PPO Traffic Light Assessment - Catch and Convict, Rehab and Resettle

31 March 2007
The purpose of this form is to collect information from Prolific and Other Priority Offenders schemes to assess their progress on the Catch and Convict and Rehabilitate and Resettle strands of the programme. Please return completed forms to your Government Office on the date agreed If you have any queries then please contact the PPO lead in your local Government Office.

Please select a scheme: CJA: High crime CDRPs covered:

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(Areas below in grey will auto-complete when you select a scheme)

Region: Other CDRPs covered:

Length of time the scheme has been involved in PPO work

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Workstreams:
1. Identifying PPOs and measuring outcomes 1 1
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Please click here for the notes on this measure Evidence to support assessment:

Measures being taken to improve rating:

2. Clear planning 1 1
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Measures being taken to improve rating:

3. Performance management 1 1
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Measures being taken to improve rating:

4. Supporting a team approach to PPO work 1 1
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Please click here for the notes on this measure Evidence to support assessment:

Measures being taken to improve rating:

5. Establishing good practice 1 1
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Please click here for the notes on this measure Evidence to support assessment:

Measures being taken to improve rating:

6. Data sharing 1 1
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Please click here for the notes on this measure Evidence to support assessment:

Measures being taken to improve rating:

7. Links with other strategies 1 1
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Measures being taken to improve rating:

8. Clear decision-making processes and leadership 1 1
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Please click here for the notes on this measure Evidence to support assessment:

Measures being taken to improve rating:

9. CJS/YJS premium service 1 1
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Measures being taken to improve rating:

10. Victim focus and communities engagement 1 1
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Measures being taken to improve rating:

11. Track 1 1
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Measures being taken to improve rating:

12. PMF data collection tool 1 1
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Measures being taken to improve rating:

Overall traffic light assessment
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Additional evidence to support assessment:

Additional measures being taken to improve rating:

Any other comments, e.g. on progress, factors affecting delivery or other support needed. Please also include your name and contact number.

Thank you for taking the time to fill out this form. Please return it to your Government Office by the date agreed.

1. IDENTIFYING PPOs TARGET GROUP AND MEASURING OUTCOMES - click here to return to the form Red Amber-red Amber-green • Identification criteria and • Identification criteria agreed by all • Identification criteria agreed by all prioritisation of resources still to be partners but no checks in place to partners and some checks in place agreed. ensure criteria being consistently to ensure criteria being consistently applied. applied. • Prioritisation of resources and measures of progress under development.

Green • Identification criteria agreed by all partners, being consistently applied with full checks in place, criteria reviewed regularly.

• Prioritisation of resources agreed, • Prioritisation of resources measures of progress identified but agreed and progress measured not yet in place. by all partners.

2. CLEAR PLANNING - click here to return to the form Red Amber-red Amber-green • No Action Plan or milestones • Action Plan agreed but: • Action Plan agreed and being agreed, and each agency currently followed that includes evidence of: responsible for own planning. - Milestones need strengthening; - Roles, responsibilities, actions of - Clear milestones to be achieved partners need clarifying; within sensible timescales; - Only one agency is responsible for - Roles and responsibilities of producing the plan and proposing partners identified but actions for milestones; partners need to be clarified; - Little evidence of links to other - Risk assessment of plan being partners’ plans and of 3 strands being developed; integrated. - Action plan shared and owned by - No risk assessment of plan at least three agencies. produced. - Strategic links and management of 3 strands needs strengthening.

Green • Action Plan agreed and being followed that includes evidence of: - Clear milestones to be achieved within sensible timescales - Clearly identified roles, responsibilities and actions for all partners; - Risk assessment of plan produced; - Management of 3 strands being closely integrated; - Clear strategic links with other partners’ plans; - Action plan shared and owned by all Partners.

3. PERFORMANCE MANAGEMENT - click here to return to the form Red Weak evidence of systems in place • Reporting systems have been to monitor performance or progress. agreed but progress measures are unclear and no local targets/ milestones have been identified as indicators of progress.

• No evidence of checks by agency managers to ensure the systems are being used properly and are timely • Weak evidence of checks in place • Regular checks are made by and accurate. by agency managers to ensure agency managers to ensure systems are being used properly systems are being used properly and are timely and accurate. and are timely and accurate.

Amber-green • Performance management systems with agreed definitions, progress measures, regular performance review have been established and are being used by all agency managers to improve performance.

Green • Performance management systems with agreed definitions, progress measures, regular performance review have been established and are being used by all agency managers to improve performance.

4. SUPPORTING A TEAM APPROACH TO PPO WORK - click here to return to the form Red Amber-red Amber-green • No dedicated/designated staff time • No dedicated/designated staff team • Dedicated/designated team or dedicated/designated co-ordinator or dedicated/designated co-ordinator identified to undertake PPO work identified for PPO work, scheme for PPO work but clear but not yet with a reliant on partnership meetings and responsibilities allocated to named dedicated/designated co-ordinated different staff within agencies to take staff in a range of agencies. directing the work of more than one forward action. agency. 5. ESTABLISHING GOOD PRACTICE - click here to return to the form Red Amber-red • No way of recording what is working • Partners identify and share their and what is not and no evidence of own good practice and set reference to experience elsewhere. expectations/standards for their own staff but no evidence of these being shared. • Within their own agencies staff record practice and promote examples of what works.

Green • Full-time team of staff dedicated/designated to undertake PPO work (indicate if co-located in comments), with a dedicated/designated coordinator directing the work of more than one agency. Green • Case studies regularly shared within partners to identify lessons learned which are used to shape the scheme – including from PPOs exit interviews. • Partners look to learn from others across the country and standards of practice are beginning to be set and shared by all partners involved.

Amber-green • Case studies regularly shared with partners to identify lessons learnt, but not yet used to shape the scheme. • No evidence of partners seeking and sharing information of what works from outside their area.

6. DATA SHARING - click here to return to the form Red Amber-red • No data-sharing protocols in place • Data-sharing protocols developed and information only shared during but not yet agreed. audit and strategy period only. Total reliance on individual agency data.

Amber-green • Data-sharing protocols in place with majority of partners, data is regularly analysed and used to identify PPOs and to shape interventions.

• No evidence that partners understand each other’s data or that the information is regularly analysed • No regular updating and review to identify PPOs or influence mechanisms in place other than interventions. annual reviews and 3 year audits and strategies.

Green • Strong data-sharing protocols in place signed up by all partners, data is regularly analysed and used to identify PPOs and to shape interventions. • Protocols are regularly updated and progress reviewed, both at strategic and at operational levels within the Partnership.

7. LINKS WITH OTHER STRATEGIES - click here to return to the form Red Amber-red • Unclear relationship between the • Ad hoc links made between PPO PPO scheme and other support scheme and other support services services such as accommodation, such as accommodation, education, education, training and employment, training and employment, health, health, drugs and alcohol, finance, drugs and alcohol, finance, benefit,debt, children and families, benefit,debt, children and families, attitudes, thinking and behaviour and attitudes, thinking and behaviour and little evidence of joint interventions. links are more case specific than regular and systematic. Weak evidence of procedures to check individuals are known or participating in other support services.

Amber-green • Good links established between PPO scheme and a range of other support services such as accommodation, education, training and employment, health, drugs and alcohol, finance, benefit,debt, children and families, attitudes, thinking and behaviour, which sometimes lead to joint interventions but these are not yet fully reviewed or monitored. • Some evidence of procedures to check if individuals are known to or participating in any other support services but these are not yet agreed by all partners and are not regularly reviewed.

Green • Strong links between PPO schemes and all other support services such as accommodation, education, training and employment, health, drugs and alcohol, finance, benefit, debt, children and families, attitudes, thinking and behaviour, which lead to regular and joint interventions which are reviewed and monitored. • Clear procedures agreed by all partners for checking if individuals are known to or participating in other support services which are reviewed regularly.

8. CLEAR DECISION-MAKING PROCESSES AND LEADERSHIP - click here to return to the form Red Amber-red Amber-green Green • Lack of clarity about where • A lead role has been identified • Lead roles have been identified in • Lead roles identified in all responsibility rests for decisions linked mainly to one aspect of the at least 3 agencies. partner agencies with full made across the different levels of PPO work. accountability at CDRP and work within the PPO scheme. • Some evidence of leadership at LCJB level. • Little evidence of leadership at different levels of partnership and • Little evidence of strong leadership, different levels and across all 3 across all 3 strong with regular • Strong leadership at different guidance to staff, communications strands, with guidance issued to staff guidance issues to staff about PPO levels of partnership and across between PPO leads and recording of fairly ad hoc. strategy. all 3 strands with regular management decisions. guidance issued to staff about • Lack of clarity about decision• Communication takes place PPO strategy. making processes other than at the between nominated leads on PPOs highest level and little evidence of but these could be strengthened or • Regular Steering Group communications between nominated regularised. meetings between nominated leads on PPO. leads on PPOs in each of the • Decisions and actions not always partner agencies and in each circulated regularly or followed up. aspect of the scheme. • Decisions and actions communicated regularly and followed up. 9. CJS / YJS PREMIUM SERVICE - click here to return to the form Red Amber-red Amber-green • No LCJB commitment to provide a • A commitment in principle has been • A premium service has been CJS premium service has been made to provide a premium service developed and implementation is given. but not implemented. proceeding within timescales. 10. VICTIM FOCUS AND COMMUNITIES ENGAGEMENT - click here to return to the form Red Amber-red Amber-green

Green • A CJS premium service scheme is in place, reviewed and updated regularly. Green

• No evidence of links to communities • Some evidence that victim issues or of a clear victim focus to the PPO are considered such as Victim scheme. . support being included in the partnership; and/or • Some evidence that PPO schemes has received general publicity

• Links made to resident groups in high need/high crime neighbourhoods and to keep them informed of progress, but victim focus within the scheme is not clear or vice-versa.

• The scheme has a clear victim focus which draws on victim experience (anonymous or named) to contribute to reducing offending (including RJ) • Residents in high need/high crime neighbourhoods are kept informed of the work and offered opportunities to contribute.

11. J-TRACK - click here to return to the form Red Amber-red • J-Track is not being used and there • Usage and data entry is sporadic is little evidence of firm plans to and data that is entered is not develop its use. compliant with data entry or timeliness guidelines. No system is in place to manage J-Track usage or compliance.

Amber-green • J-Track is clearly being used but data entry and timeliness guidelines are sometimes missed. Checks are being developed to monitor J-Track usage and ensure all partners adhere to guidelines.

Green • Data entry and timeliness guidelines always met and checks are in place to monitor JTrack usage and ensure all partners adhere to guidelines.

12. PMF DATA COLLECTION TOOL - click here to return to the form Red Amber-red • PMF Data Collection tool not • PMF Data collection tool returned to returned to the Home Office. the Home Office but majority of data is incomplete or missing or it is not returned to deadline. • No management lead for oversight of quality and timeliness of returns, and no use made, of PMF headline measures report.

Amber-green • PMF Data collection tool returned to the Home Office on time for the last 3 months with only some data sets missing or incomplete. • Effective systems, and management lead, being developed to manage quality and timeliness of returns and use PMF headline measure report to assess and review performance.

Green • PMF Data collection tool is returned to the Home Office on time for the last three months with all data sets fully completed. • Effective systems and management lead in place to review the quality and timeliness of data returns, and use PMF headline measures report to assess and review performance.

Scheme name Time Measure 1 Measure 1 evidence 1 improvements Measure Measure 2 Measure 2 Measure 2 Measure 3 evidence improvements Please select 1 1 0 0 1 0 0 1 Please select Please select Please select <NULL>:Measure 1 evidence select <NULL>:Measure 1 improvements Please <NULL>:Measure 2 evidence 2 improvements <NULL>:Measure select Please Please select Please select Red 3 months or less Amber-red 4 - 6 months Amber-green 7 - 12 months Green 1 - 2 years More than 2 years

Measure 3 Measure 3 Measure 4 Measure 4 Measure 4 Measure 5 Measure 5 Measure 5 Measure 6 evidence improvements evidence improvements evidence improvements 0 0 1 0 0 1 0 0 1 <NULL>:Measure 3 evidence 3 improvements <NULL>:Measure select Please <NULL>:Measure 4 evidence 4 improvements <NULL>:Measure select Please <NULL>:Measure 5 evidence 5 improvements <NULL>:Measure select Please

Measure 6 Measure 6 Measure 7 Measure 7 Measure 7 Measure 8 Measure 8 Measure 8 Measure 9 evidence improvements evidence improvements evidence improvements 0 0 1 0 0 1 0 0 1 <NULL>:Measure 6 evidence 6 improvements <NULL>:Measure select Please <NULL>:Measure 7 evidence 7 improvements <NULL>:Measure select Please <NULL>:Measure 8 evidence 8 improvements <NULL>:Measure select Please

Measure 9 Measure 9 Measure 10 Measure 10 evidence Measure 11 Measure 11 evidence Measure 12 evidence improvements Measure 10 improvements Measure 11 improvements 0 0 1 0 0 1 0 0 1 <NULL>:Measure 9 evidence 9 improvements <NULL>:Measure 10 improvements<NULL>:Measure 11 improvements <NULL>:Measure select<NULL>:Measure 10 evidence Please Please select<NULL>:Measure 11 evidence Please select

Measure 12 evidence Overall Measure 12 improvements Overall evidence improvements Overall Other comments 0 0 1 0 0 0 <NULL>:Measure 12 evidence improvements <NULL>:Measure 12 <NULL>:Overall evidence improvements Please select <NULL>:Overall <NULL>:Other comments