You are on page 1of 5

National Probation Service

Issue 36 March 2006
025/06 Responsibilities of OMs in EM Breaches
026/06 The Code of Practice for Victims of Crime
Following the recent publication of the NAO Report on 027/06 PPO Toolkit
Electronic Monitoring of Adult offenders, this is to clarify
028/06 Interim Guidance
the responsibilities of Offender Managers in breaches of
Electronic Monitoring requirements. 029/06 Custody Plus
030/06 NPS HR Warehouse
The Electronic Monitoring (EM) contractor is only 031/06 NOMS OPU Office Relocation
responsible for enforcement action in cases where a
032/06 Napo Directory Errata
Curfew is the only requirement of a Community Order.
In all other cases the Offender Manager (OM) is 033/06 Appointments
responsible for issuing the final warning or initiating 034/06 Events
breach action and must take responsibility for the breach 035/06 NPD Diary
case through to its resolution. The EM contractor is
036/06 Issued Recently
responsible for contacting the OM and providing the
information of a violation within 24 hours (Annex C of PC
23/2005). In order to ensure high performance for the NPD
enforcement target and the LCJB end to end
OMs must also ensure that they communicate the enforcement targets, areas should invite their local
progress and results of breach action back to the EM contractor to inter-agency forums and involve them in
contractor. In December 2005, Group4 Securicor found the agreement of protocols and processes designed to
that in only 25% of 855 cases had they received deliver timely and effective enforcement.
information back about the breach from the relevant
agency. SERCO have experienced similar problems. Where an offender is subject to HDC and to supervision
on licence, breach of the HDC is reported directly to the
EM contractors have reported problems with the quality Release and Recall Section, copied to the Offender
of notification information which they receive from the Manager.
Court when a curfew requirement has been made. The
notification does not always state whether a Community Further information and guidance is in PC 23/2005.
Order had been made with or without other requirements Please ensure that your area’s practice conforms to
in addition to the Curfew. This matter has been taken up these requirements.
with HMCS nationally but Probation Areas need to
ensure local liaison is pro-active in establishing FURTHER INFORMATION:
communication between the OM and the EM contractor If you have any specific enquiries concerning the
at the commencement of a relevant Order. enforcement of EM requirements please contact:
026/06 THE CODE OF PRACTICE FOR high-level document on the responsibilities of different
VICTIMS OF CRIME agencies, again not compiled by NPD.

The NPS has a target (PT3) to complete 90 per cent of

The Code of Practice for Victims of Crime, comes into risk of harm assessments and OASys sentence plans
force on 3 April 2006, and has been designed to address within five days of commencement. There is steady
areas of dissatisfaction amongst victims. Presently, some improvement towards this. But what do we actually do
victims are not satisfied with how they are looked after by with PPOs?
criminal justice agencies, for example, some are
unsatisfied with how they are updated about their own NPD wants to run a series of regional workshops in
case. The Victims’ Code will give victims legal rights to 2006-7 to disseminate good practice with PPOs. But
minimum standards of information, protection and support first of all we need to know what this is. The PPO
that they can expect from criminal justice agencies National Reference Group is preparing a best-practice
throughout England and Wales. An enhanced service for ‘toolkit’. We’re keen to hear your ideas. For instance:
identified vulnerable or intimidated victims will be also
available. • What problems have you faced in identifying
PPOs? How have you overcome them?
Victims will have a right of appeal if they are unfairly • How have you raised extra funds, from whom?
treated according to the Victims’ Code of Practice. They • If your area covers several CDRPs, how do you
will be able to make a complaint against the respective supply a consistent service when the definitions
agency and if they are not satisfied with the response they may differ?
will be able to take their complaint to the Parliamentary • If you can’t co-locate with the police because
Ombudsman. your area is too large, how do you deliver a
premium service?
The obligations for the National Probation Service (NPS) • How do you manage the interface with prisons?
contained within the Code reflect the statutory duty that • What content have you introduced into the
already exists upon the service to work with victims. In work? Why?
essence the NPS has a duty to provide a service to the
We’re very keen to hear about innovative ideas which
victims of sexual or violent offences where the offender
has received a 12 month or more custodial sentence
including the victims of mentally disordered offender in
certain circumstances.
Can any feedback or suggestions be sent 21 April 2006.
Tel: 020 7217 0916
Or alternatively visit 028/06 INTERIM GUIDANCE ISSUED ON
The guidance on the PPO scheme was issued in 2004
and is to be updated this year. This is the work of the
The Public Protection Unit in the National Probation
PPO team in Crime Reduction and Community Safety
Directorate will be developing national probation practice
Group in the Home Office rather than NOMS or NPD,
guidance on work with all indeterminate sentenced
though we contribute to it. Likewise, the PPO Premium
prisoners. This will happen during 2006, as the issues
Service document published in 2005 was (mostly) a

concerning the management of all lifers and IPPs are sentence, and where the information is largely covered
worked through. Interim guidance issued to Probation in the PSR and OASys, within two months of sentence.
Service staff on 14 March 2006, is intended to help staff
who are currently managing the initial reporting Where there is a Pre Sentence Report and full OASys
processes with individuals who have been sentenced to that contain a rigorous risk assessment and an outline of
Imprisonment for Public Protection (IPP), and how the risk factors should be addressed, the Post
additionally have very short tariffs. Sentence Report will build on these.

Pre-Sentence Reports and OASys The purpose of the Post Sentence Report is in further
assessing risk and need, in assisting with the sentence
The Pre-Sentence Report (PSR) is the main vehicle for plan, and the safer management of the individual and
the provision of risk assessments on which the court can others, whether in the custodial setting, or in the
made their judgement of risk. Consequently in the community from which the offender has come.
majority of IPP cases there should be a standard
delivery PSR with a full OASys including a rigorous The Post Sentence Reports should highlight any special
assessment of the risk of serious harm. needs that the offender may have, and any vulnerability,
particularly if they are at risk themselves. Where
The PRS author should send a copy of the PSR to the information is already contained in a Pre Sentence
holding prison. Establishments receiving IPP prisoners Report and OASys assessment, it does not need to be
should therefore have a detailed offence analysis and repeated. The Post Sentence Report should add
risk of serious harm assessment in the PSR for use in information to what is contained in the PSR and the
their management immediately post sentence. OASys; draw attention to any risks that are heightened
by the offender’s sentence, custodial status, or
The information gathered and used in the OASys vulnerabilities. It is a report not for sentence, but for the
undertaken during PSR preparation contains the system to better manage the offender, deliver
information required in the Post-Sentence Report (LSP appropriate services to them, and keep them, and others
1F). This document is used for the efficient as safe as possible.
management of indeterminate sentence prisoners and
their progress through the early stages of custody post- FURTHER INFORMATION:
sentence. Email:
The following advice is intended to aid the timely
progress of IPPs to a First Stage establishment, where
there is a PSR, with a risk of serious harm assessment,
undertaken with a full OASys.
Whilst there has been no official announcement of the
The LSP 1F Post-Sentence Report by External implementation date beyond “Autumn 2006” in the
Probation Officer recently published Five Year Strategy, probation areas
should be preparing for implementation on Monday 6
The Post Sentence Report (LSP 1F) should be prepared November.
following an interview with the offender. The Post
Sentence Report is presently required to be completed It is expected that Custody Plus will only be available for
and forwarded to the holding establishment within a offences committed on or after that date but this will be
maximum of 4 months of the date of conviction and is confirmed nearer the time”
the essential prerequisite for a move to a First Stage
establishment. However, in IPP/DPP cases, these Further Information:
reports should be prepared as soon as possible after Email:

Following the conclusion of a recent tendering exercise,
Methods Consulting has been appointed to undertake The NOMS Open Government Unit has moved from the
the next phase of the HR Data Warehouse Project, 4th Floor to the 3rd floor in Abell House, the address is as
which will see the development of a Proof of Concept follows:
3rd Floor
This is a process by which the concept can be tested, by Abell House
building essential components of the process and testing John Islip Street
both the technology and approach that can be applied to London
a full roll-out of the system. Using real data collected SWP 4LH
from a number of Areas, the pilot will examine how; data
is collected, can be mapped to provide consistence and Tel: 020 7217 2125
deliver an initial suite of reports that can be assessed Fax: 020 7217 5150
against national and local requirements. In addition, the
pilot will enable us to identify ‘lessons learned’ that can
be applied to a full roll-out that will seek to eliminate 032/06 NAPO DIRECTORY ERRATA
many of the problems during full implementation.

Please note that the entry for HMP Usk gives the
The outcome of this will be a working model of the HR
incorrect fax number, the correct fax number is:
Data Warehouse, piloted in a small number of Areas that
will enable us to assess with a greater degree of
Fax: 01291 671 752
certainty, the scale and costs of rolling out the system
across all Areas of the NPS. The project will be led by
Please note that the entry for Manchester Magistrates
Frank Somers, and he will be supported by Christian
Court staff based in Quay House gives the incorrect fax
Willis and Emile King, with quality assurance provided by
number, the correct number is:
Jeremy Foot.

Fax: 0161 834 3064

The Areas selected as pilot sites are: -

Avon and Somerset 033/06 APPOINTMENTS

Yorkshire & Humberside
(excluding South Yorkshire) Russell Bruce has been appointed Acting Chief Officer
for County Durham Probation Area.
The project is due to be completed towards the end of
April and a further update will be supplied at that time. David Reeve has been appointed as the Acting Board
Chair of Norfolk Probation Area.
Email: Ursula Brennan has been appointed as Chief Executive,
Tel: 020 7217 0738 Office for Criminal Justice Reform (OCJR),

034/06 EVENTS 25th Contract Retender, Commercial User
Group Meeting 4, venue tbc
26th Staff Training for South West Probation
Tackling Racism Together conference, ‘working in Areas, venue tbc
partnership to effectively tackle racism and race crime’. 27th Staff Training for South West Probation
Areas, Cleve Hotel, Somerset
Bringing together representatives from the police, local 28th Staff Training for South West Probation
authorities, community safety teams, the education Areas, Dorset Probation Area,
sector, the youth offending sector and Government, this Bournemouth
important national conference will examine how national
and local agencies can work in partnership to prevent
racism and race crime through effective initiatives.

The conference will consider how strategies can be Probation Circulars 2006:
developed to bring people together to build more
cohesive communities. PC06 Business Planning 2006-07
PC07 Voluntary, Community and Private Sector
Venue: The Crowne Plaza Hotel, Liverpool PC08 Revised Notification, Screening and Review
Date: 17th – 18th May Procedures for Serious Further Offences
Booking this event can be done online at: PC09 Offender Management for Custodial Sentences or alternatively PC10 Offender Engagement: Effective Consultation
Email: and Involvement of Offenders in Developing
Tel: 020 7490 8830 Services
PC11 Area Audit of Unpaid Work Provision
The NPS takes no responsibility for the content or
possible cost of external conferences. Other Publications:

035/06 NPD DIARY HMIP Report on Hanson and White

NPS Performance Report 19
A Five Year Strategy for Protecting the Public and
April Reducing Reoffending
CJS in Brief Issue 8
3rd Risk of Harm Middle Managers HR News Issue 7
Workshop, Horseferry House, London
4th Warwickshire Probation Area’s Staff
Conference, Coventry
4th – 5th NOMS IT Roadshow Event 2006
5th NOMS IT/IS Conference, London
7th Contract Retender, Commercial User
Group, Meeting 3, venue tbc
12th Contract Retender, Board Meeting,
Horseferry House, London
24th North West Regional Probation Areas &
North West Sentencers Conference,