Multi-Agency Public Protection Arrangements

Annual

Report
2006-07

NATIONAL PROBATION SERVICE

for England and Wales

Contents
3 4 5 Ministerial Foreword Introduction from Chief Officers Key Progress and Achievements over the Past Year Role of HM Prison Service How MAPPA is organised Services to Victims of Serious Crimes [or the victim’s family] MAPPA Strategic Management Board (SMB) Lay Advisor’s Report The MAPPA Unit – Future Developments MAPPA Contacts MAPPA Statistical Information MAPPA Statistical Information – Overview Dyfed Powys MAPPA Strategic Management Board Business Plan 1st April 2006 - 31st March, 2007 (Synopsis of Achievements) Dyfed Powys MAPPA Strategic Management Board Business Plan - 1st April 2006 - 31st March, 2009

7 8 10 11 12 13 13 14 16 17

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MAPPA Annual Report 2006-2007

Ministerial Foreword
These are the sixth MAPPA annual reports, and the first with a foreword by the Ministry of Justice. I want, first of all, to underline the Government’s continued commitment to these arrangements. Protecting the public from dangerous offenders is a core aim for the new Department. Just as the effectiveness of MAPPA locally depends on the quality of working relationships, we will work with the Home Office, the Police, and others, to develop the best possible framework within which the MAPPA can operate.

On 13 June, the Government published a Review of the Protection of Children from Sex Offenders. This sets out a programme of actions which include developing the use of drug treatment for sex offenders and piloting the use of compulsory polygraph testing as a risk management tool, enhancements to the regime operating at Approved Premises, and also a range of actions impacting directly upon the way the MAPPA work. I want to highlight two of them here. Firstly, research tells us that the arrangements are already used successfully to disclose information about dangerous offenders but we think this can be improved upon. MAPPA agencies will be required to consider disclosure in every case. We will pilot a scheme where parents will be able to register a child-protection interest in a named individual with whom they have a personal relationship and who has regular unsupervised access to their child. If that person has convictions for child sex offences and the child is at risk, there will be a presumption that the offences will be disclosed to the parent.

We aim to do everything that can reasonably be done to protect people from known, dangerous offenders. We know that there is always room for improvement. I commend this annual report to you as an indication of the commitment, skills and achievements of the professionals, and lay advisers, in managing and monitoring this essential, often difficult area of business.

Secondly, as MAPPA has developed over the past 6 years, best practice models have been identified which show that specific roles and approaches are required to ensure it is managed effectively. We are committed to strengthening MAPPA arrangements and ensuring that robust performance management is in place. To achieve this, we intend to introduce new national standards, which will ensure a consistent approach across Areas and we will be making available £1.2million to support Areas in implementing the standards.

Maria Eagle MP Parliamentary Under Secretary of State

MAPPA Annual Report 2006-2007

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Introduction from Chief Officers
This report provides an overview of the MAPPA in Dyfed Powys (the area covered by Carmarthenshire, Ceredigion, Pembrokeshire and Powys County Councils) for 2006/07. It reflects the work undertaken by the ‘responsible authority’ for MAPPA (Police, Probation and the HM Prison Service) and all the ‘duty to co-operate’ agencies. The report highlights the main aspects of the MAPPA process and the contribution made by all the agencies.

The MAPPA process is central to protecting the public, reducing the number of victims and minimising the risk posed by offenders. This is a major priority for the Police, Probation and the Prison Service as well as all the other agencies involved throughout Dyfed Powys. The MAPPA structure and arrangements continue to develop and strengthen, with the aim of better protecting the communities and individuals within Dyfed Powys.

The past year (2006/07) saw the development of the MAPPA Unit based at Police Headquarters. The Unit is jointly funded by Dyfed Powys Police and Dyfed-Powys Probation Area. Initially the Unit comprised two part-time MAPPA Administrators who support the process, arrange meetings and produce the minutes for the MAPPA Level 2 & 3 meetings. In March 2007 a full-time MAPPA Co-ordinator was appointed with the aim of strengthening the MAPPA process locally. The development of the MAPPA Unit is a major step forward for Dyfed Powys MAPPA and demonstrates the commitment of the ‘responsible authority’ to consistent and quality provision. These appointments will support the important work of MAPPA and assist the MAPPA Strategic Management Board (SMB) to focus on developing quality provision and undertaking their monitoring and auditing role. This year has also seen the appointment of a senior manager within HM Prison Service (Wales Region) with a special responsibility for MAPPA. This will provide a focus for the involvement of the Prison Service in MAPPA and will act as a line of communication between the MAPPA SMBs in Wales and Prison Governors. The appointment will enhance the work of prison staff in both MAPPA and the larger role of protection the public. In conclusion, we would like to acknowledge the professionalism, hard work and commitment of the staff within both the ‘responsible authority’ and ‘duty to co-operate’ agencies that are involved in and manage MAPPA in Dyfed Powys. In addition, we would wish to commend the contribution made by Lay Advisors and Victim Liaison Officers to this process. The important work they all undertake contributes to making our communities safer places for us to live and work.

Terence Grange
Chief Constable, Dyfed Powys Police

Caroline R Morgan
Chief Officer, Dyfed-Powys Probation Area

Geoffrey Hughes
Operational Manager for Wales, HMPS

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MAPPA Annual Report 2006-2007

Key Progress and Achievements over the Past Year
Many of the objectives in the SMB’s 2006/07 business plan were designed to achieve an improvement in the quality, consistency and efficiency of the operational practice of the MAPPA throughout Dyfed Powys. This is supported by local guidelines (updated to incorporate changes in legislation, National Guidance and good practice), closer cooperation and collaboration with responsible authority partners and ‘duty to cooperate’ agencies and the development of training and monitoring strategies.

The appointment of a MAPPA co-ordinator and two administrators has been a significant step in ensuring objectives are met. The MAPPA co-ordinator was appointed at the end of March 2007, is responsible to the SMB and is tasked with managing the arrangements to ensure the effective and consistent operation of MAPPA across Dyfed Powys. The four MAPPA co-ordinators in Wales (Dyfed-Powys, Gwent, North Wales, and South Wales) meet regularly to share best practice and improve consistency. Areas for discussion include:• • • • • • •

Nigel Rees MAPPA Co-ordinator
South Wales

“The opportunity to meet with colleagues who undertake the same public protection role is valued, allowing the MAPPA Co-ordinators to develop a relationship of collaboration and trust which will help to collectively address and solve problems.”

Transfer of cases into Wales and between Police Forces and Probation Areas Agreed criteria for referral of offenders to the MAPPA process Format of the Annual Reports Notification of the release of offenders not subject to supervision Training for Duty to Co-operate Agencies Video conferencing Administration

MAPPA Annual Report 2006-2007

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Key Progress and Achievements over the Past Year (Cont’d)

During 2006/07, a major achievement has been the development of a MAPPA Training Strategy and Plan that incorporates the training needs of everyone involved in MAPPA. This includes relevant training/briefing for:• • • • • Members of the SMB (including Lay Advisors) MAPPA administrators and c-oordinator Chairs of MAPPA meetings Police and Probation personnel – current and new practitioners “Duty to Cooperate” and other agencies

In addition the Memorandum of Understanding has been agreed by all “Duty to Co-operate” Agencies and confirms their responsibilities within MAPPA.

The development of the ViSOR database has continued and there are plans to extend this to incorporate Probation Areas and HM Prison Service during 2007/08. ViSOR provides a single national (England & Wales) database of registered sex offenders which is currently available to all Police Forces. The extension of this to Probation Areas and HM Prison Service will see the inclusion of violent and other dangerous offenders and will allow access to the database for Prison & Probation staff.

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MAPPA Annual Report 2006-2007

Role of HM Prison Service
The Prison Service continues to play both a strategic and operational role in the MAPPA process. There is a particular commitment to raising the profile of the Prison Service as part of the “Responsible Authority”. The appointment of a senior manager to lead on Public Protection within the Wales HMP Area has given greater consistency and expert input to the Area Manager’s representation on the MAPPA SMB.

Sarah Davis Public Protection Head
Operational Office for Wales HMPS

Through these arrangements it is hoped to improve communication and make greater use of dynamic risk assessment. This will enable the wealth of quality information on MAPPA nominals, held in prisons, to be readily available to MAPPA meetings. The Public Protection lead will be a link with all prison establishments but will also have a developmental role in relation to the work of the Police Liaison officers, information sharing protocols and the management of MAPPA nominals in “Open Prison” conditions.

MAPPA Annual Report 2006-2007

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How MAPPA is organised
The MAPPA is not an agency but a set of procedures and processes through which specific violent and sex offenders are managed. The aim of MAPPA is to reduce the possibilities for these offenders to cause serious harm to others. This can only be achieved by the responsible authorities (Police, HM Prison Service and Probation Service) working in partnership with the “Duty to Cooperate Agencies”. The partners within MAPPA work cooperatively to reduce the likelihood of offenders reoffending or targeting previous victims. Offenders are identified as relevant for management via MAPPA because of the seriousness of the offence they committed and the level of risk they pose to others. • • •

Category 1 - Registered Sex Offenders – either in the community or in prison Category 2 - Offenders sentenced to 12 months or more imprisonment for a violent or sexual offence Category 3 - Offenders assessed as posing a high risk of harm but who do not fit the above categories

The Structure of MAPPA is designed to enable resources to be used to: • Target those offenders who pose the most risk to others • Develop a clear understanding of the type of risk the offender poses • Facilitate effective risk management plans One of the principles of the structure is that offenders should be managed at the lowest appropriate level i.e., a balance between the severity and nature of the risks identified and the need for extra resources or complexity of the issues to be managed and / or contain those risks.

There are 3 levels of Management within MAPPA. Each of the four Counties in Dyfed Powys (Carmarthenshire, Ceredigion, Pembrokeshire & Powys) hold local meetings to share information and develop risk management plans. Although risk can never be eliminated, risk management plans are devised which aim to reduce the likelihood of further serious harm being caused by the offender. The meetings are attended by staff from the responsible authorities, ‘Duty to Cooperate’ agencies and other relevant organisations.

MAPPA Level 1 Meetings At this level the risk posed by an offender is assessed as being appropriate to be managed mainly by one organisation without the need for significant involvement from other agencies. The majority of MAPPA cases are managed at this level with either the Police, Probation or Youth Offending Team taking the lead responsibility. The local Divisional Managers in Probation and Detective Inspectors in the Police attend these meetings, which do not usually involve other agencies although multi-agency information sharing and liaison is required.

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MAPPA Annual Report 2006-2007

How MAPPA is organised cont’d

Example of a MAPPA Level 2 Case

Mr A is a registered sex offender who was released on licence to temporary accommodation provided by the council. During a discussion at the MAPPA Level 2 meeting, it became clear that he was not always staying at the address. Part of the risk management plan was for both Police and Probation staff to urgently investigate where he was staying. Intelligence obtained by the Police indicated he was staying at the home of a young 18 year old female who had a small child. This information prompted instant action by Social Services, who implemented child protection procedures and informed the mother of their concerns. Probation instigated the instant licence recall process as he had breached the conditions of his licence. He was quickly arrested and returned to prison. The promptness of the actions taken by the relevant agencies clearly shows how effective a multi agency approach can be.

MAPPA Level 2 Meetings Offenders are referred to MAPPA Level 2 meeting when active involvement from more than one agency is necessary to manage the complex risks posed by the offender. All relevant agencies, including duty to co-operate and other agencies, will share information, reassess risks and produce and review the risk management plans. These meetings have been chaired by the relevant Probation Divisional Manager or the Police Detective Inspectors. This role will move to the MAPPA coordinator during 2007/08. MAPPA Level 3 Meetings Offenders managed at this level include the most complex or difficult to manage offenders who are assessed as posing a high or very high risk of causing serious harm to others. Therefore, they present a risk to the public that can only be managed by a plan which requires inter-agency cooperation at a senior management level. This is due to the complexities of the case or the extra resources that are needed to manage the offender.

Example of Level 3 case

Mr B was involved in a very serious offence which resulted in a young man being killed. Mr B’s cousin was sentenced for manslaughter while Mr B was sentenced to a shorter prison sentence. When he was due for release there was considerable local antagonism against Mr B. He was assessed as likely to cause harm to others but there was an even greater risk of him or his family being attacked by the family or friends of the victim. There had been threats to kill one of his children. During his sentence it was thought appropriate to place Mr B in another Area altogether on release due to the risks and threats. Clearly moving serious offenders to another Probation and Police Area poses many difficulties. Discussions and negotiations were conducted through MAPPA to achieve appropriate arrangements. Accommodation was found in another Area for when Mr B was released on licence. During the next few months Mr B continued to work with Probation staff and demonstrated a new understanding of his behaviour, developed new attitudes and self regulatory strategies. His risk was assessed by members of the MAPPA meeting as reduced from high to medium in terms of him causing harm to others but the risk to him from others was still seen as high.

Mr A served another six months in prison and has since been released to Approved Premises (hostel). The conditions of his licence are more restrictive and his behaviour is being directly monitored by Probation and Police staff. In addition, intensive work is being done with him in an effort to change his attitudes and increase his ability to regulate his own behaviour.

Due to the level of risks posed by this group of offenders and the need to authorise significant extra resources, these meetings are chaired by either an Assistant Chief Probation Officer or a Police Superintendent. Exceptionally, cases which are likely to attract a high level of public interest or media scrutiny are referred to the Public Protection Unit at the National Offender Management Service (NOMS) for additional assistance.

The Victim Liaison Officer liaised closely with the victim’s family. Social Services worked with the offender’s family and a home visit for Mr B was arranged. The visit was monitored by the Police and Probation. This was followed by several successful visits made by Mr B to his home area but the victim’s family were still very unhappy about him returning to live near them. The Victim Liaison Officer provided detailed information on the concerns of the victim’s family to the MAPPA meeting. As a consequence the Housing Department arranged a transfer of accommodation for Mr B’s family. Eventually Mr B was reintegrated into his local community. There have been no further incidents of violence between the families but the situation continues to be closely managed by MAPPA. This was a very complex and initially high risk case which due to effective multi agency management can be shown to have a achieved a reduction in risk.

MAPPA Annual Report 2006-2007

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Services to Victims of Serious Crimes [or the victim’s family]
The Probation Service has a statutory responsibility to contact the victims of serious violent or sexual offences when the perpetrator has been sentenced to 12 months or more imprisonment [Criminal Justice & Court Services Act [2000] Sect69]. The victim has the right to choose if they wish to take up the offer of contact from the Probation Service and if this is the case the contact can be continued for a number of years. In Dyfed-Powys Probation Area we have a specialist Victim Liaison Unit with Victim Contact Officers who undertake this work. In relation to MAPPA, their role is to; • •

It is important to note that the purpose of the contact is to provide information to the victim and present their views on the decisions being made during an offender’s sentence. Specialist victim counselling is not undertaken by the Probation Service Victim Liaison Officers. This work is more effectively offered by specialists within agencies such as Social Services, Children’s Services, Victim Support etc. The Victim Liaison Officer will provide local contact details of these organisations to victims, as required.

The Dyfed-Powys Probation Victim Liaison Officer offered contact to 157 victims of serious crimes or their families during 2006/07. Of the victims contacted, 101 took up the offer of direct contact with the Victim Liaison Officer.

Discuss with the victim possible licence conditions and other release arrangements for the offender and to make their views known to the Probation Offender Manager and the MAPPA Coordinator. They can also provide information for the Parole Board. Keep the victim informed about any significant events during the offender’s prison sentence or after release, including any specific measures being taken to increase their safety i.e., licence condition not to contact the victim.

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MAPPA Annual Report 2006-2007

MAPPA Strategic Management Board (SMB)
The MAPPA SMB is made up of senior representatives from Police, Probation and the Prison Service (responsible authorities) and the “duty to co-operate” agencies. Police and Probation are represented by the senior managers who have overall responsibility for public protection arrangements in the Dyfed Powys area. There is also an HM Prison Service representative for Wales who takes a similar responsibility for the prison establishments in Wales. There are approximately twenty other members who represent the “duty to co-operate” agencies across the four counties of Carmarthenshire, Ceredigion, Pembrokeshire and Powys. These include Local Authority Social Services and Housing Departments, Housing Associations, NHS Trusts, Local Health Boards, Jobcentre Plus and the NSPCC.

Over the past year there has been an increase in the involvement of health, especially senior managers and representatives from the mental health services. In a similar way, the involvement of a variety of housing providers has given focus to the MAPPA SMBs concern about appropriate accommodation for high risk violent and sexual offenders. These additional members add to the understanding and the ability of the MAPPA SMB to pursue appropriate provision and support the work of the many managers and practitioners that manage the offenders within the MAPPA process locally.

MAPPA Annual Report 2006-2007

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Lay Advisor’s Report
Once again I am very pleased to be invited to contribute to this my third Annual MAPPA Report since my appointment as a Lay Advisor in January 2005. In reflecting back over this period, and particularly these last 12 months, there have been very significant and fundamental changes to the MAPPA process within Dyfed Powys that have strengthened the arrangements.

When I was initially appointed as a “Lay Advisor” my knowledge of the MAPPA system was very shallow. However, having continued to attend the national courses and conferences, and received support and guidance from the dedicated and professional team, together with the “Duty to Cooperate” agencies, I am much more aware of the robust systems in place to ensure that the “Public Protection” arrangements, for those who fall into the MAPPA categories, are as effective as possible in the Dyfed Powys Area. As part of my role I attend the quarterly MAPPA SMB and am a member of the newly formed Executive Committee. This group focuses on delivering specific pieces of work from the Business Plan and provide proposals or comments for discussion and agreement by the MAPPA SMB. I am also involved in the work of the Training Sub Group, and the very important tasks undertaken by the Audit and Review Group. This latter group ensures that the MAPPA process is managed consistently throughout the areas.

In a similar way, I feel pleased to have had the opportunity to attend the Review of the Protection of Children from Sex Offenders to provide a Lay Advisor perspective. This report focused on the rehabilitation arrangements for sex offenders, the controls placed upon them and the arrangements for the release of information to the public. The report on this work was published in June 2007. The Lay Advisors from the four MAPPA SMBs in Wales (South Wales, Gwent, North Wales and Dyfed-Powys) met in Llandrindod Wells in September 2006. I had the privilege to chair the meeting which provided the opportunity to focus on various subjects submitted by each Lay Advisor. The aim was to achieve a unified approach to the roles and responsibilities of Lay Advisors.

Prior to becoming a Lay Advisor I had little understanding about the workings of the MAPPA process. On occasions, I was disappointed, yet empathetic to the outcries from the public, particularly when the Press reported something that appeared to have gone wrong. I am also very aware how easily events can be misunderstood or interpreted especially when the full information is not available. Therefore, I see my role on the Media and Communications Strategy Sub-Group as crucial to bringing a community perspective to the way these different issues are managed.

In summary, the role of the Lay Advisor is to act as an informed observer, and represent the interest of the general public. It is accepted that it is the duty of a Lay Advisor to ask questions and to monitor the effectiveness of the arrangements made by the professionals whose role it is to protect the public. I am pleased to say that the systems in place in Dyfed Powys are very strong and robust. All agencies work well together with the outcome of creating an efficient arrangement for dealing with this complex work.

Arwel Fowler Lay Advisor

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MAPPA Annual Report 2006-2007

The MAPPA Unit Future Developments
The creation of the MAPPA Unit was completed with the appointment of a MAPPA Coordinator in March 2007. The MAPPA Unit is jointly funded by Dyfed Powys Police & Dyfed-Powys Probation Area and is based in Police Headquarters in Carmarthen. Together with the two MAPPA Administrators the Co-ordinator provides the central support for the various functions of MAPPA locally. The main work of the Unit is to promote and facilitate consistent and effective good practice across the whole of Dyfed by providing the following functions: • • • • • • • • • • •

The major tasks for the MAPPA coordinator for 2007/08 are to:-

Specific administrative support for the MAPPA Level 2 & 3 meetings held in the four Counties e.g., minute taking, distribution and the collation of reports Co-ordination of referrals out of and into Dyfed Powys MAPPA The MAPPA Coordinator chairs MAPPA Level 2 meetings and provides specialist MAPPA advice to the Chair for MAPPA Level 3 meetings Maintaining practices in line with National MAPPA Guidance and Good Practice Guidelines Provide advice on MAPPA issues to all the agencies involved Participating in MAPPA monitoring and auditing arrangements Providing and arranging training. Review and improve the administrative documentation and implement common templates across the four counties; Revise the local guidance to incorporate the National MAPPA Guidance (due for publication in Autumn 2007); Review the administrative procedures to ensure the local arrangements fit with the revised National MAPPA Guidance; Undertake a review of the MAPPA Unit as required by the MAPPA Strategic Management Board (SMB) Business Plan.

This is a very new Unit that is currently focussing on consolidating and ensuring consistency of existing good practice. However, MAPPA is a national (England and Wales) requirement that is constantly developing. Therefore, the Unit is crucial in preparing for and implementing new initiatives from Government departments. Yvonne Williams MAPPA Co-ordinator All of the work demands very close liaison with Probation and Police colleagues at Senior Management and in the local units across Dyfed Powys.

MAPPA Contacts
MAPPA SMB Contacts
MAPPA Co-ordinator, Dyfed-Powys Police HQ, PO BOx 99, Llangunnor, Carmarthen, SA31 2PF Tel: 01267 226053 ACPO, Public Protection, Dyfed-Powys Probation Area, Llangunnor Road, Carmarthen, SA31 2PD Tel: 01267 221567 Detective Chief Inspector, Dyfed Powys Police, Public Protection Unit, Llangunnor Road, Carmarthen, SA31 2PF Tel: 01267 226322 Governor, HMP Swansea, 200 Oystermouth Road, Swansea, SA1 3SR Tel: 01792 485300 The MAPPA Lay Advisors, Dyfed Powys Police, Public Protection Unit, Llangunnor Road, Carmarthen, SA31 2PF Tel: 01267 226322

MAPPA Annual Report 2006-2007

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MAPPA Statistical Information
Category 1 MAPPA Offenders : Registered Sex Offenders (RSOs)
i) The number of RSOs living in Dyfed-Powys on 31st March 2007 Carmarthenshire Ceredigion Pembrokeshire Powys 299 95 40 76 88 62 18

a) The number of RSOs per 100'000 head of population.

ii) The number of sex offenders having a registration requirement who were either cautioned or convicted for breaches of the requirement, between 1st April 2006 and 31st March 2007. iii) The number of (a) Sexual Offences Prevention Orders (SOPOs) applied for (b) interim SOPOs granted (c) full SOPOs imposed by the courts in your Area between 1st April 2006 and 31st March 2007.

10 0 4 0 0 0 0 0

v) The number of Foreign Travel Orders (a) applied for and (b) imposed by the courts in your Area between 1st April 2006 and 31st March 2007.

iv) The number of (a) Notification Orders applied for (b) interim Notification Orders granted and (c) full Notification Orders imposed by the courts in your Area between 1st April 2006 and 31st March 2007.

Category 2 MAPPA offenders: Violent offenders and Other Sexual offenders (V&OS)
vi) The number of violent and other sexual offenders (as defined by Section 327 (3), (4) and (5) of the Criminal Justice Act (2003)) living in Dyfed-Powys between 1st April 2006 and 31st March 2007. 167

Category 3 MAPPA offenders: Other Offenders (OthO)
vii) The number of ‘other offenders’ (as defined by Section 325 (2)(b) of the Criminal Justice Act (2003)) between 1st April 2006 and 31st March 2007. 77

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MAPPA Annual Report 2006-2007

MAPPA Statistical Information
Offenders managed though Level 3 (MAPPP) & Level 2 (local inter-agency management)
(viii) Number of MAPPA offenders in each of the three Categories that have been managed through the MAPPP (Level 3) and through local inter-agency risk management (Level 2) between 1st April 2006 and 31st March 2007. Cat. 1 - RSO Cat. 2 - Violent Cat. 3 - Other

Level 2 Level 3 86 88 72 7 3 5

(ix) Of the cases managed at levels 3 or 2 between 1st April 2006 and 31st March 2007, how many, whilst managed at that level: (a) Were returned to custody for a breach of licence? (b) Were returned to custody for a breach of a sexual offences prevention order? (c) Were charged with a serious sexual or violent offence?

Level 2 Level 3 17 0 0 4 0 0

MAPPA Annual Report 2006-2007

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MAPPA Statistical Information Overview
Category 1 (Sex offenders): There is a minor decrease in the number registered and living in Dyfed Powys for 2006/07. However the distribution across the area remains similar to previous years. The figures show a slight increase in the number of sex offenders cautioned or convicted for a breach of the registration requirements (16 in 2005/06 and 18 in 2006/07). These breaches could be for failure to report to the Police and not notifying a change of address. Category 2 (Mainly violent offenders sentenced to 12 months or more imprisonment): This is an increase of 20 cases (13.6%) over 2005/06 and reflects the number of offenders released from prison following a prison sentence of 12 months or more for a violent or sexual offences. Category 3 (Other offenders assessed as posing a serious risk to others): The number of offenders recorded in this group has significantly reduced from 2005/06. This is due to changes in their MAPPA status plus an alignment with National Data Collection criteria. Overall The number of offenders managed via MAPPA level 2 meetings increased in 2006/07 to 246 from 164 the previous year, a rise of 82. This is an area that will be reviewed. Generally, the collection of MAPPA statistical information becomes more robust as the processes are developed and embedded.

Point 4(ix)(a) of the Statistical Information provides data on the number of offenders recalled to prison following release on licence. They are recalled because of concerns about their behaviour in the community and this illustrates the close cooperation between particularly the Police and Probation in monitoring these offenders. The number of MAPPA Level 2 cases recalled to prison reflects the increased in the number of offenders managed by the multi-agency meetings.

The number of offenders managed through MAPPA Level 3 meetings remains constant at 15. This appears to be a reasonable percentage of the overall MAPPA population in Dyfed Powys.

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MAPPA Annual Report 2006-2007

Dyfed-Powys MAPPA Strategic Management Board Business Plan 1 April 2006 – 31 March 2007

(Synopsis of Achievements)
1. MAPPA Development Strategy
a) Achieve dedicated administrative support for the MAPPA Process across Dyfed-Powys • • • •

STRATEGIC AIM

DELIVERY PLAN

MILESTONES RESOURCES OUTCOME
March/April 06 May 06 End of Sept 06 Oct/Nov 06 June 06 Sept 06 Oct 06 Mar 07 Responsible Authority (RAs) Consistent administrative support available to MAPPA process

PROGRESS
MAPPA Administrators appointed – achieved June 2006

Advertise the posts Interview & selection process complete Staff in post Induction

b) Achieve the appointment of a MAPPA Co-ordinator to manage the MAPPA process across Dyfed Powys

• RAs to agree financial resources for appointment • Develop job description, person specification etc • Agree selection process and timetable • MAPPA co-ordinator in post

Responsible Authority (RAs)

Improved Appointments planned efficiency, for 1/4/07 – achieved 1 effectiveness April 2007. and consistency of MAPPA process Appointed all staff – 1/4/07.

c) Review MAPPA Unit • All staff in post – 1/4/07. Staffing & Structure to • All staff inducted into role 1/6/07. ensure a consistent • Review structure and staffing arrangements. approach to provide the support envisaged. d) To work with other RAs • Joint Probation, Police, Prison meetings in Wales to develop • Undertake work as agreed consistent arrangements, • Representative from Dyfed-Powys MAPPA SMB share knowledge and to be member of Wales MAPPA Group disseminate best practice a) Provide information to • Report on Serious Further Offences to MAPPA the MAPPA SMB on SMB Serious Case Reviews and Serious Further Offences (as PC 08/2006) b) Audit and quality assure MAPPA Level 3 cases for consistency, accuracy and effective development of risk management plans • • • • • Agree Wales Audit Trail Agree sampling team Agree sampling arrangements Agree frequency of auditing Build on experience of the Audit Process for MAPPA Level 3

Review to be Responsible undertaken and Authority (RAs) report to MAPPA SMB by 23/10/07. RAs Police & Probation More consistent arrangements and practice within Wales.

Work to be progressed by Wales MAPPA Group.

2. Monitoring & Evaluation Strategy - MAPPA SMB to implement Business Plan for 2006/09 which includes :
Report as appropriate to MAPPA SMB meeting Terms of Reference agreed Dyfed-Powys Probation Area Agree actions to improve MAPPA arrangements

Ongoing – Probation raise as appropriate.

MAPPA SMB members

3. Communication and Strategic Partnership Strategy

Dates to be set for twice yearly audits Apr/May 07 RAs onwards 1st draft completed May 07. Report lication date to be agreed

Develop more consistent practice for MAPPA Level 3 meetings & arrangements

Audit & Review SubCommittee established.

a) Publish Annual MAPPA • Ensure regular statistical collection Report • Collection of case studies and other material • Ensure final draft available for agreed timetable (HO)

Increase public awareness and understanding of MAPPA

2005/06 MAPPA Report completed as agreed timetable and published October 2006.

4. Training Strategy

a) Develop a Training • Training Strategy to include training/briefing Strategy to share with arrangements for: other RAs in Wales as • Lay Advisors MAPPA Co-ordinators part of the collaborative • • SMB Members arrangements • New practitioners MAPPA meeting Chairs (Levels 2 & 3) • • Other agencies involved in MAPPA

Report to quarterly MAPPA SMB Meetings

Police & Probation

Consistent approach to MAPPA training in Dyfed-Powys and all Wales.

Meetings to be convened by Mark Alman.

Training strategy developed.

MAPPA Annual Report 2006-2007

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Dyfed-Powys MAPPA Strategic Management Board Business Plan 1 April 2006 – 31 March 2009
STRATEGIC AIM DELIVERY PLAN MILESTONES RESOURCES OUTCOME
March/April 06 May 06 End of Sept 06 Oct/Nov 06 June 06 Sept 06 Oct 06 Mar 07 Responsible Authority (RAs) Consistent administrative support available to MAPPA process

1. MAPPA Development Strategy
a) Achieve dedicated administrative support for the MAPPA Process across Dyfed-Powys • • • •

PROGRESS
MAPPA Administrators appointed – achieved June 2006

Advertise the posts Interview & selection process complete Staff in post Induction

b) Achieve the appointment of a MAPPA Co-ordinator to manage the MAPPA process across Dyfed Powys

c) Review MAPPA Unit • All staff in post – 1/4/07. Staffing & Structure to • All staff inducted into role 1/6/07. ensure a consistent • Review structure and staffing arrangements. approach to provide the support envisaged. d) Incorporate revised MAPPA Guidance into Local Procedures

• RAs to agree financial resources for appointment • Develop job description, person specification etc • Agree selection process and timetable • MAPPA co-ordinator in post

Responsible Authority (RAs)

• Update and incorporate changes into Local Procedures • Agree through MAPPA SMB • Distribute revised local MAPPA procedures

Review to be Responsible undertaken and Authority (RAs) report to MAPPA SMB by 23/10/07. To be agreed Responsible when revised Authority (RAs) National MAPPA Guidance published

Improved Appointments planned efficiency, for 1/4/07 – achieved 1 effectiveness April 2007. and consistency of MAPPA process Appointed all staff – 1/4/07.

e) To ensure effective • Review current arrangements links with other strategic • Clarify membership and strategic links groups within Dyfed • Wales Issue to be progressed via the Wales Powys to strengthen the MAPPA Group. governance and effectiveness of the MAPPA SMB and MAPPA f) To work with other RAs in Wales to develop consistent arrangements, share knowledge and disseminate best practice g) Obtain final agreement to the Duty to Co-operate Memorandum of Understanding by all relevant agencies • • • • Joint Probation, Police, Prison meetings Police and Probation leads meetings Undertake work as agreed Representative from Dyfed-Powys MAPPA SMB to be member of Wales MAPPA

• Twice yearly • As timetabled • May 06

• 1st Wales RAs and Duty to Strengthen the MAPPA Group Co-operate effectiveness agencies and meeting mid governance of 2007 the MAPPA SMB • SMB to develop work undertaken by Wales MAPPA Group RAs RAs Police & Probation RAs More consistent arrangements and practice within Wales.

Compliance with National (England & Wales) MAPPA Guidance

Completed – revised local guidance agreed and issued. Strategic links with MDOs Group and Safeguarding Boards. Other work ongoing.

Work to be progressed by Wales

• Agreement by all Duty to Co-operate Agencies End July 06

Ratified at July SMB.

h) Plan for • To be agreed when implementation timetable implementation of VISOR available within Dyfed-Powys Probation Area and Youth Offending Teams in Dyfed Powys a) Monitor the MAPPA process using the National Multi-Agency Public Protection Performance indicators • Incorporate into the MAPPA progress, procedures and reporting arrangements

Dates when available

Dyfed-Powys Probation

Awaiting NPS timetable.

2. Monitoring & Evaluation Strategy MAPPA SMB to implement Business Plan for 2006/09 which includes :
As available Responsible Authority (RAs) Monitor performance against HO agreed performance indicators

Revised National MAPPA Guidance due Oct 2007. Ongoing – Probation raise as appropriate.

b) Provide information to • Use the agreed Wales process to the MAPPA SMB on undertake Serious Case Reviews and Serious Case Reviews report to MAPPA SMB and Serious Further • Report on Serious Further Offences to Offences (as PC MAPPA SMB 08/2006)

Timescale to be agreed in Wales.

RAs Dyfed-Powys Agree actions to Probation Area improve MAPPA arrangements

Each SMB meeting

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MAPPA Annual Report 2006-2007

DYFED POWYS MAPPA STRATEGIC MANAGEMENT BOARD BUSINESS PLAN - 1 APRIL 2006 – 31 MARCH 2009

c) Audit and quality assure MAPPA Level 3 cases for consistency, accuracy and effective development of risk management plans

2. Monitoring & Evaluation Strategy (Cont’d)
• • • • •

STRATEGIC AIM

DELIVERY PLAN

MILESTONES
Terms of Reference agreed

RESOURCE
MAPPA SMB members

OUTCOME
Develop more consistent practice for MAPPA Level 3 meetings & arrangements Develop more consistent practice for MAPPA Level 2 & 1 meetings & arrangements

PROGRESS
Audit & Review Sub-Committee established. Audit & Review Sub-Committee established.

Agree Wales Audit Trail Agree sampling team Agree sampling arrangements Agree frequency of auditing Build on experience of the Audit Process for MAPPA Level 3 • Develop a work plan to extend audit process to MAPPA Levels 2 & 1 offenders/cases

Work plan to be developed by Jan 08

Dates to be set for twice yearly audits

MAPPA SMB members

d) Audit and quality control minutes and risk management plans for MAPPA Level 2 & 1 cases

e) Ensure the Dyfed • Appoint as appropriate Powys MAPPA SMB • Development and Induction process sustains two Lay Advisors

Review current situation in May 07

3. Communication and Strategic Partnership Strategy
a) Publish Annual MAPPA • Ensure regular statistical collection Report • Collection of case studies and other material • Ensure final draft available for agreed timetable (HO) b) Develop a communications and media strategy

Apr/May 07 onwards 1st draft completed May 07. Report publication date to be agreed

Responsible Authority (RAs)

Increase public awareness and understanding of MAPPA

2005/06 MAPPA Report final version to Home Office

c) Regional • Ensure information is exchanged via collaboration on MAPPA various RA Wales groups. • Support initiatives to share best practice

• Produce a strategy for internal use • Request Wales MAPPA Group develop a Wales strategy

SMB agreed internal RAs & SMB communication to take precedence SMB minutes shared via quarterly Probation MAPPA meetings. Regional/Wales Seminars/Conference Dyfed Powys attendance when possible. Share information as available Police & Probation RAs RAs

Clarity of communication with the media

d) National (England/Wales) involvement

• Support/attend National Conferences and other appropriate events. • Use information from Wales representatives on relevant networks

Capitalise on good practice. Develop consistent approach across Wales. Reduce duplication of effort. Be aware of national developments and contribute. Learn from other regions.

Separate Police & Probation Wales meetings continuing. Ongoing. Consider attendance at all relevant conferences. Meetings to be convened by Mark Alman.

4. Training Strategy

a) Develop a Training • Training Strategy to include training/briefing TBA arrangements for: Strategy to share with • Lay Advisors other RAs in Wales as • MAPPA Co-ordinators part of the collaborative • SMB Members arrangements • New practitioners • MAPPA meeting Chairs (Levels 2 & 3) • Other agencies involved in MAPPA b) Develop and implement a MAPPA training plan for Dyfed Powys to include all relevant agencies • Plan to include; • Lay Advisors • MAPPA Co-ordinators • SMB Members • New practitioners • MAPPA meeting Chairs (Levels 2 & 3) • Other agencies involved in MAPPA • Agree implementation timetable with relevant agencies • • Training Group to developing a Training Plan Training Plan to be agreed by July MAPPA SMB

Consistent approach to MAPPA training in Wales.

Training strategy developed by consultant. Training Plan to be drafted based on work of consultant.

Duty to Co-operate Agencies

Ensure consistent training/briefing is provided to all the relevant organisations, personnel and agencies.

MAPPA Annual Report 2006-2007

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