CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL MAY 13, 2013

MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street May 13, 2013 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:

Sham, Messina, Yamauchi, Ayala, Placido Led by Mayor Placido

READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.

PUBLIC HEARING 1. 2013-2014 ANNUAL ACTION PLAN FOR CDBG AND HOME PROGRAMS – F2M1335, N2M13-46, M2M13-35 This is the time and place set by Notice No. N2M13-46 for the City Council to hold a public hearing regarding Community Development Block Grant (CDBG) and HOME funding for the City of Alhambra’s proposed 2013-2014 Annual Action Plan to receive comment pursuant to and in compliance with the Federal Department of Housing and Urban Development (HUD) pre-submission requirements as outlined in Section 24 Part 91 of the Code of Federal Regulations. On April 3, 2013, the City of Alhambra made available its draft 2013-2014 Annual Action Plan for 30 day public review and comment. The document was available for review during normal business hours until May 3, 2013 at City Hall, the Civic Center Library and/or on the City’s website. No comments were received. For fiscal year 2013-2014, the Department of Housing and Urban Development has not formally notified the City of its allocation. HUD has provided guidance that the City should use last year’s CDBG amount of $766,087 as an estimate and decrease last year’s HOME allocation by 5%, which equals $347,710. Both amounts are subject to change upon receiving the official allocation. The following programs are proposed to be funded from CDBG and HOME during fiscal year 2013-14, subject to receiving the official allocation from HUD: Section 108 CDBG Admin 2 5-13-13 $ $ 268,338 128,217

Fair Housing Housing Rehab Code Enforcement Case Management CDBG Total CHDO HOME Admin Home Buyer Program Housing Rehab HOME Total

$ $ $ $ $ $ $ $ $ $

25,000 53,129 176,490 114,913 766,087 52,157 34,771 81,000 179,782 347,710

The HCDA Citizen Advisory Committee reviewed the plans and voted unanimously to recommend approval to the City Council at their April 2, 2013 meeting. Recommended Action: After receiving public testimony, the Mayor should close the public hearing and, at the City Council’s discretion, approve the 2013-2014 Annual Action Plan with programs amounts subject to change upon receiving the City’s official allocation; and, authorize staff to submit the plan to the U.S. Department of Housing and Urban Development (HUD). (M2M13-35)

CONSENT AGENDA (Item No. 2) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 2. ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE – F2M13-35, M2M13-34 Staff requests that the City Council approve the Analysis of Impediments to Fair Housing Choice. The Department of Housing and Urban Development (HUD) requires all entitlement jurisdictions that receive funding to provide an approved Analysis of Impediments to Fair Housing Choice (AI) Study that is updated every five years. On April 2, 2013, staff presented the Draft AI to the Housing and Community Development Citizen Advisory Committee and they unanimously recommended approval of the Draft AI. Recommended Action: City Council approve the Analysis of Impediments to Fair Housing Choice and direct staff to forward the report to the Department of Housing and Urban Development. (M2M13-34)

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M13-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the City’s Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the City’s Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements 3 5-13-13

required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(d)(1): Ronald Jones v. City of Alhambra, WCAB No. ADJ1763517; ADJ3090788; ADJ4142612 Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(d)(2): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4): 1 matter. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with City’s Labor Negotiator (Govt. Code Section 54957.6): None

RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required. CEREMONIAL 3. PROCLAMATION: 710 DAY – F2M13-3 Ratify the action of Mayor PLACIDO in proclaiming July 10, 2013 as 710 DAY and in the City of Alhambra.

PRESENTATION 4. STRATEGIC PLAN UPDATE – F2M11-36 On April 17, 2013, the City Council and Executive Staff met to review the current threeyear goals (2011-2014) and six-month objectives to implement the City’s strategic plan. Approximately every six months, the City Council and Executive Staff meet to update the objectives. During the strategic planning process, it was determined that staff will review the progress of the goals and objectives and present to the City Council the status on a monthly basis. Recommended Action: presented this evening. Council receive and order filed this informational report

CONSENT AGENDA (Item Nos. 5 – 16) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 4 5-13-13

5.

AWARD CONTRACT: 2013 U.S.D.A. SUMMER LUNCH PROGRAM - F2M6-60, N2M13-43, C2M13-16, M2M13-32 On April 25, 2012, the City Clerk received and opened one bid in the amount of $138,425.00 for the 2013 U.S.D.A. Summer Lunch Program (N2M13-43). Staff requests that the City Council award a contract to Unified Nutrimeals in the amount of $138,425.00. The Summer Lunch Program will be conducted at four City of Alhambra park locations: Alhambra Park, Almansor Park, Granada Park and Story Park. Lunches and snacks will be served at 11:00 a.m. – 2:00 p.m. and 3:00 – 4:00 p.m. respectively Monday through Friday from June 3, 2012 through August 9, 2012. Recommended Action: City Council award a contract to Unified Nutrimeals, subject to final language approval by the City Manager and the City Attorney, to provide nutritionally balanced lunches and snacks for children aged one through eighteen years, the cost of which will be charged to the City on a per unit basis, in an amount not to exceed $138,425.00 for the 2013 Summer Food Service Program; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-32)

6.

ACCEPT DONATIONS: ASIAN PACIFIC DANCE CLUB & ALHAMBRA HOSPITAL MEDICAL CENTER – F2M13-12, M2M13-33 Staff requests that the City Council accept donations from the Asian Pacific Dance Club and the Alhambra Hospital Medical Center for use in producing special events at the Joslyn Adult Recreation Center. The donations were given with the intent that the funds are used to supplement entertainment, refreshments and decorations at upcoming Joslyn Center events including: the Older Americans Brunch, the Mothers’ Day: Queen for a Day event, the Fathers’ Day Barbeque event and the Senior Prom Dinner Dance. Recommended Action: City Council accept with gratitude the donations from the Asian Pacific Dance Club ($400) and the Alhambra Hospital Medical Center ($200) intended to enhance special events at the Joslyn Adult Recreation Center; appropriate these funds into account number 101.60.46710 – Senior Services Private Contributions; instruct the Finance Director to increase the Community Services Senior Services Special Events account (101.60.6410.66310) by $600; and, direct the City Clerk to send copies of the resolutions to the Asian Pacific Dance Club and the Alhambra Hospital Medical Center accepting the donations. (M2M13-33)

7.

AWARD CONTRACT: PURCHASE OF ONE (1) CNG ENGINE REGENERATIVE AIR STREET SWEEPER – F2M13-6A, N2M13-26, C2M13-17, M2M13-36 Staff requests that the City Council to award a contract to Municipal Maintenance Equipment for the purchase of one CNG Regenerative Air Street Sweeper. On April 4, 2013, the City Clerk opened 3 bids ranging from $272,968.70 (Municipal Maintenance Equipment) to $289,760.15 (Haaker Equipment Co.). Staff reviewed the bid received from Municipal Maintenance Equipment and deemed the bid meets specifications. Recommended Action: City Council award a contract to Municipal Maintenance Equipment, subject to final language approval by the City Manager and the City Attorney, in an amount of $272,968.70 for the purchase of one (1) CNG Regenerative 5

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Air Street Sweeper; authorize the Director of Finance to allocate $8,000.00 from Fund 228 for the purchase; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-36)

8.

NOTICE OF COMPLETION: MIDWICK TRACT STREET IMPROVEMENT PROJECT – F2M12-37, C2M12-36, M2M13-37 Staff requests that the City Council accept the work of Shawnan for the Midwick Tract Street Improvement Project. There was one change order issued for this project in the amount of $21,279.71. The Midwick Tract Street Improvement Project is complete and has been inspected and approved by Staff. It is now appropriate to file a Notice of Completion for the project. Recommended Action: City Council accept the work of Shawnan (C2M12-36) for the Midwick Tract Street Improvement Project; direct the City Clerk to file a Notice of Completion, releasing the 5% retention in 35 days, if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-37)

9.

NOTICE OF COMPLETION: STREET CUT REPAIR PROJECT AT VARIOUS LOCATIONS – F2M10-81, C2M11-35, M2M13-38 Staff requests that the City Council accept the work of Hardy and Harper, Inc. for the Street Cut Repair Project as complete. This project has been inspected by staff and all work has been completed in accordance with the City requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office. Recommended Action: City Council accept as complete the contract with Hardy and Harper Inc. (C2M11-35) for the Street Cut Repair Project at Various Locations in the amount of $74,996.38; direct the City Clerk to file a Notice of Completion, releasing the 10% retention in 35 days, if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-38)

10.

NIB: WATER TRANSMISSION LINE FOR WELL NO. 9 TO THE GROUND WATER TREATMENT PLANT - F2M13-36, N2M13-69 Staff requests City Council authorization to distribute a Notice Inviting Bids (NIB) for the Well No. 9 Water Transmission Line to the Ground Water Treatment Plant (GWTP) and Street Rehabilitation on Granada Avenue from Alhambra Road to Mission Road and Clay Court from Granada to east city limits. In order to provide better water quality and improve Well No. 9 sustainability as a potable water source in the future for the City, staff is recommending running a transmission line south on Granada Avenue to the GWTP which is on Clay Court, just north of Mission Road. After the installation of the transmission line, the affected streets will be rehabilitated in accordance with City specifications.

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Recommended Action: City Council approve the distribution of a Notice Inviting Bids to qualified contractors for the Transmission Line for Well No. 9 to the GWTP and Street Rehabilitation on Granada Avenue from Alhambra Road to Mission Road and Clay Court from Granada to east City limits, with bids due no later than 10:30 a.m. on June 13, 2013; and, direct staff to undertake the steps necessary to finalize Council’s action. 11. FINAL TRACT MAP NO. 71100 - F2M13-11, M2M13-39 Tentative Tract Map No. 71100 was approved by the Planning Commission on September 21, 2009. The project is a six unit condominium complex located at 22372239 West Main Street. All conditions of approval of the Tentative Tract Map have been met including the municipal restrictions, reviewed and approved by the Planning Division staff. The City Engineer has signed the Final Tract Map and recommended recordation of the same. Consequently, approval and recordation of this map is now appropriate. Recommended Action: City Council adopt Minute Order No. M2M13-39 as follows: RESOLVED by the Alhambra City Council as follows: SECTION ONE: Based upon the recommendation of the Assistant City Manager/Interim Director of Development Services in her report dated May 13, 2013, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473.5, 66474, 66474.1 and 66474.6 of the Subdivision Map Act of the State of California relating to findings for approval. SECTION TWO: This Council hereby approves FINAL TRACT MAP NO. 71100 for the 6 unit condominium project located at 2237-2239 West Main Street and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map. 12. FINAL TRACT MAP NO. 72051 - F2M13-11, M2M13-40 Tentative Tract Map No. 72051 was approved by the Planning Commission on November 6, 2012. The project is an 18 unit condominium complex located at 88 South Marengo Avenue and 1681-1683 Acacia Street (previously known as 20-24 South Marengo Avenue). All conditions of approval of the Tentative Tract Map have been met including the municipal restrictions, reviewed and approved by the Planning Division staff. The City Engineer has signed the Final Tract Map and recommended recordation of the same. Consequently, approval and recordation of this map is now appropriate. Recommended Action: City Council adopt Minute Order No. M2M13-40 as follows: RESOLVED by the Alhambra City Council as follows: SECTION ONE: Based upon the recommendation of the Assistant City Manager/Interim Director of Development Services in her report dated May 13, 2013, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473.5, 66474, 66474.1 and 66474.6 of the Subdivision Map Act of the 7 5-13-13

State of California relating to findings for approval. SECTION TWO: This Council hereby approves FINAL TRACT MAP NO. 72051 for the 18 unit condominium project located at 88 South Marengo Avenue and 1681-1683 Acacia Street (previously known as 20-24 South Marengo Avenue) and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map. 13. FINAL PARCEL MAP NO. 72104 - F2M13-11, M2M13-41 Tentative Parcel Map No. 72104 was approved by the Planning Commission on November 19, 2012. The project is a merger of two existing parcels into a single lot. The site is developed with a Chase Bank branch office and a parking lot located at 1000 West Valley Boulevard. All conditions of approval of the Tentative Parcel Map have been met. The City Engineer has signed the Final Parcel Map and recommended recordation of the same. Consequently, approval and recordation of this map is now appropriate. Recommended Action: City Council adopt Minute Order No. M2M13-41 as follows: RESOLVED by the Alhambra City Council as follows: SECTION ONE: Based upon the recommendation of the Assistant City Manager/Interim Director of Development Services in her report dated May 13, 2013, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473.5, 66474, 66474.1 and 66474.6 of the Subdivision Map Act of the State of California relating to findings for approval. SECTION TWO: This Council hereby approves FINAL PARCEL MAP NO. 72104 for the merger of two parcels located at 1000 West Valley Boulevard and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map.

14.

MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the March 25, 2013 regular Meeting of the Alhambra City Council and the April 17, 2013 adjourned regular Meeting of the Alhambra City Council.

15.

PERSONNEL ACTIONS – F2M13-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated May 13, 2013 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

16.

DEMANDS - F2M13-1 Recommended Action: City Council approve as submitted Final Check List 8

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(144658 thru 144852) in the amount of $1,504,233.26 for the period ending April 19, 2013; Final Check List (144853 thru 145018) in the amount of $724,437.43, Schedule of Wire Transfers in the amount of $1,326,457.14 for the week ending April 19, 2013 and Schedule of Wire Transfers in the amount of $387,693.00 for the week ending April 26, 2013; Final Check List (145019 thru 145151) in the amount of $297,528.44 for the period ending May 2, 2013; and, Final Check List (145152 thru 145214) in the amount of $24,618.87 for the period ending May 3, 2013.

ORDINANCE – FIRST READING 17. ORDINANCE AMENDING AMC CHAPTER 23 TO ADD SECTION 59 PERTAINING TO PROCEDURES FOR REQUESTING REASONABLE ACCOMMODATIONS PURSUANT TO FAIR HOUSING LAWS – F2M12-53, O2M13-4617 Staff requests that the City Council consider first reading of an ordinance amending Chapter 23 of the Zoning Code to add Chapter 59 pertaining to procedures for requesting reasonable accommodations pursuant to Fair Housing Laws. Recommend Action: Direct the City Attorney to introduce and give first reading by title only, waiving further reading to the following ordinance entitled: Ordinance No. O2M13-4617: An Ordinance of the City Council of the City of Alhambra amending Alhambra Municipal Code Chapter 23 to add Section 59 pertaining to procedures for requesting reasonable accommodations pursuant to Fair Housing Laws. which ordinance shall return for a second reading and adoption at the next City Council meeting.

PRESENTATION 18. SAN GABRIEL BASIN WATER QUALITY AUTHORITY: SAN GABRIEL BASIN CONTAMINATION AND CLEAN UP EFFORTS - F2M12-46 Councilmember AYALA, who also serves as a Board Member on the Board of Directors for the San Gabriel Basin Water Quality Authority, will present information regarding San Gabriel Basin contamination and clean-up efforts. Recommended Action: City Council receive and file the informational report.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record.

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Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas. COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M13-7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will be held on Tuesday, May 28, 2013 at 5:30 p.m., in the Alhambra City Hall Council Chambers, 111 South First Street, Alhambra, California. NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC CITY CLERK

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