ACQUIRING PERMISSIONS

H E L P S H E E T
This sheet is to help our authors with acquiring permission; included here are FAQs and a permission-tracking list. If you have permissions-related questions, please contact your Lang Acquisitions Editor. Once you’ve acquired all necessary permissions, please send a completed permission-tracking list (see page 2) to your Acquisitions Editor, indicating that all permissions have been obtained. Lang will need this confirmation in writing in order to release your book to the printer when the time comes. If no permissions are necessary, please just mark NO and YOUR NAME on the back and return to your Editor. Frequently Asked Questions
How Do I Request Permission? All requests for permission to reprint should be sent to the copyright holder in writing and in duplicate. In granting permission, the copyright holder will either sign and return to the author one copy of the request or will send their own standard form. You should use the form we provide to apply for any permission to reprint. Who is responsible for acquiring permission? Remember that it is the author’s responsibility to secure all permissions. What rights should I request? You must seek: Worldwide, English-Language, Print and Electronic, Multiple-Edition rights. Be clear on all these details when you make your request, and follow up if necessary. For instance, if a U.S. publisher grants permission for North American rights only, that publisher can most likely direct you to the one who can give you permission for the rest of the world. You must follow up with the second half of this permission process if it is required. How Long Does the Process Take? You may not receive a response for many weeks or months so it is crucial that you begin the application process as soon as possible. We will not release your book to the printer until all permissions have been granted in writing and all credit statements have been set. WARNING! Please note that if you begin the permission process, even for a permission that would have been considered fair usage, you must follow through and obtain the permission in writing. What Requires Permission? For the use of poetry, diary/journal entries, correspondence, song lyrics/music, charts, graphs, photos, unpublished prose, or artwork, full permission for world rights must be secured in writing. Unpublished materials are not in the public domain. Verbal permission is insufficient. The above may not be considered in the public domain at any time, unless there is written proof of this. Be aware that the stipulation for reprinting artwork or a photo on the front cover of a book is always different from reprinting it inside the book. Therefore, you must be specific when requesting the permission to reprint. Fair Use

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In the United States, works considered in the public domain were originally published at least 95 years ago provided the author is a corporate author (e.g., the Disney company). In other words, it will not be necessary to request permission to reprint works exceeding the “fair use” limits that were published before 1916 in the United States, as of 2011. Of course, the necessary documentation still needs to be provided. However, if the author is a person, the copyright in the United States and in Europe extends to 1 January of the year after that author’s day of death plus 70 years. Thus, if a book was published in 1910, and the author lived until 1944, permission to reprint will need to be obtained from the copyright holder. Matters become more complicated with works that are not in the public domain. To quote from works that fall into that category, we strongly recommend that you keep direct quotations to a minimum. Often it is sufficient to provide the concept of a writer’s argument in one’s own words with the proper documentation. When direct quotations are unavoidable, it might be beneficial to quote only as much from a particular source as falls under “fair use.” The Handbook for Academic Authors, 5th ed. by Beth Luey (2009) gives explicit guidelines when it is necessary for an author to seek permission to reprint. Peter Lang considers “fair use” to quote up to 1,000 words from a scholarly monograph or a textbook. Poetry is another matter because “fair use” permits the citing of up to two lines from a poem, according to Luey. For citations from a 1,000-word article Luey considers 50 words fair use. Lyrics are similar to poetry, in that “fair use” is relative to the size of the work. According to Luey, eight measures of a song are fair use. Sometimes translations of sources are necessary. If a work is in the public domain, and the author performs his or her own translation, no permissions are necessary. However, if a translation is used that was completed within the timeframe that requires permission, permission to reprint will be necessary—if the quoted material does not fall under the fair-use guidelines. If an author wants to use a foreign-language source that is not in the public domain, the author needs to use the authorized translation. It is not permissible to make your own translations of works that are not in the public domain—it would be necessary to cite the authorized translation and ask for permission to use it if it does not fall under fair use. If your book contains portions of previously published articles or essays written by you, be sure to request permission to reprint them. The copyright laws are complex, and laws that are applicable to the United States do not necessarily correspond to the laws in other parts of the world. Again, as you revise your work for publication, look at the number of direct quotations, decide which ones are absolutely necessary to make your point, and keep direct quotes to a minimum. Obtaining permissions to

in a separate section at the beginning of the book. or as part of a figure’s caption if your book contains illustrations. Consult the Chicago Manual of Style. The permissions to reprint must be set in an acknowledgment. . What Do I Do When You Receive Permission? Send us copies of your requests and all responses.reprint can be both timely and costly. 2009) for a more detailed explanation. 5th ed. 16th edition (Chicago: University of Chicago Press. or contact your acquiring editor if you have further questions about the permissions process. (New York: Cambridge University Press. 2010) and Beth Luey’s Handbook for Academic Authors.

we will need this complete sheet for confirmation.PERMISSION TRACK LIST You can use this checklist to help you keep track of permissions required for your text. indicating that you’ve received all necessary WORLDWIDE permissions. Received Worldwide rights Institution/Person Permission is needed from: Partial rights received in the following territory First Request Sent Second Request Sent Third Request Sent IMPORTANT Please send this completed worksheet to your Acquiring Editor. . You can alter this table in whatever way works best for you.

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