GUIDELINES FOR PRACTICAL TRAINING FOR BACHELOR OF COMMERCE STUDENTS

UNIVERSITY OF DAR ES SALAAM BUSINESS SCHOOL

REVISED: JULY 2010

(ii) Secondly. enjoying up to date information and having personnel who are flexible and adaptable to change and who are eager to work well in teams. Thirdly. In view of the importance of the practical training. Overview In the past. advantages to the partner institution include receiving new ideas.0 Programme Structure 2. the Practical Training will rely heavily on the co -operation rendered by the local institutions/companies to which the students will be attached. In some cases they (students) could be part of the team performing a variety of tasks in one or more departments. its main objective is to provide an opportunity for a student to integrate theory and practice. Invariably. PT constitutes the fourth semester. marketing. management. due to financial constraints. The following are among the advantages of the PT. or as guest lecturers.2 PT and its Tripartite Advantages Practical Training is an important for B’com studies. assigning them responsibilities and expecting results. the programme was halted. Other benefits are good value for money.0 Introduction 1.1. (i) Firstly. and involves all second year students. using good problem solving analytical skills. or computer laboratories. building closer links with the university and having better opportunity for extended assessment for possible future employment. develop habits of rigorous thinking and get exposed to managerial responsibilities. namely accounting. work abilities. Alternatively.Com students and the first Practical Training after reintroduction took place between 1st July and 23rd August 2002. by fitting them naturally into the organization. human resource and information technology. the Faculty of Commerce and Management (FCM) which has been transformed in 2009 to University of Dar es Salaam Business School (UDBS) .1 Fields for Practical Training The fields of the training are in accordance with the core courses which are offered in the Business School. 1. To achieve the aforementioned objectives. 1 . which cannot be simulated in lecture rooms. and finally. used to have Practical Training (PT). it is best if employers treat placement students as they would do to new graduates employees. Similar programmes continue to operate in the Faculties of Engineering. attitude towards his/her area of specialization. It carries the equivalence of two courses in the students’ final assessment. knowledge. (iii) 2. Education. Science and at UCLAS. generates more knowledge from visits and students' reports and initiates opportunities for research and consultancy with employers. It creates closer links with potential employers.1. Other advantages are that employers may be invited to provide input into course/ curriculum planning. The end result is that the student will be able to enhance his or her skills. The student will obtain training and valuable experience in a real life situation. it has been reintroduced for B. they could be personal assistants to senior officers. PT has advantages to the University. creates an atmosphere for opportunities for prospective graduates. However. Students should be assigned problem -solving duties. finance.

He collaborates with all departments to make sure that all students obtain placements for PT. and students know their obligations. (xiii) Be the overall supervisor of the field activities (xiv) Organize students' evaluations for submission to the Heads of Departments.2 Target Group All students enrolled in the second year of study in the B.3 Practical Training Coordination A Coordinator. (ix) Set structures for. Roles of the Institutions (i) To assign an internal supervisor to the student. in fulfilment of their second year academic and practical requirement. (xvi) Represent the School in University fora that discuss and deliberate on PT matters. (v) Ensure that supervisors know their roles. (viii) Work with the Heads of Departments in the School to assist students in making selections for field attachments. manages the programme and is directly answerable to the School Dean. It is recommended that problem -solving assignments would be more beneficial than the normal routine duties. 2. preferably problem solving assignments.Com programme. Thus. (x) Prepare budgets for field attachment (xi) Arrange for supervision of the training (xii) Arrange for payment of field allowances of the students and of the supervisors. to evaluate the students' performance and give a report. the student should be assigned to a senior Internal Supervisor. (vi) Identify field placements. (vii) Assist students to seek field placements. are included on the list to offer opportunities for practical training. (ii) To assign tasks/ duties to students in accordance to the latter's field of training.4 Institutions/ Organizations Institutions that are relevant to our fields of study. for submission to the School. (iii) To make sure that each student executes his/ her assigned duties. (xv) Prepare an overall programme report each year. The Coordinator works closely together with the Heads of Department and with the Associate Dean Academic in the School. who has expertise in that field.2. Roles of the Coordinator (i) Overall coordination of the programme. (v) To complete the training certificate. and evaluation of final reports. (ii) Advise on what aspects should be included in the training programme. 2. 2 . who is a member of the Business School academic staff. (iii) Advise on what institutions to be included in the training programme. (iv) At the end of the period of training. The Coordinator ensures that University procedures and regulations pertaining to PT are adhered to. (iv) Prepare and update practical training programme guidelines. are required to take part in the practical training. Institutions are expected to assist students to get the best practical training possible.

5 UDSM Supervision A supervisor is an academic member of staff of the University of Dar es Salaam. Each supervisor is assigned at least one student per day. and or assigned by the Internal Supervisor (iii) Complete a daily attendance log sheet (iv) Write a final report for submission to UDSM Supervisor 3. who is an Assistant Lecturer or above. The money allocated to the members of the supervision staff shall be in the form of imprest. Students should apply for placements in different originations (ii) 4. Placement The School will facilitate a suitable training place for student. Students are encouraged to work closely with the Coordinator in identifying potential placements. perform duties as agreed with. Visits should be done during working days.0 4. Imprest forms should accompany supervisor's reports. Roles of the Supervisor (i) Physically visit students at the place of work (on weekdays). (ii) Check the student's attendance log sheet (iii) Check the schedule of duties which are assigned to the student (iv) Discuss performance and conduct of the student with the internal supervisor (v) Discuss progress/ problems (if any) with the student (vi) Assist to solve student’s problems (if possible) (vii) Evaluate the students' performance and report the grades accordingly. meals and accommodation.2. (viii) Grade the student’s field report and submit the grade to the Coordinator for further transmission to relevant departments in the School. preferably a staff in the School of Business.6 Students Roles of the Student (i) Each student will have to indicate his/her placement preference to the Coordinator.0 Program Budget Allowances for travel and per-diem for both students and supervisors shall be paid in accordance with the University of Dar es Salaam standing regulations. 4. The UDSM supervisor will hold discussions with the Internal supervisor and the student.1 (i) Additional Guidelines Field Allowances The School of Business shall normally allocate money to students and to members of the supervision staff for travel. All imprest recipients shall retire their imprests not later than two weeks after the end of the practical training session. Each student shall be visited at least once.2 (i) (ii) 3 . Supervision should be done preferably starting from the third week of the PT period. 2. (ii) Report to the place of work.

4. This is an important document for one to keep. Punctuality is emphasized. enclosing a copy of the medical report. (vii) A student who will not complete practical training with no obvious reasons will score a failing grade.1 Student (i) Each student will request his/her Internal Supervisor to fill in.2 Supervisor (i) Upon arrival at the training institution. (iv) Absence from work place for no apparent reason. 4.3 Training Institution (i) The Internal Supervisor together with the student will prepare a work plan. then meet the Internal Supervisor who will take him/her to meet the students. (viii) Students are expected to make their own arrangements for travel to their respective PT work stations. (ii) If absent from duty due to illness.3. (iii) Supervisors are expected to make their own accommodation and travel arrangements to PT assignments. besides informing the internal supervisor. 4 . upon completion of the programme. and has to portray a high level of integrity and respect to others (vi) The student has to obtain a "training certificate". (ii) The Internal Supervisor should check the day to day activities of the student including the filling in of the daily roster and duties performed. (ii) Supervision will be conducted according to the procedure contained in the "PT Student Evaluation Form (by UDSM Supervisor)". (iv) The student has to observe confidentiality. meet a contact person who will facilitate meetings with relevant authorities. the student should inform the Practical Training Coordinator. (iii) Finally. the Internal Supervisor will evaluate the student using the evaluation criteria provided by UDBS 4. may result in to failing the practical training.(iii) Students' placement preferences will be respected in as much as it will be practically possible. 4. (ii) The student should work under supervision of the Internal Supervisor. (iii) The student has to submit a daily roster to the Internal Supervisor for signature. as well. the student must report to the Internal Supervisor on return giving full explanation including a medical report. (v) The student has to be punctual at work. (iii) If absent for more than three days due to illness. The certificate has to be completed by the Internal Supervisor.3.4 Attendance (i) Students must be in attendance for the whole period of the training. and sign an Arrival Note within the first week of the Practical training.3.3 Procedures During Practical Training 4.3.

shall be discontinued forthwith. Overall assessment will be based on originality and creativity in terms of presenting facts and solving problems. C = 40 -49. shall be required to do the training during the session of the subsequent year. Chapter 2= 50 marks.0 Postponement/supplementary Students who are allowed to postpone any session of the practical training on medical or any other grounds. (iii) UDBS has set detailed assessment procedures. 20 marks. through the Internal Supervisor. 5. shall be treated as a subject of the current academic year. 4. shall also repeat the practical training. B+ = 60-69. (vi) This is a 6 unit course. (Chapter 1= 30 marks. NOT completing a Practical training will mean a failure in that Practical Training. • Student’s Final Report ………… 70 marks. A grade will be given in the usual way: A = 70 -100. A written permission to leave before the end of the Practical Training Session must be obtained from the Practical Training Coordinator. (vii) Assessment shall be completed before the end of the subsequent year's first semester. D = 30-39. oral tests will be organized if and when required. (x) Students who do not go to places allocated to them for practical training without satisfactory reasons will be deemed to have failed their practical training and will. F = Below 35. Chapter 3= 20 marks). • Internal Supervisor’s Report……. (ix) A student who fails in the supplementary. (xi) Any student who fails and repeats the second year of study. E = 35-38. will hold supplementary examinations in the following year.5 Assessment: (i) Each practical training session. Grades will be allocated as follows (out of 100%): • UDSM Supervisor’s Report… …. as a result. 5 . 10 marks. together with students who will be supplementing.(v) Permission of the Internal Supervisor must be obtained in advance if a student wishes to be absent for any reason other than illness.3. (ii) Practical training reports shall be handed in for assessment before the end of the third week of the subsequent year's first semester. B = 50 -59. be discontinued from their studies. (viii) A student who fails in the Practical training.

Department(s)……………………………………………………………………….. ……………………………………………………………………… Date (Daily) Brief Description of Duties Performed Student’s Signature Internal Supervisor’s Signature 6 .FORM NO. 1 DAILY ROSTER Name of the Student: ________________________________________________ Registration Number: ________________________________________________ Option: ____________________________________________________________ Name of the Institution:…………………………………………………………….

Date (Daily) Brief Description of Duties Performed Student’s Signature Internal Supervisor’s . Signature 7 .

School of Business.FORM NO. (Name of Student and Reg.) Option _______________________________________________________________. University of Dar es Salaam P. O. Internal Supervisor's name): ________________________________________________ Signature: _______________________________________________________________ Date: ___________________________________________________________________ 8 . Dar es Salaam This is to inform you that. No. Box 35046. 2 ARRIVAL NOTE Name and Address of Organization …………………………………………… …………………………………………… …………………………………………… To: Practical Training Co -ordinator. and was received for practical training. arrived at our organization on___________________________________.

and ……………………………….FORM NO. No. under supervision of: ____________________________________________________________ (Name) ______________________________________________________________(Signature) _______________________________________________________________ (Date) (Official stamp) 9 . The Training took place between ………………….) _____________________________________________________________ (Option) has successfully completed Practical Training at our institution. 3 CERTIFICATE OF SUCCESSFUL COMPLETION OF THE PRACTICAL TRAINING NAME OF THE ORGANIZATION : …………………………………………………… This is to certify that ____________________________________________________________ (Name) ____________________________________________________________ (Reg.

.ac. and will not use any data and information obtained from your organization in the course of my practical training for any purpose other than for my academic endeavours.FORM NO.O. 4 UNIVERSITY OF DAR ES SALAAM BUSINESS SCHOOL OFFICE OF THE PRACTICAL TRAINING DECLARATION OF CONFIDENTIALITY To: The Chief Executive Officer of :……………………………………………………… I. I will maintain secrecy and confidentiality. Business School. …………………………………………(student) ………………………………………….). P. declare that.udsm.(date) Countersigned by: Severine Kessy (Practical Training Coordinator) (signature) 20th July 2010 (date).tz Tel: +255 22 2410006 Mob: +255 713 370208 Fax: +255 22 2410510 Knowledge for Management Excellence 10 . Box 35046. Signature. of the Department of ……………………………. Dar es Salaam. no.(Name and Reg. Tanzania E-mail: severinesk@udbs. ………………………………………………………………. University of Dar es Salaam.

Was your attachment relevant? In what ways: knowledge. or what are your recommendations to solve them? viii. creativity. research/ project. etc vi. Thus the following guidelines should be followed in writing the report: Chapter 1: Introduction (3 0 marks) (In this section. Level of technology vii.) iii. Customers viii. sales. Strategic direction. Type of business/ organization ii. etc) vi. problem solving. In the process of executing the duties/ tasks which were assigned to you what would you consider to be the gaps in teaching between theory and practice? xi. Activities (eg. If you faced any problems. …) iv. analytical requirement. What new things did you learn from the training or being in the organization? x. Did you face any problems in executing the tasks/ duties which were assigned to you? vii. etc. in terms of planning and operational logistics) References (if any) and Appendices (if any) 11 . Description of tasks and duties performed (routine. how did you solve them. work -process. etc. Work environment (team work. Number of employees v. Employment prospects: (a) Would you like to be employed by this organization? (b) Do you think they would like to have you as an employee? (c) Did you get any promises for employment? xii. friendly. Chapter 3: Conclusion and Recommendation (20 marks) i. Did you measure up to the demands of the assigned duties/ tasks? Explain more in terms of challenging tasks or not. Major product/service iii. Did you find the duties/ tasks performed interesting? Explain your feelings.FORM NO. skill development. v. Present the conclusion ii. fully supervised.7 CONTENTS OF THE STUDENT'S REPORT The report is expected to be research based. independent. Placement in the organization (where in the organization did you have the training?) ii. new attitudes. etc Chapter 2: Activities Performed (50 marks) i. iii. (a) What were your expectations before going for the training? (b) Were they met? ix. present the general impression or the background information about the organization): i. Recommendation concerning improving the gaps in teaching theory and practice. Organizational structure iv. Recommendation concerning handling gaps in the placement process (suggestions to improve the program.

.. 3. Date: …………………………………. 8. 12. 13.. 11. 14.. 4.……………………. …………………………. 5 = Excellent) Weight 2 1 1 1 1 2 1 2 3 4 5 1. 9. where 1 = Very poor.… Registration No.. dresscodes. 15. 4 = Good. Punctuality. Appreciation and Adaptation to new work environment Level of interest in the student’s own work Readiness and willingness to accept guidance at PT institutions Capability to perform assigned tasks by institution offering PT Consistency of performance in relation to program plans/tasks given Level of cooperation and working relationship with other employees in the organization Discipline and ability to follow regulations (eg.) Capability to explain any problem experienced during PT Capability to solve problems within the student’s ability to do so Analytical skills Ability to work independently Creativity and capability to learn new skills Initiative to do things Communication skills (oral and written) Contribution of the student to the organization during the field work TOTAL M ATKS 1 1 2 1 1 2 1 1 2 GENERAL COMMENTS ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… …………………………………………………………………………………… Signature of Supervisor: ………………………. 7.Option …………… Department at UDSM ……………………………. 2 = Poor. 2. 6. 5. 5 UNIVERSITY OF DAR ES SALAAM BUSINESS SCHOOL OFFICE OF THE PRACTICAL TRAINING PT STUDENT EVALUATION FORM (BY INTERNAL SUPERVISOR) Name of student . …………. Name of Organisation . 3 = Average. etc. Name and Designation of Internal Supervisor ……………………………………………… PERFORMANCE OF THE STUDENT (Please rate the following items on a 1-5 points scale. 10..FORM NO.. (To be delivered by the student to the PT Coordinator – UDBS : SEALED ) 12 .

3 = Average... Name and Designation of Internal Supervisor ……………………………………………… Name and Designation of UDSM Supervisor ………………………………………… …….. Problem solving skills Analytical skills Creativity Weight 4 4 2 1 2 3 4 5 9... 2... Is the student disciplined. Questions Directed to the Student: 1. 6.... 6..6 UNIVERSITY OF DAR ES SALAAM BUSINESS SCHOOL OFFICE OF THE PRACTICAL TRAINING PT STUDENT EVALUATION FORM (BY UDSM SUPERVISOR) 1.. 10... Is the student facing any problems? If yes. 8. 4= Good.. 4. 3. 5... What type of duties/tasks is the student performing? (Routine.FORM NO. 5. Weight 1 2 3 4 5 Does the student have a proper work program/plan/schedule? 4 Is the student properly completing the daily roster? 2 2.... 5 = Excellent).... 2 = Poor.. 3..... cooperative and accepting guidance? Weight 1 1 2 3 4 5 Kindly provide reasons for your rating above ………………………………………………………….......... The student has to show you a copy of the mailed arrival note for compliance of documentation Seen ____ Not Seen _____ (10 pts if Seen) (Please rate the following items on a 1-5 points scale..... where 1 = Very poor..... Date of Visit: ………………………………. please mention them and how he/she has attempted to solve them ………………………………………………………………………… ……………………………………………………………………………………………… Please rate using the 1-5 points scale explained above... 7.. Name of student………………………Registration No.. …………………………. …………………………………………………………………………………………………………. …………..) ………………… …………………………………………………………………………………………………………. 4. What is the student’s opinion of the placement? ……………………………………………… Questions to be directed to the Internal Supervisor: Please rate using the 1-5 points scale explained above.. research....Option ………………… Department at UDSM ……………………………………………………………………… Name of Organisation . etc... 13 ........

Markt. …) ……………. Were you satisfied by the student’s opinion on the placement .Weight 1 2 3 4 5 1 11. and in which areas? (Acctg.. 14 . etc.. HR. Is the student hardworking? If hardworking. What is your readiness to take more (and how many) students for Practical Training in the future. 12. …………………………………………………………………………………………………………. SUGGESTIONS FOR IMPROVEMENT (eg.. IT.… …………………………………………………………………………………………………………. Mgnt Science.) …………………… ……………………………………………………………………………………………………………… …………………………………………………………………………………………………… 13. Fin. what are the achievements if any? …………………………………………………… ………………………………………………………………………………………………………….