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County of Renfrew

Asset Management
April 2013
County of Renfrew

What is Asset Management?
“Asset management planning is an environmentally sustainable process of making the best possible decisions regarding the building, operating, maintaining, renewing, replacing and disposal of infrastructure assets.”
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Asset Management Plan:
1. What assets does County have and where are they located? (PSAB) 2. What were the assets historically worth? (PSAB) 3. What is the acceptable level of service of the asset? 4. What is the condition and the remaining service life? 5. What needs to be done? 6. When does it need to be done? 7. What is the cost? 8. How is long-term affordability (sustainability) attained?
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Benefits of Asset Management:
• Not a “one-time” undertaking – it is a continuous process • “Blueprint” - identifies future planning processes and operating/capital expenditures • Defines policy goals • Better decision-making environment re: resource allocation • Identifies investment and strategies required to maintain infrastructure assets at acceptable service level standards • Monitor performance of assets vs. service level standards
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Benefits of Asset Management (con’t)
• Assess and manage risk • Long-term capital programming and financial strategy • Knowledge of total cost of ownership • Implementation of “just-in-time” preventative rehabilitation • Control of regular maintenance costs • Minimize infrastructure problems and crises
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Provincial Directions for Asset Management
• Asset management an extremely high priority • Access to future provincial funding contingent on comprehensive asset management plan • Invest in infrastructure that promotes economic development opportunities and the creation of jobs

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County’s Asset Management Directions
• The review of the Surplus/Deficit Policy resulted in direction to staff to develop an Asset Management Plan • Green Operations and Asset Management Committee • County of Renfrew Strategic Plan • Development of a long-term financial management plan
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PSAB and Asset Management
• PSAB requires the County to have an asset inventory and value its assets. • Treasurer/Deputy Clerk: “PSAB compliance is not the same as asset management. PSAB 3150 will require municipalities to have an asset inventory and to value their assets based on historical costs. However, it

The asset inventory is the link between the tangible capital asset accounting and a full asset management plan.”
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Asset Categories
• Buildings (e.g. roofing, parking lots, etc.)
• Linear Assets (e.g. roads, bridges, storm sewers)

• Vehicles
• Machinery/equipment
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The Workplan
• Introduction: – Summarize how the asset plan was developed. – Confirm what infrastructure is owned (essentially completed under PSAB).

• Infrastructure Condition: – Determine the condition of each of the asset categories and create a database.
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The Workplan (con’t)
• Desired Levels of Service Standards: – Establish levels of service through performance measures and timeframes. • Asset Management Strategy: – Identify actions required to achieve expected levels of service standards in a sustainable fashion. – Management of risk and attaining the lowest lifecycle costs.
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The Workplan (con’t)
• The Workplan should address: – Maintenance activities – Rehabilitation/Replacement activities – Disposal activities – Expansion activities to meet growth – Identification of risks associated with the strategy – Develop an options analysis based on lifecycle costs
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The Workplan (con’t)
• Financing Strategy: – Develop multi-year (minimum of 10 years) operating and capital programs to meet targeted levels of service standards – Corporate sustainable funding strategy – Document how expenditures and revenue forecasts were developed

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Timetable
• Critical Path:
– Majority of the Plan development will be undertaken in 2013 – Regular updates will be provided throughout process – Budget implications will be first addressed as part of the 2015 County budget deliberation process.
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2013 WORKPLAN - CORPORATE ASSET MANAGEMENT PLAN
2013 JAN Work Plan/Timeline Report */** Research Best Management Practices / Provincial Asset Management Requirements Condition Assessments /Costs / Updates */** (Ameresco) Level of Service Standards / Rehabiliation Strategies & Costs Software (Annual Updates) FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2014 JAN FEB MAR

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Populate Software Programs Unlimited Prioritized Budget Needs / Committee-Council Status Reports 10 Year Capital Plans / Sustainable Funding Requirements Long-term Financial Plan (for implementation in 2015) Approval of Corporate Asset Management Plan for 2015 Budget Implementation * Committee Report ** Council Report Mar 28/2013

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