Account payable

F-40 - Bill of Exchange - Payable
TOPIC OBJECTIVES Business Process Procedure Overview Background Bills of Exchange Payable are handled as Special G/L transactions in SAP. These transactions are maintained independently of other transactions in the subsidiary ledger and are posted to a ‘alternative’ reconciliation account in G/L. This allows the user an overview of Bills of Exchange payable at any stage. Scenario Step 1. Vendor Invoice SABIC post a vendor invoice via transaction FB60 or MIRO. Step 2. Payment by Bill of Exchange SABIC elect to pay an invoice with a Bill of Exchange. As a result, the vendor payable is cleared, and a Bill of Exchange payable is created. Step 3. Bill of Exchange Charges Statement (optional) SABIC’s vendor sends a Bill of Exchange charges statement. SABIC post the invoice in the same way as for other invoices. Step 4. Payment of a Bill of Exchange Your bank pays the bill of exchange by debiting the amount from your account. Using transaction F-53, post the bank debit entry and cancel the bill of exchange payable and the bill of exchange liability. Prerequisites None PROCEDURAL STEPS Menu Path Transaction Code Accounting → Financial Accounting → Accounts Payable Document entry → Bill of exchange → F-40 - Payment F-40

Last changed on: 04/30/13 Version: Final

SAP 4.6C

Work Instruction Page: 1 of 10

Double Click on F-40 Payment.6C Work Instruction Page: 2 of 10 . Last changed on: 04/30/13 Version: Final SAP 4.Account payable Perform the following steps of how to Post a Bill of Exchange Payment using the information below: Menu Path: Accounting → Financial Accounting Bill of exchange → F-40 – Payment → Accounts Payable → Document entry → SAP Easy Access 1.

6C Work Instruction Page: 3 of 10 . G/L Description Date the transaction occurred Enter your company code here Date that the business transaction occurred Code identifying the currency used in the transaction Additional document description Enter special GL indicator for Bill of Exchange Values Example: 281102 Example: 6000 Example: 28.11.02 Example: SGD Example: BoE#001 Example: W Last changed on: 04/30/13 Version: Final SAP 4. Update the following required and optional fields: Field Name Document date Company code Posting date Currency/rate Reference Sp.Account payable Bill of Exchange Payment: Header Data 2.

Click Enter Button . Restrict value range (1) to choose the vendor account you 4.Account payable 3. Last changed on: 04/30/13 Version: Final SAP 4.6C Work Instruction Page: 4 of 10 . Click Account Button want to post the Bill of Exchange for.

6C Work Instruction Page: 5 of 10 .Account payable Restrict value range (1) 39 Entries found 5.6000 in list box.SINGAPORE . Last changed on: 04/30/13 Version: Final SAP 4. Click Button . Select SG .BILL OF EXCHANGE (PAYABLE BILLOFEXCH . 6.BOE PAYABL .

6C Work Instruction Page: 6 of 10 . to clear open items with your Last changed on: 04/30/13 Version: Final SAP 4.Account payable Bill of Exchange Payment: Header Data 7. Click Choose open items Button payment.

Update the following required and optional fields: Field Name Amount Assignment Text Due on Issue date Domicile Description Amount of the Bill of Exchange Doc. description Additional doc. description Due date for Bill of Exchange Issue date for Bill of Exchange Name of the bank which manages the account from which the bill of exchange amount is to be paid. Values Example: 500000.Account payable Bill of Exchange Payment: Add Vendor item 8. Click Choose open items Button SAP 4.6C .00 Example: BoE#001 Example: BoE Payable to Vendor XYZ Example: 281102 Example: 281102 Example: HSBC Singapore 9. Work Instruction Page: 7 of 10 Last changed on: 04/30/13 Version: Final .

Account payable Bill of Exchange Payment: Select open items 10.6C Work Instruction Page: 8 of 10 . Last changed on: 04/30/13 Version: Final SAP 4. Click Process open items Button .

Double click on document 1900000017 to select for clearing.6C Work Instruction Page: 9 of 10 . credit memos etc. Select DocumentSimulate. Last changed on: 04/30/13 Version: Final SAP 4. 11.) to be cleared with the Bill of Exchange. 12. To do so. double click on the items you want to clear.Account payable Bill of Exchange Payment: Process open items On this screen you can choose vendor documents (invoices.

14. Click Save Button to post the Bill of Exchange and clear the open items.Account payable Bill of Exchange Payment: Display Overview 13.6C Work Instruction Page: 10 of 10 . The message bar displays “Document 150000000 was posted in company code 6000” Last changed on: 04/30/13 Version: Final SAP 4.

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