Monitoring of MPLADS Works

Narmada

CONTENTS
Page No. Abbreviations Executive Summary Chapter I Chapter II Chapter III Introduction Approach & Methodology of the Study An Overview of the Implementation of MPLAD Scheme in the District (i) (ii) Chapter IV MPLAD works sanctioned & completed since inception Status of MPLAD works completed since 2000-01 to 2011-12 27 2 5 10 17

Analysis & Results of Physical Verification of Assets created under MPLAD Scheme (i) (ii) (iii) Sample MPLAD Works included in the Study Extent of Adherence to MPLAD Scheme Guidelines Social & Economic Impact of the Assets created

Chapter V Annexure

Issues, Suggestions and Recommendations Summary of all Sampled Works with Photographs

AFC India Ltd. (formerly, Agricultural Finance Corporation Ltd.)

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Monitoring of MPLADS Works

Narmada

Abbreviations

AFC CEO DA EE GOI IA LS RS MoU MP MPLADS NGO PCs PRI PWD SC ST UA UC WCR ZP

Agricultural Finance Corporation Ltd. Chief Executive Officer District Authority Executive Engineer Government of India Implementing Agency Lok Sabha Rajya Sabha Memorandum of Understanding Member of Parliament Member of Parliament Local Area Development Scheme Non-Government Organization Personal Computers Panchayati Raj Institutions Public Works Department Scheduled Caste Scheduled Tribe User Agency Utilization Certificate Work Completion Report Zilla Parishad

AFC India Ltd. (formerly, Agricultural Finance Corporation Ltd.)

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Monitoring of MPLADS Works

Narmada

EXECUTIVE SUMMARY

MPLAD SCHEME
1. The MPLAD scheme introduced since 1993-94, is a plan fully funded by the Government of India. The objective of the Scheme is to enable Members of Parliament to recommend works of developmental nature with emphasis on the creation of durable community assets based on the locally felt needs. Under the Scheme, yearly allocations, currently at the rate of Rs. 5 crore per Member, are provided for undertaking developmental works within an electoral constituency. The scope of the scheme both in terms of increase in allocation and coverage of projects has been enlarged from time to time in the light of the experience gained from its implementation. MPs can also recommend some works outside their constituencies/States for creation of assets permissible under the guidelines. 2. The MPLAD Scheme has created various durable assets such as drinking water facility, education, electricity, health and family welfare, community centers, irrigation, roads, pathways and bridges, etc. for the benefit of the local community. As at the end of August, 2012, about 15.32 lakh works are reported to have been recommended, 13.50 lakh were sanctioned and about 12.14 lakh completed, since the inception of the Scheme. A total amount of Rs. 26881.75 crore had been released by the Ministry of Statistics & Programme Implementation (MoS&PI), GoI to different States and UTs under the Scheme. Against this allocation the States/UTs had sanctioned work of the order of Rs.26512.77 [98.63%]. PRESENT EVALUATION STUDY 3. The Scheme has been in place for a considerable period of about two decades to observe long term outcomes. The GoI, Ministry of Statistics & Programme Implementation [MoS&PI] has assigned the responsibility to Agricultural Finance Corporation Ltd [AFC] for: [i] evaluating the role of different Agencies in the implementation of the Scheme [ii] undertaking physical verification of Assets created, [iii] examining adherence to GoI guidelines on the implementation of the scheme and [iv] making an assessment on the utility and impact of the Scheme to improve project delivery. With this purpose around, the AFC designed and planned necessary tools to study process as well as the outcomes of the Scheme to find out as to how well the programme has gone and whether it is yielding the desired benefits or improvement in outcomes METHODOLOGY ADOPTED IN CONDUCTING STUDY 4. Before going for the full scale data/information collection, AFC mounted a Pilot study in three selected districts viz. Narmada to develop an appropriate study design and data sources - both quantitative and qualitative, that would facilitate drawing valid conclusions.
AFC India Ltd. (formerly, Agricultural Finance Corporation Ltd.) Page 3

A sample of 60 works based on judicious mix of works under different sub heads of the Scheme covering the period 2000-01 to 2011-12. Pathways & bridges Sector with an expenditure of Rs. sample on year-wise basis.50%] occupied the second position. however.Monitoring of MPLADS Works Narmada The District had been sanctioned a total 315 works under MPLAD since the inception of the Scheme in 1993-94 to 2011-12 out of which 60 works have been.07 lakh [23.68% of the amount. 14. The district has been sanctioned and completed 265 MPLAD schemes works above Rs. followed by Drinking Water Facility with 9 works [15.30 lakh [63. 4. Years 2003-04 [Rs. followed by the year 2002-03 [Rs.1 lakh to Rs. 5 lakh category constituted 87. 47.) Page 4 . MAIN EVALUATION FINDINGS 1. Sanitation & Public Health and Sports with each one work [1.74%] executed under Irrigation facilities. The sample is thus fairly representative of the population to draw general inferences on the impact of the programmed.17 lakh.32%].16%] of the total works implemented in the District during 2000-01 to 2011-12. 428. 15. The number of the entire sector works is roughly in proportion to the total works executed in the respective sector or the sector considered necessary for the study.29 lakh. (formerly.33%] with 72.30 lakh [2.12 lakh. 153. the largest allocation of funds is from the year 2004-05 [Rs.93%] and 2001-02 [Rs. fall in the cost classification of Rs. 42. 2.86 lakh from year 2000-01 to 2011-12. The majority of the works . 4.93%]. 2. 3. works covered under Rs.65%] and Roads. IA and UAs for drawing inferences.8%].27%] also figure AFC India Ltd.05%] in 2003-04 and the minimum of Rs. was randomly selected which fairly represents the universe of the study to draw broad inferences. 5 lakh. The maximum of 20 of MPLADS works were sanctioned in the year 2010-11 and the minimum . 64.50% and 65. recommended by LS MP. 5.33%] each in the years 2003-04.62. Agricultural Finance Corporation Ltd.33 [73. As many as 60 works are covered under followed by 15 works [19. Education comes next with 15 works [26.44 lakh. 44. The non-availability and / or non-cooperation of some of the respondents have limited the scope and coverage of this study. These two sectors comprise of more than three fifth [63. 1 lakh and above involving a financial outlay of Rs.2 works [3. 7.63%]. In the case of RS MPs.66% amount. 74. 21. The average cost per work recommended by LS MPs is Rs.27%] in 2011-12. 15.82% each]. The data relating to the implementation of the programme was also not presented in an organized manner and the study team had to scan through various records of the DA. irrigation Facilities . 1 lakh to Rs.66 lakh [19. 2007-08 and 2010-11.70 lakh whereas for RS MPs it is only Rs. The maximum financial resource allocation was the maximum of Rs.23 lakh. Irrigation facilities had lion‟s share of Rs. In financial terms.

of sampled work sites (25%) visited by the Study Team. 12 lakh to each Society which is within the upper limit of Rs. ISSUES. as the district is predominantly inhabited by ST population. Wherever plaque was found erected. one of the Societies/Trusts was found deficient in the proper upkeep and maintenance of the asset given to it under the programme and one Society/Trust was also found to have used the asset for the purpose other than for which the same was sanctioned. Of the total 60 sample works selected for onsite verification. (formerly. No works were recommended by Nominated MPs. 7. Of the 60 sample works. by them for which they had sufficient resources also. No Societies/Trusts have been extended financial assistance under MPLAD Scheme more than once during different years and by different MPs.37%] of the total selected works were recommended by LS MPs with a financial outlay of Rs. completion of work.37 lakh [57. others falling in the single-digit percentage category. All the Societies had been submitted necessary undertaking for proper upkeep and maintenance of the assets creased under the scheme. MPs are required to earmark 15% and 7. All the works are executed in the ST area. 25 lakh during the life time of a beneficiary Society/Trust under MPLAD Scheme guidelines. cost of the project. for execution in the SC/ST habitation respectively.02 lakh [100%]. 8. The Plaques carrying prescribed inscription have been found erected in 60 no.63%] were recommended by RS MPs. SUGGESTIONS AND RECOMMENDATIONS On the basis of the issues and concerns emerging from the evaluation study on the implementation of the MPLAD Scheme in the District. Agricultural Finance Corporation Ltd. 10. the following suggestions and recommendations are made: AFC India Ltd. As against this. 64.Monitoring of MPLADS Works Narmada prominently in the funds break-up of the sample years.5% of the amount of their annual recommendations of works to the District Authorities. 6 [10. Further no plaques were found on the work sites of 1 assets on the date of visit and an explanation was given that the plaques had been duly installed but somehow or the other disappeared later on.00%] had been sanctioned to the Societies/Trusts of the Educational Institutions and all these entities were found eligible for aid under the Scheme. were not incorporated.93 lakh [42. 26 works [43. 34 works [56.87.) Page 5 . etc. 6. 152.33%] costing Rs. In Narmada District 100 % of the works are executed in the SC/ST area and rural areas costing Rs. 9. The total aid works out to Rs.37%] of the total amount sanctioned. the required details such as date of commencement of work. Despite the undertaking given.

and shortage/readjustment removed/done. Agricultural Finance Corporation Ltd. The exclusive Review Meetings should be organized regularly not beyond quarterly intervals to facilitate communication and networking between the partners about the project development. Observance of stipulated time frame between recommendation-sanction and execution-completion of works the proposals The DA needs to streamline its systems and procedures to ensure that all received from the MPs are disposed of within the stipulated period. The PRIs should also be made a part of the planning and monitoring. based on the standard work norms to ensure that the scheme is implemented smoothly and effectively. Maintaining Suggestive shelf / basket of projects in the District Narmada The DA Office needs to take immediate steps to compile a suggestive shelf/basket of projects in the District after ascertaining the views of all the stakeholders to facilitate the MPs to identify appropriate areas and sectors for scheme interventions. 6. 5.) Page 6 . is strictly adhered to while implementing MPLAD Scheme in the district. (formerly. AFC India Ltd. specifications and time schedules.Monitoring of MPLADS Works 1. outputs or issues and planning. Monitoring Mechanism A sound Monitoring Mechanism which is critical for the success of the programme needs to be put in place by the DA by improving all its tools. 4. The IAs should submit Monthly Progress Reports on time. 2. Augmentation of Staff in DA Office / establishment of MPLADS Cell The position of the staff engaged in MPLADS works may be reviewed. Training of District Level Functionaries The District should organize training programmes / sensitization workshops. The list may be updated periodically. The DA should inspect all the works sanctioned in favour of Societies/Trusts and at least 10% of other works as per scheme guidelines in addition to the visits of the Senior Officers of the IAs to ensure satisfactory work progress as per their prescribed procedures.5% of the funds earmarked for the year. 3. on regular basis to keep the concerned members of the staff familiar and updated on various facets of the implementation of the scheme which is undergoing many changes from time to time. Maintaining of separate data in respect of SC/ST areas The DA should build-up entire data-base properly and ensure that the stipulated condition regarding coverage of works in SC areas at 15% and ST areas at 7. deliverables.

AFC India Ltd. DA should draw a time bound programme for auditing of works through a proper agency.Monitoring of MPLADS Works 7. 10. which has a stake in the maintenance. Agricultural Finance Corporation Ltd. Erecting of Plaques at the work sites It should be made mandatory for the IAs to install /paint well positioned permanent Plaques on Stone/Metal with necessary inscription. The head-wise Asset Register with details of the works sanctioned under MPLAD Scheme. The feasibility of shifting from a fully paper based records system to a predominantly electronic system may be explored for ensuring prompt and accurate information. transparency and compliance requirements. No work may be sanctioned without creating a local institutional set-up with user participation. B and C and IV-D input formats for each work.nic.in] to bring greater transparency and accountability in the governing process and delivery of service to the citizens. A temporary cell should be created for this purpose. Audit of the MPLADS Works Institutionalization of this process of auditing of MPLADS is essential to uncover the issues. Setting up of Facilitation Centre in the District Urgent steps need to be taken for developing of a Facilitation Centre equipped with computer and internet facilities. (formerly. Assets Management Narmada It becomes imperative that appropriate arrangements should be put in place for the community durable assets and basic facilities created under MPLADS in order to ensure that the interventions made remain effective and sustainable. being maintained by the DA. 11. if felt necessary 12. to make available all the relevant information at one place for the effective implementation of the programme. DA should ensure maintenance of IV-A. at all the work sites for bringing transparency and public awareness in the system. Maintenance of Input Formats The DA/IAs need to improve their present record keeping system to meet their accountability. as required under the scheme. to complete the updation process in a time-bound manner. 9. concerns and challenges encountered in the execution of a project. Use of Website The DA is required to take immediate steps to upload up to date details of all the MPLAD Scheme works on the website [www. 8. should be complete in all respects and updated.mplads.) Page 7 .

initiating action against the defaulting agencies.Monitoring of MPLADS Works 13. Agricultural Finance Corporation Ltd. General Aspects DA should follow all essential guidelines such as maintaining proper records of files. sanctioning only eligible works. to make the scheme result-oriented. Introducing concept of Social Audit There is a felt need and desirability of developing a social audit mechanism for the effective implementation of the MPLAD scheme as a reform tool aimed at strengthening accountability and transparency in the implementation of projects and policies.) Page 8 . time bound and cost effective. 15. Documentation of Pre-work Condition Narmada The DA should initiate steps to place on record some photographs of the pre-work condition of the proposed work location and document it for records to measure the impact of the programme. keeping in view the ceiling amount of aid to Societies/Trusts etc. obtaining prescribed commitments & affidavits . (formerly. AFC India Ltd. 14.

with a large variation across the States and regions. yearly allocations are provided for undertaking developmental works within an electoral constituency. While elected members of Lok Sabha can suggest developmental works in their constituency. SCHEME IN BRIEF The MPLAD scheme introduced since 1993 is meant to help MPs execute small works of a local nature to meet the urgent needs of their constituents. the elected Page 9 AFC India Ltd. The scheme seeks to address the issue of inequity in development by extending further flow of resources to the local level. The MPLADS is a plan fully funded by the Government of India. etc. the MPLAD Scheme has emerged as a practical solution to the problem of the areas suffering from neglect and under development. households and community in terms of both income and other quality of life indicators. Given the significant positive linkages of infrastructure to economic and social growth. sanitation. public health. Under the scheme. roads. The multilevel decentralized planning framework has in most of the States not percolated below the State level. The paucity of funds with the State Governments leads to only a limited flow of resources to the local level and the delivery programme is often found out of touch with local needs and aspirations. (formerly. regions. education. Under the Scheme.Monitoring of MPLADS Works Narmada CHAPTER–I INTRODUCTION NEED FOR BASIC INFRASTRUCTURE The lack of adequacy of basic infrastructure. or combinations of both the development of which is lagging behind. The huge shortage of basic infrastructure and basic amenities has a wide range of impacting on individuals. The funds allocated to the MPs can serve as funds intended to facilitate structural adjustment of specific sectors. Agricultural Finance Corporation Ltd. continues to remain a major constraint to the growth process in India.) . both social and physical. The objective of the Scheme is to enable members to recommend works of developmental nature with emphasis on the creation of durable community assets based on the locally felt needs to be taken up in their constituencies. each Member of Parliament has the choice to suggest to the District Authority work to the extent of his/her annual entitlement of funds to be taken up in his or her constituency. Preference under the scheme is given to works relating to national priorities. such as provision of drinking water. The infrastructure deficit holding back development more particularly in rural India remains a matter of great concern given its slow and uneven pace. This additional source of investment in infrastructure to meet the felt needs of the local community not reached as yet for various reasons would have an important advantage to focus on local area specific problems in the complex socio political milieu of this country.

per MP. The nominated members of Parliament can recommend works in one or more districts anywhere in the country. only a recommendatory role under the scheme. in fact.) Page 10 .Monitoring of MPLADS Works Narmada members of Rajya Sabha can recommend works in one or more districts of their State. September 1999. per annum. As observed by the Hon‟ble Supreme Court. implementation and monitoring of the Scheme. a Nodal Department has been created which is responsible for coordinating. The recent convergence of scheme with MGNREGA will lend mutual support to both the schemes i. The MPLAD Scheme is generally viewed as a positive potential trend in the delivery of infrastructure services to contribute to the regional development in multi-sectoral planning process adopted in the country. the work ambit would cover a much larger area as prescribed under the scheme. November 2005 and lastly in August 2012 in the light of experience gained over the years. The MPs can also transfer the funds for undertaking rehabilitation works in the area affected by severe natural calamities. Likewise the scheme of cash awards to three best Innovations every year under „One MP One Idea‟ will encourage innovations in the country. The Union Ministry issued a set of detailed guidelines covering the concept. (formerly. The MPs have. District authorities and implementing Agencies have been clearly demarcated in the guidelines. The designated District authorities implement the recommended works by following the established procedures of the concerned state government. release of funds and prescribing monitoring mechanism for implementation of the Scheme. provides the much-needed advantages of „public choice‟ without entering into the private domain and will bring in the much needed efficiency and effectiveness in local governance. MGNREGA and MPLAD in achieving their objective of creating more durable assets. April 2002. AFC India Ltd. This change has been brought to allow availability of larger MPLADS funds for developmental activities for general public. This was increased to Rs. Now. yearly allocations are provided for undertaking developmental works within an electoral constituency. The Ministry of Statistics and Programme Implementation is responsible for the policy formulation. 5 lakh to each Member of Parliament. Under the Scheme. however. State Government. February 1997.e. At the State level. The roles of the Central Government. The change is aimed at fostering greater unity among states and allowing MPs to assist people even outside their own state. The scheme was started with a modest allocation of an amount of Rs. monitoring and supervising the implementation along with all other related Departments and the District authorities. the MPLAD Scheme. The scope of the scheme has been enlarged from time to time in the light of the experience gained from its implementation. 1 crore in 1994-95 to Rs. first in February 1994 and revised in December 1994. the MPs were able to recommend only those projects outside the state or UT from which they have been elected that are relating to cultural and educational activities associated with their own state or UT. Agricultural Finance Corporation Ltd. 2 crore in 1998-1999 and further to 5 crore during the year 2011-12. Earlier. in 1993-94.

Madhya Pradesh [5. 26881. for the benefit of the local community by meeting their various developmental needs and aspirations. This is indicative of the fast sanction of works by the District Authorities.75 crore. to study the Indian parliament‟s constituency development fund scheme for replicating it back home. Andhra Pradesh [7.27%. under the programme. AFC India Ltd.50 lakh were sanctioned and about 12. Besides above. an additional amount of Rs. education.29%] in the total release. electricity. since inception of the Scheme.96%]. Agricultural Finance Corporation Ltd.35%.12% share. 2012. A delegation of newly created South Sudan visited India in July. MPLAD SCHEME MILESTONES [I] Physical Achievements The MPLAD Scheme has created various durable assets such as drinking water facility. MoS&PI.5. 13. [ii] Financial Achievements As on 19 November 2012. Madhya Pradesh .22% .e.11% closely followed by Chandigarh and A&N Islands each with 0. roads. Maharashtra -8. UP 14. Sikkim [0.15%. (formerly. Tamil Nadu [7.) Page 11 . The Scheme has started catching attention of the world. West Bengal [7. irrigation. Bihar .40%] had been released in favour of the nominated Members of Parliament who can recommend work anywhere in the country. etc. The UT of Lakshadweep had the minimum share of 0. is 89.7.29%] in the total release.86%.20%]. 15.08%] in the form of interest accrued was also available to the States/UTs. Amongst the States.47 crore [3.15% and Karnataka .14 lakh completed. community centers.28%] had the minimum share closely followed by Nagaland [0. West Bengal .24% share in total funds released under the Scheme. 26881. This is almost in proportion with the strength of the MPs in these States i. The percentage of cumulative works completed to cumulative works sanctioned. of the total number of the existing elected Lok Sabha and Rajya Sabha Members of the Parliament.Monitoring of MPLADS Works Narmada The MPLAD Scheme is thus a practical solution to this problem of neglect and underdevelopment areas and hence emergence of a new paradigm in bottom up planning and allocation of resources approach.00%].75 crore had been released by the.32%] and Karnataka [5.47%.7. Sikkim [0. Bihar [6.28%] had the minimum share closely followed by Nagaland [0. provided it is implemented in its true spirit as envisaged under its guidelines. These eight States together had as much as 62. As at the end of August 2012.827.70%]. Amongst the States.52%]. GoI to different States and UTs. Tamil Nadu 7.30%.63%. Andhra Pradesh -7.27%]. a total amount of Rs.372. UP had the lion‟s share of 14. an amount of Rs.32 lakh works are reported to have been recommended. pathways and bridges. Out of the total released funds of Rs.28%] & Mizoram [0.5. followed by Maharashtra [8. health and family welfare. In this release of funds.73%.05 crore [1.28%] & Mizoram [0.

40 crore [33.23934.65%] . 26881.68% in case of Rajasthan.49% ] .& Rs.38%] and Rs.68% and 68.56%].83%] – Elected: Rs.49%] in respect of Lok Sabha MPs – Elected: Rs.11 crore [96. 18832.Monitoring of MPLADS Works Narmada Against the total allocation of Rs.56%] and Rs 372. 70. Rajya Sabha and Nominated Members of Parliament in the total release of the funds of Rs. Chandigarh [114.38%] and Rs.06%]. Tamil Nadu [106.72 crore [64.Elected : Rs.85 crore [70.7423.14%] respectively. Sikkim [107.85 crore [28. RS MPs .4%.59%] – Elected: Rs.75 by the GoI under the programme.18730. was of the order of Rs.11%].56 crore [99. closely followed by Jharkhand [83. The corresponding figures of sanction of works in respect of LS . Goa [105. AFC India Ltd.18% in case of Uttaranchal to 97. Daman & Diu and Nagaland with 86.55%] – Rs.29% rate of utilization.55 crore [86.73%] respectively.70%] and Andhra Pradesh [102. Daman & Diu was at the bottom of the list with 82. The unspent balance of Rs 3774. Delhi [102.27%] & Nominated : Rs.20 crore with the States/UTs for execution of works.44 crore [3.287.70.2427.47 crore [1.96%].27%] & Rs.59 crore.25%].19% of utilization of funds topped the list. 27709.258.6932.63%].79%]. an amount of 2432. Kerala [116.77 crore. (formerly.23%].32%]. Orissa [84.62%] & Nominated Rs. The percentage utilization of funds over release is reasonably good.7711.59 crore [3. In the remaining States/UTs.45%] Rs. While A & N Islands with 105.56 crore [99.73 crore [0.26512.24%] and Rajya Sabha: Rs. As many as 13 States/UT [37%] viz.98% in case of Jharkhand to 98. The share amongst the elected Lok Sabha.15%] related to the Lok Sabha Elected & Nominated MPs and the rest Rs. As against the sanctioned works worth Rs.18730.71%] and Bihar [84. the States/UTs had sanctioned work of the order of Rs.7% of the works sanctioned against the amount released were at the bottom of the list.307. The amount utilized against sanction was of the order of Rs.) Page 12 .11 crore [64.59.61 was actually incurred which works out to 89.85 crore.73 crore [0.44%].36% of the total available funds of Rs.85 crore [96. Jammu & Kashmir [104.97%] & Rs.87 crore [35.26881.30%] .58%] to Rajya Sabha Elected and Nominated MPs respectively. Maharashtra [104.38%] .99%].05 crore [1.23%] .73%] in case of Rajya Sabha MPs.Lok Sabha: 65 crore [0.61 crore [0.1341.62%] & Nominated : Rs. Of the total unspent balance of Rs. the utilization of funds was of the order of 85. The progress in the sanction of works may be taken as satisfactory.05 crore [1.44 crore [96.29%].59 constituted 11. an expenditure of Rs. 18801. were the high performing States sanctioning works more than the funds released to them. The utilization of funds is the basic indicator of the performance and assumes paramount importance. A & N Islands [102.6674. 3774. The works sanctioned against the release of funds in respect of the remaining States/UTs ranged from 90. Rs 7676. being Rs.29 crore [99.11% in respect of Lakshadweep. Gujarat [106.77 [98. 26512.5.58%].1282.56 crore [ 99. Agricultural Finance Corporation Ltd.57%]. D & N Haveli [105.18730. Pondicherry [109.

The evaluation model is explained in the chapter that follows. AFC India Ltd.Monitoring of MPLADS Works Narmada The evaluation study seeks to assess the role of different stakeholders in the implementing the scheme and the utility and impact of the scheme on the local community.) Page 13 . Agricultural Finance Corporation Ltd. (formerly.

the AFC has designed and planned to study process as well as the outcomes of the Scheme to find out as to how well the programme has gone and whether it is yielding the desired benefits or improvement in outcomes.14 lakh completed since the inception of the programme till August. yearly allocations are provided for undertaking developmental works mainly within an electoral constituency. All works to meet the locally felt community infrastructure and development needs with emphasis on the creation of durable assets in the respective constituency are permissible under MPLADS. side effects and sustainability of the Scheme. A large number of about 15. worth. (formerly. It is in this backdrop that the GoI. The need has been felt for further outcome evaluations to assess the merit. irrigation. 13. introduced MPLAD Scheme in 1993-94. concurrent and qualitative physical inspection of the works undertaken under the Scheme. to Agricultural Finance Corporation Ltd [AFC]. education. electricity. under different sectors such as drinking water facility. A few evaluation studies have since been undertaken by different Agencies. health and family welfare. Ministry of Statistics & Programme Implementation [MoS&PI] which is responsible for policy formulation.50 lakh sanctioned and 12. community centres. pathways and bridges. including basic community infrastructure in their areas. release of funds and prescribing monitoring mechanism for implementation of the Scheme assigned the responsibility of an independent. Under the Scheme. except certain prohibited works enumerated in the guidelines.32 lakh works have been recommended. BROAD OBJECTIVES OF THE STUDY The broad objectives of the monitoring study of MPLADS works instituted by the Ministry are indicated below:   Evaluating the role of the Implementing Agency in the Success of the Scheme Undertaking physical verification of the assets created AFC India Ltd. etc. With this purpose round. The Scheme has been in place for a considerable period of about two decades to observe long term outcomes.) Page 14 . roads. The objective of the Scheme is to enable members to recommend works of developmental nature with emphasis on the creation of durable community assets based on the locally felt needs to be taken up in their constituencies.Monitoring of MPLADS Works Narmada CHAPTER–II APPROACH & METHODOLOGY OF THE STUDY BACKGROUND OF THE PRESENT STUDY The Government of India as a response mechanism to the demand of the general public voiced through the MPs for provision of certain basic facilities. 2012. Agricultural Finance Corporation Ltd.

APPROACH AND METHODOLOGY It is always gainful to conduct a pre-test or pilot study before going for the full scale data/information collection. Moradabad and Chitrakoot of Uttar Pradesh and S.  All the works of Lok Sabha MPs and Rajya Sabha MPs in that district under MPLAD scheme since the year 2000 were covered in the universe from which sample have been drawn. social. A Pilot study was. Sample Size for Field Monitoring The composition of the sample is as under:  There is no work in the cost category of Rs. quality of projects and the local factors influencing the choice of projects under MPLAD scheme. a “Study Module on Monitoring of MPLADS Works” was developed by AFC by selecting appropriate study design and data sources that would facilitate drawing valid conclusions.B. reliability. Nagar in Punjab during the period 10th to 14th September 2012 to refine the design and test the availability. etc. cultural. so that the assets created prove to be truly beneficial to the community in the long run and lead to sustainable development. the terms of reference and the Govt.25 lakhs and above in the sample. of India Guidelines on MPLADS. Agricultural Finance Corporation Ltd.) Page 15 . the pattern of utilization of funds. the approach & methodology of the assignment has been drawn up as under: APPROACH Universe of the Study  The MPLADS works falling within the administrative boundary of the selected district were the universal set for drawing the sample of works. It is intended to facilitate proper conduct of the assignment in conformity with the terms and service requirements of the Ministry. therefore.Monitoring of MPLADS Works   Narmada Examining adherence to the Government of India guidelines on implementation of the Scheme Assessing utility and impact of the Scheme on aspects like environmental. and appropriateness of the data/information for the proposed study.S. mounted by AFC in three selected districts viz. Based on the findings of this exercise as also in keeping with the Guidelines on MPLADS issued by the Ministry. The study focused on ascertaining the nature and type of data available at field level as also the coordination and the operational aspects pertinent to the study. AFC India Ltd. (formerly. Keeping in view the major objectives of the study.

Monitoring of MPLADS Works Narmada  All sixty [60] works in the District each involving a cost category of Rs. Urban  Sector-wise works [Drinking Water. Sample Profile The sample is drawn in such a way that it reflects a judicious blend of the following parameters:  Implementing Agency-wise completed works  Year-wise completed works  Cost of works  MP-wise works [i. Sports and Animal Care. etc. District Authority. 3) Report Formats – Output Tables for incorporation in the report for meaningful analysis and drawing necessary inferences thereon AFC India Ltd. Non-conventional Energy Sources. a few works sanctioned to Trusts/Societies  A few works sanctioned in areas inhabited by SCs/STs. Other Public Facilities etc. Agricultural Finance Corporation Ltd. Roads/Bridges/Pathways. Implementing Agencies. Education.5 lakh to Rs.for collection of primary data from various stakeholders namely.]  Some works on which complaints have been received  A few works with more than 2 years of completion period METHODOLOGY Study Tools Suitable formats have been developed to collect basic data on MPLADS works. The tools are comprehensive enough to yield necessary information in order to arrive at a definite conclusion about the quality of the data. Electricity. The Study Tools are in 3 parts – 1) Basic Data Formats – for selection of sample MPLADS works in each district 2) Primary Data Schedules . roles of related agencies. details of samples. 0.e. 5 lakh and above  In addition to above. Lok Sabha and Rajya Sabha]  Area-wise works – Rural. Sanitation & Public Health. (formerly. User Community etc. Health & Family Welfare.) Page 16 .

Details of Sample completed MPLADS Works costing Rs.e. Works on which complaints received and Works having gestation period of more than 2 years [costing Rs. 8.) Page 17 . Basic Data on [FORMAT-1 (A)] all MPLADS Works since inception i. (formerly. Completed MPLADS Works [costing Rs.Monitoring of MPLADS Works Narmada BASIC DATA FORMATS The following Basic Data Formats have been devised for the purpose of selection of sample MPLADS works in each district: 1. The Primary Data Schedules designed are intended to elicit information about the implementation and monitoring aspects of the MPLAD Scheme through direct interviews with the aid of the following structured questionnaires for various key stakeholders: AFC India Ltd.5 lakh and above] . Basic Data on all completed MPLADS Works costing Rs. 1993-94 3.5 lakh and above from the year 2000 onwards [FORMAT-1] 2.5 lakh or more [55+ works] . Names of Implementing Agencies in the District. PRIMARY DATA SCHEDULES It is important that the evaluation question is well-matched to the Scheme‟s purpose and strategies.5 lakh and above [FORMAT-2] 5.5 lakh and above [FORMAT-4] 7. Year-wise Distribution of Completed MPLADS Works costing Rs. Agricultural Finance Corporation Ltd.5 lakh and above] involving Societies / Trusts and Works in the areas inhabited by SCs/STs [FORMAT-3] 6.FORMAT-5. Basic Data on all completed MPLADS Works costing Rs.FORMAT-6.1 lakh and above from the year 2000 onwards [FORMAT-1 (B)] 4. MP-wise and Area-wise Completed MPLADS Works costing Rs.

Monitoring of MPLADS Works

Narmada

SCHEDULE Schedule-1

TITLE District Authority (DA) Schedule Schedule for Implementing Agencies (IA)

Schedule-2

PURPOSE To elicit overall information on the role of District Authority in implementation, review & monitoring of MPLADS Works To elicit overall information on the role of Implementing Agencies in implementation, review & monitoring of MPLADS Works On-site: To physically verify each work included in the sample and report on the nature and quality of works / structures at the site, its durability and utility to the user community Off-site: To assess the extent to which the guidelines / norms laid down by the Govt. of India, MOSPI have been adhered to by the DA/IA in respect of each work included in the sample To assess the extent to which the guidelines / norms laid down by the Govt. of India, MOSPI have been adhered to by the Society / Trust whose works are included in the sample To elicit information on works undertaken under MPLADS in areas affected by various natural calamities

MODE By way of interaction/ interviews with DA & concerned officials By way of interaction/ interviews with IAs concerned

Schedule-3

Physical Verification Schedule comprising of On-site and Offsite (Desk) Verification Schedule

This may be done with reference to the approved work estimates / specifications through interactions with the DA, IA, user agency, user community and others concerned.

Schedule-5

Schedule for Trusts / Societies included in Sample Schedule for Natural Calamity Affected Districts State Nodal Department Schedule

By way of interaction/ interviews with all concerned officials of Trusts / Societies included in the sample By way of interaction / interviews with Nodal Department, DA & concerned officials By way of interaction/ interviews with Nodal Department & concerned officials

Schedule-6

Schedule-7

To elicit overall information on the role of Nodal Department at the State level in implementation, review & monitoring of MPLADS Works

REFERENCE PERIOD The reference period for the present monitoring study is 2000-01 to 2011-12. SOURCES OF INFORMATION        MoS&PI, GoI – Discussions, Annual Reports, Website. State Nodal Department District Authority Implementing Agencies User Agencies User Community Members Published literature

CONSTRAINTS & LIMITATIONS

AFC India Ltd. (formerly, Agricultural Finance Corporation Ltd.)

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Monitoring of MPLADS Works

Narmada

The study team during the data gathering stage encountered some problems in the form of non-availability and / or non-cooperation of some of the respondents which limited the scope and coverage of this study. In some instances, respondents opted not to respond many of the questions in the questionnaire leading to incomplete descriptions of the issue posed. The data relating to the implementation of the programme were not presented in an organized manner and the study team had to scan through various records of the DA, IA and UAs for drawing inferences. The present monitoring entailed a huge exercise in compilation of all the essential details on all MPLADS works for a period spanning over about two decades since the inception of the Scheme in 1993-94. The obtaining of details of the works sanctioned and completed during the period 2000-01 to 2011-12, was the most important basic task for the study team as the information was a pre-requisite for sample selection. The data base and record maintenance was poor in the district. It was being maintained manually in the past as per their practices. The computerization of records had been initiated in the district only in the recent past. The district had, thus, to compile the data manually, as per our requirements. It, therefore, took much time for the DA in supplying information. On cross checking the information supplied by them from their records, the team came across several instances where the list of MPLADS works provided by the district authorities were incomplete. Obtaining of the sanctioned work estimates from the District Authorities / Implementing Agencies had been a big challenge. Since the field verification of the work has to be done with reference to the sanctioned work estimates, to record deviations, if any, it was quite difficult for the team to move forward fast in the absence of such information with them. In many cases, the Implementing Agencies expressed difficulties in tracing past files and sought more time. Accordingly, the field team had to undertake field verification in the absence of sanctioned work estimates, in respect of many works. In such a situation, the team undertook physical verification of the asset and recorded the features of the work, dimensions etc. as seen in the work site for corroboration with the actual work estimate papers/documents as & when received from the DA/IA.

AFC India Ltd. (formerly, Agricultural Finance Corporation Ltd.)

Page 19

Monitoring of MPLADS Works ORGANIZING OF THE REPORT

Narmada

The report has been structured into an Executive Summary summing up the outline of the programme‟s inputs, activities, processes, outputs etc. and the following five Chapters dwelling on different aspects of the implementation of the Scheme, keeping in view the TOR of the study. CHAPTER Chapter-I BROAD CONTENTS The policy context of the scheme from inception till date, its importance, significance, potential and Introduction achievements both physical and financial since inception till 2011-12 The background of the study, criteria for selection of sample, sample profiles and various tools applied for Methodology and Approach conducting the study such as basic & secondary of the Study data formats, sources used to capture the requisite data/information An overview of the Implementation of MPLAD Progress made by the District in the MPLADS works Scheme in the District sanctioned and implemented since the inception of [i] MPLAD works sanctioned the scheme in 1993- 94. Year-wise, Cost-wise, IA & completed since inception wise, works executed in Rural/Urban areas and [ii] Status of MPLAD works areas inhabited by SC/ST communities, status of completed since 2000-01 to works recommended by MPs 2011-12 Analysis & Results of Physical Verification of In-depth analysis of the outcome data on sample Assets created under collected to provide results of the evaluation MPLAD Scheme interventions which could well be generalized or [i] Sample MPLAD Works made applicable to the universe of the study with a included in the Study greater degree of probability. [ii] Extent of Adherence to Role of concerned Agencies in the implementation of MPLAD Scheme Guidelines the scheme as per its guidelines as also the benefits [iii] Social & Economic of the assets accrued to the local community and the Impact of the Assets impact of assets in the area in general created Findings and conclusions emerging from the Issues, Suggestions and discussions in report and recommendations about Recommendations the effectiveness of the programme, future opportunities, areas of improvement, or policy changes. TITLE

Chapter –II

Chapter-III

Chapter-IV

Chapter-V

AFC India Ltd. (formerly, Agricultural Finance Corporation Ltd.)

Page 20

%# Amount %# Page 21 AFC India Ltd.) . MP-wise & Cost-wise. SC/ST inhabited Area & Rural/Urban-wise.4 to depict a broad overview of various facet of implementation of MPLAD Scheme in the District. % @ Amount %@ [Amt. The information will lead to an understanding of the issues and challenges which have come to the fore in the District in the implementation of the scheme.Monitoring of MPLADS Works Narmada CHAPTER-III AN OVERVIEW OF IMPLEMENTATION OF MPLAD SCHEME IN THE DISTRICT PROGRESS OF MPLAD SCHEME IN THE DISTRICT The MPLAD scheme empowers Members of Parliament to undertake work of developmental nature according to the felt needs and aspiration of the people of their constituents. Thus we can say that the performance of the District is 100% and that is a very good achievement. Sanitation and Roads under the scheme. No.1 Year-wise distribution of Works implemented under the Scheme since inception [1993-94 to 2011-12] S.1. lakh] Works completed [1993-94 to 20112012] No. The District has been sanctioned a total of 317 works with a financial outlay of Rs 461. This chapter reviews the response of the District in the creation of durable community assets under the programme and the procedures and guidelines adopted. Agricultural Finance Corporation Ltd. (formerly. A year-wise. based on both the secondary and primary information collected from the different sources. Broad Sector-wise & cost –wise classification and Work Executing Agencies-wise summary of the sanctioned and completed works since the inception of the scheme in 1998-99 to 2011-12 along with the details of the recommending MPs and the works executed in the SC/ST inhabited areas. Table 3. is presented in Tables 3.1 to Table 3.37 and all works have been completed. MP may also choose some projects of national priorities such as Drinking water. MPLAD WORKS SANCTIONED & COMPLETED SINCE INCEPTION Narmada district was formed in the year 1998 therefore MPLADS works have commenced from 1998-99 onwards. Year Works sanctioned [1993-94 to 20112012] No. Rs. (i) Year-wise distribution of works The information relating to year-wise distribution of works implemented under the Scheme since inception [1993-94 to 2011-12] is presented in Table 3. Public health.

67 87.10 26.42 21.67% of the total schemes were sanctioned .00 0 0.99 26.15 13.91 2009-10 14 4.57 29.74 19 5.00 0.00 317 100. the quantum of sanctioning of schemes was not much .52 13.50 5.00 0.58 12.58 6.37 100.00 0.00 0.00 1997-98 0 0.42 23.41 24 7.89 11.17 5.45 2000-01 24 7.94 7.00 2.62 34.15 50. In the 1995-96.00 0. (formerly.92 27 8.06 4.74 2006-07 21 6.00 0.47 51 16.60 17.56 2003-04 5 1.58 6.00 1996-97 0 0.00 0.00 0.63 23 7. Excluding initial five years.50 5.00 0.91 56 17.00 1998-99 27 8. AFC India Ltd.09 80.23 18.00 0.54 5.54 5.06 4.03 2011-12 10 3.67 13 4.23 18.41 2001-02 23 7.00 2.50 2.00 0.18 7.47 6.57 21 6. in the year 1995-96 onwards it appears that pace of sanctioning schemes jumped up and then onwards it has gradually stabilised.00 1994-95 0 0.26 35.47 2.71 1.67 2005-06 19 5.58 12.57 2007-08 51 16.47 2.47 6.00 0.15 50.71 2004-05 13 4.00 [@ % of the total works sanctioned up to 2011-12.57 29.10 2010-11 29 9.00 0.00 0 0.63 2002-03 14 4.00 0.37 100.Monitoring of MPLADS Works 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Narmada 1993-94 0 0.10 26.00 0.17 5.42 23.00 0 0.94 7. Agricultural Finance Corporation Ltd.00 0 0.45 11 3.00 1995-96 0 0.42 21. in initial 5 years.00 0. However.47 2008-09 56 17.26 35.00 461.82 Total 317 100.18 7.67 87.92 1999-00 11 3.00 0 0.15 13.) Page 22 .00 0.00 461.62 34.50 2.52 13.00 0. 56 schemes at 17.99 26.71 1.89 11.00 0.which could be considered as highest number schemes sanctioned during the entire period.82 10 3.10 14 4.56 14 4.71 5 1. The average schemes sanctioned during the period of eighteen years (from 199394 to 2011-12) of MPLAD period stood at 317 schemes ever year and overall performance was considered as satisfactory.03 29 9. # -% to the works sanctioned during the year] As could be seen from the above data from 1993-94 to 2012-13.60 17.00 0.09 80.

74 99. 50.54 172.00 313 315 0 98.00 450. 2 lakhs .57 0. cost-wise and area-wise distribution of works sanctioned and works completed since inception [1993-94 to 2011-12] is presented in Table 3.38 37.000 [ii] Between Rs.37 100. No.76 234.00 461.52 0.38 0.62 0.76 234.30 23.37 458.00 287.00 100.57 0.00 97.00 0.00 287.Rs.00 461.50 43.00 [Amt.00 0.00 AFC India Ltd.00 10.00 100.00 461.00 100.00 100.74 99. Rs.00 100.Monitoring of MPLADS Works (ii) MP-wise.58 0.35 0. 5 lakhs [iv] Between Rs.79 173. Cost-wise and Area-wise distribution of works Narmada The information relating to MP-wise.18 0. 25 lakhs [v] Above Rs.00 100.2 MP-wise.Rs.62 99.2.000.00 100.37 100.00 100.00 3 Cost-wise classification of works [i] Below Rs.83 65. Table 3.00 461.33 50.00 100.00 100. % Amount % 215 102 0 317 67.00 100.00 10.) Page 23 . (formerly.38 0.00 Works recommended by [I] Lok Sabha MP [ii] Rajya Sabha MP [iii] Nominated MP Total 2 Works recommended [i] in Rural area [ii] in SC/ST area [iii] Jointly 313 315 0 98.62 99.35 0. 1 Particulars Works sanctioned [1993-94 to 2011.82 32.39 9.00 100.00 97. 25 lakhs Total 28 207 74 8 0 317 8. % Amount % 215 102 0 317 100.37 458.37 62.84 37.00 0.79 173.54 172.37 2.2012] No.37 0.Rs.58 0. Cost-wise and Area-wise distribution of works sanctioned and works completed since inception [1993-94 to 2011-12] S.2012] No. lakh] Works completed [1993-94 to 2011.00 28 207 74 8 0 317 100.37 0. 2 lakhs [iii] Between Rs.00 100.44 0.00 0. Agricultural Finance Corporation Ltd.00 100.00 100. 5 lakhs .34 2.00 450. 50.50 43.00 100.

Table 3.00 0.46 0.10 0.00 [Amt Rs.00 0.00 0.00 0.00 100.05 454.00 118.00 67 162 1 0 0 0 317 100.14 51.48 0 0.70 0 0.00 0. Pathways and Bridges Sanitation & Public Health Sports Animal Care Other Works. Rs.32 0.00 314 100.00 118.00 0 0.73 1.37 100.00 0.00 0.00 0.58 209. Agricultural Finance Corporation Ltd.07 3 0.95 7.58 209.00 454.2012] No.00 62.00 0 0.00 0.00 Drinking Water Facility Education Electricity Facility Health & Family Welfare Irrigation Facilities Non. if any Total (iv) Executing Agency-wise Distribution of Works The information relating to Works allocated amongst different Implementing agencies for execution since inception [1993-94 to 2011-12] is presented in Table 3. lakh] Works completed [1993-94 to 2011. % Amount % 60 100.00 100.24 100. % Amount % 60 18.00 0.00 100.00 461.00 100.00 0.00 0. Table 3.00 0.00 S.2012] No.00 0. No.00 0.28 0. % Amount % 3 100. % Amount % 3 0.93 14.00 0.37 25.37 100.00 0 0.00 100.00 3 100.00 461.70 45. 1 2 3 Particulars Govt. Agencies/Departments PRIs/LMBs Societies/Trusts/NGOs Total Works sanctioned [1993-94 to 2011.4.00 100.00 461.00 0 0.00 0.73 1. No.2012] No.00 317 100.95 0.84 0.Monitoring of MPLADS Works (iii) Broad Sector-wise classification of the works Narmada The information relating to Broad Sector-wise classification of works sanctioned and works completed since inception [1993-94 to 2011-12] is presented in Table 3.27 0.00 0.00 0.00 461.00 317 100.00 67 162 1 0 0 0 317 21.00 1.00 2 100.27 0.00 7.00 0.00 100.18 2 0.52 314 99.93 100.63 3.4 Works allocated amongst different Implementing Agencies for execution since inception [1993-94 to 2011-12] [Amt. 1 2 3 4 5 6 7 8 9 10 11 12 Particulars Works sanctioned [1993-94 to 2011.Conventional Energy Sources Other Public Facilities Roads.93 62.00 0.00 22 100.00 3.94 64.00 100.00 64.00 AFC India Ltd.37 98.00 0.00 100.3 Broad Sector-wise classification of works sanctioned and Works completed since inception [1993-94 to 2011-12] S.00 0.00 0.) Page 24 .24 0.2012] No.61 22 6.78 13.3.37 100.00 0. (formerly.37 100.84 100. lakh] Works completed [1993-94 to 2011.00 0.78 100.00 0.

(formerly.5A.5 to Table 3. as many as 60 works were finished during the period 2000-01 to 2011-12.1 lakh & above The information relating to Year-wise and Sector-Wise Distribution of Completed MPLADS Works costing Rs. (i) Broad Sector-wise and Year-wise details of the completed works of Rs. AFC India Ltd.Monitoring of MPLADS Works Narmada STATUS OF MPLAD WORKS COMPLETED SINCE 2000-01 TO 2011-12 Of the total 60 MPLAD Scheme works completed in the District.) Page 25 . works in rural areas & those in the areas inhabited by SC/ST communities are contained in Table 3.9. [iii] MP-wise classification of works [iv] Agency-wise classification and [v] Classification of works sanctioned to Societies / Trusts.The details of the works completed during the period 2000-01 to 2011-12 : [i] Broad Sector-wise and Year-wise costing Rs. 1 lakh and above. Agricultural Finance Corporation Ltd. 1 lakh and above from the year 2000-01 to 2011-12 (Physical unit) is presented in Table 3. [ii] Works costing Rs 1 lakh and above .

25 11 34 0 0 0 56 21.28 2 2 0 0 0 5 1.77 66 137 1 0 0 265 100.Monitoring of MPLADS Works Narmada Table 3.28 5 21 0 0 0 29 10.91 4 11 0 0 0 18 6.94 3 5 0 0 0 10 3. Pathways and Bridges Sanitation & Public Health Sports Animal Care Total % [To total completed works] 200102 200203 200304 No.89 4 7 0 0 0 13 4.00 9 10 11 AFC India Ltd.13 3 6 0 0 0 14 5. (formerly.) Page 21 .79 4 13 0 0 0 21 7. of Works completed during the year 200405 200506 200607 200708 200809 200910 201011 201112 Total 8 1 0 2 0 0 3 0 0 0 0 0 4 1 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 0 0 3 0 0 0 0 3 1 0 0 0 0 11 0 0 0 0 0 2 9 0 0 0 0 2 3 0 0 0 0 2 1 0 0 0 0 1 1 0 0 0 0 37 22 0 2 0 0 2 3 4 5 6 7 8 1 3 1 0 0 16 6. Agricultural Finance Corporation Ltd.79 1 8 0 0 0 14 5.04 8 7 0 0 0 18 6.92 20 20 0 0 0 51 19. No 1 Sector of Work 200001 Drinking Water Facility Education Electricity Facility Health & Family Welfare Irrigation Facilities NonConventional Energy Sources Other Public Facilities Roads. 1 lakh and above from the year 2000-01 to 2011-12 (Physical Units) S.5A Year-wise and Sector-Wise Distribution of Completed MPLADS Works costing Rs.

1 lakh and above from the year 2000-01 to 2011-12 (Financial Outlay) is presented in Table 3.) Page 22 . Agricultural Finance Corporation Ltd. (formerly. AFC India Ltd.5B.Monitoring of MPLADS Works Narmada The information relating to Year-wise and Sector-Wise Distribution of Completed MPLADS Works costing Rs.

00 0.00 0.00 0. Agricultural Finance Corporation Ltd.5 0 2.66 1.00 0.00 3.00 3.00 0.00 3.00 0.00 51.71 15.00 0.46 100.00 0.00 87.00 0.00 0.70 28.60 18.00 0.00 1.Monitoring of MPLADS Works Narmada Table 3.00 50.15 37.00 0.00 80.50 46.00 0.00 0.27 0.50 0.00 0.00 0.00 0.4 8 5.00 0.94 8.00 9 10 11 AFC India Ltd.00 0.00 0.00 0.00 5. lakh] S.00 26.00 0.50 5.00 6.32 10. of Works completed during the year 200405 200506 200607 200708 200809 200910 201011 201112 Total 9.00 0.00 0.97 1.00 24.00 0.00 0.00 11.5B Year-wise and Sector-Wise Distribution of Completed MPLADS Works costing Rs.22 8.00 0.25 0.00 0.24 0.89 11.00 14.00 0.00 0.00 34.00 0.00 0.00 0.00 0.95 9.00 0.00 0.00 0. 1 lakh and above from the year 2000-01 to 2011-12 (Financial Outlay) [Amt.22 0.00 0. No 1 Sector of Work 200001 Drinking Water Facility Education Electricity Facility Health & Family Welfare Irrigation Facilities NonConventional Energy Sources Other Public Facilities Roads.00 12.00 21.00 0.00 0.54 5.00 0.00 0.00 0.00 428.00 0.00 0.00 0.27 0.00 0.00 16. Pathways and Bridges Sanitation & Public Health Sports Animal Care Total % [To total completed works] 200102 200203 200304 No.00 2.00 0.00 28.88 3.) Page 23 .90 0. (formerly.16 64.00 3.50 29.81 15.00 4.00 0.11 8.00 0.00 0.00 5.00 0.5 5 6.68 0.00 0.48 11.92 4.47 5.00 0.50 0.92 8.00 25.17 6.75 2.55 22.00 23.00 3.00 0.00 6.00 0.94 0.00 0. Rs.00 0.03 118.93 0.00 9.00 0.00 0.00 0.00 2 3 4 5 6 7 8 2.00 0.08 189.42 0.89 5.00 5.49 10.00 0.73 0.24 0.00 0.00 0.0 6 4.23 20.64 5.00 0.00 5.78 1.00 0.50 0.50 5.00 0.00 0.00 0.74 0.00 0.00 3.00 0.00 1.0 8 9.00 2.00 0.00 13.00 0.36 3.00 0.

7 MPLADS Implementing Agencies in the District and Works sanctioned & completed by them from 2000-01 to 2011-12 S.25 No.00 0. 17 7 0 0 [Amt. Agencies/Departments PRIs/LMBs Societies/Trusts/NGOs Total AFC India Ltd.58 126.00 0.00 100.00 0. 1 2 3 4 Sector of Works Drinking Water facility Education Electricity Facility Health & Family Welfare Irrigation Facilities NonConventional Energy Sources Other Public Facilities Roads. No.00 0 0 0.00 % 13.21 0.7.60 31 39 32.72 3. 1 2 3 Particulars No.00 0.00 168.00 0.00 Amount 23.65 9 1 0.45 0.58 1.77 0. (formerly.00 259.48 0. 20 15 0 2 Lok Sabha MPs % 11. No. 1 lakh and above from the year 2000-01 to 2011-12 is presented in Table 3.46 % 2.00 100.49 52.00 0.62 13.00 0. 1 lakh and above from the year 2000-01 to 2011-12 S.00 100.00 0.40 39.Monitoring of MPLADS Works (ii) MP-wise classification of completed MPLADS Works Narmada The information relating to MP-wise and Sector-wise completed MPLADS Works costing Rs.00 5 6 0 0 0.00 0.47 57.00 1. Agricultural Finance Corporation Ltd. Rs.00 0.99 380.00 Amount 8.09 7. 4 251 10 265 [Amt.00 0.00 0.77 100. Rs.00 100.00 0.00 0. lakh] Works % 1.34 25.51 94.17 Amount 27.10 88.16 37.97 17.07 428.6.31 65.00 10 11 0 0 171 0.98 41.00 (iii) Agency-wise classification of the completed works The information relating to MPLADS Implementing Agencies in the District and Works sanctioned & completed by them from 2000-01 to 2011-12 is presented in Table 3.00 0.12 100.) . Table 3.00 0.00 0.54 29.00 0.49 0 0.6 MP-wise and Sector-wise completed MPLADS Works costing Rs.44 31.00 0.00 0.70 8.82 0.00 1.00 0 0 94 0.23 48. Pathways and Bridges Sanitation & Public Health Sports Animal Care Total No.00 0.00 0. lakh] Rajya Sabha MPs % 18.00 7 8 35 98 20.27 0.50 63.62 35.00 0.00 0.00 3.78 9.98 0. Table 3.93 0.24 % 10.00 Page 24 Govt.

15 0. No. 37 22 0 SC/ST Inhabited Area % 13.00 0.00 2 0 0.05 0.96 8.00 0 0.13 0.00 100.47 0.27 0.00 0. 51.8.00 100. lakh] S.68 66 24.38 0.72 185.00 % No.00 0.00 Amt.00 0.20 14.87 65 24.93 0.38 0. 5 lakh and above involving Societies / Trusts.00 0.07 0.56 0 0.94 15.00 % No. 0.00 10 11 (v) MP-wise cost classification and average amount sanctioned of works implemented in the district The law of averages may be helpful in reviewing the MPLAD Scheme as it supports the belief about the expected outcomes from the policy that in the long run probabilities will determine performance.30 0.30 0.00 0.00 % 0.30 0.00 428.00 100.00 100.91 118.00 0.18 8. Table 3.00 3.00 100.00 Amt.00 0.00 28.00 7 2 8 20.00 73.00 135 51.00 0. 51. Pathways and Bridges Sanitation & Public Health Sports Animal Care Total 0 8 0 Trusts/Societies % 0.00 100.46 0.00 3.78 44.00 0.16 64.76 0.00 10.00 0. Works in Rural Areas and Works in the areas inhabited by SC/ST communities from 2000-01 to 2011-12 [Amt.75 0.27 0.16 62.) Page 25 . (formerly.90 116.Monitoring of MPLADS Works (iv) Narmada Classification of works sanctioned to Societies / Trusts. 5 lakh and above involving Societies / Trusts.00 1 0 0 265 0.00 419.00 0.00 0.00 0.00 0. The average expenditure recommended by the MPs under different cost ranges is exhibited in Table 3.00 0.00 0.09 27.00 80.77 0.68 0.00 39.03 44.00 0 0.08 27.94 0. 1 2 3 4 Sector of Work No.00 5 6 0 0. Agricultural Finance Corporation Ltd.00 0.9.00 0. 37 21 0 Rural Area % 14. works in rural areas and works in the areas inhabited by SC/ST communities The information relating to Completed MPLADS Works costing Rs.00 1.24 0.00 0.00 11.29 9 0 0 0 10 0.00 0.11 137 51.00 0.77 0. Drinking Water facility Education Electricity Facility Health & Family Welfare Irrigation Facilities NonConventional Energy Sources Other Public Facilities Roads.00 2 0 0.00 0.00 0. Rs.00 Amt.00 1.00 0.00 12.70 189.57 0. AFC India Ltd.24 0.00 1 0 0 261 0.00 0. Works in Rural Areas and Works in the areas inhabited by SC/ST communities from 2000-01 to 2011-12 is presented in Table 3.00 0.00 0.00 0.00 0 0 0.8 Completed MPLADS Works costing Rs.50 26.

5 lakh Rs.48 1.00 95.66 2.00 88.00 259.00 0. 25 lakh Above Rs.00 Amount 0.98 1.9 MP-wise cost classification and average amount sanctioned of works implemented in the district S.00 236.00 Amount 0. 5 lakh to Rs.52 % 0.79 % 0.00 AFC India Ltd.Monitoring of MPLADS Works Narmada Table 3. No.) Page 26 . 1 2 3 4 Amount classification Upto Rs.00 100.00 100.00 90.34 0.00 97.41 23. 1 lakh Rs.00 100.00 No.57 0. 1 lakh to Rs. Rs lakh] Rajya Sabha MP % 0.13 11.48 20. (formerly.93 9. 0 90 4 0 94 [Amt.00 148. 0 167 4 0 171 Lok Sabha MP % 0.87 0.00 100. Agricultural Finance Corporation Ltd.26 0. 25 lakh Total Average Amount No.07 0.74 4.00 168.

4. DISTRIBUTION PATTERN OF SAMPLE WORKS The works have been selected in such a way that they will give a fair idea of the implementation of the scheme from the angle of all the parameters of scheme guidelines. The outcome data on sample collected in the study provide results of the evaluation interventions which could well be generalized or made applicable to the universe of the study with a greater degree of probability. by going down the list.Monitoring of MPLADS Works Narmada CHAPTER-IV ANALYSIS & RESULTS OF PHYSICAL VERIFICATION OF SAMPLED MPLAD SCHEME WORKS SAMPLE MPLAD SCHEME WORKS INCLUDED IN STUDY When conducting an evaluation. A sample of 60 works costing Rs. have been included in the sample and the sample has selected on stratified random basis to provide an accurate reflection of the variations and diversity represented within a population.) Page 27 . 1 lac and above implemented in the District.1 to Table 4. Community Inhabitation-wise. Broad Sector wise and Cost -wise classification of sample works are exhibited in Table 4. The Year-wise . Agricultural Finance Corporation Ltd. YEAR-WISE AND SECTOR-WISE DISTRIBUTION OF SAMPLE WORKS The information relating to Year-wise and Sector-Wise Distribution of Sampled MPLADS Works (Physical Units) is presented in Table 4. (formerly. A sample of total 60 works completed during the period 2000-01 to 2011-12 has been selected for physical verification of the Assets created under the Scheme as per the sample frame outlined in Chapter II. IA-wise. Location – wise .1A. it is critical to select a sample of items or units of analysis that are representative of the population intended to be studied. MP-wise. AFC India Ltd.

Agricultural Finance Corporation Ltd.00 2 1 0 0 0 5 8.67 23 10 1 0 0 60 100.33 1 0 1 0 0 3 5. of Works completed during the year 200405 200506 200607 200708 200809 200910 201011 201112 Total 1 0 0 2 0 0 2 0 0 0 0 0 0 1 0 0 0 0 0 1 0 0 0 0 0 1 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 0 4 0 0 0 0 0 1 6 0 0 0 0 0 1 0 0 0 0 0 2 0 0 0 0 0 1 0 0 0 0 9 15 0 2 0 0 2 3 4 5 6 7 8 1 0 0 0 0 4 6.) Page 24 .00 4 2 0 0 0 8 13.Monitoring of MPLADS Works Narmada Table 4. (formerly.00 0 2 0 0 0 3 5.67 3 0 0 0 0 5 8.33 3 2 0 0 0 12 20.00 2 0 0 0 0 3 5.00 1 0 0 0 0 2 3.1A Year-wise and Sector-Wise Distribution of Sampled MPLADS Works (Physical Units) S.33 3 1 0 0 0 8 13. No 1 Sector of Work 200001 Drinking Water Facility Education Electricity Facility Health & Family Welfare Irrigation Facilities NonConventiona l Energy Sources Other Public Facilities Roads.33 1 2 0 0 0 4 6.00 9 10 11 AFC India Ltd. Pathways and Bridges Sanitation & Public Health Sports Animal Care Total % [To total completed works] 200102 200203 200304 No.33 2 0 0 0 0 3 5.

(formerly. Drinking Water Facility with 9 works. Other Public Facilities sector has been alloted 23 works. There was no year in which no project was completed. The sample is thus fairly representative of the population to draw general inferences on the impact of the programmed. The information relating to Year-wise and Sector-Wise Distribution of Sampled MPLADS Works (Financial Outlay) is presented in Table 4. Pathways and Bridges with 10 works. The maximum of about one fifth – 12 works [20. Health & family welfare sector with 2 works and Sanitation & Public Health with 1 work. AFC India Ltd. Agricultural Finance Corporation Ltd. Roads.Monitoring of MPLADS Works Narmada All the broad sectors of works of the MPLAD Scheme implemented in the District during the period 2000-01 to 2011-12.) Page 24 . Sports and Animal Care Sectors where there was no work executed or the execution was insignificant.33%] in 2007-08 and the minimum of 2 work [3. NonConventional Energy Sources.82%] have been carried out in the year 2008-09 followed by 8 works [13. Health & Family Welfare.1B. except Electricity Facility.33%] in the year 2003-04. are covered under the sample. followed by Education sector with 15 works. The number of the entire sector works is roughly in proportion to the total works executed in the respective sector or the sector considered necessary for the study.

00 0.00 2.89 18.00 0.00 4.75 8. (formerly.00 0.00 0.00 0.00 19.00 0.00 0.00 7.00 3.00 0.46 21.00 0.47 12.1B Year-wise and Sector-Wise Distribution of Sampled MPLADS Works (Financial Outlay) [Amt.00 16.00 0.00 5.00 0.00 1.00 0.00 0.47 1.00 0.00 4. No 1 2 3 4 Sector of Work 200001 Drinking Water Facility Education Electricity Facility Health & Family Welfare Irrigation Facilities NonConventional Energy Sources Other Public Facilities Roads.00 0.00 5.00 0.00 0.00 3.50 3.00 9 10 11 AFC India Ltd.00 0.00 0.00 0.00 5.00 0.27 0.00 0.00 0.00 0.00 0.) Page 25 .00 0.00 0.00 0.00 0.00 0.00 0.00 11.00 0.00 3.24 4.00 4.00 0.00 0.50 0.50 5.99 20.00 0.14 7.00 7.90 0.00 0.00 0.00 0.00 3.00 0.00 0. Pathways and Bridges Sanitation & Public Health Sports Animal Care Total % [To total completed works] 200102 200203 200304 No.60 57.31 1.00 0.00 33.83 0.00 0. Agricultural Finance Corporation Ltd.00 4.00 0.00 0.00 0.00 3.26 5.00 0.90 9.60 8.00 5.57 6.00 0.00 8.00 0.00 0.00 0.00 0.00 0.00 4.00 0.97 0.00 0.00 0.30 100.00 0.00 0.00 0.00 0.14 0.00 0.99 0.00 7.43 52.00 9.00 4.00 0.00 0.00 3.00 0.00 0.00 0.00 0.00 0.00 5 6 7 8 2.27 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10.00 0. Rs lakh] S.00 152.07 0.91 11.97 0.Monitoring of MPLADS Works Narmada Table 4.50 0.00 0.00 0.00 3.00 0.00 0.00 0.00 0.00 0.00 0.00 6.90 0.00 0.00 0.13 5. of Works completed during the year 200405 200506 200607 200708 200809 200910 201011 201112 Total 2.42 2.00 0.00 7.00 1.33 13.78 7.50 5.00 0.24 0.00 0.00 20.24 0.00 0.00 13.61 5.00 0.00 1.00 0.35 1.00 3.

00 152. 52.00 100. 16. 19. Cost-wise. Looking at the sample on year-wise basis.90 lakh [34.33 lakh at 13.00 152.99 lakh [38. Particulars Physical No. 152.67 11.00 87. 5 lakhs [iv] Between Rs. (formerly.00 60 60 100 100 152.Rs.Rs. 50. 20. Other Public facilities sector has the maximum outlay of Rs.97 25.Monitoring of MPLADS Works Narmada From the financial outlay point of view.46 lakh at 21. This is followed by Education sector with Rs. 2001-02 [Rs.37 42.30 57. 13. Rural Area-wise and SC/ST Area-wise distribution of sampled works is presented in Table 4. 57. 2006-07 [Rs.37 64.00 0. followed by the year 2010-11 [Rs.93 0.35%]. Table 4. All the other Sectors in the sample have small amounts of allocations comprising of only 10% of the total amount.78%].) Page 26 . 1 Works recommended by [i] Lok Sabha MP [ii] Rajya Sabha MP [iii] Nominated MP Total 2 Works recommended in [i] Rural area [ii] SC/ST area 3 Cost-wise classification of works [i] Below Rs.79%] for Drinking water facility sector. AREA-WISE AND COST-WISE DISTRIBUTION OF SAMPLE WORKS The information relating to MP-wise.72 38.44%] for Roads. MP-WISE. 33.2. 2 lakhs .47 lakh at 12. 25 lakhs Total 0 22 31 7 0 60 0. 11.00 100.2 MP-wise.33 0.30 0. 2 lakhs [iii] Between Rs.33 0. 50.01 83.00 100.67 43. Rs.67 51.08%] of the total amount of Rs. Pathways & bridges sector and Rs. 5 lakhs . 25 lakhs [v] Above Rs.57%] rest all the sector were alloted less than Rs. No.70 54. Rs.000.00 100.90 lakh at 9.Rs.67 0.14 lakh at 7.73%].63 0. 2007-08 [Rs.00 lakh at 6.00 [Amt. Agricultural Finance Corporation Ltd. Rural Area-wise. 20.02 100 100 34 26 0 60 56.31%] and 2004-05 [Rs.97%]. 10. SC/ST Area-wise and Cost-wise distribution of sampled works S.00 30.00 36. the largest allocation of funds is from the year 2008-09 [Rs. lakh] Works involved Financial Amount % % AFC India Ltd.02 152.43 lakh [10.10 lakh.000 [ii] Between Rs.30 lakh for the sampled works.47 lakh [13.13%].00 19.57 0.

3. The information relating to Agency-wise. EXECUTING AGENCY-WISE DISTRIBUTION OF SAMPLE WORKS The information relating to Sample Works allocated amongst different Implementing Agencies for execution is presented in Table 4. PRIs/LMBs and Government Departments/Agencies as Implementing Agencies [IAs] to implement works under the programmed.) Page 27 .Rs 5 lakh and Rs.33%] were implemented by PRIs/LMBs.37%] of the total selected works were recommended by LS MPs with a financial outlay of Rs. Table 4. (formerly.30 1 2 3 Govt. lakh] Works involved Physical No. 26 works [43. 34 works [56.33%] costing Rs. Rs. Agencies/Departments PRIs/LMBs Societies/Trusts/NGOs Total % 0. Particulars [Amt.5% of the amount of their annual recommendations of works to the District Authorities.37 lakh [57.18 100. Agricultural Finance Corporation Ltd.70%. as the district is predominantly inhabited by ST population.50 lakh.50 152.33 4 6.67 60 100. % 0 0. Societies/Trusts/NGOs. Rs. AFC India Ltd. the works were spread evenly in three categories viz. 54. As against this. Cost-wise Position – As per cost-wise classification of the completed works selected for onsite verification. 64. for execution in the SC/ST habitation respectively. Majority of the works ie 56 [93.00 Financial Amount 0. 2 lakh. 5 lakh –Rs. Rs.00 The DA can identify suitable Agencies which include.33% share respectively.93 lakh [42. SC/ST area-wise and cost-wise classification of works recommended by LS and RS MPs is presented in Table 4. Societies/Trusts/NGOs were alloted 4 works [6. No.82 10.4.80 15.3 Sample Works allocated amongst different Implementing Agencies for execution S. In Narmada District 100% of the works are executed in the SC/ST area and rural areas costing Rs. 2 lakh.Monitoring of MPLADS Works Narmada MP-wise Position – Of the total 60 sample works selected for onsite verification.00 89.Rs.00 56 93. No works were recommended by Nominated MPs. 152. All the works are executed in the ST area.37%] of the total amount sanctioned. Agencies/Depts.63%] were recommended by RS MPs.67%] while no work was alloted to Govt.87.00 136. 25 lakh with 19.30 lakh [100%]. MPs are required to earmark 15% and 7. 0.97% and 25.

84 9. time bound and cost effective.00 0 23 3 0 0.02 26.29 26 26 43.80 23. Adherence to the guidelines by all the stakeholders will make the scheme result-oriented.31%] by the RS MPs for these IA was PRIs while 2 works each [5.16 No.00 63.54 0.93 % 0. of Works 0 24 2 Narmada [Amt.09 87. (formerly.00 88.93 64.12%] projects have been sponsored by the LS MPs and 24 [92.24 11.29 57.69 Amount 0. 5 lakh.00 92.88 Amount 0.00 0.Monitoring of MPLADS Works Table 4.09 57.88% and 7. Agencies/Departments [ii] PRIs/LMBs [iii]Societies/Trusts/NGOs 2 Work recommended in [i] Rural areas [ii] SC/ST area 3 Cost wise Classification Upto 1 lakh Between 1 lakh and 5 lakh Between 5 lakh and 25 lakh Above 25 lakh 34 34 56.45 11.46 11.00 0.43 7.00 79.31 7.00 Of the total 60 sample works. of Works 0 32 2 Lok Sabha MPs % 0.76 0.33 No.00 94.00 88.00 76. There was no work in the range of above Rs.71 42.00 90.67%] to SC/ST inhabited areas and all these fall in rural belt of the district. Majority of the works recommended by both Lok Sabha MPs and Rajya Sabha MPs fall under the category of Rs.10 0.98 0.4 Agency-wise.00 0.67 87.93 15.00 73.71 0 30 4 0 0.90 23. 25 lakh category. 1 lakh and Rs. 32 [94.00 49.00 % 0.00 57.55 42.) Page 28 . Rs. while RS MP has recommended 26 works [43.57 0. There was no work recommended out side SC/ST inhabited area and to urban area in the district. lakh] Rajya Sabha MPs % 0.00 88.37 8.50 64. Agricultural Finance Corporation Ltd. LS MP has recommended 34 works [56.69%] have been executed by Societies/Trust both for LS & RS MP.00 0. No.67 56. SC/ST area-wise and cost-wise classification of works recommended by LS and RS MPs S. 1 Particulars Work recommended to [i] Govt.33 43.12 5.33%] to this area and community. EXTENT OF ADHERENCE TO MPLAD SCHEME GUIDELINES BY DISTRICT AUTHORITY AND IMPLEMENTING AGENCIES The Scheme Guidelines contain a detailed and elaborate procedure to ensure that the operations are efficient and effective to maximize the MPLAD Scheme potential.00 0. AFC India Ltd.

internet. office space etc.5. in the Facilitation Centre Status Yes No Yes Yes No No No No Yes Yes No No Yes No No Yes Yes Yes Yes Yes Yes No No No As Required Never No Never AFC India Ltd. is summarized in Table 4. hospitals. Table 4. of works relating to education and cultural development recommended by MPs outside their parliamentary constituency vi MPLADS Plaque installed at Govt. The procedure followed by the DA in regard to various aspects of the implementation of the Scheme from the receipt of the recommendations from the MPs to the post completion of works stages.) Page 29 .5 Procedure followed by District Authority in Implementation of MPLAD Scheme S. Municipal/Panchayat Offices regarding sanction of ambulance vii Assistance out of MPLADS extended for purchase of Books for schools/colleges/Institutes viii Assistance out of MPLADS extended to differently abled persons Assistance out of MPLADS extended for purchase of Ambulances/Hearse Sasnction of works by DA ix Maximum time limit of one year for completion of work being stipulated in the sanction letter x Sanction letter contains a penal clause for delay in execution of work xi Penalty clause invoked against the agency involved xii Copies of sanction letters being sent to MP xiii No. Norms / Parameters Recommendation of MPs i Recommendations being received on MPs letter heads ii Suggestive shelf/basket of works maintained by DA iii MPs recommending works from suggestive shelf / basket of works iv MPs also furnish cost estimates at the time of recommendation of work v No. No. of works where site recommended by MP changed by DA xiv No.Monitoring of MPLADS Works Narmada The District Magistrate has been designated as the Implementing District Authority and he is coordinating and supervising of implementation of works in the District. Agricultural Finance Corporation Ltd. (formerly. of works where work recommended by MP rejected xv Problems experienced in obtaining clearance for any work from other agencies Sanction of works to Societies / Trusts xvi Affidavit being taken from Societies / Trusts regarding non-interest of MPs family before sanction of work xvii Undertaking being taken from User Agency for maintenance of the asset before sanction of work Maintenance of Records of Works/Assets by DA xviii DA maintaining asset register for all works created in the district under MPLADS xix DA maintaining different MP-wise books of accounts under MPLADS xx Separate data regarding execution of „works‟ in SC&ST areas being maintained by DA xxi Details of works / assets created under MPLADS being uploaded on the MPLADS website xxii Period up to which the website has been uploaded xiii All completed & and ongoing works displayed at the DA office Review Meetings taken by DA with Implementing Agencies Periodicity of review meeting with IA on MPLADS [Monthly/Bimonthly/ xxiv Quarterly/As required] MPs presence in the review meetings [Regularly/Sometimes/Never] xxv Setting up of Facilitation Centre in the district xxvi MPLADS Facilitation Centre set up in the district xxvii Provision of facilities such as computer.

of works in which public/community contributions also pooled with MPLADS funds [2000 to 2012] Xxxi CAG has undertaken test audit on MPLADS in the district xxxii Complaints received from public on the use of MPLADS asset/funds 0 No 4 Yes 0 RECOMMENDATION OF MP AND ADHERENCE TO SANCTIONING CRITERIA Under the MPLAD Scheme. In a few cases. Agricultural Finance Corporation Ltd. Generally.6. the DA examines the eligibility and technical feasibility of the work. an MP has to recommend work on his/her letter head duly signed by him/her to the DA. On the receipt of recommendation from the MP. before sanction of work and follow the process of the awarding the contract as per the procedure prescribed by the concerned State Government. MPs had also furnished cost estimates along with the recommendation. and identifies IA and then accords financial sanction and administrative approval.) Page 30 . 1 Particulars Total works where User Agency [UA] was identified [a] UA identified before sanction of work [b] UA identified after sanction of work Tendering Process adopted [a] Works where process of tendering has been adopted for execution of work [b] Works where execution done directly by the Department/Agency All required clearances obtained No. the recommendation of the MP was received within 90 days from the commencement of the Financial Year which accounted for 10% of the sampled works for majority of works recommendation was given round the year. prepares work estimates. obtain necessary clearance from the Competent Authority where necessary.00 100.00 100. The standard sanction letter issued by the DA contains a clause stipulating the time limit for completion of work by the IA which is normally not more than one year. of cases in which MPLADS funds used towards State Government share in any Centrally sponsored schemes [2000 to 2012] Xxx No.Monitoring of MPLADS Works Narmada General aspects Xxviii No. specific reasons are required to be incorporated in the sanction letter/order. The procedure followed by the DA in this regard in the District is shown in Table 4.00 3 AFC India Ltd. a time limit of 90 days to 180 days is given. (formerly. Among the sampled works. EXECUTION OF WORK Assets created under the scheme are normally to be maintained by the User Agencies. in respect of only 6 works. of works NA % 2 0 60 60 0. But this limit varies according to the nature of work and amount sanctioned. All the sampled works in the district are reported to have been recommended by MPs on their letter heads duly signed by them. Copies of sanctioned letters are being invariably sent to the MPs by DA. In case it is more than one year. Table 4. No. District Authority has to identify the User Agencies. of training programmes conducted (last 5 yrs) Xxix No.6 Procedure followed in execution of work S.

technical work estimation norms and other administrative procedure as laid down by the State Govt. RELEASE OF ADVANCE TO IA IN RESPECT OF THE SAMPLED WORKS Timely and adequate release of funds to the IAs helps in the smooth implementation of a project. 10 lakh . DA is following the established work scrutiny. 10 lakh and for the works less than Rs. The second installment is to be released when IAs utilize 60% of the first advance. the entire amount may be released in first installment to the Govt agency. All the MPLADS funds received from the GoI are deposited in the bank accounts and the interest accrued thereon is also being utilized for the recommended works. process sand implementation in order to use resources efficiently.) Page 31 .7.Monitoring of MPLADS Works Narmada All 60 works [100%] of the sample have been awarded for execution directly. Effective from 15 June. DA could release advance up to 50% of the estimated cost of sanctioned work to the IA and balance on the basis of progress of the work. Under the Guidelines. OPENING OF BANK ACCOUNTS The DA has opened separate MP-wise Savings Bank Accounts in Nationalized Banks as per scheme Guidelines. SCHEMES/PROGRAMMES Convergence brings better synergy between different government programmes and schemes in terms of their planning. agency and 60% if the IA is the private agency. MPLAD scheme can be converged with GoI/State Govt. Federation. schemes provided such works are eligible under MPLADS and funds of the other schemes are used first. The sanction letter does not contain penal clause for delay in execution of work. Societies through the District Labor Co-Op. There was no necessity of going for tendering process as all the works were done by the department. in the execution of work. 2011. open tenders are invited in case of work costing more than Rs. Table 4. (formerly. The standard sanction letters issued by the DA contain a clause stipulating the time limit for completion of work by the IA which is normally not more than one year. DA shall release 75% of the estimated cost in advance as Ist installment if IA is a Govt. In case of works up to 2 lakh. The work up to this limit can also be allotted to a qualified unemployed Engineer from the panel maintained by the Public Works Department. There were no cases of convergence of works with other govt. by the IA. schemes/programmes or any sampled work jointly funded. Information collected in this regard in respect of the sample works is collated in Table 4. DA has been releasing advance to the IAs on time and as per Scheme Guidelines.7 AFC India Ltd. SAMPLED WORKS JOINTLY FUNDED/CONVERGED WITH OTHER GOVT. As per the State Government standard procedure . the works is allotted to the Labour Coop. Agricultural Finance Corporation Ltd.

No Cost overrun has been reported by the IA to the DA in the sampled works included in the study. 2 lacs and 7 works were in which 100% advance was released and the financial outlay is above Rs. 100% advance has been released in 5 cases of works up to Rs.77 0 0.33%] up to 50% of the estimated cost sanctioned by the DA and in 7 works [11.00 40 48.88 Particulars 1 2 3 @ Effective from 15.6.00 lakh Total 0 0. 2 0 0. [Amt.11 3 9. 2 lakh of project cost. there is no case of money being refunded. No unspent balance has been reported by the IA to the DA in the sampled works included in the study.89 4 10. Amount Works in respect of 0 0.00 4 6.00 0 0 0 0. Amount No. (formerly.00 5 8.38 which advance released up to 75% / 60% of the sanctioned cost @ Works in respect of 0 0. 2 0 0. lakh] Advance against the sanctioned cost released as the first installment to Govt.Monitoring of MPLADS Works Narmada Release of advance to the Implementing Agency in respect of the sampled works S.53 1 1. COST OVERRUN SAMPLE CASES Every effort is required to be made on the part of Implementing Agencies to complete works on time and within the sanctioned budget. of sample works: No. No.00 56 85.48 0 0. Agricultural Finance Corporation Ltd.2011 Advance has been released in respect of all the 60 sample works and majority of them – 41 works [68.00 lakh [b] Works above Rs.50 which advance released up to 50% of the sanctioned cost Works in respect of 0 0.00 which 100% advance released [a] Works upto Rs. Amount No. AFC India Ltd. IA has also to close Bank account immediately after transfer of savings to DA. Rs. Agencies PRI/ Local Society/Trust Municipal Bodies Total No.00 7 22.. The savings for each work including the interest accrued on funds shall be refunded by the IA to the District Authority within 60 days of the completion of the work. REFUND OF UNSPENT BALANCE BY IA TO DA All expenditures of MPLADS funds must be prudent and economical and all the concerned agencies are required to make efforts in this regard. Hence.67%] advance has been released up to 75% / 60%.) Page 32 .

in respect of 6 cases MPs recommendations received within a stipulated period of 90 days from commencement of respective financial year.9. Agricultural Finance Corporation Ltd. 889 1371 406 910 1 2118 361 Min.Monitoring of MPLADS Works MPLADS PERFORMANCE ON TIMELINES Narmada The Scheme Guidelines prescribe a specific time frame for receipt of proposal. The performance of the scheme on observing time schedule is shown in Table 4. DA continued to receive recommendations of the MPs throughout the year. No. Average and maximum time taken by the DA for financial sanction works out to 127 and 889 days respectively. after complying with all the pre-sanction formalities. its disposal and filing of various certificates/reports by the concerned authorities for effective implementation of the programme. In the remaining cases.9 Details of cases sanctioned beyond the stipulated period of 45/75 days @ AFC India Ltd. Table 4. of works 6 2 22 Max. There were inordinate delays in various stages of commencement & completion of works and in submission of utilization certificates in respect of some cases and the details of the same furnished in paragraph that follows.8. 1 Particulars Works for which recommendations of the MP received within 90 days from the commencement of the Financial Year Works sanctioned within the stipulated period of 45/75 days from the date of MP‟s recommendation Number of days for sanction after recommendation Number of days for financial sanction after administrative sanction Number of days for release of first payment after Financial sanction Number of days to work completion after financial 1 sanction 1 Number of days to WCR after work completion 1 Number of days to WCR after recommendation 1 Number of days to UC after work completion Avg. 2011] from the date of receipt of recommendations from the MP.) Page 33 . 127 172 26 194 1 406 15 No. (formerly. DELAY IN SANCTION OF WORKS The DA is required to sanction works within a maximum period of 45 days [75 days from 15 June. Table 4. 1 9 1 5 1 48 1 3 4 5 6 7 8 9 1-Calculated out of 58 samples As could be seen from the details furnished in the above table that out of 60 sample cases. At the same time the DA could sanction only 22 cases within a stipulated time of 45/75 days on receipt of recommendations from the MPs. The details of the cases sanctioned beyond the above stipulated period are indicated in Table 4.8 MPLADS performance on timelines S.

Road Date of receipt of recommendations from the MP [4] 07/08/2003 Date of sanction by the DA [5] 11/12/2003 Narmada Time gap [col.C.Monitoring of MPLADS Works S. [2] 1 Name of the Sample Work [3] AmbulanceVan for Gujarat Environment Development Foundation Trust Uttar Buniyadi Highschool Class Room 2 for Narmada Cheritable Trust Labour welfare for remaining amount Construction of Chhotubhai PuraniHostel for Shree Chhotubhai Purani College Compound Wall for Primary School Bhusad Bore & Motor & Tank at navi vasahata Construction of Cultural Kendra near temple Construction of Aanganwadi Construction of Smashan Ghat Compound wall for Geeta Ashram Compound Wall at Narmada Girls' Hostel Class room Secondary School Supdi Vering Kot work Flood protection wall Class room 4 at government secondary school class room 2 at primary school Flood protection wall C. No.) . (formerly. 54] in days [6] 124 2 2 07/20/2002 10/24/2002 94 3 3 03/23/2001 05/17/2001 54 4 5 10/03/2004 01/27/2005 114 5 6 11/01/2004 03/05/2005 124 6 7 04/02/2000 03/08/2001 336 7 9 04/02/2000 07/31/2000 119 8 9 10 10 13 24 08/07/2000 10/30/2004 09/22/2006 02/05/2001 03/30/2005 01/08/2007 178 150 106 11 27 07/24/2008 09/13/2008 49 12 28 11/25/2005 12/28/2006 393 13 14 15 29 30 31 12/19/2005 12/19/2005 06/21/2006 12/28/2006 12/28/2006 05/28/2007 369 369 337 16 17 18 36 37 39 11/03/2008 07/09/2008 11/10/2008 01/03/2009 10/05/2008 01/07/2009 60 86 57 Page 34 AFC India Ltd. Agricultural Finance Corporation Ltd. [1] 1 Work No.

C.e. June. (formerly.C.Road at Swami Narayan Gurukrupa society Nala work Internal RCC road RCC road at Butval street Kasturba Ashram school classroom Protection wall at Bhathuji Temple Compound wall near Bhathuji Temple J K Highschool classroom 1 protection wall near Bhathiji mandir Kabrastan Surrounding Wall RCC Road from pull to ramjibhai home RCC Road at chhaganbhai street 11/10/2008 11/10/2008 02/05/2009 01/07/2009 Narmada 85 57 21 42 07/10/2008 02/09/2009 209 22 43 07/10/2008 05/11/2009 301 23 44 07/11/2008 07/05/2010 714 24 25 26 27 45 46 47 48 09/13/2006 02/14/2011 02/14/2011 02/14/2011 03/02/2009 04/19/2011 04/19/2011 04/19/2011 889 65 65 65 28 29 30 31 49 50 51 52 02/14/2011 01/10/2010 01/10/2010 01/10/2010 04/19/2011 03/09/2010 03/09/2010 04/30/2010 65 59 59 110 32 53 01/06/2011 04/19/2011 103 33 54 01/06/2011 04/19/2011 103 34 35 55 56 07/05/2010 08/09/2011 10/29/2010 02/14/2012 114 185 36 57 06/20/2010 02/01/2011 221 37 59 08/31/2011 01/05/2012 125 38 60 08/31/2011 01/05/2012 125 Total Avg. time gap in sanction - - 6838 179 [@75 days w. Agricultural Finance Corporation Ltd. Store room at Uttar Buniyadi Highschool Navrachna Secondary School Comound Wall Road at Adivasi Hostel Compound 300 meter Water tank 15HP motor & pipe line Community Hall Bus stand Bus stand C. 2011] ERECTING OF MPLADS PLAQUES AFC India Ltd.) Page 35 .f.Monitoring of MPLADS Works 19 20 40 41 C.Road at Jalaram Soci.

) Page 36 . Further. completion and inauguration dates and the name of the MP sponsoring the project has been devised by IAs for erecting such plaques. The DA is responsible for timely and effective implementation of the work. commencement. Plaque installed Plaque not found but installed earlier Plaque never installed 25 4 31 % 41.11. yet during physical verification. lakh] No.67 51.66%]. Agricultural Finance Corporation Ltd.66 6. were found on the record. No standard pattern indicating all details of cost involved.10. The status of the Plaques observed to be erected on the sites of the sample works during physical verification of the Assets is shown in Table 4. The details of the sample works against which complaints received from the public as also the works completed as well as works completed beyond a period of two years are presented in Table 4. Plaques were found only on 25 works (41. % Amount % AFC India Ltd. (formerly.11 Works in respect of which complaints and works completed beyond two years S. Table 4.10 Erecting of Plaques at the sample work site S. should be permanently erected at all the work sites for greater public awareness and transparency. Table 4. the requisite plaques did not appear to have ever been installed in violation of the scheme guidelines. 2005 and also to attend the complaints received from the members of the public. the condition of plaque was not found good. commencement.Monitoring of MPLADS Works Narmada Under the guidelines a Plaque [Stone/Metal] carrying the inscription “ MPLADS Works”. COMPLAINTS AND DELAYED COMPLETION WORKS The DA is responsible for providing information to the public in the manner required under the Right to Information Act. Rs. Particulars [Amt. and amount of sample Works/Projects sanctioned Physical Financial No.66%). completion and inauguration dates and the name of the MP sponsoring the project. no photographs of plaques said to have been installed earlier. No. No. The maximum normal period of completion of works under the scheme contemplated under the scheme is normally of one year in view of the nature of the programme. The IAs argued in such cases that the plaques were originally installed but removed at the time of elections.66 Though the scheme guidelines very specifically states installation of plaques on all the assets created under it. in respect of some old works. 1 2 3 Name of the Asset Works involved No. At about sample work sites 31 [51. indicating the cost involved . However.

AFC India Ltd.) Page 37 .00 0.77 Among the sampled works. Agricultural Finance Corporation Ltd. NA 8.00 4 0 0 66.Monitoring of MPLADS Works 1 2 No. 1 2 3 4 5 6 7 8 9 10 11 12 Particulars Works involved No.00 Of the 60 sample works.00%] had been sanctioned to the Societies/Trusts of the Educational Institutions and all these entities were found eligible for aid under the Scheme.00 3. DA shall. No. Table 4. works sanctioned to Societies/Trusts Societies/Trusts satisfying the prescribed eligibility criteria of registration. Societies/Trusts submitting the prescribed affidavit on the non.interest of the MPs family members Societies/Trusts in which Office bearer/s or MMC are related to the MP recommending work Societies/Trusts from whom mandated undertaking not obtained for maintenance of the assets Societies/Trusts having sufficient resources for maintenance & upkeep of the Assets Societies/Trusts found deficient in maintenance of asset Societies/Trusts in whose case MPLADS plaque not found installed Societies/Trusts found deviating in usage of the asset from the intended purpose Societies/Trusts which had received one-time payment through single cheque Societies/Trusts reporting inspection of work site by DA officials 60 6 0 3 % 10.52 NA 5. (formerly. 3 years of existence. ENGAGEMENT OF SOCIETIES/TRUSTS IN MPLAD WORKS The role of the voluntary sector in development is being increasingly recognized by the Government to supplement its efforts to expand the impact and outreach of its various initiatives. 6 [10. Total Samples Works: Of which. etc. which accounted for 3. however.00 3 3 50.67 0. 2 cases were found to have taken more than 1 year for completion from the date of sanction.12.52%.12 Adherence to norms by Societies/Trusts S. identify IA capable of executing the eligible works qualitatively. The Societies/Trusts /NGOs satisfying the prescribed eligibility can be considered for Community infrastructure and public utility building works execution and maintenance of assets created under the scheme.00 0. The details regarding adherence to norms by societies/trusts are furnished in Table 4. timely and satisfactorily.00 50. of Works in respect of which complaints received Works taken more than 2 years for completion Narmada 0 2 0.00 50.

Table 4. 25 lakh during the life time of a beneficiary Society/Trust under MPLAD Scheme guidelines. Despite the undertaking given.13. 25 lakh could be spent from MPLAD Funds for one or more works of a particular society/trust in the lifetime of that Agency. 9 lakh to each Society which is within the upper limit of Rs. by them for which they had sufficient resources also. Name of the No. Agricultural Finance Corporation Ltd. The DA Office reported that the DA had duly inspected all of the 6 sample works relating to the Societies.Monitoring of MPLADS Works Narmada All the Societies had been submitted necessary undertaking for proper upkeep and maintenance of the assets creased under the scheme. AFC India Ltd. of works sanctioned from 2000 to 2012 or as per the total list of works from which sample is drawn Name of Work Amount sanctioned (Rs.00 Smt. Further no plaques were found on the work sites of 1 assets on the date of visit and an explanation was given that the plaques had been duly installed but somehow or the other disappeared later on.) Page 38 . Society/Trust Total no. Trusts but there were no records maintained in this regard either in the DA office or at the Society/Trust level.Savitaben Sharda 2002-03 4. WORKS SANCTIONED TO SOCIETIES / TRUSTS UNDER MPLADS MORE THAN ONCE Under the extant guidelines. (formerly.00 2009-10 Shri Vijaybhai Rupani No Societies/Trusts have been extended financial assistance under MPLAD Scheme more than once during different years and by different MPs.13 Works sanctioned to Societies / Trusts under MPLADS more than once S. in lakh) Name of the MP Year of Sanction 1 Narmada Charitable Trust Uttar Buniyadi Highschool Class Room 2 Store room at Uttar Buniyadi Highschool 5. not more than Rs. The position of the works sanctioned to the Societies/Trusts under the Scheme more than once is indicated in Table 4. The total aid works out to Rs. The DA in required to inspect all the works sanctioned to the Societies/Trusts. one of the Societies/Trusts was found deficient in the proper upkeep and maintenance of the asset given to it under the programme and one Society/Trust was also found to have used the asset for the purpose other than for which the same was sanctioned.

It was observed that the IAs were prompt in furnishing MPRs (d) Submission of Work Completion Reports and Utilization Certificates AFC India Ltd. all the works of Societies/Trusts are to be inspected invariably. There is.Monitoring of MPLADS Works Narmada REVIEW & MONITORING MECHANISM The purpose of project monitoring is to provide an understanding of the project‟s progress so that appropriate corrective actions can be taken when the project‟s performance deviates significantly from the plan. (formerly. no structured schedule for such meetings and the meetings are reported to be held as and when necessary. The Government Agencies executing the works have a set procedure for visit of their Senior Officers to the work spots. (a) Inspection of works by DA As per the MPLAD scheme. even on specific requests of the MPs. (b) Conduct of Review Meetings The review meetings are being held generally as and when required and are clubbed with other district level meetings. DA has also been holding review meetings with the IAs. It was reported that DA had initiated steps for taking up inspection of MPLADS works by a senior officer of the district.) Page 39 . The DA invites the MPs for all meetings in which MPLAD scheme works are reviewed. The regular collection and analysis of information helps in understanding the progress of the project to improve its design and functioning while in action. however. the Implementing Agencies (IAs) are supposed to furnish physical/financial progress of work to DA every month in the prescribed Monthly Progress Report (MPR) format. The MPs are also required to be involved in the inspection of the projects to the extent feasible. There was no structured and specific inspection of works by DA. It was also reported that in some cases. such meetings are organized by the DA. Further. The meetings usually review the work-wise progress in the district and necessary actions are initiated accordingly. on the physical and financial progress of MPLAD Scheme in the district. the DA has to inspect at least 10% of the works executed in the district during a financial year. Agricultural Finance Corporation Ltd. (c) Submission of Monthly Progress Reports (MPRs) As per the scheme guidelines.

during field verification of the asset. In most of the cases. The dates mentioned in the Asset Register were found to be either incomplete or incorrect when verified with the UCs available with the IAs. However. 2. it was observed that the plaque was never installed at the site. In some cases. 3. Irregularity and delay in submission of such returns by IAs to DA render it difficult to maintain authentic and up-todate data / information on all works. Final installment is only released once the WCR along with photographs showing the plaque is given to DA by IA.e. Name and nature of work Authority Sanctioning the work Sanction Amount 1st . database maintenance of the works from 2005 onwards were maintained as per the prescribed format. 6. (formerly. The prescribed Input Formats are being maintained. But records preceding that executed under the Scheme in the office of DA and IAs were found to be very well. Among the sampled works.Monitoring of MPLADS Works Narmada The field study has revealed that many IAs are not regular in submitting Work Completion Reports (WCRs) and Utilization Certificates (UCs) to DA in time. DA is also maintaining a different MP-wise books of accounts under MPLADS. 3rd installment dispersal Date and Amount Utilization Certificate Date Project Completion Status Implementing Agency User Agency DA is also required to maintain different head-wise list of works executed in an asset register for all the works created in the district. 4. WCR etc. 8. The quality of maintenance of records after 2005 may be considered adequate if only dates are clearly mentioned on all the certificates and sanctions letters. The records i. ADHERENCE TO OTHER ASPECTS AFC India Ltd. so that the last installment is released. DA is maintaining asset register for all works created in the district under MPLADS. Agricultural Finance Corporation Ltd. 2nd. Cash Book and other accounts books. This created a lot of problem in tracing information at the time of inspection. the District Authority is required to maintain Input formats for entering details of the works sanctioned [Annexure IV – A. Some of the columns in the register were left blank. the Implementing and User Agencies are also required to maintain necessary records of MPLADS works. it was observed that edited photographs of the plaque were submitted by the IA to DA. 5. The Asset Register should usually contain the following information: 1. Similarly. the UCs are given by IAs upto the 2nd last installment for release of last installment. UC of final installment is not submitted by the IA to DA. was being maintained. 7. B.) Page 40 . MAINTENANCE OF ASSET REGISTER AND OTHER RECORDS In terms of the scheme guidelines. No records relating to reasons for delay in getting UC.C & D ].

(v) (vi) (vii) The DA office has not displayed all the completed and ongoing works for the benefit of the people. AFC India Ltd. Narmada district is recognized as Schedule 4 area and has a majority of tribal population. (ii) (iii) (iv) In many cases. the DA has not reported any problem in obtaining clearance for any work from other agencies. In terms of the scheme guidelines. the DA is yet to initiate steps for implementing this innovative provision in the guideline.Societies/Trusts to which MPLADS works were allotted in the sample. However. to facilitate the MPs to pick up any work there from for recommendation. the list is available in the office for information and benefit of the people who intend to see and inspect. Further. from the year 2011-12. the DA is required to maintain a suggestive Shelf / Basket of projects including projects for SC/ST. Out of 60. All the MPLADS Funds are being deposited in the MP-wise Savings Accounts opened in the Nationalized Banks both by the DA and the IA. Further. as envisaged under the scheme. Some works are also done in the areas inhibited by SC communities. Funding to the Societies/Trusts under the Scheme is not permissible if the recommending MP or any of his family members is the President/Chairman/Office Bearer or Member of the Managing Committee or a Trustee of the Society or Trust. (viii) MPLADS Facilitation Centre is yet to be set up in the district. (i) MPs in the district have not given any recommendation for providing assistance out of MPLADS funds for the purchase of books for schools/ colleges/ educational institutions. Assistance has also not been extended to differently abled persons under MPLADS. All the work done in rural areas are done in the tribal villages.5% of works in SC and 100% of works in the areas inhabited by SC and ST communities respectively. This is also the major cause of delay in completion of MPLADS projects. Further. DA is also not maintaining separate data for SCs/STs. Delay in receipt of sanctioned amount from Nodal District is cited as the reason for late completion of the work. the DA has not been able to release advance to the IAs on time and as per Scheme Guidelines. (formerly. The DA has ensured obtaining of clearance from the competent authorities before sanctioning of certain works. Thus in this particular case DA has not made provision of allocating of 15% and 7. However. the Nodal District sends the sanctioned amount in installments to the Narmada District. Agricultural Finance Corporation Ltd.) Page 41 . DA has not been strictly enforcing the provision of works allocation of 100% in the areas inhabited by SC and ST communities respectively.Monitoring of MPLADS Works Narmada 1.

There are no cases in which MPLADS funds have been used towards State Government share in any centrally sponsored schemes [2000 to 2012]. There was no convergence of MPLAD Scheme funds with other Government programmes/ schemes in the district. public/community contributions were pooled with MPLADS funds [2000 to 2012]. Agricultural Finance Corporation Ltd.Monitoring of MPLADS Works Narmada (ix) No training programme under MPLAD Scheme has been conducted in the district during the last 5 years. In respect of 2 works.) Page 42 . (x) (xi) AFC India Ltd. (formerly.

etc. Since the field verification of the work has to be done with reference to the sanctioned work estimates to record deviations. wrong dates of recommendation / sanction / completion / utilization certificate / work completion report and even non-availability of the dates in many cases.. Typing error is the most common one found in the data furnished by the DA. The responsibility of sanctioning MPLADS work in narmada started only after 2005 in Nandod. the Implementing Agencies expressed difficulties in tracing past files and sought more time.e. non-indication of rural/urban area. For instance. DA appears to have some confusion regarding the column indicating date of inspection by DA. (iii) In case. (ii) The team cross-checked all such inconsistencies and tried to correct the position. Agricultural Finance Corporation Ltd. to the extent possible.. which is practically not possible (with exceptions in rarest of rare cases). Basic Data Format-1(A) (All MPLADS Works since inception i. In such a situation. Also Narmada is a new district carved out of Bhruch in 2005. 1993-94) and Basic Data Format-6 (Detailed information relating to sampled MPLADS Works). despite best efforts. past files / records were not traceable. non-indication of sector/scheme. Though all the 9 files were not found. such inconsistencies or data gaps were unable to be removed. In certain cases there was no date on the UC and DA staff made a rough guess on the date of UC submission on the basis of work completion report. (2) Non-availability of Sanctioned Work Estimates of Sampled Works Obtaining of the sanctioned work estimates from the District Authorities / Implementing Agencies has been a big challenge. Accordingly. the field team had to undertake field verification of 10 assets in the absence of sanctioned work estimates. non-availability of names of implementing agencies. the team undertook physical verification of the asset and recorded the features of the work.) Page 43 . if any.Monitoring of MPLADS Works Narmada GENERAL OBSERVATIONS OF THE FIELD TEAM (1) Major Discrepancies / Inconsistencies in Basic Data: (i) Lots of inconsistencies were observed in the data furnished by the DA in Basic Data Format-1 (Completed MPLADS Works costing Rs.5 lakh & above). it was quite difficult for the team to move forward fast in the absence of such information with them. (formerly. Since time gap is huge. non-indication of SC/ST inhabited area works. AFC India Ltd. This was mainly due to clerical error or typographical error. such works have been excluded for the purpose of computation of information in the related Tables in the respective Chapters of the Report. The date of Audit of asset by Implementing Agency head is given as date of inspection by DA. the date of recommendation of MP and the date of sanction by the DA were shown as same in some cases.

00 2.27 ELIGIBILITY OF SAMPLED WORKS AFC India Ltd.9 9 15. 1 2 3 4 5 6 7 Particulars Physical No.17 Eligibility of sampled works.67 1. therefore.8 6. Table 4. No.00 3. Agricultural Finance Corporation Ltd. as seen in the work site for corroboration with the actual work estimate papers/documents as & when received from the DA/IA. encroached upon or had deviation in the intended use are given in Table 4. the files / records were not made available by the District Authority / Implementing Agency on the grounds that they were not traceable or The team. encroachment and deviations observed [Amt. (formerly. Financial Works ineligible as per Scheme Guidelines Works encroached upon Works diverted / deviated from its actual intended purpose Assets partially/badly maintained Assets reported not useful to the area/locality Assets against which resistance faced from people/community Assets not located appropriately 1 0 2 % Amount % 0.7 0. (3) Non-availability of Files / Records of Sampled Works In respect of 13 no.Monitoring of MPLADS Works Narmada dimensions etc.17.00 29. SOCIAL & ECONOMIC IMPACT OF THE ASSETS CREATED The details of the assets which were eligible under the scheme.57 1.25 0 0.27 0.33 4.00 0.67 2. Rs lakhs] S. could not undertake cross-verification or check the veracity of some of the data / information furnished by the DA/IA.) Page 44 . of works.00 0.00 0.00 9.5 0.00 0 1 0.00 1. therefore.00 0. The team. could not undertake cross-verification or check the veracity of some of the data / information furnished by the DA/IA.

Work No.50 lakh [4. Agricultural Finance Corporation Ltd.18.19.4%]. Table 4.Monitoring of MPLADS Works Narmada The details of the Assets found ineligible for undertaking under the programme are contained in Tables 4. Name of works where encroachment observed Individuals/agencies encroaching Activities undertaken by encroachers DEVIATION IN USAGE OF ASSETS CREATED The information relating to sampled works where deviation. No 1 Work No. Table 4. ENCROACHMENT IN WORK SITES The information relating to sampled works where encroachment was found and activities undertaken by encroachers is presented in Table 4. AFC India Ltd.19 Details of sampled works where encroachment found and activities Undertaken by encroachers S.20. (formerly. costing Rs. No. 2. diversion was observed is presented in Table 4.) Page 45 . 1 Reasons for ineligibility Ambulance van for Gujarat Ambulance environment development foundation van given to trust trust Name of ineligible work The deviation/diversion in the usage of the sampled asset was observed in 1sampled cases.18 Details of sampled ineligible works and reasons for ineligibility S.

The position of maintenance of Assets by different Agencies and assets with poor maintenance record is presented in Table 4. costing Rs.Monitoring of MPLADS Works Narmada Table 4. TRANSFER OF ASSET BY IA TO UA In terms of the MPLAD Scheme guidelines. Used in 108 Transferred to service Rajkot 1 1 Ambulance van for Gujarat environment development foundation trust Community Hall. Name of the Asset Purpose for which the Asset was created Ambulance Van Purpose for Reasons for which the Asset deviation in use is being actually of the Asset used Not in use. AFC India Ltd. The User Agency may be the Govt. the IA and DA would arrange to transfer asset to User Agency without any delay and the User Agency would take the Asset on its books for normal operation and maintenance. it was found that there was no formal transfer agreement between the IAs and UAs for transfer and maintenance of assets in post execution phase in case of Government agencies. No.. MAINTENANCE OF ASSETS Maintenance is very important to drive sustainable benefits of assets created and lack of it will result into loss of the initial investment made on them. However. Department. Sagbara 2 15 Community Hall Used Room as Store No on take Responsibility Implementing Agency & Uses Community for Maintained so The deviation/diversion in the usage of the sampled asset was observed in 2 sampled cases. actual usage of the assets and reasons for deviation in use S. Agricultural Finance Corporation Ltd. PRI/Local body and a Registered Society/Trust satisfying the eligibility criteria stipulated under the guidelines.68%]. Work No.5 lakh [9. (formerly.20 Details of sampled works where deviation / diversion observed. But in cases where user agency is Society/ Trust and IA is Government department then the asset is transferred from IA to UA. It is therefore imperative that appropriate arrangements should be put in place for the community durable assets and basic facilities created under MPLADS.21.5.) Page 46 .

1 Name of the Asset Works involved No. 3 7 Name of assets where Reasons for poor maintenance found very maintenance poor Labour welfare for No Sufficient Fund available remaining amount with user agency Facility is benefit to society but Bore and motor and Tank user not properly maintain for at Navi Vasahat this thing. Construction of cultural No Sufficient Fund available Kendra near Temple with user agency Public latrine Responsibility of maintenance is neither taken by IA nor by UC. No. These include mostly work done by the PRIs and Societies/trusts who are both IA and UA.) . Supdi vering kot work Implementation Agency is Responsible for Maintained but After the Complete the work Page 47 3 8 4 5 6 9 11 13 7 15 8 29 AFC India Ltd. Deep work at Gotpada Implementation Agency is road Responsible for Maintained but After the Complete the work District offices give the Second Installment than no Maintance by Implementation. The information relating to sampled works with poor or partial maintenance is presented in Table 4. 39 works [64%] are maintained by UA and only 1 work was not maintained at all by any agency. No.67 20 assets [33.33 Narmada 2 3 Assets maintained by the Implementing Agencies (IA) Assets maintained by the users No Maintenance at all 39 1 64 1. Agricultural Finance Corporation Ltd.21 Agencies maintaining sampled assets created under MPLADS S. Community hall Facility is benefit to society but user not properly maintain for this thing. Construction of Smashan Smashan Ghat is used for fire Ghat the dead Body Smashan Ghat location is right but not used Regularly.22.33%] created under the scheme were being maintained by the Implementing agencies.Monitoring of MPLADS Works Table 4. 20 % 33. Table 4.22 Details of sampled assets with poor or partial maintenance S. (formerly. 1 2 Work No.

The District Authority is required to identify the User Agency (UA) and obtain a firm commitment from it for operation. the DA had reported having taken such a commitment from the UA though there was no evidence found on record.24 Details of sampled assets which faced resistance during the stage of its execution S. In other cases. Agricultural Finance Corporation Ltd. water supply schemes.24.23 Details of sampled assets found of non-utility to the local community S. Table 4. drains. Table 4. if implementing agency is same as user agency then the asset is maintained by the IA/ UA.. The details of the Assets from the sampled works not found useful by the local community are contained in Table 4. NON-UTILITY ASSETS The ultimate aim of the MPLAD Scheme is that the assets created under it should have utility to the local community and role in the development of the people and area. In case of works sanctioned to societies/ trusts. community halls. (formerly. Work Name of assets against Reasons for Type of people associated Page 48 AFC India Ltd. Where Gram Panchayats are the UA for some works such as roads.) . Name of assets found of not use to the local people/community Reasons for nonutility ASSETS AGAINST WHICH RESISTANCE FACED The information relating to sampled assets which faced resistance during the stage of its execution is presented in Table 4. upkeep and maintenance of the proposed asset before sanction of work.Monitoring of MPLADS Works Narmada District offices give the Second Installment than no Maintance by Implementation. But in cases where user agency is society/ trust and IA is Government department then an undertaking is taken by DA from UA for maintenance. No Sufficient Fund available with user agency 9 55 j k high school classroom1 There is no budgetary support for maintenance of assets by UA.23. Same treatment is accorded to the Gram Panchayats where they are UAs. they are mainly dependent on IAs for carrying out maintenance works. etc. No. Work No. in the absence of technical staff with them for maintenance for assets.

26. No. currently not secure for woman.25 Sample Assets not been considered as appropriately located by the local people S. No. 1 Work Name of the No. AFC India Ltd. The views of the local community on the impact [both positive and not positive] of the assets to it are consolidated and collated in Table 4. Agricultural Finance Corporation Ltd. which resistance faced from the local people/community resistance Narmada with resistance Local Political users groups (Yes/No) (Yes/No) Others (Yes/No) APPROPRIATENESS OF LOCATION The information relating to sample asset not been considered as appropriately located by the people local people is presented in Table 4. Present location [% # to the total sample works/assets] IMPACT OF ASSETS Impact evaluation is an assessment of how the intervention being evaluated affects outcomes on the local social.) Page 49 . (formerly. environmental and other development indicators whether intended or unintended. economic.Monitoring of MPLADS Works No.25 Table 4. work/asset 11 Public laterine Location visualized better by the local community Separate area for Separate Area or End of the toilet not center of Market Area suitable for market place Toilets. The fulfillment of the felt needs of the local community may be adjudged by the extent of the assets have been found useful by it.

Agricultural Finance Corporation Ltd. 7 Name of the sampled asset Reasons for not having positive impact 2 8 Bore and motor and Tank at Navi Bore Motor not working Condition right Vasahat now. In most of the villages Page 50 AFC India Ltd. 1 Work No.Monitoring of MPLADS Works Table 4.27. The sector wise observations are as under: Drinking Water – There were 9 works (mostly related to water tank) which were found to be operational and where the quality and quantity of water was good. No.66 Narmada 5 53 88. it has been found that all the works have been completed. Total Sample Works Assets having positive social / cultural impact Assets having positive environmental impact Assets having long term durability and leading to sustainable development Overall Positive Impact % 60 100. KEY ONSITE OBSERVATIONS OF ALL WORKS TAKEN TOGETHER During the field visit of the selected sampled works.Road at Jalaram Soci. (formerly.33 76. Construction is so poor that not any person used. No.33 53 46 88.) . 1 2 3 4 Particulars Works involved No. Table 4. this asset is used for specific family purpose 3 15 4 29 Supdi vering kot work 5 40 C.33 The information relating to sampled assets not having positive overall impact is presented in Table 4.C.27 Details of sampled assets not having Positive overall Impact S.00 44 73. very necessary for this area because right now social event 4happening in temporary structure.26 Impact of assets on local community S. Deep work Construction Quality is very Deep work at Gotpada road poor almost whole structure is totally damage Community hall Community hall is not made available to pilgrims and the room inside the hall is always locked.

The works were related to the construction of new rooms in schools as there was a scarcity of sitting space for the students in the existing premises. In most of the cases. Though this is ineligible as per MPLAD Scheme the asset will be a good place to get together for the villagers for social function as well as religious function. are constructed . as it also helps in creating employment in the district. The major interest of the MPs was found in this sector as there is water scarcity in this sector. The higher authority may verify the eligibility for public convenience. By providing this scheme the villagers are now getting safe and clean water at their door. The MPs and the administration should.) Page 51 . Energy & Animal Care. AFC India Ltd.sancruti bhavan etc. and being a welfare state.0 works out of the sample of 60 belong to this sector. In this sector generally sabha mandap. Other Public Facilities . it is the prime responsibility of the state to provide this very basic necessity.Sectors like electricity and non-conventional energy should be high on the agenda as our country has enormous shortage of electricity and the rural areas suffer from very frequent and often long duration power cuts and such conditions become more difficult during the summers. etc. Irrigation. keep this sector on high priority so that the rural and real India gets safe and hygienic drinking water. in some cases water had dried off.Monitoring of MPLADS Works Narmada safe and clean drinking water was not available. which were found to be useful. tin shade. (formerly. Education – 15 works out of the sample of 60 belong to this sector. which made it not useful to the public. Roads. Pathways and Bridges – This sector consists of 14 works relating to the construction of roads.. There are Majority of other works also which were done in this sector such as construction of boundary wall. therefore.These assets are constructed in the vicinity of the temples. the funds are allocated by the MPs to provide water tanker to the people. Agricultural Finance Corporation Ltd. However. It can be assumed that the MPs have a major focus in this sector. Most of the works were related to construction of stop dam. Electrification .There are 26 works covered in this sector.0 works out of the sample of 60 belong to this sector.

to facilitate the latter to pick up any work therefrom. only a recommendatory role under the scheme. undertaking physical verification of Assets created. many issues emerged. Agricultural Finance Corporation Ltd. the outcome of the study also threw some light on certain issues from which an attempt is being made to draw a set of suggestions and recommendations to ensure that the desired benefits or improvement reach the constituents. and UA as also with villagers and people in the district. The objective of the Scheme is to enable Members of Parliament to recommend works of developmental nature with emphasis on the creation of durable community assets based on the locally felt needs. examining adherence to GoI guidelines on the implementation of the Scheme and making an assessment on the utility / impact of the Scheme to improve project delivery. 1. MPs have. for recommendation. however. the main focus was laid on evaluating the role of different Agencies in the implementation of the Scheme. During the course of the study. The District Authority Office has not been maintaining any suggestive shelf/basket of works based on the felt needs of the local community. SUGGESTIONS AND RECOMMENDATIONS The MPLAD scheme introduced during 1993-94 is a plan fully funded by the Government of India. The designated District authorities implement the recommended works by following the established procedures of the concerned state government. to maintain and make available to MP a suggestive Shelf /Basket of projects including projects for SC/ST.Monitoring of MPLADS Works Narmada CHAPTER–V ISSUES. IA. During the conduct of the present study in the district. (formerly. It has been made mandatory for the DA from the year 2011-12. The sample works in respect of this District have been selected in such a way that they will give a fair idea of the implementation of the scheme from the angle of all the parameters of scheme guidelines. Besides. which could be taken up for implementation under the Scheme. The outcome data on sample collected in the study provide results of the evaluation interventions which could well be generalized or made applicable to the universe of the study with a greater degree of probability.) Page 52 . Maintaining Suggestive shelf / basket of projects in the District The funds are often observed disproportionately flowing into a few of the sectors because there is no proper mechanism developed to determine locally felt needs leaving open to such lopsided development situations. The MPs have recommended works in the District as per their own AFC India Ltd. frequent interactions with the officials of DA.

and the disadvantaged and the poor. in particular. (formerly. The DA has not been found enforcing this provision of the guidelines. However. 4. 3. 2011] from the date of receipt of recommendations from the MP. Agricultural Finance Corporation Ltd. The list may be reviewed and updated from time to time in the light of the new developments. however. as observed in the present study. in order to assess the needs of the constituents better. He has. would really facilitate the MPs to identify areas and sectors where the scheme interventions could be made and to prioritize his/her plan/ recommendations. In the process. there is an imperative need for conducting surveys across the constituencies of the MPs by involving volunteer sector. not adhered to the time schedule in the matter of according his sanction in the majority of the cases and there were no plausible reasons for the delay. is strictly adhered to while implementing MPLAD Scheme in the district. Funds are to be inter-changed in case of non availability of one community in favour of the other. the genuine felt needs of some of the sections of local community may get overlooked. after complying with all the pre-sanction formalities.5% respectively in such areas is to be made every year. if inhabiting the area. for preparing of the requisite shelf/basket of works of the real value. The non-compliance of many provisions of MPLAD Scheme in the district. To enforce this provision of the guidelines. in the interest of the proper and AFC India Ltd. 2. in general. were attributed to the staff constraints both by the DA and the IAs. PRIs and the local community.Monitoring of MPLADS Works Narmada perception or suggestions received from other quarters.) Page 53 . The main objective should be to undertake those projects which lead to the welfare of the local people. keeping in view the availability of resources. which may be ensured to ensure equity & fair distribution of works. the DA has to build-up entire data-base properly and ensure that the stipulated condition regarding coverage of works in SC areas at 15% and ST areas at 7. Augmentation of Staff in DA Office / establishment of MPLADS Cell Human Resource is one of the key factors and most valuable asset for an effective implementation of any programme. It is considered. The DA needs to streamline its systems and procedures to ensure that in future all the proposals received from the MPs are disposed off within the stipulated period which has since been increased to 75 days for the purpose of sanction. The list prepared on that basis after effective engagement with the community. Observance of stipulated time frame between recommendation-sanction and execution-completion The DA is required to sanction works within a maximum period of 45 days [75 days from 15 June. The DA may take up this task on priority basis.5% of the funds earmarked for the year. Maintaining of separate data in respect of SC/ST areas The areas inhabited by SC & ST communities are to be bestowed special attention and work allocation of 15% & 7.

and shortage/readjustment removed/done. based on the standard work norms. not being organized at the District level regularly. There may also have been change in the posting of the staff of MPLADS desks. The site inspections. Agricultural Finance Corporation Ltd.Monitoring of MPLADS Works Narmada effective implementation of the scheme. The MoS&PI can also work out a model of minimum complement of staff for the MPLADS Cell in the district. deliverables. This has become all the more necessary due to enhancement in the annual allocation to MPs from Rs. (formerly. The Districts should organize training programmes / sensitization workshops on regular basis to keep the concerned members of the staff updated on various facets of the implementation of the scheme which has undergone many changes. Monitoring & Review Mechanism Monitoring and Controlling progress of a project‟s implementation plays a very important role in the successful implementation of a project. The reports are often sent in bunches.) Page 54 . The staff posted in the cell may be deputed for training programme to be organized by the State Nodal Department on MPLADS and general accounting to acquire knowledge. focusing on purpose-oriented skills training methods to match capacity Building with Programme Requirements. It is imperative that the officials at the implementation level are well versed with the MPLADS Guidelines and are able to correctly and scrupulously adhere to the same for effective implementation of the scheme.2 crore to Rs. however. Training of District Level Functionaries Training is an effective up-front quality assurance measure. 6. Organizing of periodical meetings is an important way to facilitate communication and networking between the partners about the project development. outputs or issues and planning. This objective could be achieved if the meetings are well managed and organized at regular interval throughout the project lifetime. 5. The training programmes for the staff involved in the implementation of the programme are. no training programme for the concerned staff has been conducted. Monthly Progress Reports and Review Meetings are the tools designed under the scheme for operational monitoring of works. There is not any periodicity fixed AFC India Ltd. Monthly Progress Reports [MPRs] are essential for fact-finding so that the monitoring authorities can concentrate on problem solving. During the last 5 years. The DAs have not been receiving all the MPRs from the IAs on regular basis.5 crore from the year 2011-12 resulting in increased workload. that the position of the staff engaged in MPLADS works may be reviewed. skills/tools and abilities that will allow them to fulfill the requirements of their job more effectively.

The Panchayats have the better information base. The DAs should inspect all the works of the Societies/Trusts and at least 10% of other works as per scheme guidelines. therefore. should be recorded to maintain transparency in the system. There has. a strong need for a greater focus on regular monitoring by the District Authorities. observations on the progress of the works and its quality aspect etc. The fund constraint was pleaded as the major reason for not maintaining the assets properly.Monitoring of MPLADS Works Narmada for holding Review Meetings on the progress of the scheme in the Districts. the lack of it costs a great deal. An inspection Register should also be introduced wherein details of the visits. 7. Non -availability of an adequate infrastructure and logistics support with DAs seems to be the main reason for slack monitoring of the projects. It becomes imperative that appropriate arrangements should be put in place for the community durable assets and basic facilities created under MPLADS in order to ensure AFC India Ltd.) Page 55 . The meetings are organized as and when felt necessary and normally tagged to the other meetings. however.date of visit. No inspection Register was being maintained at work sites. The concerned officials including the District Authority were reported to be undertaking visits to the work sites of and on. Further. the MPLAD Scheme works consist of a large number of projects dispersed over a large geographical area making the same difficult to monitor. be backed by reliable systems of service provision and maintenance. specifications and time schedules. But records on the Monitoring Mechanism adopted by the DA and different IAs and the Year-wise details of visits/inspections undertaken were not maintained / available. The creation of infrastructure should. therefore. Assets Management Maintenance of assets created is a major problem and identified another area of weakness of the scheme. A substantial number of the assets created under the Scheme were found to be suffering from poor maintenance. not put in place any definite monitoring mechanism. however. Municipal Committees. hold regular review meetings and ensure that MPRs are submitted by the IAs on time. Agricultural Finance Corporation Ltd. Gram Panchayats and beneficiary Societies/Trusts. The Senior Officers of the District Authority as also of Implementing Agencies have the responsibility of visiting the work spots to ensure satisfactory work progress as per the prescribed procedures. It is rightly said that while maintenance does not cost very much. in terms of the capital loss of the initial investment made on them. The PRIs are other-wise also expected to be made a part of the Planning and Monitoring process of the MPLAD Scheme works under the guidelines of the Ministry. One way to overcome this situation would be to involve PRIs with the monitoring of MPLADS works. The Implementing Agencies have transferred most of the assets to the User Agencies which include. (formerly. This seems to have received less attention than it deserves. The District Authorities have. There is. been no progress recorded in the District in this regard.

only such of them may be considered for sanction of works as may have the capacity to undertake maintenance of the assets. 8. transparency and compliance requirements. which has a stake in the maintenance. in this regard. In terms of MPLAD Scheme guidelines. commencement. Erecting of Plaques at the work sites A plaque is one of the best ways of highlighting the contribution of an individual in promoting the growth or development in the local area to foster community interest. should be permanently erected at all the work sites for greater public awareness and transparency. The study has revealed that in many of the sampled work sites. indicating the cost involved. The UA should have adequate resources and manpower available with it. the Plaques were not positioned properly and also those were not with the prescribed inscription. Annexure IV-A. Maintenance of Input Formats Records are essential and vital documents that support operations of an organization enabling it to access the information it requires. indicating the cost involved . commencement. B and C for each work which is not being maintained. This defeats the very objective of transparency and public awareness.) Page 56 . The DA needs to take a serious view in this regard and direct all the IAs to install /paint Plaques at all the work sites. Records also enable an organization to meet its accountability.Monitoring of MPLADS Works Narmada that the interventions made remain effective and sustainable. While the Government IAs have the budgetary support for maintenance of assets retained by them. In case of Societies/Trusts. No work may be sanctioned without creating a local institutional set-up with user participation. This makes the identification of the assets created under MPLAD Scheme difficult since similar works are also being carried out under other Government sponsored programmes/schemes. AFC India Ltd. Under the guidelines a Plaque [Stone/Metal] carrying the inscription “ MPLADS Works”. in installing the plaques. In a few cases. DA should ensure maintenance of these Input formats for each work. the PRIs/LMBs may have to raise their own resources. (formerly. Agricultural Finance Corporation Ltd. plaques were not found erected or reported to have been stolen/removed later on. Similarly. the DA has to maintain data in prescribed input formats viz. as given in the scheme guidelines. completion and inauguration dates and the name of the MP sponsoring the project. as envisaged. completion and inauguration dates and the name of the MP sponsoring the project. to undertake the maintenance work of the Asset and action need to be taken against any defaulting Agency in terms of the agreement entered into by it with the Government. 9. The Plaques should further be permanent on Stone/Metal with the inscription “MPLADS Works”.

The progress may be watched at an appropriate senior level in the DA Office. The data of MPLADS works implemented in the District were being uploaded on the MPLADS website along with photographs of works costing Rs. (formerly. which is being done by many organizations. The District Authority is required to upload the details of the work sanctioned on the MPLADS website [www. The DA is suggested to draw a time-bound programmme for auditing of works through a proper agency as required under the scheme. there was total absence of work audits. If necessary. database maintenance of the works executed under the Scheme in the office of DA and IAs were found to be not being maintained properly to get any authenticated and prompt information. 5 lakh and above. The DA need to initiate immediate required steps to upload the data on the website. The DA is also maintaining a different MP-wise books of accounts under MPLADS. Audit of the MPLADS Works Institutionalization of this process of auditing of MPLADS is essential to see if these funds are being used effectively.in] or transmitted to the MoS&PI. In addition. AFC India Ltd. for ensuring prompt and accurate information. Agricultural Finance Corporation Ltd. concerns and challenges encountered in the execution of a project by using quantitative and qualitative assessment tools to measure performance outcomes. The District Authority is maintaining head-wise Asset Register containing details of the works sanctioned under MPLAD Scheme. much of the information in respect of many works was not updated in the related columns of the Register. The DA may explore the feasibility of shifting from a fully paper based records system to a predominantly electronic system.e.nic. The records i. Since the operation of the scheme is to be put in the public domain for bringing transparency and accountability in the system. GoI for hoisting the same in its website.say three months. Use of Website Use of Web is gaining importance as a potent tool to bring greater transparency and accountability in the governing process and delivery of service to the citizens. While financial audits were reportedly done.Monitoring of MPLADS Works Narmada IAs are required to maintain Annexure IV-D format for data entry for each work implemented by them which should be strictly enforced by DA. accounts and UCs will be audited by the CA/Local Auditor / Statutory Auditor as per the State Government procedure. However.) Page 57 . a special temporary cell may be set up under one Officer in District Planning Office to take up the data uploading task on priority basis to be completed within the stipulated time frame . CAG may also undertake a few test audits. Records can be maintained in any format . 11.physical [paper] and electronic. the regular updating of data at district level is critical to present the true picture of the progress of the scheme. but the same is not being done regularly. 10. As per the Ministry‟s guidelines.mplads. An Audit affords an opportunity to uncover the issues.

Work-wise and MP-wise separate files may be maintained. i. ii. at one place for the effective implementation of the programme. Documentation of Pre-work Condition No evidence of pre-work condition at the location of the assets is found to be on record.Monitoring of MPLADS Works Narmada 12. Such facilitation centers are very much necessary to create awareness about the scheme to general public and to ensure transparency. This practice will substantiate the necessity of work at the recommended site. (formerly. the extent of development / improvement happening on account of work and will also help measure the impact of the work on local area. environment and overall economy. 14. MPs are entitled to recommend funds for setting up of MPLADS Facilitation Centre in the nodal district. General Aspects DA should take steps to ensure proper upkeep and maintenance of files / records pertaining to MPLAD Scheme. Agricultural Finance Corporation Ltd. Appropriate action in this regard is expected of the DA. MPLAD review committee meetings should be held regularly at least every quarter invariably in which MPs from the district should be invariably invited. The developing of a Facilitation Centre equipped with computer and internet facilities. will prove very useful in providing all information about the on-going MPLADS works in the district. a photograph of the pre-work condition and 2 to 3 photographs of the completed work should be placed in the file as well as on the website. The concept of common facilitation centre in each district to provide information about progress of MPLAD Scheme is yet to take off. information on all the completed works. Further. up to date financial information and up to date MPLADS guidelines and circulars. suggested that the DA should initiate measures to place on record some photographs of the pre-work condition of the proposed work location and document it for records. DA may also stipulate the condition of predevelopment photographs before according its sanction of work to IA. community. There is no practice to have on record any photographs of locations showing predevelopment position/condition. the MPLAD Scheme review meetings should not be clubbed with other meetings conducted at the district level to ensure undivided attention and focus to this prestigious scheme.) Page 58 . A register to record the minutes of such meetings should also be introduced and properly maintained. After completion of the work. It is. AFC India Ltd. therefore. Setting up of facilitation centre at the District From the year 2011-12. 13.

viii. leakage of funds in public programmes and misuse of shareholders' and stakeholders' resources is a commonly perceived scenario. Social audit is an innovative mechanism that can create the enabling conditions for public accountability. In a few cases. (formerly. xi. A few cases of encroachment and deviation in use of the asset for the purpose other than the intended one have been observed. The DA should scrutinize the recommendations received from the MPs more closely to ensure that no ineligible works are sanctioned A firm commitment from the user Agency/IA should be obtained in advance for proper upkeep and maintenance of the asset as in the absence of proper maintenance the initial investment made on the asset will be lost with the passage of time. IA should seek revised sanction from DA before commencement of execution. IAs should ensure that the completion certificate is given only if work is completed as per sanctioned plan & estimates and not on the basis of sanctioned expenditure incurred.Monitoring of MPLADS Works iii. Action against the Societies/Trusts which have violated the terms and conditions of the contract of sanction of works in their favour. which was found missing. Narmada Any work which needs proper maintenance and care after completion should be undertaken only when a proper user agency is ready to take the responsibility and has capacity to carry it out. AFC India Ltd. v. 15. should be initiated The DA should use only the standard format of sanction letter which inter-alia contains a penalty clause for delay in completion of work. IAs are required to ensure that the work is executed as per the sanction granted by DA. an Affidavit in the prescribed format that the recommending MP or any of his family members is not the President/Chairman/Office Bearer or Member of the Managing Committee or a Trustee of the Society or Trust should be obtained from the beneficiary Societies/Trusts before sanctioning of the work to them. x. vii. In India where large scale public welfare schemes are run by the Government. In case of any deviation from the sanctioned estimates and specifications. Agricultural Finance Corporation Ltd. The DA should ensure that in future advance is released as per the scheme norms only. ix. vi. DA should ensure before sanction that the upper limit of Rs. Introducing concept of Social Audit iv. 25 lakh during the entire lifetime of any Society/Trust and within the total entitlement of an MP during the year is kept in view while sanctioning works. advance has been released in the first installment in excess of the limit prescribed in the scheme guidelines. Similarly. The MPLAD Scheme which started with a modest target in 1993-94 has grown enormously both in scale and ambit since then.) Page 59 .

Agricultural Finance Corporation Ltd. It is felt that the scrutiny would create much needed pressure on the district authorities and implementing agencies to act in accordance with the mandated rules and procedures. It is. (formerly.) Page 60 . AFC India Ltd. It will also examine whether the work done under the scheme is really benefiting the target group and whether the impact is of outcomes or outlays only. recommended that Social Audit concept which is considered very relevant to this scheme may be given a trial for the sake of more transparency and accountability and thereby brining improvement in its implementation.Monitoring of MPLADS Works Narmada Social audit is proposed as a supplement to the conventional audit to help any programme Implementing Agency for understanding and improving their performance as perceived by the stakeholders. therefore.

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