National Probation Service

Bulletin
025/06 RESPONSIBILITIES OF OFFENDER MANAGERS IN ELECTRONIC MONITORING BREACHES
Following the recent publication of the NAO Report on Electronic Monitoring of Adult offenders, this is to clarify the responsibilities of Offender Managers in breaches of Electronic Monitoring requirements. The Electronic Monitoring (EM) contractor is only responsible for enforcement action in cases where a Curfew is the only requirement of a Community Order. In all other cases the Offender Manager (OM) is responsible for issuing the final warning or initiating breach action and must take responsibility for the breach case through to its resolution. The EM contractor is responsible for contacting the OM and providing the information of a violation within 24 hours (Annex C of PC 23/2005). OMs must also ensure that they communicate the progress and results of breach action back to the EM contractor. In December 2005, Group4 Securicor found that in only 25% of 855 cases had they received information back about the breach from the relevant agency. SERCO have experienced similar problems. EM contractors have reported problems with the quality of notification information which they receive from the Court when a curfew requirement has been made. The notification does not always state whether a Community Order had been made with or without other requirements in addition to the Curfew. This matter has been taken up with HMCS nationally but Probation Areas need to ensure local liaison is pro-active in establishing communication between the OM and the EM contractor at the commencement of a relevant Order. Issue 36 March 2006

CONTENTS
025/06 Responsibilities of OMs in EM Breaches 026/06 The Code of Practice for Victims of Crime 027/06 PPO Toolkit 028/06 Interim Guidance 029/06 Custody Plus 030/06 NPS HR Warehouse 031/06 NOMS OPU Office Relocation 032/06 Napo Directory Errata 033/06 Appointments 034/06 Events 035/06 NPD Diary 036/06 Issued Recently

In order to ensure high performance for the NPD enforcement target and the LCJB end to end enforcement targets, areas should invite their local contractor to inter-agency forums and involve them in the agreement of protocols and processes designed to deliver timely and effective enforcement. Where an offender is subject to HDC and to supervision on licence, breach of the HDC is reported directly to the Release and Recall Section, copied to the Offender Manager. Further information and guidance is in PC 23/2005. Please ensure that your area’s practice conforms to these requirements. FURTHER INFORMATION: If you have any specific enquiries concerning the enforcement of EM requirements please contact: Email: Helen.west6@homeoffice.gsi.gov.uk

026/06 THE CODE OF PRACTICE FOR VICTIMS OF CRIME
The Code of Practice for Victims of Crime, comes into force on 3 April 2006, and has been designed to address areas of dissatisfaction amongst victims. Presently, some victims are not satisfied with how they are looked after by criminal justice agencies, for example, some are unsatisfied with how they are updated about their own case. The Victims’ Code will give victims legal rights to minimum standards of information, protection and support that they can expect from criminal justice agencies throughout England and Wales. An enhanced service for identified vulnerable or intimidated victims will be also available. Victims will have a right of appeal if they are unfairly treated according to the Victims’ Code of Practice. They will be able to make a complaint against the respective agency and if they are not satisfied with the response they will be able to take their complaint to the Parliamentary Ombudsman. The obligations for the National Probation Service (NPS) contained within the Code reflect the statutory duty that already exists upon the service to work with victims. In essence the NPS has a duty to provide a service to the victims of sexual or violent offences where the offender has received a 12 month or more custodial sentence including the victims of mentally disordered offender in certain circumstances. FURTHER INFORMATION: Email: victimsandconfidence@homeoffice.gsi.gov.uk Or alternatively visit www.cjsonline.gov.uk

high-level document on the responsibilities of different agencies, again not compiled by NPD. The NPS has a target (PT3) to complete 90 per cent of risk of harm assessments and OASys sentence plans within five days of commencement. There is steady improvement towards this. But what do we actually do with PPOs? NPD wants to run a series of regional workshops in 2006-7 to disseminate good practice with PPOs. But first of all we need to know what this is. The PPO National Reference Group is preparing a best-practice ‘toolkit’. We’re keen to hear your ideas. For instance: • • • What problems have you faced in identifying PPOs? How have you overcome them? How have you raised extra funds, from whom? If your area covers several CDRPs, how do you supply a consistent service when the definitions may differ? If you can’t co-locate with the police because your area is too large, how do you deliver a premium service? How do you manage the interface with prisons? What content have you introduced into the work? Why?

• •

We’re very keen to hear about innovative ideas which work. FURTHER INFORMATION: Can any feedback or suggestions be sent 21 April 2006. Email: robin.brennan@homeoffice.gsi.gov.uk Tel: 020 7217 0916

027/06 PPO TOOLKIT
The guidance on the PPO scheme was issued in 2004 and is to be updated this year. This is the work of the PPO team in Crime Reduction and Community Safety Group in the Home Office rather than NOMS or NPD, though we contribute to it. Likewise, the PPO Premium Service document published in 2005 was (mostly) a

028/06 INTERIM GUIDANCE ISSUED ON POST SENTENCE REPORTS ON OFFENDERS SENTENCED TO IMPRISONMENT FOR PUBLIC PROTECTION (IPP)
The Public Protection Unit in the National Probation Directorate will be developing national probation practice guidance on work with all indeterminate sentenced prisoners. This will happen during 2006, as the issues

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concerning the management of all lifers and IPPs are worked through. Interim guidance issued to Probation Service staff on 14 March 2006, is intended to help staff who are currently managing the initial reporting processes with individuals who have been sentenced to Imprisonment for Public Protection (IPP), and additionally have very short tariffs. Pre-Sentence Reports and OASys The Pre-Sentence Report (PSR) is the main vehicle for the provision of risk assessments on which the court can made their judgement of risk. Consequently in the majority of IPP cases there should be a standard delivery PSR with a full OASys including a rigorous assessment of the risk of serious harm. The PRS author should send a copy of the PSR to the holding prison. Establishments receiving IPP prisoners should therefore have a detailed offence analysis and risk of serious harm assessment in the PSR for use in their management immediately post sentence. The information gathered and used in the OASys undertaken during PSR preparation contains the information required in the Post-Sentence Report (LSP 1F). This document is used for the efficient management of indeterminate sentence prisoners and their progress through the early stages of custody postsentence. The following advice is intended to aid the timely progress of IPPs to a First Stage establishment, where there is a PSR, with a risk of serious harm assessment, undertaken with a full OASys. The LSP 1F Post-Sentence Report by External Probation Officer The Post Sentence Report (LSP 1F) should be prepared following an interview with the offender. The Post Sentence Report is presently required to be completed and forwarded to the holding establishment within a maximum of 4 months of the date of conviction and is the essential prerequisite for a move to a First Stage establishment. However, in IPP/DPP cases, these reports should be prepared as soon as possible after

sentence, and where the information is largely covered in the PSR and OASys, within two months of sentence. Where there is a Pre Sentence Report and full OASys that contain a rigorous risk assessment and an outline of how the risk factors should be addressed, the Post Sentence Report will build on these. The purpose of the Post Sentence Report is in further assessing risk and need, in assisting with the sentence plan, and the safer management of the individual and others, whether in the custodial setting, or in the community from which the offender has come. The Post Sentence Reports should highlight any special needs that the offender may have, and any vulnerability, particularly if they are at risk themselves. Where information is already contained in a Pre Sentence Report and OASys assessment, it does not need to be repeated. The Post Sentence Report should add information to what is contained in the PSR and the OASys; draw attention to any risks that are heightened by the offender’s sentence, custodial status, or vulnerabilities. It is a report not for sentence, but for the system to better manage the offender, deliver appropriate services to them, and keep them, and others as safe as possible. FURTHER INFORMATION: Email: jo.thompson8@homeoffice.gsi.gov.uk Email: akile.osman@homeoffice.gsi.gov.uk

029/06 CUSTODY PLUS
Whilst there has been no official announcement of the implementation date beyond “Autumn 2006” in the recently published Five Year Strategy, probation areas should be preparing for implementation on Monday 6 November. It is expected that Custody Plus will only be available for offences committed on or after that date but this will be confirmed nearer the time” Further Information: Email: Richard.Mason3@homeoffice.gsi.gov.uk

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030/06 NPS HR DATA WAREHOUSE
Following the conclusion of a recent tendering exercise, Methods Consulting has been appointed to undertake the next phase of the HR Data Warehouse Project, which will see the development of a Proof of Concept Pilot. This is a process by which the concept can be tested, by building essential components of the process and testing both the technology and approach that can be applied to a full roll-out of the system. Using real data collected from a number of Areas, the pilot will examine how; data is collected, can be mapped to provide consistence and deliver an initial suite of reports that can be assessed against national and local requirements. In addition, the pilot will enable us to identify ‘lessons learned’ that can be applied to a full roll-out that will seek to eliminate many of the problems during full implementation. The outcome of this will be a working model of the HR Data Warehouse, piloted in a small number of Areas that will enable us to assess with a greater degree of certainty, the scale and costs of rolling out the system across all Areas of the NPS. The project will be led by Frank Somers, and he will be supported by Christian Willis and Emile King, with quality assurance provided by Jeremy Foot. The Areas selected as pilot sites are: Avon and Somerset London Yorkshire & Humberside (excluding South Yorkshire) The project is due to be completed towards the end of April and a further update will be supplied at that time. FURTHER INFORMATION: Email: Helen.Smith2@homeoffice.gsi.gov.uk Tel: 020 7217 0738

031/06 NOMS OPEN GOVERNMENT UNIT RELOCATION
The NOMS Open Government Unit has moved from the 4th Floor to the 3rd floor in Abell House, the address is as follows: 3rd Floor Abell House John Islip Street London SWP 4LH Tel: Fax: 020 7217 2125 020 7217 5150

032/06 NAPO DIRECTORY ERRATA
Please note that the entry for HMP Usk gives the incorrect fax number, the correct fax number is: Fax: 01291 671 752

Please note that the entry for Manchester Magistrates Court staff based in Quay House gives the incorrect fax number, the correct number is: Fax: 0161 834 3064

033/06 APPOINTMENTS
Russell Bruce has been appointed Acting Chief Officer for County Durham Probation Area. David Reeve has been appointed as the Acting Board Chair of Norfolk Probation Area. Ursula Brennan has been appointed as Chief Executive, Office for Criminal Justice Reform (OCJR),

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034/06 EVENTS
Tackling Racism Together conference, ‘working in partnership to effectively tackle racism and race crime’. Bringing together representatives from the police, local authorities, community safety teams, the education sector, the youth offending sector and Government, this important national conference will examine how national and local agencies can work in partnership to prevent racism and race crime through effective initiatives. The conference will consider how strategies can be developed to bring people together to build more cohesive communities. FURTHER INFORMATION: Venue: The Crowne Plaza Hotel, Liverpool Date: 17th – 18th May Booking this event can be done online at: www.neilstewartassociates.com/li235 or alternatively Email: info@neilstewartassociates.co.uk Tel: 020 7490 8830 The NPS takes no responsibility for the content or possible cost of external conferences.

25th 26th 27th 28th

Contract Retender, Commercial User Group Meeting 4, venue tbc Staff Training for South West Probation Areas, venue tbc Staff Training for South West Probation Areas, Cleve Hotel, Somerset Staff Training for South West Probation Areas, Dorset Probation Area, Bournemouth

036/06 ISSUED RECENTLY
Probation Circulars 2006: PC06 PC07 PC08 PC09 PC10 Business Planning 2006-07 Voluntary, Community and Private Sector Alliances Revised Notification, Screening and Review Procedures for Serious Further Offences Offender Management for Custodial Sentences Offender Engagement: Effective Consultation and Involvement of Offenders in Developing Services Area Audit of Unpaid Work Provision

PC11

Other Publications: HMIP Report on Hanson and White NPS Performance Report 19 A Five Year Strategy for Protecting the Public and Reducing Reoffending CJS in Brief Issue 8 HR News Issue 7

035/06 NPD DIARY
April 3rd 4th 4th – 5th 5th 7th 12th 24th Risk of Harm Middle Managers Workshop, Horseferry House, London Warwickshire Probation Area’s Staff Conference, Coventry NOMS IT Roadshow Event 2006 NOMS IT/IS Conference, London Contract Retender, Commercial User Group, Meeting 3, venue tbc Contract Retender, Board Meeting, Horseferry House, London North West Regional Probation Areas & North West Sentencers Conference, Lancashire

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