2013-14 BUDGET

BOE Meeting 4/10/13

Budget Target
2013-14 Appropriations 2013-14 Revenue $ $ 165,736,055 155,685,598

The Gap $ 10,050,457 Add 1% Levy increase $ 522,034 Fund Balance $ 2,000,000 Amount to “Reduce” = $ 7,528,423 Add 1% Levy increase = $522,034 2013-14 Target Budget = $158,207,632 Increase = $ 2,171,977 % Increase = 1.39%

Aid Category General Purpose Aid Foundation Aid Gap Elimination Adjustment Expense-Based Aids Building Aid Transportation Aid BOCES Aid Private Excess Cost Aid

2012-13 GF Budget $65,986,724 72,990,701 ($7,003,977) 25,410,677 8,391,482 6,740,558 2,698,728 4,380,700

2012-13 GF Actual $65,990,973 72,994,950 ($7,003,977) 25,997,223 8,672,727 6,763,064 3,103,942 4,128,423

2013-14 Budget $69,221,667 73,213,934 (3,992,267) $25,787,019 8,628,574 6,763,064 2,685,614 4,380,700

Change From Budget $3,230,694 218,984 3,011,710 376,342 237,092 22,506 (13,114) 0

Public Excess Cost Aid
Instructional Materials Aid Computer Software Aid Library Materials Aid

3,199,209
1,054,260 144,439 66,380

3,329,067
1,056,009 155,867 65,031

3,329,067
$1,050,845 155,387 64,831

129,858
(3,415) 10,948 (1,549)

Textbook Aid
Hardware & Technology Aid Total Spec Ed Student deduct

636,964
206,477 $92,451,661 ($200,000)

628,634
206,477 $93,044,205

627,295
203,332 $96,059,531 ($200,000)

(9,669)
(3,145) 3,607,870 3,407,870

Revenue Tax Levy PILOTS

2012-13 GF Budget $52,203,479 2,275,815

2013-14 Budget $52,203,479 2,364,436

Change From 12-13 $0 88,621

Interest/Penalty on Taxes
Utility Tax Local revenue Refund Prior Year Expense ERATE reimbursement Gifts & Donations Other Revenue Transfer Grants Federal Aid Total Non-State Aid Fund Balance Total Revenue

910,000
2,560,000 465,000 400,000 300,000 135,000 550,000 300,000 509,700 $60,608,994 $3,175,00

$730,000
$2,370,000 385,414 400,000 383,000 25,000 606,461 300,000 792,700 60,560,490 $2,000,000

($180,000)
($190,000) ($79,586) $0 83,000 $(110,000) 56,461 0 283,000 ($48,504) $3,559,366

$156,035,655 $158,420,021

Special Education Shifts
Cost Savings • $700,000 What does this mean? • Approximately 42 students currently placed in out-of-district programs will return to district (six classrooms) Implications • Reduction in tuition payments to out-of-district placements • Increase in district staffing • Training required for staff
– – – – – – Classroom Management Functional Behavior Assessments Behavior Intervention Plans Monitoring progress Crisis management Habilitative Services

• Transition planning for students and families

Special Education Shifts
Cost Savings • $900,000 What does this mean? • Reduction of 97 paras district-wide and 2.5 CSE Chairs Implications • Reduction of both individual and shared paras • Reduction of program paras • Reorganization of the Special Education office toward building based services • Increase in specialist staff (Reading Specialists, Behavior Specialists, School Psychologists) • Training for staff providing specialized services • Training for teachers and paras in classroom management and intervention skills • Training for building staff in CSE processes

Superintendent Hearings
Cost Savings • $30,000 What does this mean? • Elimination of use of consultants acting as Hearing Officers for Superintendent Hearings Implications • Increased time commitment for DLT to conduct Hearings • Better follow through with building level staff to implement systemic changes

Increase Class Size
Cost savings • $1,224,000 What does this mean? • Reduction of 17 FTE elementary classroom teachers • K-2 maximum class size will be 25 students • 3-6 maximum class size will be 30 students Implications • Increase in grade level splits (ex. ¾ split) • Larger class sizes at the elementary level

Change to ESL “Centers”
Cost Savings • $220,000 What does this mean? • Decrease in travel stipends • Reduction of 3 teacher FTEs (including BOCES) Implications • Students will not attend their “neighborhood” school • Siblings of ESL students do not attend ESL Center if they do not qualify for ESL Services • Once a student tests out of ESL, the student returns to his/her home school.

Increase Medicaid Billing / Compliance Cost Savings
• $300,000

What does this mean? • Increase in accountability for service providers • All prescriptions must be in place by September 1 st • All service providers must have caseloads in place by the start of the school year • Initial observations for all students on caseload must take place within the first week of school Implications • Processes and procedures must be monitored and enforced • All IEPs must be entered and uploaded to Cleartrack for providers’ review on or before the first day of school • Session notes must be signed within four working days after the service has been rendered • Transportation for eligible Students with Disabilities must be sent to transportation providers prior to the first day of school • Nursing services for classified students during the school day must be clearly stated on the IEP in order for Medicaid reimbursement • Out of district service providers must follow Medicaid compliant processes and procedures • Train newly hired staff prior to the start of the school year

UPK Transportation
Cost Savings • $125,000 What does this mean? • 144 students served at SCSD sites • 231 students served at Community-based sites • 1 full day class and 1-A.M and 1-P.M. class at Early Childhood Centers • 1- A.M. and 1-P.M. class at Lincoln Elementary School to compliment the full-service grant Implications • Reduction of 2.5 teacher FTEs • Reduction of 2.5 paraprofessional FTEs • Fewer students receiving full day pre-k (36 )

End Small Lease @ Ellis
Cost Savings • $8,500 What does this mean? • Central Registration will be relocated to an in-district location • Will remain on a public transportation route Implications • Families first experience with the district will be in a district location • A district location is more accessible for families. • Health Services will be referred to Ellis; however, the Nurse Navigator will not be on site.

Increase Grants Cost Savings
• $25,000 (already committed)

What does this mean? • Development officer will have the ability to effectively and aggressively pursue all eligible grants for the SCSD • Additional revenue for the SCSD will likely exceed the cost savings if grants are aggressively pursued • Increase in programming for students which would otherwise not be possible Implications • Sustainability of programs funded by grants once the grant ends • Increase Development Officer to full-time status to pursue additional grant funding. This is an increase of .20 FTE.

Supplemental Funds (Magnet Schools)
Cost Savings $36,000 What does this mean? • There will be a reduction in supplemental funds for the two citywide magnet schools. • There will be no supplemental funds for the two neighborhood magnet schools. Implications • Fewer enrichment opportunities for our students attending citywide and neighborhood magnet schools. • Fewer resources available to support the magnet theme.

Middle School 7 Period Day
Cost Savings • $640,800 What does this mean? • Advanced and Enrichment level courses will be offered at MPMS adding rigor, depth, and complexity in order to nurture and develop advanced academic potential. • Academic Intervention Services will be redefined. There will be a shift from a scheduled course to a “push-in” model. • Music and art will be reduced to mandated levels. • Health instruction will move from 7th grade to 6th grade. • Studio in Art will be offered after school. • World Language will be offered to all 7th and 8th grade students. Implications • Reduction of 8.9 FTEs

Non-Mandated Program Cuts (Initially)
Cost Savings • $1,510,000 What does this mean? • Change music and art to one time per week for 30 minutes at the K-6 level • Implement scheduling efficiencies for instrumental lessons • Instructional programs stay intact at a reduced level, including the TIE program at the elementary level and instructional support for SHS classes. Implications • Reduction of 8 FTE music teachers • Reduction of 6.5 FTE art teachers • Reduction of 6 FTE librarians

Non-Mandated Program Cuts (Last Time)

Cost Savings • $1,120,000 What does this mean? • Reduce music at K-6 to 40 minutes one time per week • Reduce art at K-6 to 40 minutes one time per week • Implement scheduling efficiencies for instrumental lessons • Instructional programs stay intact at a reduced level, including the TIE program at the elementary level and instructional support for SHS classes. Implications • Reduction of 4.5 FTE music teachers • Reduction of 2.2 FTE art teachers • Reduction of 6 FTE librarians

Non-Mandated Program Cuts (Current Proposal)
Cost Savings • $620,000 What does this mean? • Eliminate art and music at the kindergarten leveI • Implement scheduling efficiencies for instrumental lessons • Instructional programs stay intact at a reduced level Implications • Reduction of 3 FTE librarians • Reduction of 1.8 FTE for art • Reduction of 1.8 FTE for music for K level • Reduction of 1.5 FTE for music efficiencies for instrumental lessons

Share Fine Arts Coordination with Proctors
Cost Savings • $35,000 What does this mean? • Partnership with SCSD and Proctors • Shared responsibility for Fine Arts coordination Implications • Reduction in dedicated services to the district

Reductions in Athletics
Cost Savings • $12,654 What does this mean? • Reduction in payment (rate) for turf supervision Implications • Track will remain supervised and open to the community

Elimination of Plato Credit Recovery Program
Cost Savings • $171,500 What does this mean? • Students will receive intervention and/or credit recovery through other strategies and courses. Implications • Reduction of 1.0 FTE @ SHS • One less option for students needing credit recovery for graduation • Currently used with students at SAMSS

Reductions in Instructional Support
Cost Savings $600,000 What does this mean? • Elimination of 3 in-resident positions • Elimination of 3 district instructional coaches • Elimination of .5 TLC at FDR • Reduce Supply Budgets by 25% Implications • Decrease in support for elementary principals • Decrease in instructional and curricular support • Decrease in supplies and materials

SHS - Zero Hour and Program and Support Reductions
Cost Savings $480,000 What does this mean? •Limited reduction of Zero Hour as it directly impacts electives of highly desirable programs •Elimination of 2 High School Guidance Counselors •Adjust Lab Offerings to required time – reduce 3.0 science FTE •Reduce 3 Non-mandated paraprofessionals Implications •Continues to Support Options for students •Increased Caseload •Decrease in instructional, curricular and building time and support

Medical Insurance
Projected Savings – $360,000 • District currently uses a commission based fee structure for its Medical Insurance broker services. Savings will be achieved by moving to a flat fee structure and other plan administrative changes, with no change to plan design.

Transportation
Cost Savings $125,000 What does this mean? • All in-district bus contracts were included in a RFP this spring • The change is the bus contractor only - no bus route impact • A current bus contractor will expand their role in the district so now only 1 bus contractor will handle all in-district big bus runs • No change in service or routes from this RFP Implications • This will be pure savings and will lower expenses for future contracts • All in-district big buses will be handled by one vendor • This allows us to leverage economies of scale by using one vendor • We will still have 3 bus vendors for district runs so redundancy is in place

Operations & Maintenance Overtime
Cost Savings $15,000 What does this mean? • Fewer funds available for overtime or special projects Implications • Criteria for overtime approval will become more stringent • Special projects may take longer to schedule and complete • Summer work schedule will become tighter

Energy Savings
Cost Savings $600,000 What does this mean? • Reduction in the district-wide utility budget • 3 year agreement was signed after a new cooperative bid • We are locked in at this lower rate until April 30, 2015 Implications • Energy conservation and reduction plans need to be developed and implemented to ensure usage does not increase

Copiers
Cost Savings $25,000 What does this mean? • Numerous contracts have been re-negotiated to more favorable terms • Reduced contract lease costs • Eliminated copy overage costs in new leases • Reduced the number of copiers in the district Implications • Some copiers have been re-deployed to replace expiring copier leases • Fewer copiers in the district • Increased use of the Copy Center where our cost per copy is lowest • Increased potential for Copy Center Revenue from other organizations

Close one School
Cost savings • $233,000 What does this mean? • Reduction of 1 administrator • Reduction of 1 custodian, 1 cleaner, and 1 secretary • Reduction of .5 nurse Implications • Increase in students in neighborhood elementary schools • Larger class sizes at the elementary level in neighborhood schools

Reorganization of District Office
Cost savings • $160,000 What does this mean? • All District Offices will be relocated to one building in order to share more services. • Reduction of 4 staff positions Implications • Increase in shared roles

Area of Reduction
Special Education Shifts Reduce non-mandated programs Increase Class Size MS 7 Period Day

Amount
$1,600,000 $620,000 $1,224,000 $640,800

Reduce Instructional Supports
Reduce Zero Period HS Supports Change Management of Health Insurance Change to ESL “Centers” Increase Medicaid Billing / Compliance

$600,000
$480,000 $360,000 $220,000 $300,000

Superintendent Hearings
UPK Transportation Reduce Energy Usage End Small Lease Share Fine Arts Coordination with Proctors

$30,000
$125,000 $600,000 $8,500 $35,000

Area of Reduction

Amount

Increase Grants
Transportation Reorganize Central Office Close one school Athletics O&M PLATO Copiers Supplemental Funds (Magnets) Increased Revenue

$25,000
$125,000 $160,000 $233,000 $12,654 $15,000 $171,500 $25,000 $36,000 $212,352

Total

$7,858,806