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Production Planning and Control System Introduction and overview This project (Production Planning and Control) aim

is to simplify your day-to-day work. There are a range of functions and reports that provide extensive information on all materials with their stock data. The main process involves Goods Receipts, Goods Issue, details about stocks and the warehouse contents are stored into the database. They are updated accordingly in the system. The project consists of various modules such as raw materials, vendor details, purchase order, repair section, quality inspection etc. Each one performs its own process. However, the main objective of the project is purchasing raw materials from the vendors and assembling them as finished products for purchase. These products after quality inspection (i.e.) in case of any damage are sent back to the assembling section, and if not, are sent to the warehouse for sales. Individual reports are provided for each module, these include various stock transactions. Reports are provided as day wise, month wise, as weekly reports and so on.

Problem Analysis This section deals with the concept of system analysis, which is the primary phase of the software development. The purpose is to identify the new system and establish what the new system is to accomplish. Moreover, a brief review of requirement determination, report feasibility analysis and finding are recorded here. System analysis is an important activity that takes place, when a new system is being built. It is the central intact of the system development and it includes gathering necessary data and developing a plan to the new system. It is not an easy task because many people need to be satisfied and many conflicts

are to be resolved. System analysis should be creative and imaginative in producing new solutions to meet the user requirements.

Problem Definition The first step in an initial investigation is to identify the problem that led to the user request. The problem must be stated clearly, understood, and agreed by the user and developer. It must state the objectives the user id trying to achieve and the results. It is important to consider the planning phase and how planning a candidate system into larger MIS environment.

The users request to change, improves, or enhances an existing system. The object is to determine whether the request is valid and feasible before a recommendation is reached to do nothing, improve or modify the existing system, or build a new one.

Existing System

Existing system Production Planning and Control is a manual system. Day _ to _day actives are managed manually in ledgers. If only the job order and the services are limited in the manual system, though it is a slow process it would have been enough.

If we want to retrieve any data from the ledgers it is time-consuming process when the volume of data is large. As the volume of data increases, the manual system performance degrades. When an organization expands in size and function, it cannot proceed further with manual operations.

Drawbacks Retrieve information from different sources is very difficult. Less security. Processing is slow. Maintain large amount of data is time consuming process. To produce accurate results are very difficult. More man power utilization

Proposed System The existing system carries a lot of demerits associated with a manual system, which could be overcome by a proposed system. Proposed system has a number of advantages. It enhances control through increased accuracy, consistency, and better security.

Proposed system will have the capacity to handle the projected increase in volume of information over time. Documentation and report generation will be Simplified, leading to considerable savings in time and effort. Data redundancy can be prevented.

Feasibility Analysis

Feasibility study is a test of a system proposal according to its workability, impact on the organization, ability to meet needs, and effective user of resources. When a new project is proposed, it normally goes through feasibility assessment. Feasibility study is carried out to determine whether the proposed system is possible to develop with available resources and

what should be the cost consideration. There are three types of feasibilities. They are as follows:

Economic Feasibility

Economic Feasibility Technical Feasibility Operational Feasibility

It is the most frequently used method for evaluating the effectiveness of a candidate system more commonly known as cost/benefit analysis, the procedure is to determine the benefits and savings that are expected from a candidate system and compare them with costs.

If benefits outweigh costs, then the decision is made to design and implement the system. Otherwise, further justification or alternatives in the proposed system will have to be made if it has a chance of being approved. This is an on going effort that improves in accuracy at each phase of the system life cycle.

Technical Feasibility It centers on the existing computer system and so what extent it can support the proposed addition. For example, if the current is opening at 80 percent capacity an arbitrary ceiling than running another application could overload the system or require additional hardware. This involves financial considerations to accommodate technical enhancements. If the budget is a serious constraint, then the project is judged not feasible.

The assessment of technical feasibility must be made on an outline design of system requirements in terms of input, output, files, programs and procedures. This can be qualified in terms of volumes of data, trends, frequency of updating, cycles of activity etc, in order to give an introduction of technical system.

Functional Feasibility

People are inherently resistant to change and computers have been known to facilitate change. An estimate should be made to know strong a reaction the user staff is likely to have towards the development of computerized system. As this package is technically, economically and functionally feasible, this system is judged feasible.

System Implementation and Testinng Implementation is the state in the system where the theoretical design is turned into working system. The most crucial stage in achieving a new successful system and in giving confidence on the new system for the users that will work efficiently. The system can be implemented only after thorough testing in done and if found to work according to the specification.

It involves careful planning, investigation of the current system and its constraints on implementation, design of methods to achieve the changeover, an evaluation of changeover methods apart from planning. Two major tasks of preparing the implementation are education, training of the users and testing the systems. System analysis and design efforts

will be more for complex systems beings implemented. Based on policies of individuals organization an implementation coordinating committee has been appointed.