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CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL APRIL 22, 2013

MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street April 22, 2013 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:

Sham, Messina, Yamauchi, Ayala, Placido Led by Mayor Placido

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M13-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(d)(1): Lifan Feng & Li Hua Cheng v. City of Alhambra et al., LASC Case No. GC049930 Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(d)(2): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4): 1 matter. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Officers Association, Alhambra Fire Fighters Association, and the Alhambra City Employees Association.

RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required.

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CEREMONIALS 1. COMMENDATIONS: ALHAMBRA POLICE DEPARTMENT PARTICIPANTS & VOLUNTEERS - 2013 BAKER TO VEGAS CHALLENGE CUP RELAY RACE F2M13-3 Mayor Placido, on behalf of the City Council and the residents of Alhambra, will present commendations to congratulate and honor the team of Alhambra Police Department runners, alternate runners and volunteers for their participation in the 2013 Baker to Vegas Challenge Cup Relay Race. The Baker to Vegas Challenge Cup Relay Race is a prestigious and unique law enforcement foot race that starts in Baker, California and ends in Las Vegas, Nevada for a total of 120 miles. Law enforcement officers from around the globe battle it out every spring for the chance of winning the coveted cup trophy. This year, the Alhambra Police Department placed second in a field of thirteen teams in Alhambras division. Mayor Placido will present commendations to the group of Police Department runners and alternate runners as well as to the group of volunteers that provided integral support services to ensure the well-being of the runners during the race including operation of following vans, time-keeping, maintaining radio contact with other teams and providing runners with water. 2. COMMENDATIONS: RAMONA CONVENT SECONDARY SCHOOL ROBOTICS TEAM THE RAMONA RAMPAGE F2M13-3 Mayor Placido, on behalf of the City Council and the residents of Alhambra, wishes to congratulate and commend the Ramona Convent Secondary School Robotics Team aka the Ramona Rampage upon earning the Judges Award and advancing to the Quarter Finals of the San Diego Regional Competition of the First Robotics Competition. The team designed and built K9 a functional robot that can shoot Frisbees into a three point goal and includes programming drive features, wiring electronics and climbing and shooting mechanisms. With determination and endurance, the Ramona Rampage ranked 10th out of the 59 competing teams. Mayor Placido will present commendations to the members of the Ramona Rampage as well as their leader, Ramona Convent Secondary School Teacher Ms. Aulikki Flagan.

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PROCLAMATIONS F2M13-3 A. Ratify the action of Mayor Placido in proclaiming the month of May, 2013, as OLDER AMERICANS MONTH in Alhambra. Mayor Placido will present the proclamation to Ms. Beverly Hicks, Alhambra's Older Americans Recognition Day Honoree and a seven-year volunteer in the City of Alhambra as well as at the Joslyn Adult Recreation Center. Ms. Hicks will be accompanied by Deputy Director of Community Services Mr. Jim Venegas. Ratify the action of Mayor Placido in proclaiming April, 2013 as DMV/DONATE LIFE CALIFORNIA MONTH in Alhambra. Mayor Placido will present the proclamation to Ms. Darlene Reynoso and Ms. Sabrina Ho of the Donate Life organization. 3

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C.

Ratify the action of Mayor Placido in proclaiming April, 2013, and April 24, 2013 as SEXUAL ASSAULT AWARENESS MONTH and DENIM DAY in Alhambra. The proclamation will be mailed to the Peace Over Violence Project.

PRESENTATION/DISCUSSION 4. PRESENTATION OF THE PROPOSED CITY VENTURES PROJECT AT 2400 SOUTH FREMONT AVENUE F2M11-50 Representatives of City Ventures will present a new proposed project for 2400 South Fremont Avenue which includes 68 single family homes on an 8.8 acre site at the intersection of Fremont Avenue and Carlos Street. In addition, City Ventures is proposing to replace the existing home located at Carlos Street and Whitney Drive with two new single family homes. Following City Councils review of the presentation, the proposed project will proceed to Design Review Board for their comments and then to the Planning Commission for their review. Recommended Action: City Council receive and file this informational report.

CONSENT AGENDA (Item Nos. 5 12) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 5. NIB: 2013 STREET IMPROVEMENT PROJECT F2M13-33, N2M13-50 Staff requests City Councils authorization to circulate a Notice Inviting Bids for the 2013 Street Improvement Project. Plans and specifications for the construction have been completed. The project includes street rehabilitation of Pine Street, Woodward Avenue, Poplar Boulevard, Commonwealth Avenue, Palm Avenue, Raymond Avenue, Marengo Avenue, Fifth Street and Fourth Street. Funds for this project are available in the Measure R budget. The bid opening has been set for Thursday, May 23, 2013. Recommended Action: City Council authorize the circulation of a Notice Inviting Bids for the 2013 Street Improvement Project and direct staff to undertake the steps necessary to finalize Councils action.

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NIB: UTILITIES DEPARTMENT STREET CUT REPAIR PROJECT AT VARIOUS LOCATIONS - F2M10-81, N2M13-58 Staff requests City Council authorization to distribute a Notice Inviting Bids for the Utilities Department Street Cut Repair Project at various locations throughout the City. During the installation and repair of water services, the Utilities Department routinely cuts into the streets. Permanent repairs are required to maintain the integrity and quality of the street surface. 4

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Recommended Action: City Council approve the distribution of a Notice Inviting Bids to qualified contractors for the Street Cut Repair Project, with bids due no later than 10:30 a.m. on May 23, 2013; and, direct staff to undertake the steps necessary to finalize Councils action. 7. AWARD CONTRACT: ELECTRONIC FIRE PREVENTION SYSTEM WITH EDGESOFT PROGRAM F2M13-32, C2M13-14, M2M13-30 Staff requests City Council approval to enter into a contract with Edgesoft Inc. for a fire prevention software program, and approval for the purchase of the required hardware and devices to operate the system. The Fire Department wishes to improve the frequency in which businesses are inspected for fire hazards. Edgesoft Inc. has developed a program designed to streamline the entire fire prevention inspection process and is the sole source provider of this software program. Utilizing the Edgesoft technology, the Fire Department will inspect every business once every two years. Recommended Action: City Council approve a contract with Edgesoft Inc., subject to final language approval by the City Manager and the City Attorney; approve the purchase of required hardware and devices to operate the system in the amount of $21,929.81; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M13-30)

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FY 2012 URBAN AREA STRATEGIC SECURITY INITIATIVE GRANT F2M1-106, C2M13-15, M2M13-31 As a designated Core City, the City of Los Angeles is eligible for additional funding through the Urban Area Strategic Security Initiative (UASI) Grant Program that is administered by the Department of Homeland Security. In addition to the Core City, individual cities that are contiguous to the City of Los Angeles are also eligible for funding. The City of Alhambra is identified as a contiguous city and, therefore, is eligible for funding through this grant. During the 2012 UASI Grant process, $119,691.00 was allotted to the Alhambra Fire Department for equipment including the cost of US&R equipment, US&R courses and backfill cost for Fire Department personnel attending training. Staff recommends that the City Council approve an agreement with City of Los Angeles and accept the FY 2012 UASI Grant. Recommended Action: City Council approve an agreement with the City of Los Angeles; accept the grant in the amount of $119,619.00; and, direct the Finance Director to establish FY 12 Urban Area Strategic Security Initiative line account for the Fire Department. (M2M13-31)

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TREASURERS REPORT - F2M13-1 Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of March, 2013, listing all of the City's investments as of March 31, 2013. 5

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MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the March 18, 2013 adjourned regular Meeting of the Alhambra City Council and the Minutes of the April 8, 2013 regular Meeting of the Alhambra City Council.

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PERSONNEL ACTIONS F2M13-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated April 22, 2013 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

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DEMANDS - F2M13-1 Recommended Action: City Council approve as submitted Final Check List (144295 thru 144357) in the amount of $24,558.87 for the period ending April 1, 2013; Final Check List (144294 thru 144543) in the amount of $373,643.81 for the period ending April 4, 2013; and Final Check List (144544 thru 144657) in the amount of $400,371.93 for the period ending April 10, 2013 and Schedule of Wire Transfers in the amount of $1,302,960.18 for the week ending April 5, 2013.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas.

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M13-7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.

ADJOURNMENT: There being no further business for the Council to transact, the Mayor, with the consent of the City Council, shall adjourn their meeting to 5:30 p.m. on Monday, May 6, 2013, in Ruth C. Reese Hall (Community Room) at the Alhambra Civic Center Library located at 101 South First Street, Alhambra, California for the purpose of meeting in a study session. (Notice No. N2M13-60).

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NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC CITY CLERK

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