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Power

PmX task force TPMU

HIR Method & Tools for Fit Gap analysis
Based on a Powermax APML example

1
Consulting by HIR GmbH

Power

PmX task force TPMU

Base for all: The Processes
HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.

Main processes
Level 1 Alignment of processes & SAP + NN functions

Sub processes
Level 2
• Customized Objects • Custom Development Objects (RICEFW)

Level 3

Process steps
Level 4

Detailing

Sub processes

2
Consulting by HIR GmbH

Quality.1.& Risk. Fit Gap-Analysis.Power PmX task force TPMU Base for all: The detailed Process list HIR-Method for Template Checks. Process Owner Organization? Based on this APML checklist we manage our Fit GapAnalysis. 3.Management etc. That means we compare our „Requirement Profiles“ with the „Performance Profiles“ of the different releases R1. 3 Consulting by HIR GmbH 2. 2 and 2. 4. .1 (=> Workshops with the Subject Matter Experts SME´s?). Change-. On the other hand we should collect the existing Process lists of the factories. Business Process Master Lists BPML => see Examples 1. The SAP Development Team should deliver the Process lists. This new complete list is our BPML (= Specification) => Alstom Process Master List = APML Checklist => Release necessary. Based on this existing Process lists we have to complete the missing processes for our factories in one common Excel file. covered by SAP releases 1. R2 and R2.

Factory Requirements Organisation structures SAP Performance Data structures Business processes Prozess Kundenaufträge erfassen und verwalten System functions 4 Consulting by HIR GmbH . Fit Gap-Analysis.& Risk. Quality. Change-.Power PmX task force TPMU Base for all: The detailed Process list HIR-Method for Template Checks.Management etc.

& Risk. Factory Requirements Organisation structures SAP Performance APML checklist Data structures Business processes Prozess Kundenaufträge erfassen und verwalten System functions 5 Consulting by HIR GmbH .Power PmX task force TPMU Base for all: The detailed Process list HIR-Method for Template Checks.Management etc. Fit Gap-Analysis. Quality. Change-.

Change-.Power PmX task force TPMU Base for all: The detailed Process list HIR-Method for Template Checks. Quality. Factory Requirements APML checklist Organisationsstrukturen SAP Performance Geschäftsprozesse Prozess Kundenaufträge erfassen und verwalten Systemfunktionen 6 Consulting by HIR GmbH .Management etc.& Risk. Fit Gap-Analysis.

Power PmX task force TPMU Checkvision .the tool for our job Checklist with Requirement Profiles Checklist with PMx Release-performance Profiles Analysis / Evaluations Materialwirtschaft Gesamt System 1 System 2 System 3 System 4 7 Consulting by HIR GmbH .

Power PmX task force TPMU 8 Consulting by HIR GmbH .

Important .Nice to have .Must (KO) 9 Consulting by HIR GmbH .Very important .Not relevant .Power PmX task force TPMU Requirement Profiles In each chapter you can tick/check an own Requirement Profile for each factory and one or more additional common profiles for factory groups: .

g. not covered (out of scope or covered in a complete other way) . but …(with comment. fully covered (by customized or developed objects) 10 Consulting by HIR GmbH .No. RICEFW .object) .Yes.Yes.Power PmX task force TPMU Performance Profiles For each process (= question) the Development Team has to deliver the rigth answer: . e.

Power PmX task force TPMU 11 Consulting by HIR GmbH .

Power PmX task force TPMU Benchmark Analysis Evaluation on all levels as a summary or specific for each chapter: Result as „Degree of Performance %“ 12 Consulting by HIR GmbH .

FELIOS supports Production Planning und Shop Floor processes very much better.Power PmX task force TPMU Benchmark Analysis The Star Diagram is one way to show the differences and the gaps of the releases in an overview. Here an other example with FELIOS and Primavera. 13 Consulting by HIR GmbH . but on the other hand PRIMAVERA supports Project Controlling.

14 Consulting by HIR GmbH .Power PmX task force TPMU Benchmark Analysis The Bar Chart is an other way to show the differences on a summarized process level.

15 Consulting by HIR GmbH .Power PmX task force TPMU Benchmark Analysis The Traffic Ligth Chart shows the details on the lowest process level.

Power PmX task force TPMU Last Step 16 Consulting by HIR GmbH .

Power PmX task force TPMU Project Steps Ok. but we have to understand that! 17 Consulting by HIR GmbH . that´s good.

Power PmX task force TPMU Process . NN-System . Key User Gibt es für den Prozess & die Tools Key User mit fachlicher Kompetenz und zeitlicher Verfügbarkeit? 10.Input Ist die Input-Datenqualität für den definierten Prozess gut? 5. SAP .Performance . IT & Technik Ist die IT-Infrastruktur und der IT-Support für den Prozess in Ordnung? 18 Consulting by HIR GmbH Project KPI´s Draft/Examples .Indicators KPI`s Definition / adjustment for Alstom necessary 1. Process definition Ist der Prozess klar definiert und dokumentiert? 2.Funktionalität Unterstützt das NN-System den definierten Prozess gut? 4. Datenqualität .Funktionalität Unterstützt SAP den definierten Prozess gut? 3. Datenqualität . Prozess Ownership Ist die Prozess Ownership eindeutig klar und wird sie mit entsprechender Kompetenz gelebt? 9.Datenqualität des definierten Prozesses gut? 7. Nutzung End-User Beherrschen und nutzen die End-User die Tools SAP/NN für den definierten Prozess gut? 6. Management Involvement Steht das Management hinter dem definierten Prozess und dem Tooleinsatz? 8.Output Ist die Output .

Power PmX task force TPMU We have to define the KPI´s for • central organisation and local interfaces • tasks and responsibilities • relation to standard line organisation 19 Consulting by HIR GmbH .

but normaly we use a higher level to check the other KPI´s Two Functionality KPI´s for SAP and FELIOS 20 Consulting by HIR GmbH .Power PmX task force TPMU Level 2 It´s the same APML checklist.

Power PmX task force TPMU Project status in form of “Degrees of Performance %” What´s the status? Where are the “Needs for action”? 21 Consulting by HIR GmbH .

Power PmX task force TPMU Summary BPML & Project . Development for Release Waves (Template Releases) Central Deployment Local Deployment for single Pilot.or Roll Out-locations => Localisation necessary 22 Consulting by HIR GmbH .KPI`s Base for the process oriented Fit Gap-Analysis for 1. 2. 3.