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Republic of the Philippines EASTERN VISAYAS STATE UNIVERSITY - CARIGARA CAMPUS Carigara, Leyte

2007 FACULTY AND STAFF DEVELOPMENT TRAINING OF EVSU CARIGARA CAMPUS


A Concept Paper 1. Rationale
The coming years are very interesting years and the respite from our daily tasks during the past months has given us a much needed time to reflect and rejuvenate our individual roles as responsible and accountable government employees. Year 2007 and the ensuing years seems to be a period of substantive and rapid social and technological changes in higher education and one of this is the present policy of our national government to recant its subsidies to State Colleges and Universities throughout the country and in fact because of serious financial crisis, SUCs cannot expect to get any real increase in budget. SUCs has to cater to increasingly diverse constituencies and has to deliver more with fewer resources. Thus, the continuing quest for global competitiveness and excellence in education and doing more with less is haunting the Eastern Visayas State University - Carigara Campus for it to be able to cope up with the challenges of the current regional, national and global trends. The demand for quality education and service and the ability to discern the needs to rise up to the expectations of the changing environment has become EVSU-CCs main undertaking and concern. The EVSU-CC leadership with the active participation and commitment of its teaching and support staff tried to find and discover long term (and short term) solutions to this dilemma in productive efficiency and leadership effectiveness and efforts to upgrade and update knowledge and competences as responsible and empowered government workers should be vis--vis our organizational thrust for relevance and responsiveness and this can only be an output of empowered employees and teamwork which in turn requires quality leadership and service. In this regard, therefore, and in our desire to respond to the call of addressing the challenges of today and the years ahead, the proponent conceived of undertaking the Faculty and Staff Development Training. This noble undertaking aims to prepare us to the current challenges and thrusts in order to sustain our commitment in providing quality service to various clienteles especially the students, community and other productive sectors of society in Eastern Visayas. Further, this will also equip, retool and revitalize every EVSU-CC worker with the necessary skills with due regards for the internal and external constraints and likewise educate and develop every EVSU-CC worker the confidence and satisfaction with his/her work. It is imperative therefore, that the collaborative efforts of the different components of the campus be directed towards relevant and productive endeavors that would ensure and enhance proper utilization of its limited resources to the optimum level. Relative to said intentions, it is thus necessary to assess and evaluate the accomplishments of the campus for the last five years to serve as a springboard in formulating plans for the ensuing years. The assessment would include evaluating on where the EVSU-CC is now and where it would be heading ten years from now vis--vis the national, regional and the university systems vision, mission, goals,

objectives and core thrusts, consistent with the declared state policies, standards and priorities of CHED as well as of RA 8292, otherwise known as the Higher Education Act, what programs need to be developed, prioritized, enhanced and/or phased-out.

2. Objectives
At the end of the Faculty and Staff Development Training, the participants are expected to: 1. Gain relevant knowledge and improve professional skills and competencies, and commitments of officials, faculty members ad employees in line with the fourfold functions of the University, namely, instruction, research, extension services and production; 2. Ensure that the individual or institutional performance targets and commitment plans are relevant and responsive to the priority needs and thrusts of the nation, region and the university system; 3. Gain awareness of the new directives, circulars, policies, rules and regulations affecting government workers; and, 4. Promote and strengthen teamwork and esprit-de-corps between and among teaching and nonteaching employees.

3. Implementing Mechanisms
With all the teaching and non-teaching staff as target participants, the proposed Faculty and Staff Development Training shall be implemented in accordance with the mechanisms provided hereunder: 3.1 Major Activities 3.1.1 All faculty members and non-teaching personnel shall actively participate in the major activities of the Faculty and Staff Development Training to be designed and implemented by the school, particularly on regular In-House Training and Capability Enhancement Activities. Professional enhancement, a relevant extension and income generating programs and other related activities as well as group sessions will be conducted taking into consideration some issues and concerns relevant and responsive to the demands of individual employees functions and responsibilities. It includes professional fora, group discussions, seminars and conferences for faculty members and non-teaching personnel. Each participant is expected to identify and come up with specific and practical alternative courses of actions/and/or solutions that would improve government service and thus attain the desired target--quality service and productivity. Implementation of the individual commitments plans and targets of faculty and staff. Individual or group inputs will be collated by the Planning Coordinator and final outputs will then be made for submission to the Office of the University President through the Planning Unit of Eastern Visayas State University, Tacloban City.

3.1.2

3.1.3

3.1.4 3.1.5

3.2 Period and Guidelines of Implementation 3.2.1 The Faculty and Staff Development Training shall be carried out from the first working day of January until the culmination program on the second week of December 2007.

3.2.2

In-house trainings shall commence and be conducted after office hours, during weekends or holidays and as often as the Steering Committee may deem proper. It will culminate on the first week of December 2007. Actual presence and participation of faculty members and non-teaching personnel, and the Attendance sheet are sufficient proofs for the counting of the minimum numbers of hours necessary to entitle them to the benefits provided for the program.

3.2.3

3.3 Requirements and Responsibilities of the Participants The following are the requirements and responsibilities of participants: 3.3.1 Requirements

3.3.1.1 All teaching and non-teaching personnel regardless of work status who have rendered actual service within the covered period of the proposed program and who shall have rendered service at least fifteen (15) days each month; 3.3.1.2 Part-time and substitute instructors carrying a load equivalent to full-time teaching without a mother agency and have rendered actual service at least fifteen (15) days each month; and, 3.3.1.3 In case of new teaching and non-teaching personnel, she/he must have been in the service as of July 1, 2007. 3.3.2 Responsibilities

3.3.2.1 All participants must be physically present and must actively participate in all relevant activities conducted by the school. 3.3.2.2 The various committees constituted hereunder shall take charge, among others, the supervision of the seminar-workshops and trainings, checking of the attendance, and periodic evaluation of the outputs by the participants. 3.3.2.3 The Academic Head shall collate the outputs of the evaluation of individual performance targets and commitments of faculty members. The Administrative Officer shall take charge in the gathering of seminar outputs of non-teaching personnel. Said data will be forwarded to the Planning Coordinator for consolidation. 3.3.2.4 The Campus Administrator shall review and prepare the institutional reports that would be submitted to the Office of the University President. 3.3.2.5 The EVSU Board of Regents, through the Office of the University President, shall evaluate and approve the final output of this program. 3.4 Monitoring and Evaluation Scheme 3.4.1 Monitoring To ensure effective and efficient implementation of the Faculty and Staff Development Training, the Planning Coordinator shall lead in the implementation and monitoring of the different activities in coordination with the department heads. 3.4.2 Evaluation Scheme A monthly evaluation of the accomplishments of the participants shall be conducted by the Member of the Technical Working Group in-charge of evaluation in coordination with the Planning Coordinator. The TWG shall evaluate and consolidate the outputs that would be readied for presentation during the second week of December 2006. The final report of the Faculty and Staff Development Training will be submitted

to the Board of Regents, through the Office of the University President, for evaluation and approval not later than the second week of December 2007. 3.4.3 Constitution, Composition and Honorarium of the EVSU-CC Steering Committee, Working Committee, Technical Working Group and Resource Persons

3.4.3.1 The Steering Committee, Working Committee and Technical Working Group shall be created to facilitate the Faculty and Staff Development Training to be constituted by the OIC Campus Administrator. It shall be composed of Chairperson, Vice Chairperson and Members who shall serve as facilitators in the conduct of various activities within their respective areas of jurisdiction as defined in the Special Order of the OIC Campus Administrator as hereto attached. 3.4.3.2 To ensure wide participation and proper conduct of the program, the following committees shall be constituted in accordance with the provisions of Executive Order No. 001, series of 2005 issued by the University President and as applied to local campus structure: Steering Committee Chairperson Vice-Chairperson Working Committee Chairperson Venue Preparation Audio-Visual Effects Registration & Documentation Programs & Entertainment Meals/Snacks Ways & Means Technical Working Group Chairperson Finance Training Presentation/Forum Conceptualization & Evaluation Resource Persons Liaison Campus Administrator Administrative Officer Academic Head Supply Officer Extension Coordinator Registrar Cultural Affairs Coordinator Canteen Manager IGP Coordinator MIS & Planning Coordinator Special Disbursing Officer OJT Coordinator Research Coordinator Pub. & Media Affairs Coor.

3.4.3.3 The composition of the Steering Committee, Working Committee and Technical Working Group shall not be more than ten (10), six (6) and four (4), respectively. 3.4.3.4 The Chairperson and Vice-Chairperson of the Steering Committee, the Chairperson and Members of the Working Committee and Chairperson and Members of the Technical Working Group shall be granted honoraria within the period covered as prescribed below: Steering Committee Chairperson Vice-Chairperson Working Committee Chairperson Members Technical Working Group Chairperson Members Resource Persons P 4,000.00 P 3,500.00 P 3,500.00 P 1,500.00 P 3,500.00 P 1,500.00 P 200.00 per hour

Panel of Evaluators

P 400.00 per presentation

3.4.3.5 The official, faculty and/or staff who is involved in more than one (1) committee shall receive an honorarium only once, whichever rate is higher. 3.4.4 Resource Persons The resource persons and panel of evaluators may be invited from other government instrumentalities including its line agencies, private institutions, nongovernmental organizations and/or peoples organizations to discuss and/or enlighten the EVSU-CC personnel of the different issues, concerns and topics relative to the various activities of the Faculty and Staff Development Training. They shall be granted honorarium as provided in the foregoing provisions.

4. Expected Output
Aside from a strengthened professionalism, harmony and camaraderie among the EVSU-CC personnel and enhanced skills and other potentials of the employees, this program would also consolidate data and/or produce, finalize and validate the following output: 4.1 Consolidated reports of agency performance measures, performance targets and performance commitments; 4.2 Individual performance targets and commitments of faculty and staff for calendar year 2007; 4.3 Accomplishment reports for calendar year 2007; 4.4 Narrative reports of the different in-house trainings, for a, discussions and symposia participated in by the faculty and staff; 4.5 Proposed Concept Paper of the 2008 Faculty and Staff Development Training Program of EVSU Carigara Campus; 4.6 Other pertinent individual and institutional reports and, 4.7 Strengthened professionalism, harmony and camaraderie among officials, faculty members and non-teaching personnel of EVSU-CC.

5. Budgetary Requirements
5.1 Incentives 5.1.1 The actual service and active involvement of the participant shall be sufficient proof to entitle them to the Faculty and Staff Development Training Incentive, subject to the availability of funds and usual accounting rules and auditing regulations, to cover meal allowance in the amount of one thousand pesos (P 1,000.00) per month, from the period of January to December 2007 in accordance with other conditions stipulated herein. Upon submission of partial accomplishments and/or outputs, fifty percent (50%) of the foregoing incentives may be disbursed to the participants not later than in the month of June 2007, and the remaining fifty percent (50%) may be released right after the Faculty and Staff Development Training Year-end Review on December 2006. In case of teaching and non-teaching personnel who have fallen short of the required actual services within the period covered because of scholarship grants and other lawful limitations and reasons provided by existing rules and regulations, they shall be entitled to a proportional rate (pro-rate) of their actual service.

5.1.2

5.1.3

5.2 Itemized Expenses 5.2.1 Pursuant to Board Resolution No. 15-A, series of 2005 approved by the Board of Regents on March 21, 2005, and other pertinent guidelines, subject to the availability of funds and usual accounting rules and auditing regulations, the amount of nine hundred eighty-one thousand seven hundred pesos ( P 981,700.00), is necessary and should be appropriated to finance the expenses of the Faculty and Staff Development Training, as itemized below: Particulars 1. Faculty and Staff Development Training Incentive @ P 1,500/month 12mos. 47 personnel 2. Chairperson/Vice-Chairperson of the Steering Committee 3. Chairperson/Members of the Working Committee 4. Chairperson/Members of the Technical Working Group 5. Chairperson/Members of the Review Committee 6. RATA for External Resource Persons @ P200/hr. 8hrs 12 7. Miscellaneous (for the Culminating Activity) Total Amount 5.3 Release of the 50% Incentive by Installment 5.3.1 Pursuant to provisions of Board Resolution No. 12, series of 2005 approved by the Board of Regents of the University, and Section 6.2, 2 nd paragraph of Executive Order No. 1, series of 2005 issued by the Office of the University President, fifty percent (50%) or nine thousand (P 9,000.00) of the incentive per participant shall be released not later than June 15, 2007 to the participants to cover meal allowance from the months of January to June 2007, subject to usual accounting rules and auditing regulations, and existing relevant guidelines and policies. The remaining fifty percent (50%) or in the amount of P 9,000.00 per participant shall be released not later than December 15, 2007 to the participants to cover meal allowance from the months of July to December 2007 subject to usual accounting rules and auditing regulations, and existing relevant guidelines and policies. Amount 846,000.00 7,500.00 12,500.00 9,500.00 12,000.00 19,200.00 75,000.00 -----------------------P 981,700.00

5.3.2

5.4 Source of Funds The financial requirements relative to the conduct of Faculty and Staff Development Training shall be charged against the income (Special Trust Fund or STF) of EVSU Carigara Campus.

PREPARED BY:

GERRY B. DE CADIZ

MIS & Planning Coordinator

CONFORME:

MA. SOCORRO F. MAZO, Ph.D.

ANTONIO B. LACANARIA

Academic Head

Administrative Officer IV

LILLIAN D. ESTORNINOS, DM, CSEE

OIC Campus Administrator

RECOMMENDING APPROVAL:

SOCORRO C. GICAIN, Ph.D.

MANUEL L. PACAA, Ed.D.


............

VP for Academic Affairs

VP for Research & Extension Services

APPROVED:

CATALINO B. BELTRAN, Ph.D.

University President