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Name Class Lecturer’s Name Subject

: Sriyani binti Fadzil : 3PPISMP PL BMMTBI-2 : Puan Umazah binti Omar : English Academic (Writing)

Meeting Minutes Type of Meeting: Independence’s Day Celebration on 16th September 2011 Date: 13th July 2011 Minutes taken by: Sriyani binti Fadzil Attending: All present Notes: 1. Agenda item: Preparation of stage for the event. Decision: The decoration of the stage will be nice, beautiful and attractive. All of the equipment that will be use is ready and in good condition. All the performances will go on smoothly. Who will take responsibility, and when they will get it done by: Jusren Martha binti Siun will be in charge of the preparation of stage. It will be done before the event started and along the event.

2. Agenda item: Preparation of the props during the event. Decision: Props for the launch gimmick, theatre and 1 Malaysia dancers will be prepared. As a backup, more props will be prepared so that can cover up if anything unexpected matters arise. Who will take responsibility, and when they will get it done by: Ag Mohd Khairi bin Kassim will be responsible for the preparation of props. It will be ready before the event and standby along the event.

A board that has slogan of Independence’s Day will be needed for signature by our VVIP guests. and when they will get it done by: Mohd Rafie bin Aridy will be responsible to find people that can be guards during the event. Agenda item: Independence’s Day launching. Agenda item: The quantity of presents and its cost. 5. and when they will get it done by: The launching of this event will be in charge by Mohd Shahran Azmi bin Sabri. . there will be a gimmick that will be participated by some lecturers and students. In the launch. Agenda item: The number of people that are needed for guarding during the event. 4. Decision: The fees that are collected from the participants will be use for buying presents. Who will take responsibility. It will be occur in 15 minutes. It will occur along the event.3. All of the participants and including the VVIP guests will get presents. Firstly. at least three people will guard each of these zones. Next. Who will take responsibility. Decision: The Deputy of Prime Minister and other VVIP guests will launch the event. the traffic and lastly will be guarding to make sure the event is safe. the car park. Decision: During the event.

and when they will get it done by : Muhammad Khairil bin Mat Noor will be in charge of the presents. 7. Decision: A speech text will be made and a person will in charge of being a Master of Ceremony. Agenda item: Sales during the event. The sales must be related to Independence’s Day. To make the text. 6. a research will be done so that there is no wrong information in the text. foods and drinks. Who will take responsibility. Agenda item: Master of Ceremony ensure that the event runs smoothly. A backup of Master of Ceremony will be ready in case of anything happens.and when they will get it done by : The person that in charge of finding a Master of Ceremony and make the speech text id Muhammad Safwan bin Mohd Safaruddin Zakki. The Master of Ceremony will work along the event. 15 minutes is needed to give all the presents.Who will take responsibility. Agenda item : Sponsorship for Independence’s Day Decision: Sponsorship from various companies will be use on VVIP souvenirs. The selected people who will join the sales is confirm one week before the event started. and when they will get it done by: Norsilawati binti Saridah will be in charge in finding sponsorship and it will take two months before the event starts. . Who will take responsibility. 8. and when they will get it done by: The person in charge of sales during the event is Nadia Hafiza bt Abd. Who will take responsibility . Majid. Decision: Forms will be distributed for those who interested and it will be limit for only seven until ten stalls.

It will be done in three days before the event. At the centre of the hall. and when they will get it done by: For the music selection and preparation. Who will take responsibility. Who will take responsibility.00 per DVD. ensure that the music will runs well. For the picture. and when they will get it done by: The photographer will be booked by Nurul Ainul Hafizah bt Shmuri. it will be prepared. music also will be played. . For the table clothes. 11. Who will take responsibility. and when they will get it done by: Nur Inani bt Ibnu Hajar will be in charge of the decoration of hall. The recording and also photography will occur during the event. Agenda item: Hall decoration during the Independence’s Day. Agenda item: Music for the event. Agenda item: Photography for the Independence’s Day celebration. If there are any music instruments that will be use. Lastly. Decision: Music will be use in this event which includes the performances. Nursyahida binti Yunus will be in charge. rotten flag will be reused. Decision: The decoration of the hall will be according to event’s theme.00 per 3R and RM5. a red carpet will be put for the VVIP guests to walk.9. Decision: Three students will be in charge for the photography and video recording. The music will be arranged according to the necessity of the performances during the event. The colour of the stage curtains will be change into Jalur Gemilang’s colour. During the entrance of the VVIP guests. it will be cost RM1. 10.

14. and when they will get it done by: Siti Noor Fatiyhah binti Mohamed Rashid will be i charge for the advertisement. Decision: Four students are needed to create advertisement. Who will take responsibility. The advertisement will be distributed to class monitor. stick on the notice boards and also upload in the students’ Facebook’s group. Who will take responsibility. Decision: The banner will be designed by our own students. . 13. lecturers and students during the event. There will be three banners in total. There is also an announcement the night before 16th September 2011. Time for the lunch is an hour. Who will take responsibility. and when they will get it done by : Food and drinks will be in charge by Siti Nur Liyana binti Mohd Yusoff. 15. Meanwhile. Agenda item: Banners for the event. It will be done in two weeks before the event started. Agenda item: The advertisement for the event. and when they will get it done by : Siti Nuraisya Farhana binti Asri will be in charge of the banner. Agenda item: Food and drinks for VVIP. students will be given a flag’s cupcake. The best banner will be chosen and sent to the shop. Decision: Food and drinks are fully sponsored from Grand Continental Hotel. chocolate and mineral water each person. The VVIP and lecturers will have their lunch which is Malaysian foods at the hotel. It will take one month for finishing it. Agenda item: Multimedia presentation for the event.12.

They will get another brochure during the day of the event. Agenda item: To ensure the event runs well. The colours of the brochure are different for VVIP guests. Sriyani binti Fadzil will be in charge. and when they will get it done by : For the multimedia presentation. It will be about Independence’s Day. and when they will get it done by: For the preparation of the brochures.Decision: A multimedia presentation is made for the event. Decision: VVIP guests will receive the brochures one week before the event starts. Besides that. Decision: There will be five VVIP guests who include our Deputy of Prime Minister and also our National Laureate. Who will take responsibility. Siti Syakira binti Sidi will be in charge. Who will take responsibility. they will receive the brochures on the day of the event. The multimedia presentation will take about 10 – 15 minutes. the equipment for the multimedia show also need to be well prepared. All lecturers and students are also will be invited. and when they will get it done by : The name list of guests is in charge by Syarmimi binti Ellias. . Brochures will be put on the chairs so that everybody will get it. Agenda item: Name list of guests that will be invited for the event. 17. Agenda item: The preparation of brochures. 16. Decision: More volunteers are needed for supporting and in charge for the event. lecturers and students. The name list of guests will be ready one week before the event starts. Who will take responsibility. 18. The brochures will be ready in two weeks before the event starts. For lecturers and students. Datuk Abdul Samad Muhammad Said.

. and when they will get it done by : Nadhirah binti Mohamad Shahar is responsible for choosing the theme for the event. 1 Malaysia dance and also independence’s songs performance. Who will take responsibility. 20. and when they will get it done by: Syahmi Asyraf bin Ahmad Sa’ali will be in charge in ensuring the events running smoothly. Agenda item: Performances during the event. It will require a week to done it.Who will take responsibility. The requirement for the clothes will be informed three days before the event. Agenda item : Theme for the Independence’s Day celebration Decision: Everyone are required to wear traditional costume according to their races and also bring a mini Jalur Gemilang flag. Who will take responsibility. The performances will be a drama which is history of independence. during or after the event. It will take time along the event whether before. Decision: The performers must be ready an hour before the event starts. Each performance will take only 7 minutes. and when they will get it done by: The performances will be in charge by Sylvia anak Udam. 19. Each of the performance will only take 7 minutes.