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This Prolific and other Priority Offenders Policy Document, and the protocols contained within it, is a commitment that the Eastern Area will fully recognise it’s responsibilities in regard to the requirements of the strategy, and that all Eastern Area establishments will work together to ensure that the aims of the strategy are supported both at local level and between establishments and the community The Eastern Area will ensure that the requirements of the Rehabilitation and Resettlement strand of the strategy are implemented in the context of the aims of the National Offender Management Service and in compliance with the ‘Reducing Re-offending – National Action Plan’, published July 2004. Further to this, it will be implemented in the context of the Regional Pathways to Reducing Re-offending – The Strategy for the Rehabilitation of Offenders in the East of England.

Signed;………………………………… Date………………………………………. D. McAllister, Area Manager

Signed…………………………………. Date……………………………………….. G.K.Simmonds, Strategic Partnerships Manager


Definition of a prolific offender. There is no national definition of a prolific offender. Instead, Crime and Disorder Partnerships (CDRPs), and Local Criminal Justice Boards (LCJBs) will select prolific and other priority offenders (PPOs0 against local criteria, with particular reference to the volume of crime they are committing and the impact on their local community. It is intended that an average of 15 – 20 PPOs will be selected by each of the 376 CDRPs, making a total of up to 8000 PPOs nationally. Many of these will already be serving prison sentences, and when the scheme becomes mature it is expected that about 4000 PPOs will be in prison custody at any one time. Local Prolific and Other Priority Offenders Schemes. Each CDRP will have it’s own scheme, but some CDRPs may combine with others for this purpose. The schemes will vary in their details but each will have three strands of work Prevent and Deter; This will concentrate on diverting potential juvenile offenders out of crime, involving local agencies and the Youth Justice Board (YJB) Catch and Convict; Police and criminal justice agencies will target PPOs for intensive engagement, both pre-conviction and when on a community sentence or on licence. The aim is to make clear to them that their criminality will not be tolerated, and that they will be brought before the courts quickly, or returned to prison if on licence, should they misbehave. Rehabilitate and Resettle; This work strand is of most direct interest to prison establishments, and the role which prisons are expected to play is described more fully within this document


The framework for the participation of the Prison Service in the Rehabilitate and Resettle strand is contained within Prison Service Order 4615 – Prolific and other Priority Offenders (issued 11.10.2004). Prison establishments will play three key roles, all of which fall within the R & R strand. Flag and track PPOs through their period in prison Prioritise PPOs for interventions within prisons, including education, drug and offending behaviour programmes where appropriate, and provide support with resettlement Provide a liaison point for agencies to follow the progress of PPOs, and in particular will provide the police Basic Command Unit (BCU) -and in licence cases the National Probation Service, with 28 days notice of the release of PPOs and will also inform them if a PPO is recalled from licence. They will facilitate any in-reach work by agencies to help with the resettlement of PPOs. As a precaution, the police must also be notified on the day the PPO is actually released. All Eastern Area establishments are required to designate a PPO Lead Manager and PPO Liaison Officer in furtherance of the above. The details of the PPO Liaison Officer, telephone number, fax number and E Mail address must be sent to (and will be held by) the PPO Clearing House, which is located within the PPO Programme Team established within the NOMS Community Integration Unit. (See next page for further details). The term PPO Clearing House will still be employed for these contacts. It is also essential that the processes associated with PPOs are closely interlinked with the establishment Offender Management system and in particular the Offender Management Unit. It is imperative that all work undertaken with regard to Prolific and Other Priority Offenders is done so within the overall establishment setting of Public Protection and in observance of the aims of PSO. 2300 – Resettlement – re-issued 16.9.05.)

3. SECTION 3 – FLAGGING, TRACKING AND ASSESSING PROLIFIC AND OTHER PRIORITY OFFENDERS. PPOs will be notified to prison establishments by local agencies. There is no national template for this flagging. In some cases the Crown Prosecution Service will stamp the prisoner escort record or warrant with a PPO flag when a PPO is remanded or convicted/sentenced. This information may also be communicated by other means i.e. E Mail, or letter. In all identified cases establishments should proceed with flagging and the required actions as further described. In some cases, establishments will not be initially aware that a prisoner in their care is a PPO. The PPO Clearing House contact, which is located within the NOMS Community Integration Unit – PPO Programme Team has been established within NOMS Headquarters, Marsham Street, which receives regularised information about PPOs newly committed to custody. The Clearing House is responsible for the national collation of PPO information and movement, will act as an enquiry point, and will keep an updated list of PPO Liaison Officers as previously described. The PPO Clearing House telephone and E Mail details are as follows, and prisons are advised to maintain proactive contact in order to ensure that correct information regarding all PPOs held in custody is maintained. Chris Haynes 0207 - 035 - 3190 prolific.offenders@hmps.gsi.gov.uk

FLAGGING PPOs. The Local Inmate Database System (LIDS) allows a PPO flag to be added to the LIDS record of a prisoner. KEY ACTION; On receipt of information, from whatever source, that a prisoner is a PPO, the LIDS record must be endorsed to flag the prisoner as a PPO. It is also advisable to flag the prisoner’s core record (F2050) and also create an electronic file e.g. on the establishment ‘Z’ Drive listing all PPOs, in order that all staff/departments can access this information. RECORDING ADDRESS. It is important to accurately record the reception and discharge addresses of a PPO for continuance purposes, and to ensure that data collection essential to the monitoring of the overall PPO scheme is maintained. KEY ACTION; Where known, the reception and discharge addresses of the PPO must be entered onto LIDS, and all details of village, town and metropolitan borough must be included. For prisoners who are ‘NFA’ on reception, the town and county fields must be completed using the committal court as the proxy address. It is important to update these details if change occurs during the PPO’s stay in prison.

4. TRACKING PPOs. Prisoners identified as PPOs may transfer between prison establishments, particularly once sentenced. It is essential that effective and sustained protocols are in place to ensure that all information relevant to the PPO status is passed on by the sending to the receiving prison. KEY ACTION; Establishments will ensure that auditable tracking processes are in place to ensure that relevant information is available and identified by reception at the receiving prison and thereafter by relevant departments. Confirmation of this should be sought. ASSESSING PPOs; The aim will be to collect and collate all relevant information regarding the ongoing interventions and activities that the PPO is assessed for and undertakes. This is essential in order to inform the relevant agencies at the point of release of the work undertaken and the issues that remain and need further consideration. Offender Management Units/OASys assessments will be fundamental in achieving this for PPOs serving more than 12 months, and for those serving less than 12 months once the provisions of the Criminal Justice Act 2003 take effect. KEY ACTION; Establishments will ensure that effective, auditable, internal protocols are in place to inform departments of their role in providing qualitative information regarding the interventions offered/undertaken by PPOs, and to ensure that this information is directed and collated (especially by OMUs) and compiled in a form that can be conveyed to relevant agencies, particularly at the point of release. The involvement of the Probation, OASys and OM functions are crucial to this. It must be recognised that PPO status may apply to prisoners that are on remand/ unsentenced, or serving short sentences Their stay in custody may therefore be short. This should not reduce the aim/process of gaining qualitative information, which may simply be in the form of assessment of need and initial intervention. This information will still be important to agencies in the community, particularly if a non-custodial sentence results form a period on remand. PRIORITISATION; The objective of the Prolific and other Priority Offenders Strategy is to ensure that at all stages in the Criminal Justice System PPOs are treated as a high priority, with a view to providing them with the greatest incentive to desist from criminal activity. KEY ACTION; Establishments will ensure that PPOs are given due priority for appropriate interventions, and efforts should be made to avoid movement of PPOs between prisons, so as not to detract or disrupt their rehabilitation. It is recognised that around 60% of PPOs will also be identified as problematic drug misusers. All such PPOs should be prioritised for a Carat Substance Misuse Triage Assessment (DIR) and processed via the Drug Interventions Programme (DIP). Carat teams must pay due regard to those prisoners within their caseloads who are PPOs.

5. LICENCE CONDITIONS; For those PPOs who are released from prison on discharge licence there is a strong presumption that the licence conditions will include the requirement to address their particular problems. KEY ACTION; Governors and key staff must liase with the National Probation Service in these cases to ensure that relevant inclusion is made in licence conditions appertaining to PPO status.

6. SECTION 4 – LIAISON ARRANGEMENTS CONTACT ADDRESSES; All establishments must provide a telephone number and E Mail address, to act as a single liaison point for information about PPOs.(PPO Liaison Officer) This information must be passed to the PPO Clearing House via the contact listed above.. KEY ACTION; All Eastern establishments will provide the above, and in addition the name of the Lead Manager for PPO strategy, and the function within which PPO strategy is placed. This information should be shared with BCUs/PPO Schemes in contact with the establishment. These details will also be passed to the Strategic Partnership Manager at Eastern Area Office and updated as necessary in order that an Area PPO contact list can be maintained and distributed. Contact point; graeme.simmonds@hmps.gsi.gov.uk Tel; 01603 264132 CONTACT WITH POLICE BASIC COMMAND UNITS (BCUs); A complete list of BCU/contact points is held centrally. The information provided to each establishment about individual PPOs will include a contact telephone number and E Mail address within the BCU responsible for the PPO. KEY ACTION; On the first occasion on which an establishment becomes aware of a PPO in it’s care, it must inform the designated BCU contact (normally by E Mail) of this fact, providing the name of the prisoner, name of the prison, and the liaison E Mail and telephone details. The same process must be followed if a PPO arrives on transfer from another prison INTELLIGENCE; On occasions there may be a need to provide the police with intelligence regarding a PPO while in prison. This information must be provided through the normal Police Liaison network. KEY ACTION; All establishments will routinely involve the Police Liaison Officer in the ongoing management of the PPO process. In particular cases where intelligence or specific personal information needs to be shared, the establishment will ensure that an Information Sharing Protocol is in place between the establishment and the police to facilitate this, and that it pays due regard to Data Protection issues. Guidance on this will be given/available from the Area Professional Standards & Intelligence Officer. LIAISON WITH OTHER AGENCIES; The home police BCU will provide other local agencies as necessary with the prison liaison contact details. Local statutory and non-statutory agencies within a CDRP will take responsibility for assisting with the resettlement needs of a PPO. They are likely, therefore, to want to liaise with the prison in advance of the release of a PPO, and may wish to visit the prisoner themselves.

7. KEY ACTION; Establishments must be ready to facilitate the involvement of resettlement in-reach teams from the home locality of the PPO. If the PPO has been transferred to an establishment away from his/her home area, the holding establishment should aim to return him/her to an appropriate local prison eight weeks before release.This may be subject to consideration as to whether it would be in the interests of the PPO to transfer bearing in mind necessary completion of interventions at the training prison. It is viewed as good practice for in-reach teams to be linked to relevant departments within the establishment in order that any interventions undertaken during custody may be taken into consideration, and where appropriate, co-working on site can ensue and in-reach visits supported by establishment staff. The PPO Liaison Officer will have a role in co-ordinating this, as will the OMU. INFORMING THE POLICE OF RELEASES; The PPO Programme Team has access to the joint police/CPS database for PPOs i.e. JTRACK. At the start of a PPO’s period in prison JTRACK will be updated to indicate the expected release date of each PPO. However, there may be circumstances where the release date may change. KEY ACTION; All establishments holding PPOs must make arrangements to notify the home BCU (and in all licence cases the National Probation Service) at least 28 days before a prisoner’s release. If the prisoner is likely to be released on HDC, or ROTL the possible release date should also be notified. As a precaution, the home BCU must also be notified on the day the prisoner is actually released. PRISONERS RECALLED FROM LICENCE; where a PPO has been recalled from licence, the same procedure as that followed by establishments in the case of first reception into prison must be followed. They should also inform the home Probation Service. KEY ACTION; All establishments must comply with this, and in addition be particularly aware that recall to prison may not necessarily result in the prisoner being re-identified as PPO status. A check will need to be made in these cases by the liaison person.



OVERALL FRAMEWORK; This is set out in centrally issued guidance, such as described in this policy document. Within the framework, local areas are free to develop their own solutions, based upon their own assessed needs and available resources. A clear and effective model must be in place, and responsibilities assigned and recognised. KEY ACTION; As part of this effort, all relevant agencies, particularly police, probation, prisons, need to establish ways of working effectively together e.g via joint agency groups. All establishments are required to contribute to and support the working of these groups. OFFENDER MANAGEMENT; The developing role of Offender Managers, which is a central theme of NOMS, needs to be supported to take the lead in managing the rehabilitation of offenders whilst they are under statutory order, (in particular the National Probation Service) and in making effective post-sentence arrangements. Existing structures should support this. KEY ACTION; Establishments must ensure that all relevant agencies and departments are actively involved in, and contributing to the process of offender management of PPOs whilst in custody, that Offender Supervisors are fully involved in this process and that solid linkage to other processes and authorities is maintained. In particular the Drug Intervention Programme for problematic drug misusers and Youth Offending Teams for young offenders. PERFORMANCE MONITORING; Establishments are required to maintain effective record of all action/activity in relation to the process of the PPO strategy. Data and information recorded must be of sufficient robustness so as to be auditable, and to meet any developing performance reporting requirements as determined by H.M. Prison Service, or other authority. Establishments must recognise that Schedule ‘D’, Annex 4, of the NOMS Service Specification for Public Sector Prisons (SLA), contains the following performance measure; 90% of harm assessments and OASys sentence plans are completed on Prolific and other Priority Offenders within 5 working days of the commencement of the order or release into the community KEY ACTION; The Lead Manager for the PPO strategy at each establishment will ensure that systems are installed to ensure that all current and future performance measurement requirements are complied with, and ensure that local systems meet any audit requirement.