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Venezia Rule-Book & Welcome Kit

Reg. No. - PNA/PNA-(4)/HSG/TC/10759/2011-12 S/N 45/1, Baner, Pune - 411045

Version 1.0

About
This is not a legal document but an informal document explaining the Venezia Co-op Housing Society bye-laws in simpler terms. This document does not include all the bye-laws of the society but just a subset those bye-laws and there are many more rules & bye-laws which govern the functioning of society. All members are expected to read the complete set of bye-laws clause by clause along with Deed of Declaration, Conveyance Deed & also the Maharashtra Co-operative Society Act 1960 & also the MOFA Act 1963 as it is the governing document for society operations. The complete copy of duly registered bye-laws can be obtained by the any member from the society office with the payment of relevant fees.

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Contents
Reg. No. - PNA/PNA-(4)/HSG/TC/10759/2011-12 .................................................................................... 1 Welcome to Venezia……… .................................................................................................................................. 6 A Brief History of Venezia ......................................................................................................................... 6 Venezia Means……. ................................................................................................................................... 6 Venezia Society Membership........................................................................................................................ 7 Types of Society Membership ................................................................................................................... 7 Primary Membership ............................................................................................................................ 7 Secondary Membership ........................................................................................................................ 7 Nomination of Society Membership ......................................................................................................... 7 Change in Type of Society Membership ................................................................................................... 8 Transfer/Surrender of Society Membership ............................................................................................. 8 Duplicate Share Certificate ....................................................................................................................... 8 Forfeit of Share Certificates ...................................................................................................................... 9 AGM of Venezia Society .............................................................................................................................. 10 Business of AGM ..................................................................................................................................... 10 Profits & Dividends ................................................................................................................................. 10 SGM of Venezia Society .......................................................................................................................... 11 Resolutions Passed in AGM/SGM ........................................................................................................... 11 Maintenance Charges ................................................................................................................................. 11 Regular Society Maintenance Charges ................................................................................................... 12 Non Occupancy Charges ......................................................................................................................... 12 Water Charges ........................................................................................................................................ 12 Reserve Fund Charges ............................................................................................................................. 12 Sinking Fund ........................................................................................................................................ 12 Repairs & Maintenance Fund.............................................................................................................. 13 Major Repairs Fund ............................................................................................................................. 13 Property Tax ........................................................................................................................................ 13 Non Payment of Maintenance Charges .................................................................................................. 13

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......................... 18 Criminal Behavior by Members ............................................................................................................................................................................................................................................. 15 Parking Rules ........................................................................................................................................................................................................................................ 21 Scoop The Poop ............................ 21 Damage to Society Property ......................................................................................... 21 Stick No Bills .................................................................................................................................................................................................................................................................................................................. 15 Club House Rules ..................................................... 16 Club House Party Hall Rules ........................................................................................................................................................................................................................................................................................ 14 Basic Rules... 19 Common Penalties / Fines ........................................... 18 Cooperation with Security Guards’ .................................................................. 23 Third Non-Cooperation Notice ................... 25 Election of Management Committee & Office Bearers ................................. 20 No Drunken Behavior ..................... 23 Second Non-Cooperation Notice ......................................................................................................................................... 21 No Parking .................................................................................................................................................... 14 Rules for Tenants ............................................................................................................................................................................... 25 Venezia Co-op Housing Society Page 4 ............................................................................................................................................................................................................................. 25 No Confidence Motion ............................................. 21 Cash Reward for following society rules ......................................................................... 20 No Spitting ...................................................................................................................................... 21 Garden & Trees Unscrupulous Cutting ........................................... 24 Management Committee & Office Bearers of Venezia ......................................................................................................................................................................................................................................................................................................... 21 Littering in Neighbors’ Property .......................................................................... 22 Non-Cooperation Notices ................................................ 17 Email /Web Portal /SMS Communication Rules ............................................................................................................................................................................. 20 No smoking ........................................................................................................... 18 Inspection & Repairs of the flats .................................................Venezia Society Rules....... 14 Rules for Renting out Property ...................................... 17 Rules about Cleanliness ......................................................................................................................................................................................................................................................................... 23 First Non-Cooperation Notice ............................................................ 20 Fire Hydrant Usage.......................................................................................................................................................................................................................................... 17 Notice Boards ...............................................

........... 28 Piped Gas .......................................... 30 Note.......... 27 Venezia Service Providers ........................................ 5...................................................................................................................................................................................................................................................................................................................................................................By Management Committee . 25 By General Body ............................................................................................................................................................................ 30 Addendum.......................... 4.................. 30 Charges for the current financial year .................................................................................................................................................................................... 30 Important Society forms ........................Venezia Society is an abbreviation for Venezia Cooperative Housing Society in this booklet............. 28 Broadband.................................................................................................. 30 1................................................... 27 Society Cultural Fund & Cultural Events ............................................ 25 Legal Documents related to Venezia Society ....................................................................................................................... 3.................... 29 Appendix .................................................. 26 Complaints & Requests to Society .............................................................................. 28 Intercom................................................................................................................................................................................................ Venezia Co-op Housing Society Page 5 .......................................................................... 28 Cable TV .................... 27 Courteous Behavior to fellow Venezians ......................................................................................................................................................................... 6......................................................................................................... Managing Committee members ......................................................................................................................................... 30 Important Resolution Passed by SGM/AGM............. 26 Expulsion from Venezia................................................................................................... 28 Newspaper /Laundry/Washing/Milkman ......................................................................................

Welcome to Venezia……… A Brief History of Venezia Venezia is major Italian City also known as Venice in English. "Serenissima". Due to this glory a Venezia replica is also the biggest & the most expensive theme park ever built in Las Vegas. "City of Bridges". Venezia is the capital of the Veneto region. It’s also place to be where neighbors’ are more like friends & a home is more than just place to stay. Venezia has played an important role in the history of symphonic and operatic music. and spice) and art in the 13th century up to the end of the 17th century. especially the Renaissance period. A place to come home to where they feel their soul belong!!! It’s a place where all Venezians share festivals together with fervor of joy & happiness. Luigi Barzini described it in The New York Times as "undoubtedly the most beautiful city built by man". Venezia has also been described by the TIME as being World's most romantic city. "Queen of the Adriatic". "The Floating City". The cultural history the whole world we live in would have been very different but for the contributions of artists who lived in Venezia. Venezia has been known as the "La Dominante". this little Venezia for its erstwhile residents is an ethereal place with a luxurious lifestyle in the lap of nature. Venezia is also known for its several important artistic movements. and a staging area for the Crusades and the Battle of Lepanto. The Republic of Venice was a major maritime power during the Middle Ages and Renaissance. Venezia Means……. and "City of Canals". "City of Masks". grain. For the centuries Venezia remains the ideal & the most sought after destinations of honeymoon goers worldwide. as well as a very important center of commerce (especially silk. Well to put history aside of the Venezia known to the world. "City of Water". Venezia Co-op Housing Society Page 6 . The name is derived from the ancient Veneti people who inhabited the region by the 10th century BC. Welcome to Venezia!!!! A luxury abode for all in the sojourn of life…………. This made Venezia a wealthy city throughout most of its history. The city historically was the capital of the Venetian Republic.

Link for the form can be found in Appendix Below. This is highly recommended that all primary members should fill the nomination forms to avoid the legal hassles’ for their family members in the case of any unfortunate events.This is legally also known as Nominal Membership. Secondary members will not any right to vote in the affairs of society or the other rights but may participate in the meeting with certain pre-conditions. A primary member can add joint owners as secondary members.This is legally also known as Associate Membership. Minors can not hold society membership until they mature as per the law. All those who do not possess society share certificate will not be considered as society members and will not be eligible for any common facilities of society & lose the voting rights as well.Venezia Society Membership Venezia Society Membership is open all the owners of Venezia Homes who have duly registered their agreement of sale. Secondary Membership . Nomination of Society Membership A primary member of society can nominate this society membership to any other person of his family or otherwise by filling the society membership nomination form. Any member can purchase the copy of society bye-laws from society office. 100 per person. The Primary member will have all the rights in the affairs of Venezia society. Types of Society Membership There are two types of society membership which for sake of clarity will be called as primary & secondary membership. Venezia Co-op Housing Society Page 7 .500. All the Venezia Members will be issued share certificates of Rs. Primary Membership . to be eligible to become managing committee members & all the subsequent legal rights as mentioned in Venezia society Bye-laws. The entrance fee for both the type of membership is Rs. There can be only one primary member per flat of Venezia. The share certificate of Venezia is an important legal document & is the primary evidence of society membership. The membership form of Venezia is available online. Please note if the nomination of society member is in favor of a minor. This booklet is a simplified version of the bye-laws adopted by the society which have been duly registered. It includes right to vote. then a guardian certificate is mandatory.

Publish advertisement in local news paper. And if within 30 days not any objection received then with the consent of Managing Committee meeting duplicate share certificate can be issued. those charges will be recovered from the member who had purchased flat from him. the process to issue a duplicate share certificate is as belowMember should file a Police FIR for the loss of share certificate Member should apply for the duplicate share certificate Member should furnished notarized Indemnity Bond regarding lost of share certificate and clearly mention that the share certificate is not mortgaged or any loan taken against the flat. 25000 each for both the existing member and new joining member. If any member loses the document. The No Due Certificate is mandatory for new transferee member to join the society. then they can do so by submitting change form to society office along with Rs. Society can also declare such transfer null & void if charges to society are not paid with interest. Transfer/Surrender of Society Membership A society membership can be transfer only in case intended change of ownership which is duly registered as re-sale by registrar authority. Please note that by default the first name in Index II is considered as the primary member & all other joint owners as secondary members. The admin cost for change in type of membership is Rs. The forms for such transfer ship are available in society. The new member will need to apply for his society share certificate by above mentioned procedure. Duplicate Share Certificate A share certificate is a very important legal document and all members must keep it safe custody.100 stamp paper declaration for the change . The cost for such transfer of membership No Due Certificate is fixed at Rs. The existing member will be returned his share certificate with the share fees & the profit accumulated during the period he held the Venezia Society Shares. Venezia Co-op Housing Society Page 8 .Change in Type of Society Membership If any member wish to change their pattern of membership and make primary member as secondary member and vice versa . If any outgoing member sales his flat without payment of his dues to the society. This is to be done by member at his own cost Display a notice on society’s notice board.500. In case a loan is taken against the flat the NOC of agency is required with detailing loss. A primary member can request transfer of his society membership to other member after obtaining the No Due Certificate from Venezia Society.

Such a member will need to re-apply for a membership after his expulsion is revoked by the society along with re entrant charges Rs. 25000. Venezia Co-op Housing Society Page 9 . the shares of such a member will be forfeited by the Venezia Society along with the shareholders fee. The member will lose all the legal rights to stay in Venezia or occupy the flat in case his shares are forfeited. then as per the rules.Forfeit of Share Certificates In case a member is expelled by the Society after the due process.

AGM of Venezia Society The financial year of the society accounts will be begin as per society bye-laws on 01 Apr of every year. To consider audit report received from the Statutory Auditor for the previous Cooperative year/years. Business of AGM To receive a report of the committee together with statement of accounts for the preceding cooperative year/years. If the business on the agenda of the AGM is partly transacted then the said meeting shall be postponed to any other suitable date. Holding of adjourned meeting will not required quorum. the society office bearers will call for any special general meeting of all the members at regular intervals as and when required. not later than 30 days from the date of the meeting as may be decided by the members present at the meeting. The AGM (Annual General Meeting) of Venezia Society will be held in the first weekend of every year in the Month of May. All members can participate in this AGM to discuss any issues. AGM will share accounts of society maintenance with all the members. 15% of the profits shall be entitlements as honorarium for the managing committee Venezia Co-op Housing Society Page 10 . To declare the result of election if held prior to AGM To consider the appointment of Statutory Auditor. AGM can be adjourned for want of quorum to the time as may be specified in the notice on the same day or to a subsequent date. However such an associate member will not have right to vote in business of AGM. Apart from the AGM. - Please note than only society members can take part in AGM and not the other proxy members. A formal meeting notice will be displayed each year with the actual dates at least 14 days prior to the AGM. An associate member can attend and participate in business of General Meeting in absence of original member and with written consent given by original member which is submitted to society office prior to such a meeting. Profits & Dividends The society shall distribute any profits made by it any annual year in the below manners One quarter of the profits shall go to the reserve funds of the society with the priority instrument being sinking fund. All shareholders of Venezia are expected to attend the AGM.

However until a stay is granted by the competent court the underlying resolutions remains in effect and all members including dissidents are required to follow them. Venezia Co-op Housing Society Page 11 . SGM of Venezia Society SGM (Special General Meeting) can be called at any time by the Chairman or the majority of the committee. Resolutions Passed in AGM/SGM The resolutions can be passed by the majority view in any AGM or SGM by all members or by managing committee. Such resolutions may be subjected to open ballot if required. Secretary of the society can call the SGM under the intimation to the Registrar at any time. Please note than only society members can take part in SGM and not the other proxy members. Maintenance Charges The society will charge the regular maintenance charges for the operational expenses of society and to meet other repair & sundry expenses needs. For all the charges applicable in current year can be found in Appendix. An associate member can attend and participate in business of General Meeting in absence of original member and with written consent given by original member which is submitted to society office prior to such a meeting. All such resolutions which passed by society are legally binding to all the members including those who may not have attended the meetings. The society maintenance bill will be generated for every member every quarter for advance payment by its members. However Associate member will not have right to vote in business of SGM. The amount of all the below charges are subject to change & the revised schedule will be communicated to all the members.- Rest of the profits can be distributed as dividends’ to all the members as per AGM decision or can be diverted to society cultural funds or any other special purpose funds. The minimum notice period for calling SGM is five days. Any member can approach Cooperative Court/High Court /Supreme Court in case of any objections to the resolutions passed by society. SGM will be called within a period of one month On written requisition of one third of the members At the instance of the Registrar At the instance of the committee of the federal society.

In case multiple different people are staying in a flat specially in case of group of bachelors staying together every single person will be treated as single family unit and non occupancy charges will be applied in that multiples. Such an average family consists of 4 people excluding children under age 12.1000 per month and 4 bachelors’ are staying together then Rs. Please note the below important points in these aspects Non occupancy charges will apply to every family unit in a sublet flat. Reserve Fund Charges Society needs to maintain some reserve funds on permanent basis. The regular charges for the current year can be found in the below appendix. whose charges will be collected from members time to time as applicable. for the flats which have been given for the rent.25 % of the property cost. Venezia Co-op Housing Society Page 12 . The reserves funds will be invested by society in any designated money instrument so as to derive appropriate dividends or profits for the society. Sinking Fund This fund will be used only as per scheduled activities under sinking fund. The members can also pay the advance charges for the whole year and avail some discounts on their regular charges. The non occupancy charges will be arrived at by adding 10% extra to the regular maintenance charges. In the event of water cut by PMC when additional water will be supplied by tankers. Non Occupancy Charges The society will charge a non occupancy charges to those members. the additional water charges will be applicable in the same proportion. - Water Charges The society receives the water from the PMC for an average family size and such water charges are part of regular maintenance bill. This will be 0.Regular Society Maintenance Charges All the resident members of Venezia will be required to pay regular society maintenance charges every quarter in advance. Non Occupancy charges will be part of regular maintenance charges of the society bills as applicable. For example – If total non occupancy charges are Rs. The society will charge an additional water charges per month per person for the members whose flats have been occupied by more than 4 people. In case flat is given to an adopted person a legal proof of guardianship/legal relationship may need to be submitted to avoid non-occupancy charges. A family unit is a person or a group of persons sharing same family names or blood relationship or a legal relationship.4000 will be applicable as nonoccupancy charges. Such total non occupancy charges are applicable for per family unit to whom a flat is sublet by the owners.

These installments will be part of the regular maintenance bill.This is will assessed every year and if there is any utilization in previous year or appreciation in price of property cost then a difference amount will be collected from members. All the members should pay the maintenance charges by the due date to avoid the interest penalty & non-cooperation notice. This will be used by the society only for the event where structural or systemic repairs need to be carried out. Non Payment of Maintenance Charges Payment of maintenance charges is compulsory for all the Venezia members. Major Repairs Fund Major repairs funds are raised as and when required and decided by GB at the rate fixed on area basis or depending on the cost of major repairs. The rest of 1% component of this fund will be a recurring deposit collected in regular intervals from members. Repairs & Maintenance Fund This will be total 1. This is will assessed every year and if there is any utilization in previous year or appreciation in price of property cost then a difference amount will be collected from members. A 0.75 % component of the repairs fund will be maintained to start with & on fixed basis as per govt rules.75% of the construction cost of property. Property Tax Property tax will be based on area basis and will be collected from all the members as and when required. Venezia Co-op Housing Society Page 13 . In order to avoid a big burden to society members for the repairs fund will be build in installments to achieve the corpus of 1% of the property cost.

- - Rules for Renting out Property The owners who intend to lease out the property must get the prior written permission of the society for doing so.. Any single flat can be rented out a single family unit only and any further family unit will be treated as subletting. we had seen some cases of loud /abusive/uncontrolled drunken behavior which is disturbing to others & especially detrimental to children. Such cases are treated as nuisance and society will be within its rights to report such cases as nuisance to local police and member may be served a notice of noncooperation from society. cracks or drainage issues must be brought to the immediate attention of Venezia society as it can have serious impact. All members are expected to pay the charges for society regularly Any leakages’. While all members have right to privacy & party inside their homes. The forms for renting out are available in society office. PMC rules also prohibit any flat to be used as storage facility for any kind of storage operations. Commercial lease is not allowed in Venezia as per current approved plan. Page 14 - Venezia Co-op Housing Society . All members must take the permission for any changes they need to do exterior or common areas of flat. No society member shall do any construction in the common or the shared areas of the society without the prior permission of society. an expulsion notice from Venezia Society membership will be sent to owners. Society prior permission is mandatory for any systemic use of Terrace or for doing any installation on the terrace. The owners must undertake responsibility to submit the copy of police verification of the tenants within 30 days. The owners must enter a rent agreement duly registered to the person the property is leased to.Venezia Society Rules Basic Rules All Venezia members are expected to obey the society bye-laws. it’s equally the responsibility of all the residents to observe it. In case it is found that people who are rented are different from people whose names are entered in rent agreement. While it’s the primary responsibility of the society to maintain the physical stability and structural soundness of the building. The owners must make sure that all the tenants’ family names are mentioned in agreement and only those people are staying in his property.

Rules for Tenants All Tenants should familiarize themselves with society rules & to do so is a primary responsibility of the owner who is subletting his/her flat. The parking stickers must be reissued after that period by all the tenants. Cabs/Taxis/Autos must drop passengers in the common parking itself and not to come till the lift areas. All the tenants are required to submit their police verification report to the society office. The rent agreement should mention family names of all the people staying in the flat. Parking stickers are mandatory for tenants & parking stickers will be issued to only those people whose family name is mentioned in the rent agreement. Any tenant who does not submit his police verification report within 30 days of start of his sublet period will be served first notice of non-cooperation & his complaint will be done to local police station as unauthorized & potentially dangerous tenants. The parking stickers for tenants’ is issued for the validity period which is max of 11 months or the last date of the rent agreement whichever is earlier. No vehicles’ should be parked in others parking blocks or common areas of society. This is important since any violation of society rules will have a bearing upon owners as well & they would liable to pay any fines incurred due to their tenants.- - Owners have a duty to explain all the society rules to their tenants & also to handover a copy of society rulebook to them. If a person is found to have been responsible for unauthorized parking or dangerous parking or parking obstruction then such a member would be fined Rs. If a person is found have use forged parking stickers or reused stickers from other vehicles. All members should put these stickers on their car /bike dashboard or stick it on their vehicles. Please read though the non occupancy charges schedule as applicable for renting out property. All cabs /taxis /autos are to wait outside the society premises and are not suppose to enter parking lots for waiting. All tenants are required to duly submit the copy of rent agreement to society office. All members should park their vehicles in the parking blocks which are allotted to them under the agreement.5000 & served a notice of non-cooperation. - Parking Rules All Venezia members including tenants are provided with the parking stickers.1000. In addition to this the vehicles’ may be towed to outside of society premises & the responsible person will be also liable to pay for towing charges. Tenants must display their parking stickers clearly on the vehicles. - - - - Venezia Co-op Housing Society Page 15 . Please note that EACH parking stickers are allocated to a particular vehicle number & are nontransferable. All members are expected to cooperate in this as such cases are not just parking obstruction but also security concern. then he would be fined Rs.

Please approach office for application of such slots. Always use your own pass for entering club house. In order to this the society member must come down physically to security cabin and sign the register prior to his guest parking. Parking stickers for the tenants would be issued only after they have submitted police verification report & rent agreement copies which clearly mention family names of vehicle owners. In case of any guest entry or guest is with a member who wish to use a club house. Tenants cannot use club house passes of the owners. In case any member has a long term guests or wished to have guest vehicles parked in their allocated parking blocks then this can be done by using special guest parking register. Club House passes are strictly non transferable.- - - School buses can enter the premises but wait within the visitor parking zone & not in the driveway. Any person responsible for any damage to club house will be required to pay Rs. These facility are not to be used by kids. Use of Gym and swimming pool is at own risk of member and society will not be responsible for any health hazard resulting due to improper usage of this facilities. This will be reported to police as well as member will be recommended for expulsion. Club House Rules All society members including all family members which include all kids above age of 7 are issued with the club house passes. Proper swimming costumes / sportswear are expected to maintain decorum for the other members who are using the club house. Society can allot unsold parking slots to a member with payment of fee. roaming in slippers in gym or in underwear at swimming pool is not allowed. Tenants can apply for temporary club house passes to society office by paying related charges. For example. then member shall pay guest entry charge which are displayed in club house.1000. - - Venezia Co-op Housing Society Page 16 . Any society member using gym or swimming pool shall be in proper dress code. All trucks or tempos which are used for movers & packers must not be parked in the driveway or near the list but only in the designated parking lot. No exceptions allowed. No function should be held in parking lobby as it may cause incontinence to others. Gambling is not allowed in club house. Parking in the driveway or under the stilts is strictly prohibited without explicit permission and will invoke fine of Rs.1000 as fine and additional repair charges as applicable at actual. Use of steam bath /sauna bath is at own risk of the society member. Parents must take responsibility of kids using the club house. All people using club house must use their club house passes for entry to club house. All visitors must park their vehicles only in the visitor parking area.

Those found to be misusing the email forum will be removed the email list. Members will be added to email list only after due authentication and verifications. All members must ensure that any complaints. free of cost for the private parties. All members in email group of Venezia must behave in civil manners in all email communications & treat this as an official or formal forum. Email chains or groups are meant only for broadcast communications and are NOT the discussion forums. However e-communication to the society member is a privilege and not entitlements. - - - Notice Boards The society notice board will be used to communicate various rules/changes /minutes of meeting etc. Tenants who wish use the party hall must be in possession of club house passes.- Society reserves right to cancel a club house membership for any member based upon the complaints received or in case of non-cooperation notice issues to such a member. All party usage in club house must be over by 11pm to comply with local laws unless a prior permission is sought from the management committee. All the requests to use of club house party hall must be made to society office. The right to usage is normally on first come first served basis. Again not aware of notice Page 17 - Venezia Co-op Housing Society . All members must read the notice boards regularly to update themselves about the various developments. The members who are not staying in Venezia are expected to update themselves through tenants about all the developments displayed on the notice board. Notice Board shall thus remain the default mode of communications. discussions. These charges are applicable on per day basis. - Email /Web Portal /SMS Communication Rules We at Venezia believe in eco friendly practices and wish to use email /web/SMS for effective communication or efficient requests processing.500 as cleaning charges & optional Rs. Non cooperating members can be removed from email list. to all the members. suggestions they wish to make can only be done in writing as per process below or raised during the meetings. However member will be required to pay Rs. Club House Party Hall Rules sssClub House party hall can be used by any society member who possesses the club house pass.500 as decoration charges if they wish to rent halogen /decoration lighting & music system for the party from society. Not reading the notice or not being aware of rules cannot be excuse for not following them. Society office cannot guarantee all the receivers all the emails. Please note that society notice board is the only default & official mode of communication & not the emails. 500 as convenience charges and an additional Rs. Web Moderator reserves all rights about email list & who should be part of the email group.

Based on the case it will be repaired by Builder (if covered under contract) or by society at common cost. If any construction debris is left unclaimed by members in society premises.25000 as per PMC rules as penalty. Members are also expected to point out any cleaning issues to housekeeping staff on regular basis. Members are expected to give their dry & wet garbage separately . At times to carry out repairs the flats above or below need to be used. All members must cooperate in this regard.- board updates cannot be an acceptable reason for any delays related to mandatory document submissions. If any member wishes to convey something to larger group they should do so by contacting office bearers or with their permission. Below are common tasks entrusted with security staff & all members must comply with them in this regard All visitors /guests must enter their details in guest register Page 18 Venezia Co-op Housing Society . they would be charged Rs. Only managing committee can put the notification on notice boards. Any structural defects/leakages’/ceiling cracks or other such issues members should report to society office. All members must allow their flats to be inspected in this regard. A structural audit & fire safety of the society will be carried out regularly by society. - Inspection & Repairs of the flats Structural soundness of building we live in is primary responsibility of the society. For the flats which are vacant for long time. Rules about Cleanliness All members should keep the society premises clean & not litter them with any debris specially construction debris. the owners are requested to deposit a set of keys to society office so that their absence may not affect the inspection & repairs of the flats. Cooperation with Security Guards’ Security Guards are for the common interest of everyone. They are performing their allotted tasks and everyone is expected to cooperate with them in mutual interest rather than engaging in verbal arguments. In case such a defect is no way affecting society structural soundness or members action is responsible for defect or is a minor defect then member would need to carry out repairs at his/her own expense. without which the housekeeping staff can refuse to collect your garbage.

the owner would still be liable for the expulsion. then such a member may be liable for expulsion from Venezia Society. Criminal Behavior by Members As per the society bye-laws of Venezia Society any person found in the criminal behavior which is described as “Such a person in part of police investigation in any of the serious criminal offence” or charge sheeted by police & is pending a trial for a serious criminal offence. Request everyone to cooperate in this regard. Another very important point to note is that as per law child labor under age of 14 is prohibited. security guard can deny access. - Venezia Co-op Housing Society Page 19 . For more details see parking rules section. since it is against the law and such members would be liable for expulsion from the society. Security team may call any member on intercom before letting people inside premises on case to case basis. Please note that we had some instances where some people were found to be part of petty crimes within the society premises like theft of petrol from bikes or shoes or other common area items.- All visitors/guests must park vehicles in visitor parking. All members are expected not to employ any child labor even as domestic servants. In case no response is received on intercom. All members should display their club house pass while entering club house & enter details to usage register. Please note that such cases will be dealt very strictly as criminal behavior & such members may be liable for expulsion from society. Even if such a behavior is on account of tenants. All members should display their parking stickers when asked by security specially the tenants.

then the guest owner will have to pay that amount.Common Penalties / Fines Below are the common fines which will be imposed as per society bye-laws for violation of society rules. Balcony & Terrace are semi-common areas or shared spaces and smoking in such places can result in “Passive Smoking” for neighbors. lobbies and garden. Society will impose fine of Rs.1000 per incident & also a notice of non-cooperation.1000 will be imposed on such person for every incident. pan or other such products will invoke such a fines. - - No Spitting No spitting in any of the common areas of society which includes lifts stairs.1000 will also be imposed in such cases by society. Smoking in Lifts is strictly prohibited by law as it can cause short circuit & anyone observed smoking in lifts will be fined Rs. If an offender is a guest & refuse to pay the fine.e. of Venezia is strictly instructed not to come to work in drunken state & if anyone is ever observed. Any spitting through chewing of mawa . - Venezia Co-op Housing Society Page 20 . Any such behavior will attract fine of Rs. The fine of Rs.10000 if offence is to be found to be correct & the complaint frivolous. All the fines will be collected in issuance of a society receipt with detailed offence description. - No Drunken Behavior Venezia is a family oriented society and so none of the common premises of society including club house & swimming pool. Any person who is in a drunken state is also not permitted to enter swimming pool or club house or such amenities areas. housekeeping etc. The service staff i.gutka. security. is to be used for consumption of alcohol. Those who refuse to pay fine can appeal to Managing Committee & will have to pay compounding fee of Rs. Please report any such incident to society office on priority.5000 & offender will be send with first notice of non-cooperation and offender will also be reported to local police for further action. 1000 for any person observed in smoking in any of the common areas or in disposing cigarette butts in common areas. they will be removed immediately. No smoking No Smoking in any of the society premises. As per Law smoking is banned in all public places & society common areas are public places. pan masala . A fine of Rs.

Venezia Co-op Housing Society Page 21 . lights. A fine of Rs. 1000 to the said member. tiles or any other objects in the common areas of society property will attract a fine of Rs. parking lots should not be used as toilet ground for the pets. Failure to scoop the poop would invoke fine of Rs.1000 plus the recovery cost of the damaged goods. For this the disposable bags are available in all common dustbins. 5000 and offender will also be served with notice of non-cooperation. We expect pet owners to “scoop the poop” as per cleanliness standard worldwide. Any member in violation of this will be fined Rs. Any person found with unauthorized use of fire hydrant will be fine Rs.1000. - Stick No Bills No advertisements shall be displayed at any of the common areas or society premises without the prior approval from the managing committee of Venezia. In addition to this the vehicles’ may be towed to outside of society premises & the responsible person will be also liable to pay for towing charges. Any littering in the neighbors’ property with offensive items like cigarette butts and/or beer cans and/or animal bones and/or other such items will be treated severely & will attract a fine of Rs. Garden & Trees Unscrupulous Cutting The garden and tress in the premises is expected to be maintained by all as society incurs significant expenditure in beautification & not be cut /damaged /or deflowered unscrupulously.1000.Fire Hydrant Usage Fire hydrant is to be used only in the subjective event or by prior permission of managing committee. Scoop The Poop We are a pet friendly society. Damage to Society Property Any damage to society property like club house. No Parking If a person is found to have been responsible for unauthorized parking in a parking area not allocated to him or dangerous parking or parking obstruction or parking under “No Parking” zone then such a member would be fined Rs.1000 will be imposed in all such cases to the offenders. however society common area like lawns.1000. Littering in Neighbors’ Property Any littering in the semi-covered areas of society which includes balcony/terraces and private garden of neighbors’ property with any kind of garbage will attract fine of Rs.1000.

whether Venezia insiders or outsiders. Venezia Co-op Housing Society Page 22 .Cash Reward for following society rules The society will provide cash reward Rs. 500 as cash reward for every such incident. For example if any Venezia residents observe that a person is smoking /spitting or doing any such other violations of the above mentioned rules and brought it notice of security /office bearers to collect the fine . who will help in enforcing of the various society rules. 500 to any person. then such a person will be eligible for Rs.

this is only to ensure that frivolous appeals are not flooded to the society. Second Non-Cooperation Notice The second non-cooperation notice will be issued by society to Venezia Members in below cases No response given to the first notice of non-cooperation issued by Society A repeated occurrence of violation of the rules for which the member has already been issued the first notice of non-cooperation When a member has been issued a second notice.10000 appeal charges for turned down appeals. A notice rectification fee of Rs. Acknowledging the notice doesn’t mean rectification of the points raised & hence members are expected to give the response at the earliest to society office. which is expected to respond by the members within the stipulated time mentioned in the notice along the subsequent reply.1000 will be charged to members to whom notice will be issued after the notice is replied to & the response is found satisfactory by the society. then they can do so by process below . Every member must acknowledge the receipt of any such notice if it’s issued against his name. Intercom & other such common facilities Garbage Collection Club House & other common areas Other amenities of society Venezia Co-op Housing Society Page 23 . The notices issued by the society is a very important legal document & the implications of such notices are as below First Non-Cooperation Notice The first non-cooperation notice will be issued to the Venezia Members in the below cases Non-payment of Society Maintenance Charges Any violation of the rules of society Any complaint received against the member which is against the law or society rules The first non cooperation notice will be issued by Venezia Society to fellow members. In case any member wish to appeal any notice . however members must pay Rs.Non-Cooperation Notices The society will issue the notice of non cooperation to the Venezia members who have violated any of the society rules or in case of nonpayment of society charges or in case of any other case of non cooperation. this will be accompanied by the subsequent action which will deny the said member right to use the common amenities like Lifts.

Venezia Co-op Housing Society Page 24 .The second non cooperation notice will be issued by Venezia Society to fellow members. A notice rectification fee of Rs.5000 will be charged to members to whom notice will be issued after the notice is replied to & the response is found satisfactory by the society. which is expected to respond by the members within the stipulated time mentioned in the notice along the subsequent reply. A notice rectification fee of Rs. Third Non-Cooperation Notice The third non-cooperation notice will be issued by society to Venezia Members in below cases No response given to the second notice of non-cooperation issued by Society A repeated occurrence of violation of the rules for which the member has already been issued the second notice of non-cooperation When a member has been issued a third notice of non-cooperation this will be accompanied by the recommendation to managing committee for expulsion of member from Venezia.10000 will be charged to members to whom notice will be issued after the notice is replied to & the response is found satisfactory by the society.

the re-election will be held time to time. The primary three office bearers are Chairman. In case of any changes or resignations to managing committee. No Confidence Motion There are two methods of moving a no confidence motion against any management committee member. The committee will try to keep a high level balance between all the wings of society for the representation. Election of Management Committee & Office Bearers The election of management committee and all the office bearers is by the open election process with all decisions by majority. Any society member can stand for the election of management committee who is not a defaulter on dues or under any non-cooperation notice.5 per page within a maximum of 30 days of request made. By Management Committee Management committee can decide to move a no confidence motion against any of its member by written request of 1/3 of its total members to chairman and such a no confidence motion should be passed by ¾ of the total committee members By General Body Any society member can move a no confidence motion against any management committee members. Any member can ask for copy MoM of meetings held by managing committee. Secretary & Treasurer. The details of their duties and responsibilities can be found at the bye-laws copy. Chairman. This will be provided at the cost of Rs. Venezia Management Committee consists of 9 members with reservation for 1 woman. Please see appendix for the list of current management committee. The entire management committee is jointly responsible for all the workings of the society. The elected management committee will decide amongst themselves who shall be office bearers’ viz. to chairman expressing no confidence motion and such a meeting should be attended by at least 2/3 of total Venezia Co-op Housing Society Page 25 . The management committee is legally entitled to be paid as honorarium not exceeding 15% of the profit or the net dividends distributed in any given year. In order to do so the member need a written petition signed by at least 1/3 of the total society members who are non-defaulters or not under any non-cooperation notice served by the society .Management Committee & Office Bearers of Venezia The society will execute all its affairs through the management committee and office bearers. Secretary and Treasurer. Working of Management Committee The management committee will meet at least once a month for discussing various business related issues and updates from the meeting will be shared with all through notice board as deemed necessary.

then member can approach the Chairman to convey the meeting of entire Management Committee. To call for such a special general body meeting aggrieved society member will need to have signatures of at least one thirds of the total members and such meeting should be attended by at least half of members. However we wish to point out that all the members of managing committee are normal people with responsibilities of job & family so they should reached at officially allocated hours which are every Saturday & Sunday 10:30am-11:30am. If the request or complaint is not handled by Venezia property manager or the society member is not satisfied with the resolution by property manager. For all the daily paperwork or the requests or the complaints. 1. The first point of contact in such cases is normally Joint Secretary. then member can approach the Special General Body Meeting. If the request or complaint is not handled by Secretary or the society member is not satisfied with the resolution by Secretary. If the request or complaint is not handled by Venezia office bearers or the society member is not satisfied with the resolution by office bearer. then member can approach the office bearers.100 as admin charges. below is the escalation matrix. In case the request is for architecture diagrams the actual charges for reproduction will be applicable plus Rs.5 per page within a maximum of 30 days of request made. Complaints & Requests to Society The society members can make any complaints or requests to management committee members. then member can approach the Secretary. Chairman will then call general body meeting and the no confidence motion shall be termed passed if it’s approved by total of at least 50% of the society members. In case the Venezia property manager fails to resolve the request in the reasonable period of time which is 3-7 days. the dedicated Venezia property manager or supervisor should be reached as first point of contact. 4. Such a legal document will be provided at the cost of Rs. 3.members . Please note that any no confidence motion once defeated then it cannot be moved again in less than six months & by same person in less than year. Venezia Co-op Housing Society Page 26 . If the request or complaint is not handled by Management Committee or the society member is not satisfied with the resolution by them. Legal Documents related to Venezia Society Any society member can ask for any legal documents or the books related to society affairs to the management committee. General Body shall be final authority on all such issues. 2.

The managing committee members can also donate their honorarium to cultural fund. Dasera . We all will share the common walls for the long time in our life and so we expect all Venezians to have courteous behavior to each other. office bears and a certain fixed contributions of the profits made by society. Any member expelled from the society would stand lose his shares of Venezia as those will be forfeited by the society along with the shareholders fee. Courteous Behavior to fellow Venezians As they say in case of emergency a neighbor may be closest to you than any of relatives or the friends. green plantation etc. In addition to this society will maintain a cultural events fund for such events managed by committee. Holi . Society Cultural Fund & Cultural Events The society is a living place for all of us and so society takes active part in organizing and conducting various cultural events throughout the year like Ganesh Chaurthi. If a member refuses to vacate the flat. The society can ask contributions to all members for such events on voluntary basis. Such a member would lose all legal rights including the right to occupy the flat and would be required to vacate the flat within the notice period. Venezia Co-op Housing Society Page 27 . Such a rejoining cannot occur in less than one year from the day of expulsion of the member as per the law & may need approval from registrar office as deemed necessary. society can evict such a person using police & other legal means. Any member expelled from society can rejoin society after its expulsion is revoked by society by reapplying for the society membership. In addition to this a cultural secretary of subcommittee would be formed to streamline the operations of any of these events.Expulsion from Venezia A member will be served the notice of expulsion & will be expelled from Venezia in the below cases Has already being served three non cooperation notices and no rectification received Has engaged in a criminal behavior as described earlier Has not paid the society maintenance charges for over six months period Has been a consistent non-cooperating member The expulsion of the member on the account of action of his tenants is within the scope of society byelaws. The cultural events fund will be build from voluntary contributions of members.

Anyone who wishes to use any other provider must put the dish antenna in their own balcony and not the terrace. Some important intercom numbers are Security Property Manager Broadband Intercom technical supportVenezia Co-op Housing Society Page 28 . Venezia Service Providers We have some common service providers for the society they are listed below Cable TV Tata sky is the current default cable provider for the Venezia society using cable line laid in the society and all members using Tata sky can avail free set top box from Tata sky. fans . late night party inside house or even baby noises. TV sound.There are cases where privacy of two members can clash like installation or repair inside homes . Piped Gas All Venezia Residents would need to complete the process as mandated by govt in this regard . music. We as a society normally do not wish to enter into such cases or make some rules which are not feasible to implement and such cases are best handled by mutual understanding and direct dialogue. Members can use any other broadband network but in case of wi-fi router the receiver should be placed in their balcony and not the terrace. However there are some society bye-laws governing cases of recurring indecent behavior like drunken behavior & nuisance in a society & Venezia society may exercise the underlying rules in such cases. Broadband The Easynet is the current default broadband provider who is using the optical fibers laid in the society. only after which subsidized piped gas can be provided to residents. AC vents . Intercom Intercom is free to all the residents and it can reached as below Wing A-10-XXX Wing B-20-XXX Wing C-30-XXX Here XXX is the three digit flat number of the member.coolers .

Newspaper /Laundry/Washing/Milkman The regular spot boys for providing the newspapers /laundry/washing services will be issued a security gate pass & will be required to enter details to security counter regularly. There is also no monopoly of one person over this & if anyone come across such a person not allowing others to do business & trying to establish his monopoly over these services then such a person should be reported immediately. Venezia Co-op Housing Society Page 29 . There is no official or default vendor for any of these services as appointed by society & any one claiming to be so should be reported immediately. Any such provider can be blocked from the society based on the complaints received or any violation of the society rules by them.

Addendum Venezia Co-op Housing Society Page 30 . Managing Committee members 2.Appendix 1. Important Resolution Passed by SGM/AGM 6. Roles & Responsibilities of the Managing Committee Members 3. Charges for the current financial year 4. Important Society forms 5.