to defer is not given automatically and is subject to approval by the School. Applicants may.6 The School reserves the right to reject applications to study at the School on academic grounds or if places are no longer available and to give no reasons to such applicants save at its own discretion. including those for a second deferral. Returning students must register their course choices for the following year online at 6.4 27    . a candidate must be at least 17 years of age. to attend pre-sessional and/or in-sessional English language classes at the School. Students who fail to comply with this requirement may be deemed by the Head of Registry to have withdrawn from their studies at the School. or with the authority of. as a condition of their registration. An applicant cannot be admitted to the School unless he/she has satisfied any general entry requirements applicable to his/her application. applicants are required to submit a fresh application. Rejections will be communicated to the applicant only by the Director of Student and Registry Services or an authorised deputy.3 5.

This requirement applies inter alia to application forms.1 Students are required to attend regularly and punctually all lectures. except where a joint qualification is offered. Students are required to pay the tuition fees relevant to their year of study. It is the responsibility of applicants and students to ensure that information which they provide to the School is accurate and complete.7 6. academic qualifications and other information which they have submitted. the Chair(s) of Department(s) in which they are studying. enrolment or reenrolment procedures until the appropriate tuition fees have been paid or there is written assurance acceptable to the Director of Student and Registry Services that the tuition fees will be forthcoming from a reliable source such as a local education authority or other formal sponsor found acceptable to the Director of Student and Registry Services. The School reserves the right to withdraw the offer of a place or to terminate or suspend a student's registration or to prevent enrolment or re-enrolment if proof is not produced within the time limit specified by the School.the SOAS website no later than the end of the second week of Term 3 of the previous academic year. Tuition fee rates are published for specific academic sessions and are fixed for the duration of that session.3 8 Academic Progress 8. classes. In addition. students must comply with any programme or award attendance requirements. A student who has been awarded a qualification by the School may not subsequently be registered for the same qualification in the same subject or branch of study.2 7. tutorials and seminars which form the programme of study for which they are enrolled and any prescribed English language classes. In addition. Students may be required at the discretion of the School to provide proof of identity. degree students cannot be registered concurrently for another degree of the University of London. 6. or with the authority of. The School also reserves the right to make such enquiries as it thinks fit to ascertain the accuracy of information submitted to it. Termly and other instalment payments are not normally permitted. Applicants or students may not register. The School reserves the right to withdraw the offer of a place or to terminate or suspend a student's registration or to prevent enrolment or re-enrolment if fraudulent information has been supplied or if information has been fraudulently withheld.5 Students may be registered for only one qualification at the School at any one time.6 6. and forms for registration. Students are required to comply with instructions concerning attendance which may be issued from time to time by. 6.8 7 Payment of Tuition Fees 7. 7. forms for checking of qualifications. enrolment and re-enrolment. 28    .1 No applicant or student will have completed registration. Those so permitted will incur a late enrolment fee unless they have produced evidence of good cause for lateness found acceptable by the Director of Student and Registry Services. enrol or re-enrol after the specified period unless they have been given permission to do so by the Director of Student and Registry Services.

Applications for leave of absence must be made in writing to the Head of Registry. if their programme of study has not been terminated. for a period of up to one year. 8. together with a supporting statement from the student’s Head(s) of Department(s). Students who interrupt their studies without approval or otherwise fail to reenrol at the designated time may be deemed by the Director of Student and Registry Services to have withdrawn from their studies and their registration will lapse. Students must inform the Director of Student and Registry Services if they are absent from their classes for more than two weeks and must supply a medical certificate or other documentary evidence explaining the reason(s) for their absence.5 9 Student Discipline 9. An application for an interruption of study of more than one year or a re-application for interruption of study which. Students who fail to satisfy the relevant board(s) of examiners will not be permitted.2 For a student on a programme of study of longer than one year duration. Such students. at that time. For programmes of study which are of longer than one year duration. in the broadest sense. The School may. will be subject to the approval of the relevant Associate Dean. or with the authority of. 8. in the case of a research student. grant an interruption of study to a candidate on grounds of illness or other cause found adequate. the 9. Students are required to comply with the School’s Statement of Principles concerning freedom of expression and Code of Practice on the booking and conduct of meetings held on School premises.4 8.1 No student of the School shall engage in activity likely to interfere. may be subject to conditions imposed by the School. students are required. progress from one year to the next will be subject to the student satisfying the board of examiners in respect of such progression or.3 29    . if successful. must apply for leave of absence to interrupt their studies for the following academic session if they do not intend or they are not permitted to re-enrol and repeat the failed year of study. In such cases an application for re-registration will be considered at the discretion of the School and.3 8. at its discretion. where eligible.2 9. Applications will not normally be approved for periods of interruption of study exceeding two years in total. to proceed to the next year of their programme of study. would lead to a cumulative period of interruption of more than one year.Failure to attend regularly and punctually without good cause may result in the Director of Student and Registry Services deeming a student to have withdrawn from the programme of study. Application must be made in writing to the Director of Student and Registry Services who will deem registration to have lapsed if no application is made. subject to a satisfactory report from the student’s Research Committee. to re-enrol and follow their programme in consecutive years of study. if granted. regulations and procedures from time to time laid down by. with the proper functioning or activities of the School or those who work or study in the School or undertake action which otherwise damages the School. Progress in taught programmes of study is governed by programme examination regulations which specify the decisions available to the relevant board(s) of examiners. Students are required to comply with all codes of practice.

A debt or liability may include inter alia an accommodation or library debt or unreturned library items or outstanding tuition fees or loans. Communications sent from the School to an individual student must be regarded as applying to that student only. refusing re-enrolment in the following academic session.1 11. 14 Approved Programmes of Study 14. but the Director of Student and Registry Services may always be consulted.1 The regulations for first degrees and postgraduate taught degrees and general regulations for other programmes of study which may be followed 30    . Users must comply with the Data Protection Act insofar as it is relevant to their activities. the withdrawal of library privileges.6 10 Debt or Liability Outstanding to the School or University or another College of the University Where a student has a debt or other liability outstanding to the School or to the University or to another College of the University the School reserves the right to take action to obtain settlement. students are required to abide by the rules for its use as laid down from time to time by the appropriate School committee. Action may include: the withholding of end-of-session results or award documents. students are required to abide by the rules for the use of School computer systems as laid down from time to time by the Information Strategy Committee. 9.2 Students are required to keep the Director of Student and Registry Services informed of their current address. In their use of the School’s computers. Where other measures prove unsuccessful the School may institute legal proceedings.Governing Body or Academic Board and with all relevant legislation. 12 Applications for Exemption from or Suspension of Regulations Applications by students for exemption from or suspension of the Regulations for Students shall be made through the Director of Student and Registry Services. 11 Communications with Individual Students 11. They must report the existence of any files which are under their control and which fall under the terms of the Act to the School’s Data Management Officer.4 9. which in serious cases may extend to suspension or termination of membership of the School. 9. Contravention of Regulation 9 renders a student liable to penalties. or with the authority of.5 In their use of the Library. Conduct by a user in contravention of the Act or which may involve the School in a contravention of the Act is an offence. the Governing Body or Academic Board. Such penalties shall be imposed in accordance with the disciplinary or other procedures from time to time laid down by. cancellation of registration or enrolment and exclusion from the School. The School will accept no responsibility in the case of non-compliance with School regulations and procedures. 13 Compliance with Regulations and Procedures Students are personally responsible for complying with School regulations and procedures.

have been examined in all parts of the examination for that degree.5 31    . except where the School specifically authorises teaching to take place elsewhere.2 17. the candidate must have settled. oral examination. performance or any combination of these.4 17. 17 Assessment and Examination 17. Diploma or Certificate 15. project.2 In addition. 16 Teaching Location All teaching for School courses will take place in property owned or leased by the School for that purpose. Where used without modification.at the School stipulate inter alia the normal attendance modes and duration for approved programmes of study. No student will be admitted to an assessment unless he/she has submitted to the School’s Examinations and Assessments Manager the appropriate assessment entry form duly completed in accordance with the instructions and in the time period laid down from time to time by the Director of Student and Registry Services. any debt or outstanding liability to the School or to the University or to another College of the University (see Regulation 10).3 17. 14.3 The School reserves the right to withdraw programmes of study or courses. Candidates may have their entry to an assessment or assessments cancelled if they have not attended the appropriate course(s) to the satisfaction of the School or in accordance with attendance requirements prescribed for the relevant course(s). dissertation. 15 Conditions of Award of a Degree. diploma or certificate and have shown a competent knowledge in the examination as a whole. The length of the period spent in study abroad shall be determined by the School but will not exceed a maximum of one term for students following a full-time programme of study of three years duration. the word examination refers to an unseen written examination (as in ‘the relevant examination period’). diploma or certificate a candidate must: (a) have completed to the satisfaction of the School the programme of study prescribed in the regulations for the particular award for which the student registered. Candidates who re-enter for any part of an assessment shall be examined in accordance with such regulations as were current when they first entered 17. or agreed to settle to the satisfaction of the School. coursework. within the period prescribed.1 For the purposes of this Regulation the term assessment includes assessment of a course by unseen written examination. No student will be admitted to an assessment unless he/she has attended the appropriate course(s) of study in preparation for the assessment.1 To be awarded a degree. (b) 15.2 14. A student registered for a taught degree which requires the acquisition of fluency in a foreign language may be required or permitted by the School to spend part of the programme of study abroad for this purpose.

independent study projects.10 Any case of alleged cheating or irregularities of a similar character.6 Absence from an assessment will result in a failure being recorded unless the School has given formal permission to defer or the relevant board of examiners has deemed the absence to be for good cause. whether or not proscribed in the Regulations and Instructions governing the assessment at or in connection with which it occurs. Reasons for deferral must be stated and documentary evidence should be provided where appropriate (e. Plagiarism .g. Students are reminded that all work submitted as part of the requirement for any assessment of the School of Oriental and African Studies (University of London) must be expressed in their own words and incorporate their own ideas and judgements.for assessment. dissertations. illness or other good cause shall be determined in accordance with the procedures laid down for the School’s Special Assessments Panel. Coursework essays submitted for one course may not be used for another course without acknowledgement and prior approval. or for a previous degree or qualification. Failure to observe these rules may result in an allegation of cheating. are the property of the School and will not be returned to candidates. if students summarise another person's ideas and judgements.7 17.9 17. Examination scripts.8 17.11 32    . they must refer to that person in their text as the source of the ideas and judgements. or essays for courses assessed wholly by one piece of coursework. Candidates who wish to defer their entry for assessment must apply to the Registry in writing before the commencement of the relevant examination period. Plagiarism is an assessment and/or examination offence. Special assessment arrangements for individual candidates for reasons of disability. Candidates must abide by the instructions to candidates governing the assessments for which they have entered. Applications should be submitted to the Examinations and Assessments Manager in writing by the appropriate deadline. Direct quotations from the published or unpublished work of others must always be clearly identified as such by being placed inside quotation marks. Students should therefore consult their tutor or supervisor if they are in any doubt about what is permissible. 17. where the application is being made for reasons of ill-health). Full details of the Procedure for the Consideration of Special Assessment Arrangements are available 17. 17. if not clearly identified as such. Where students draw on their own previous written work. this must be clearly stated. Equally. Failure to observe the instructions to candidates may constitute an assessment offence. whether submitted as coursework for their current degree. will be governed by the School's Regulations for Proceedings in Respect of Assessment and Examination Offences. the presentation of another person's thoughts or words as though they were the student’s own – must be avoided. constitutes plagiarism just as much as does a single unacknowledged long quotation from a single source. and include the work referred to in their bibliography.that is. and a full reference to their source must be provided in proper form. including conduct affecting the security of assessments. A series of short quotations from several different sources.

21 Making and Publication of the Regulations for Students 21. If suspension is approved. Forms will not be accepted without the appropriate remittance. or with the authority of. 21. 18. the case will be reported in anonymous form to the next meeting of the relevant Faculty Board. Fees are payable at the time of submission of the examination entry form. Research degree students who wish to appeal against a fail decision by their examiners should consult the University of London’s Procedure for Consideration of Appeals by Candidates for Research Degrees and associated guidelines.2 19 Representations in Respect of Examination Failure A taught course student who wishes to make a representation in respect of an examination result must do so in accordance with the procedures laid down from time to time by the Academic Board.2 22 Suspension of regulations Applications for suspension of these regulations may be approved by the relevant Dean.1 Examination fees are payable by degree. A schedule of examination fees is available from the Examinations and Assessments Manager in the Registry. that body.from the Examinations and Assessments Manager.1 The Regulations for Students are laid down by the School’s Governing Body and can only be suspended or amended by. 20 Transcripts The School provides without charge and on request one transcript of a student’s programme of study. available from the University website. certificate or diploma candidates no longer enrolled as such at the School and by all part-time students not registered for a degree or other qualification. Additional copies of a transcript requested at the same time can be provided at the approved fee. 18 Examination Fees 18. Requests for further transcripts can be considered only if accompanied by the approved fee. There is no procedure for the consideration of appeals against the academic judgement of examiners.         33    . These Regulations will be published annually.

Tuition Fees 2010-2011 For information on fees and loans: For information on scholarships: www.soas.ac.uk/fees fees@soas.ac.uk www.ac.uk/scholarships scholarships@soas.soas.uk 34    .ac.